JP2012018551A - Conference system and conference management device - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a conference system and a technology related thereto which can improve a cooperation property among a plurality of conference bodies.SOLUTION: A conference system 1 manages information of a plurality of conference bodies including a first conference body PA and a second conference body PB in both of which proceedings proceed in parallel to each other. Further, the conference system 1 displays conclusion information of a first subject in the first conference body PA via display means (e.g., a projector) related to the second conference body PB correlated with the first subject.

Description

  The present invention relates to a conference system and related technology.

  There is a conference system in which a presenter makes a presentation using a display device such as a projector.

  Also, in such a system, it has been proposed to store presentation materials (conference materials) on a server and display the materials using a projector or the like (see Patent Document 1).

JP 2007-21777 A

  By the way, in a company or the like, a plurality of conference bodies may discuss agenda items related to each other.

  For example, after a preceding meeting (preceding meeting) ends, a subsequent meeting (subsequent meeting) may be convened in response to the conclusion of the preceding meeting. More specifically, after the preceding meeting ends, a new agenda is set based on the conclusion of the preceding meeting, and a subsequent meeting on the new agenda is convened.

  However, in such a case, there is a problem that it takes a relatively long time to reach the final conclusion. In particular, since various office work and the like occur during the period between the preceding meeting and the subsequent meeting, the subsequent meeting is started after a considerable time has elapsed since the end of the preceding meeting.

  In addition, there is a problem that each of the plurality of conference bodies cannot know what kind of discussion is being performed in another conference body.

  These problems occur due to the fact that a plurality of conference bodies are not always sufficiently coordinated with each other.

  Note that the prior art as described above is merely a display technique or the like in a certain conference. For this reason, even if the conventional technology as described above is used, it is not possible to improve the cooperation between a plurality of conference bodies, and it is difficult to solve the above problems.

  Therefore, an object of the present invention is to provide a conference system capable of improving the cooperation between a plurality of conference bodies and a technology related thereto.

  In order to solve the above-mentioned problem, the invention of claim 1 is a conference management apparatus, which stores information on a plurality of conference bodies including a first conference body and a second conference body that proceed with proceedings in parallel with each other. Management means for managing; and display control means for displaying conclusion information relating to the first agenda by the first meeting body using one display means relating to the second meeting body associated with the first agenda. It is characterized by providing.

  According to a second aspect of the present invention, in the conference management apparatus according to the first aspect of the invention, the management means sets the agenda based on the conclusion information about the first agenda as a new agenda of the second agenda. It is characterized by.

  According to a third aspect of the present invention, in the conference management apparatus according to the second aspect of the invention, the display control means associates conclusion information relating to the new agenda by the second conference body with the new agenda. It displays using the other display means regarding a 1st meeting body, It is characterized by the above-mentioned.

  According to a fourth aspect of the present invention, in the conference management apparatus according to any one of the first to third aspects of the present invention, the display control means displays the progress of proceedings in the first conference body in the second conference. It is displayed using the said 1 display means regarding a body, It is characterized by the above-mentioned.

  According to a fifth aspect of the present invention, in the conference management apparatus according to the third aspect of the present invention, the display control means displays the progress of the new proceedings in the second conference body in relation to the first conference body. The display means is used to display.

  The invention of claim 6 is a conference management apparatus, wherein a setting means for setting the relevance between a plurality of conference bodies that proceed with proceedings in parallel, and a first conference among the plurality of conference bodies Display control means for displaying body proceedings information using display means relating to the second meeting body associated with the first meeting body.

  A seventh aspect of the present invention is the conference management apparatus according to the sixth aspect of the invention, wherein the display control means displays the conclusion information of the first meeting body using the display means relating to the second meeting body. It is characterized by making it.

  According to an eighth aspect of the present invention, in the conference management apparatus according to the sixth aspect of the invention, the display control means uses the display means regarding the second conference body to indicate the progress of proceedings in the first conference body. It is characterized by being displayed.

  The invention of claim 9 is a conference system, comprising: a management means for managing information of a plurality of conference bodies including a first conference body and a second conference body that proceed with proceedings in parallel; Display control means for displaying conclusion information relating to the first agenda by one meeting body using one display means relating to the second meeting body associated with the first agenda. .

  The invention according to claim 10 is a conference system, wherein setting means for setting a relationship between a plurality of conference bodies that proceed with proceedings in parallel, and a first conference body among the plurality of conference bodies Display control means for displaying the agenda information using display means relating to the second meeting body associated with the first meeting body.

  According to the first to tenth aspects of the present invention, it is possible to improve the cooperation between a plurality of conference bodies.

It is a conceptual diagram which shows schematic structure of the conference system which concerns on 1st Embodiment. It is a functional block diagram of a meeting management apparatus. It is a figure which shows the data regarding one meeting body. It is a figure which shows the data regarding another meeting body. It is a timing chart which shows the progress situation of each meeting body. It is a figure which shows the data (after change) regarding another meeting body. It is a figure which shows the data (after a change) regarding one meeting body. It is a figure which shows the data (after addition change) regarding another meeting body. It is a figure which shows the initial display screen in one meeting body. It is a figure which shows the initial stage display screen in another meeting body. It is a figure which shows the conclusion input screen in one meeting body. It is a figure which shows a mode that a conclusion is displayed in one meeting body. It is a figure which shows a mode that a conclusion is displayed in another meeting body. It is a figure which shows a mode that the conclusion in one meeting body is also displayed in another meeting body. It is a figure which shows the input screen of the new agenda in another meeting body. It is a figure which shows a mode that a new agenda is displayed in another meeting body. It is a figure which shows a mode that the fact that the new agenda was received in the other meeting body is displayed by one meeting body. It is a figure which shows the conclusion input screen in another meeting body. It is a figure which shows a mode that a conclusion is displayed in another meeting body. It is a figure which shows a mode that the conclusion in another meeting body is also displayed by one meeting body. It is a figure which shows the input screen of the new agenda in one meeting body. It is a figure which shows the setting screen regarding a display item. It is a figure which shows the setting screen which sets the meeting body of a cooperation destination. It is a timing chart which shows the progress of the agenda of each meeting object concerning a 2nd embodiment. It is a figure which shows the display screen in one meeting body. It is a figure which shows the display screen in another meeting body. It is a figure which shows a mode that the conclusion in one meeting body is also displayed in another meeting body. It is a figure which shows a mode that the conclusion in another meeting body is also displayed by one meeting body.

  Hereinafter, embodiments of the present invention will be described with reference to the drawings.

<1. First Embodiment>
<1.1 System configuration>
FIG. 1 is a conceptual diagram showing a schematic configuration of a conference system 1 (also referred to as 1A) according to the first embodiment. The conference system 1 includes a conference management device 10, a plurality of display devices 30, and a plurality of computers 50. The system 1 is also referred to as an electronic conference system or a presentation system.

  The conference management apparatus 10, each display apparatus 30, and each computer 50 are connected to each other via a network NW and can perform network communication. Here, the network NW is configured by a LAN, a WAN, the Internet, or the like. A connection form of each device to the network NW may be a wired connection or a wireless connection.

  Here, it is assumed that a plurality of conference bodies PA and PB each hold a conference at a different location. For example, the conference body PA performs a conference in a certain conference room (first conference room or executive conference room), and another conference body PB performs a conference in another conference room (second conference room or the like). Note that a plurality of conference bodies may each hold a meeting in a relatively close place (for example, different living rooms in the same building), or a relatively large place (for example, Tokyo). And Osaka). The plurality of conference bodies may have a hierarchical relationship (for example, an executive meeting and a departmental meeting), or have an equal relationship (for example, a first technical department meeting and a second technical department meeting). There may be.

  In addition, devices 30 and 50 connected to the conference management device 10 via the network NW are arranged at the meeting place of each conference body. For example, at the meeting place LA of the conference body PA, a display device 30a associated with the conference body PA, a screen CA for displaying a projected image by the display device 30a, and a plurality of conference bodies PA are associated with the conference body PA. A computer 50a is arranged. Similarly, at the meeting place LB of the conference body PB, a display device 30b associated with the conference body PB, a screen CB for displaying a projected image by the display device 30b, and a plurality of associations associated with the conference body PB. Computer 50b. The association between the devices 30 and 50 and the conference bodies is managed by, for example, a predetermined data table in the conference management device 10.

  The conference management apparatus 10 manages conference information by a plurality of conference bodies PA, PB,. Specifically, the conference management apparatus 10 manages information related to the agenda and the conclusion of each conference body, and also manages the material data and the like regarding each conference body.

  Further, as will be described later, the conference management device 10 can display conference information and the like regarding each conference body using the display device 30 and the like corresponding to each conference body. For example, the conference management apparatus 10 displays the agenda (agenda name) regarding the conference body PA, the material data regarding the agenda, and the conclusion regarding the agenda using the display device 30a corresponding to the conference body PA. It can be presented to the member (attendant) MA. Similarly, the conference management apparatus 10 displays the agenda (agenda name) related to the conference body PB, the material data related to the agenda, and the conclusion related to the agenda using the display device 30b corresponding to the conference body PB. It can be presented to the member (attendant) MB.

  Furthermore, the conference management device 10 displays the agenda and conclusion regarding the conference body PA using the display device 30b corresponding to the other conference body PB, and presents it to the attendee MB of the other conference body PB. Is also possible. Similarly, the conference management device 10 displays the agenda and conclusion regarding the conference body PB using the display device 30a corresponding to the other conference body PA, and presents it to the attendee MA of the other conference body PA. It is also possible.

  The display device 30 is a device that displays various information and the like transmitted from the conference management device 10. Here, the display device 30 is a projector device (projection device), and the display device 30 is connected to the conference management device 10 via the network NW.

  However, the display device 30 may be a large liquid crystal display device or the like. Further, the display device 30 may be indirectly connected to the conference management device via the computer 50. More specifically, the display device 30 may display and output a video signal from the conference management device 10 via a video signal output unit (specifically, an external output terminal) of the computer 50 or the like.

  As described above, the display device 30a of the conference body PA displays the agenda of the conference body PA, the material data related to the agenda, and the like. Similarly, the display device 30b of the meeting body PB displays the agenda of the meeting body PB and the material data related to the agenda. Further, the display device 30 of the conference body PB can also display the conclusion of the conference of another conference body PA. Similarly, the display device 30 of the conference body PA can display the conclusion of the conference of another conference body PB.

  Each attendee of the conference can visually recognize various information (the agenda, conclusion, document data, and the like) by the display image by the display device 30 (specifically, the image projected on the screen by the projector).

  The conference management device 10 also controls the display operation on the display device 50 in the same manner as the display operation on the display device 30. The computer 50 can also display similar various information transmitted from the conference management apparatus 10. Each attendee of each meeting can visually recognize various information (agenda, conclusion, document data, etc.) also by a display image by the computer 50 (specifically, an image displayed on the display unit of the computer 50). .

  In this embodiment, the conference management apparatus 10 is configured as an MFP (Multi Function Peripheral). The conference management apparatus 10 (MFP) has a server function. In addition, the conference management apparatus 10 has a file server function and an application server function.

  FIG. 2 is a block diagram showing a schematic configuration of the conference management apparatus (MFP) 10.

  As shown in the functional block diagram of FIG. 2, the conference management apparatus (MFP) 10 includes an image reading unit 2, a print output unit 3, a communication unit 4, a storage unit 5, an input / output unit 6, a controller 9, and the like. Various functions are realized by operating these parts in a complex manner.

  The image reading unit 2 is a processing unit that optically reads a document placed at a predetermined position of the MFP 10 and generates image data (also referred to as a document image) of the document.

  The print output unit 3 is an output unit that prints out an image on various media such as paper based on data related to a print target.

  The communication unit 4 is a processing unit capable of performing facsimile communication via a public line or the like. Furthermore, the communication unit 4 can perform network communication via the communication network NW. In this network communication, various protocols such as TCP / IP (Transmission Control Protocol / Internet Protocol) and FTP (File Transfer Protocol) are used. By using the network communication, the MFP 10 can exchange various data with a desired destination.

  The storage unit 5 includes a storage device such as a hard disk drive (HDD). The storage unit 5 stores a document image (image data) generated by the image reading unit 2 or the like. The storage unit 5 also stores information DA, DB, etc. regarding each conference.

  The input / output unit 6 includes an operation input unit 6a that receives input to the MFP 10 and a display unit 6b that displays and outputs various types of information.

  The controller 9 is a control device that is built in the MFP 10 and controls the MFP 10 in an integrated manner. The controller 9 is configured as a computer system including a CPU and various semiconductor memories (such as a RAM and a ROM). The controller 9 implements various processing units by executing predetermined software programs (hereinafter also simply referred to as programs) stored in a ROM (for example, an EEPROM) in the CPU.

  Specifically, as shown in FIG. 2, the controller 9 includes a display control unit 11 and a data control unit 12. The display control unit 11 is a processing unit that controls display operations and the like related to the display unit 6b, the display devices 30a and 30b, and the computers 50a and 50b. The data control unit 12 is a processing unit that controls management operations and the like of the conference information DA and DB. For example, the data control unit 12 controls a new agenda setting operation and the like.

  FIG. 3 is a diagram showing conference information DA related to the conference body PA, and FIG. 4 is a diagram showing conference information DB related to the conference body PB. Each piece of conference information is input by a system administrator or the like and stored in the storage unit 5 of the conference management apparatus 10.

  As shown in FIG. 3, the meeting information DA relating to the meeting body PA includes the name of the meeting body, the meeting place, the members (participants), the data relating to each agenda (the agenda name, the conclusion relating to the agenda, the material relating to the agenda Data). More specifically, the name of the meeting body PA (“Board of Directors”), the place LA (“Board of Directors Meeting”), the names of each member MA, the agenda (name of agenda) of each agenda SA1, SA2 and SA3, and each Agenda materials and the like are recorded as meeting information DA.

  Similarly, as shown in FIG. 4, the meeting information regarding the meeting body PB includes the name of the meeting body, the place where the meeting is held, the members (participants), the data on each agenda (the agenda name, the conclusion on the agenda, the agenda Material data). More specifically, the name of the meeting body PB ("Development Department"), the place LB ("XX meeting room"), the name of each member MB, the agenda (name of agenda) of each agenda SB1, SB2, and each agenda Are recorded as the conference information DB.

<1.2 Operation>
Next, the operation in the conference system 1 will be described with reference to FIG. FIG. 5 is a timing chart showing the progress of proceedings in each meeting body.

  Here, each of the conference bodies PA and PB has a plurality of agenda items, and the discussion order of the plurality of agenda items in each conference body is appropriately considered in consideration of the relationship with the agenda of another conference body. It is assumed that a plurality of conference bodies PA and PB discuss each agenda in parallel. Specifically, the meeting body PA preferentially discusses the agenda SA1 having a high relationship with the meeting body PB, and gives the conclusion (as soon as possible) to the meeting body PB. This makes it possible to use time efficiently and reduce the time to reach the final conclusion.

  Specifically, the plurality of conference bodies PA and PB proceed with the proceedings in parallel with each other. Basically, one conference body PA discusses the agenda SA1 (time T1 to T3), the agenda SA2 (time T3 to T111), and the agenda SA3 (time T15 to T17) in this order. The meeting body PB discusses the agenda SB1 (time T2 to T5) and the agenda SB2 (time T9 to T14) in this order.

  Furthermore, one conference body PA requests another conference body PB to discuss a new agenda SB6 corresponding to the conclusion (intermediate conclusion) of the agenda SA1, and the other conference body PB The new agenda item SB6 is discussed (time T7 to T9). In other words, the agenda SA1 is associated with the conference body PB, and the conference body PB performs a discussion on the new agenda SB6 corresponding to the agenda SA1.

  In addition, the meeting body PA is to discuss the further agenda SA6 based on the conclusion regarding the new agenda SB6 (conclusion by the meeting body PB) (time T13 to T15). In other words, the agenda SB6 is associated with the conference body PA, and the conference body PA executes a discussion on the new agenda SA6 corresponding to the agenda SB6.

  Hereinafter, the proceeding operation and the like in each meeting will be described in more detail. Here, it is assumed that each agenda item (agenda name) is set to be displayed at the start time and the end time of discussion on each agenda item. Further, whether or not to display the agenda name and the like in a certain conference body is set for each agenda (see FIG. 11 and the like).

  First, at time T1, the meeting body PA starts a discussion on the first agenda SA1 of the meeting body PA. At time T1, the conference management apparatus 10 displays the first agenda SA1 using the display device 30a. FIG. 9 shows a state in which the first agenda SA1 (whether the new function “A” is installed?) Is displayed on the area RA1 of the screen CA by the display device 30a. After that, the conference management apparatus 10 appropriately displays material data (presentation material) and the like related to the agenda SA1 in the area RA1 of the screen CA using the display device 30a. The area RA1 is an area in which information about the conference body PA itself is displayed, and the area RA2 is an area in which information about other conference bodies PB is displayed.

  Similarly, at time T2, the meeting body PB starts a discussion on the first agenda SB1 of the meeting body PB. At time T2, the conference management apparatus 10 displays the agenda SB1 using the display device 30b. FIG. 10 shows a state in which the agenda SB1 (about the improvement of the function “B”) is displayed on the area RB1 of the screen CB by the display device 30b. After that, the conference management apparatus 10 appropriately displays material data (presentation material) and the like related to the agenda SB1 on the area RB1 of the screen CB using the display device 30b. The area RB1 is an area (display area) where information about the conference body PB itself is displayed, and the area RB2 is an area where information about other conference bodies PA is displayed. Here, it is assumed that the time T2 is a time later than the time T1 (for example, 10 minutes later). However, the present invention is not limited to this, and the time T2 is a time before the time T1. Alternatively, it may be the same time as the time T1.

  After that, when the meeting body PA reaches the conclusion regarding the agenda SA1, the agenda input person (chairman or secretary) MAp regarding the meeting body PA uses the input screen GC1 (see FIG. 11) or the like to manage the conclusion of the agenda SA1. Input to the apparatus 10 (time T3). The input screen GC1 is a screen displayed on the display unit of the computer 50a of the agenda input person MAp, and the agenda input person MAp inputs conclusion information using the operation input unit (keyboard or the like) of the computer 50a. In the screen GC1, the meeting body PB ("development department") is input as the meeting body of the cooperation destination related to the agenda SA1, and the agenda name and conclusion of the agenda SA1 in the meeting body PA are displayed on the other meeting body PB. It is specified that it will be performed. In other words, the meeting body PB is associated with the agenda SA1. In addition, in FIG. 11, although the case where only a single meeting body is designated as a cooperation body meeting body is illustrated, it is not limited to this, and a plurality of meeting bodies are designated as a cooperation body meeting body. You may make it do. The same applies to FIG.

  Information input using the computer 50a is transmitted from the computer 50a to the conference management apparatus 10, and the conference management apparatus 10 adds the received conclusion information to the conference information of the conference body PA. More specifically, in the meeting information DA of FIG. 3, “conference body PB” is recorded as information on the cooperation destination of the agenda SA1.

  The conference management apparatus 10 immediately updates the display content of the display device 30a based on the information input using the computer 50a (see FIG. 12). FIG. 12 shows a state in which the agenda SA1 and the conclusion information related to the agenda SA1 are displayed on the area RA1 of the screen CA by the display device 30a. When the meeting body PA starts to discuss the next agenda SA2 after a certain period of time, the display content of the display device 30a is changed to the agenda of the next agenda SA2.

  In addition, the conference management apparatus 10 displays information on the conclusion (intermediate conclusion) of the agenda SA1 of one conference body PA using the display device 30b of the other conference body PB associated with the agenda SA1. However, here, the conclusion information is not displayed immediately, but is displayed after the ongoing proceedings in the other conference body PB.

  Specifically, the conference management apparatus 10 recognizes that the agenda item SB1 is in progress at time T3, and waits for the agenda item SB1 to end. When the conference management apparatus 10 recognizes that the discussion of the agenda item SB1 has ended at time T5, the conference management apparatus 10 displays the conclusion information of the agenda item SA1 using the display device 30b.

  At time T5, a screen GB3 as shown in FIG. 14 is displayed on the screen CB using the display device 30b. In FIG. 14, not only the conclusion information of the conference body PB itself as shown in FIG. 13, but also the conclusion information of another conference body PA is displayed. Specifically, the conclusion information of the conference body PB itself is displayed in the region RB1, and the conclusion information of another conference body PA is displayed in the region RB2.

  The conference body PB (specifically, the attendee MB) also recognizes the conclusion information of the agenda SA1 of the conference body PA based on the display by the display device 30b. Then, the agenda input person MBp of the conference body PB manages the new agenda SB6 (examine the feasibility of the function “A”) based on the conclusion information of the agenda SA1 using the input screen GD1 (FIG. 15). Input to the device 10. The input screen GD1 is a screen displayed on the display unit of the computer 50b of the agenda input person MBp, and the agenda input person MBp inputs information on the new agenda using the operation input unit (keyboard or the like) of the computer 50b. To do. In the input field PS1 of the screen GD1, input information on the screen GC1 is input as it is in an initial state. The agenda input person MBp corrects the contents of the input field PS1 of the screen GD1 as necessary, and then presses the “Yes” button in the screen GD1.

  The information input using the screen GD1 is transmitted from the computer 50 to the conference management apparatus 10, and the conference management apparatus 10 adds the received new agenda information to the conference information of the conference body PB (FIG. 6). reference). FIG. 6 shows a state in which information related to the new agenda SB6 is added to the conference information DB related to the conference body PB.

  The conference management device 10 updates the display content of the display device 30b based on the information input using the computer 50 at time T7 (see FIG. 16). FIG. 16 shows a state in which the new agenda SB6 is displayed on the area RB1 of the screen CB by the display device 30b.

  In addition, the conference management apparatus 10 displays information (acceptance notification) indicating that the new agenda SB6 has been received by the conference body PB using the display device 30a of the conference body PA associated with the agenda SB6 ( FIG. 17). In the screen GA3 of FIG. 17, the fact that the new agenda SB6 has been accepted by the meeting body PB is displayed in the area RA2 of the screen CA.

  Thereafter, when the meeting body PB reaches the conclusion regarding the agenda SB6, the agenda input person MBp regarding the meeting body PB uses the input screen GD2 (see FIG. 18) or the like to input the conclusion of the agenda SB6 to the meeting management device 10 ( Time T9). The input screen GD2 is a screen displayed on the display unit of the computer 50b of the agenda input person MBp, and the agenda input person MBp inputs conclusion information using the operation input unit (keyboard or the like) of the computer 50b. In addition, here, the meeting body PA (“Board of Directors”) is input as the meeting body of the cooperation destination related to the agenda SB6, and the agenda name and conclusion of the agenda SB6 in the meeting body PB are displayed on the other meeting bodies PA. Is specified. In other words, the conference body PA is associated with the agenda SB6.

  Information input using the computer 50b is transmitted from the computer 50b to the conference management apparatus 10, and the conference management apparatus 10 adds the received conclusion information to the conference information of the conference body PB (see FIG. 8). . FIG. 8 shows a state in which conclusion information of the new agenda SB6 and cooperation destination information of the new agenda SB6 are added to the conference information DB of the conference body PB.

  The conference management apparatus 10 updates the display content of the display device 30b based on the information input using the computer 50 (see FIG. 19). The screen GB5 in FIG. 19 shows a state in which the agenda SB6 and the conclusion information regarding the agenda SB6 are displayed on the area RB1 of the screen CB by the display device 30b. After that, the meeting body PB starts the discussion on the final agenda SB2, and the discussion by the meeting body PB ends at time T14. At the end of the discussion, conclusion information on the agenda SB2 of the conference body PB is input. However, the coordinating body for the agenda SB2 is not specified, and the conclusion information and the like of the agenda SB2 are not presented to the other bodies PA.

  Moreover, the conference management apparatus 10 displays the conclusion information of the agenda SB6 of the conference body PB using the display device 30a of the conference body PA associated with the agenda SB6. However, here, the conclusion information is displayed after the ongoing proceedings in the meeting body PA are completed. Specifically, the conference management apparatus 10 recognizes that the agenda item for the agenda SA2 is in progress at time T9, and waits for the agenda item for the agenda item SA2 to end. When the conference management apparatus 10 recognizes that the discussion on the agenda SA2 has ended at time T11, the conference management apparatus 10 displays the conclusion information on the agenda SB6 using the display device 30a. At time T11, conclusion information regarding the agenda SA2 of the meeting body PA is input by the agenda input person MAp of the meeting body PA. However, for the agenda SA2, the coordinating meeting body is not specified, and the conclusion information of the agenda SA2 is not presented to the other meeting bodies PB.

  At time T11, a screen GA4 as shown in FIG. 20 is displayed on the screen CA using the display device 30a. In FIG. 20, the conclusion information of the meeting body PA itself regarding the agenda SA2 is displayed in the area RA1, and the conclusion information of another meeting body PB is displayed in the area RA2.

  The conference body PA (specifically, the attendee MA) also recognizes the conclusion information of the agenda SB6 of the conference body PB based on the display by the display device 30a. Then, the agenda input person MAp of the meeting body PA enters a new agenda SA6 (whether the new function “A” is installed (reconsideration)) based on the conclusion information of the agenda SB6 on the input field on the screen GC2 (see FIG. 21). Input to the conference management apparatus 10 using PS2. The input screen GC2 is the same screen as the input screen GD1. The agenda input person MAp uses the operation input unit (keyboard or the like) of the computer 50a to input information on the new agenda SA6.

  The information input using the screen GC2 is transmitted from the computer 50a to the conference management apparatus 10, and the conference management apparatus 10 adds the received new agenda information to the conference information of the conference body PA (see FIG. 7). ). FIG. 7 shows a state in which information related to the new agenda SA6 is added to the conference information DA related to the conference body PA.

  The conference management apparatus 10 updates the display content of the display device 30a at time T13 based on the information input using the computer 50a. Specifically, the new agenda SA6 is displayed on the area RA1 of the screen CA by the display device 30a.

  When the discussion on the agenda SA6 ends (time T15), the conclusion information regarding the agenda SA6 is input to the conference management device 10 by the operation input user of the conference body PA, and the conclusion information regarding the agenda SA6 is displayed on the display device 30a. However, here, it is assumed that the coordinating destination meeting body is not designated for the agenda SA6, and the conclusion information and the like of the agenda SA6 are not presented to the other meeting bodies PB.

  Thereafter, the meeting body PA starts discussion on the final agenda SA3. Then, at time T17, the discussion by the meeting body PA ends, and conclusion information and the like regarding the agenda SA3 of the meeting body PA are input. However, for the agenda SA3, the coordinating destination meeting body is not specified, and the conclusion information of the agenda SA3 is not presented to the other meeting bodies PB.

  According to the above operation, in a situation where a plurality of conference bodies PA and PB proceed with the proceedings in parallel with each other, the conclusion information regarding the agenda SA1 by the conference body PA is related to the conference body PB associated with the agenda SA1. The image is displayed using the display device 30b. Therefore, it is possible to appropriately exchange information between a plurality of conference bodies that proceed in parallel and improve the cooperation between the plurality of conference bodies PA and PB. In particular, the paperwork procedure is simplified as compared with the conventional case, and the delay due to the paperwork procedure is reduced. Therefore, the conference body PB can quickly obtain conclusion information on the agenda SA1 by another conference body PA.

  In addition, the agenda based on the conclusion information of the agenda SA1 obtained early is set as a new agenda SB6 during the holding of the meeting body PB (that is, relatively early). For this reason, it is possible to quickly discuss the mutually related agenda items SB6 in the plurality of conference bodies PA and PB. In other words, since information is appropriately exchanged between a plurality of conference bodies that proceed simultaneously in parallel, and the paperwork procedure is simplified and the delay due to the paperwork procedure is reduced, a plurality of meeting bodies PA, It is possible to start discussing mutually related agenda items SB6 in the PB at an early stage.

  Similarly, conclusion information regarding the new agenda SB6 by the conference body PB is displayed using the display device 30a regarding the conference body PA associated with the new agenda SB6. Therefore, the conference body PA can quickly obtain conclusion information on the agenda SB6 by another conference body PB. A new agenda SA6 related to the agenda SB6 can be discussed at an early stage.

<2. Second Embodiment>
The second embodiment is a modification of the first embodiment. Hereinafter, the difference from the first embodiment will be mainly described.

  In the first embodiment, the conclusion information related to the agenda SA1 by the conference body PA is displayed on the collaborative conference body PB after the discussion on the agenda SB1 at the collaborative conference body PB is completed. did. In the second embodiment, the case where the conclusion SA1 of the meeting body PA is displayed on the meeting body PB immediately without waiting for the discussion of the agenda item SB1 being discussed at the cooperation destination meeting body PB is illustrated. The same applies to other agenda items.

  Moreover, in the said 1st Embodiment, the case where only the conclusion information of each meeting body is notified to another meeting body and it displays with the said other meeting body was illustrated. In this second embodiment, each meeting body notifies the other meeting bodies of the progress of each meeting body, and more specifically, the remarks of each attendee in each meeting body. An example of displaying on a conference body will be described.

  In the first embodiment, the case where the “agenda” is displayed only at the start time and the end time of the discussion has been illustrated. In the second embodiment, a case where “agenda” or the like is always displayed during discussion in principle. For example, when “Agenda” and “Progress” are set as display targets using the setting screen as shown in FIG. 22, the conference management apparatus 10, in principle, sets “Agenda” based on the setting. And “progress” are always displayed during the discussion.

  In the second embodiment, it is assumed that the setting operation using the setting screen as shown in FIGS. 22 and 23 is performed in advance before the start of the conference.

  FIG. 22 is a diagram showing a setting screen GS1 regarding display items. The setting screen GS1 includes buttons BN21 (“Agenda”), BN22 (“(Agenda) progress”), and BN23 (“Conclusion”). Each time each button BN21, BN22, BN23 is pressed once, the selected state and the non-selected state of each button are switched. In FIG. 22, all three buttons BN21, BN22, and BN23 have a selected state (ON state), and all of “Agenda”, “(Agenda) Progress”, and “Conclusion” are to be displayed. Is set. For example, when the button BN22 is pressed once in FIG. 22, the button BN22 enters a non-selected state, and the corresponding setting item “Progress” is excluded from the display target. When the button BN22 is pressed again, the button BN22 is selected, and the corresponding setting item “Progress” is set as a display target again.

  FIG. 23 is a diagram illustrating a setting screen for setting a conference body as a cooperation destination. In the setting screen, one or a plurality of options (here, two conference bodies PB and PC) are displayed, and a case where a cooperation destination conference body is selected from the plurality of options is illustrated. Yes.

  For example, the proceeding party input person MAp of the meeting body PA presses the selection button arranged on the right side of the “meeting PB” in the setting screen of FIG. It is possible to set as a meeting body. Similarly, the agenda input person MBp of the meeting body PB can set the meeting body PA as the meeting body of the cooperation destination of the meeting body PB using a setting screen similar to FIG. In this way, the relationship between the plurality of conference bodies PA and PB is set.

  Note that, in the second embodiment, unlike the first embodiment, whether or not to display the agenda name and the like in a certain conference body in the other conference body of the cooperation destination is different from the first embodiment. It is assumed that the PB is set in advance so as to comprehensively link all the agendas (independent of the agenda items). More specifically, using the setting screen of FIG. 23, all the subjects of the meeting body PA are associated with the meeting body PB in advance, and all the topics of the meeting body PB are associated with the meeting body PA in advance. It shall be. Therefore, in principle, the cooperation destination setting (association setting) on the setting screens GC1 (FIG. 11), GD2 (FIG. 18), etc. is unnecessary. However, the setting column of the cooperation destination meeting body on the setting screen GC1 or the like may be used as a change reception field of the cooperation destination meeting body.

  FIG. 24 is a timing chart showing the progress of proceedings of each conference body in the conference system 1 (1B) according to the second embodiment. Hereinafter, this will be described in detail with reference to FIG.

  As shown in FIG. 24, first, similarly to the first embodiment, discussion on the agenda SA1 is started at the conference body PA, and discussion on the agenda SB1 is started at the conference body PB.

  In the second embodiment, the agenda and progress of the conference body PA itself are displayed as needed using the display device 30a of the conference body PA.

  For example, in the period between time T2 and time T3, as shown in FIG. The material data of the agenda SA1 of the conference body PA is displayed in a relatively upper part in the area RA1 of the screen GA11, and the agenda SA1 and the progress of the conference body PA are displayed in a relatively lower part in the area RA1. The situation etc. are displayed. More specifically, the agenda SA1 of the conference body PA is always displayed, and the content of each participant's remarks and the like at the conference body PA is updated and displayed as content representing the progress status below.

  In FIG. 25, “Agenda” and “Progress (progress status)” of the conference body PA are displayed in the lower part of the area RA1. Thereafter, when a “conclusion” comes out, information on the conclusion is displayed instead of “progress (progress status)”. In this way, the agenda information (agenda (name), progress, conclusion, etc.) of the agenda SA1 is displayed in the area RA1.

  Further, assuming that the conference body PA and the conference body PB are set to cooperate with each other, in the area RA2, the progress of meetings of other conference bodies PB (agenda SB1, etc.) is updated as needed. Is displayed. Specifically, the agenda SB1 of the conference body PB is always displayed in the area RA2, and the content of each participant's remarks in the conference body PB is updated as needed and displayed in the area RA2. Therefore, attendees of the conference body PA can grasp the progress of the discussion on the agenda SB1 at any time.

  As the “speech content”, for example, a voice of a speaker is recorded by a microphone (recording unit) directly or indirectly connected to the conference management apparatus 10 and acquired as voice data. The character data obtained by performing the voice recognition process may be displayed. Alternatively, the agenda input persons MAp and MBp of the conference bodies PA and PB may perform operation input using a keyboard or the like.

  In the conference body PB, a similar screen is displayed on the screen CB by the display device 30b (see FIG. 26). For example, during the period between time T2 and time T3, agenda information (agenda (name), progress, conclusion, etc.) related to the agenda SB1 of the conference body PB is displayed in the area RB1 of the screen GB11 and linked to The agenda information (agenda (name), progress status, conclusion, etc.) on the agenda SA1 of the (other) conference body PA is displayed in the area RB2. Therefore, attendees of the meeting body PB can grasp the progress of discussions on each agenda in the meeting body PA of the cooperation destination as needed.

  Thereafter, when the discussion on the agenda SA1 ends at the meeting body PA and the conclusion of the agenda SA1 is input to the meeting management apparatus 10 (time T3), the meeting management apparatus 10 uses the conclusion information as meeting information DA of the meeting body PA. Add to And the conference management apparatus 10 updates the display content of the display apparatus 30a based on the added information (input information). Specifically, a “conclusion” column is displayed instead of the “progress” column in the region RA1, and conclusion information is displayed in the “conclusion” column. Furthermore, the conference management apparatus 10 immediately displays the conclusion information of the agenda SA1 of the conference body PA using the display device 30b of the other conference body PB associated with the agenda SA1 (see FIG. 27). Specifically, in the region RB2, a “conclusion” column is displayed instead of the “progress” column, and conclusion information is displayed in the “conclusion” column. As described above, in the second embodiment, the conclusion information on the agenda SA1 of the meeting body PA is immediately displayed on the meeting body PB regardless of the progress of proceedings in the meeting body PB.

  When it is determined that the new agenda SB6 is to be set immediately using a screen similar to the screen GD1 in FIG. 15, the meeting body PB temporarily suspends the discussion on the agenda SB1 and discusses the new agenda SB6. Is started (time T25). Note that the agenda information (agenda (name), progress status, conclusion, etc.) of the agenda SB6 is updated and displayed as needed in the area RA2 using the display device 30a while the agenda of the conference body PA is in progress. Therefore, attendees of the conference body PA can grasp the progress of the discussion on the agenda SB6 at any time.

  When the discussion of the new agenda SB6 is completed at the meeting body PB and the conclusion of the agenda SB6 is input to the meeting management apparatus 10 (time T26), the meeting management apparatus 10 stores the conclusion information in the meeting information DB of the meeting body PB. to add. And the conference management apparatus 10 updates the display content of the display apparatus 30b based on the added information (input information). Specifically, in the region RB1, a “conclusion” column is displayed instead of the “progress” column, and conclusion information is displayed in the “conclusion” column. Furthermore, the conference management apparatus 10 immediately displays the conclusion information of the agenda SB6 of the conference body PB using the display device 30a of the other conference body PA associated with the agenda SB6 (see FIG. 28). Specifically, in the area RA2, a “conclusion” column is displayed instead of the “progress” column, and conclusion information is displayed in the “conclusion” column. As described above, in the second embodiment, the conclusion information of the agenda SB1 in the meeting body PB is immediately displayed regardless of the progress of the proceedings in the meeting body PA.

  In the meeting body PA, whether to start discussion on the new agenda SA6 is determined on a screen GC12 similar to the screen GC1 in FIG. Here, it is determined that “later” is selected and the setting of the new agenda SA6 is postponed, and the conference body PA continues the discussion on the agenda SA2.

  The meeting body PB resumes the discussion on the suspended agenda SB1. When the discussion on the agenda SB1 ends at the meeting body PB and the conclusion of the agenda SB1 is input to the meeting management apparatus 10 (time T28), the meeting management apparatus 10 converts the conclusion information into the meeting information of the meeting body PB. to add. Then, the conference management apparatus 10 updates the display content of the display device 30b and the display content of the display device 30a based on the added information (input information). Specifically, a “conclusion” column is displayed in place of the “progress” column in the region RB1, the conclusion information of the agenda SB1 is displayed in the “conclusion” column, and a “progress” column is displayed in the region RA2. The “conclusion” column is displayed, and the conclusion information of the agenda SB1 is displayed in the “conclusion” column.

  Furthermore, the meeting body PB starts discussion on the last agenda item SB2. At time T32, the discussion by the conference body PB ends. Then, the conference management apparatus 10 displays the conclusion information of the agenda SB2 in the region RB1 and the conclusion information of the agenda SB2 in the region RA2 in response to the input of the conclusion of the agenda SB2.

  When the discussion on the agenda SA2 is completed at the conference body PA and the conclusion of the agenda SA2 is input to the conference management device 10 (time T31), the conference management device 10 converts the conclusion information into the conference information of the conference body PA. to add. Then, the conference management device 10 updates the display contents of the display devices 30a and 30b based on the added information (input information). Specifically, the conference management apparatus 10 displays the conclusion information of the agenda SA2 in the area RA1 and the conclusion information of the agenda SA2 in the area RB2 in response to the input of the conclusion of the agenda SA2.

  Then, when the agenda input person MAp of the conference body PA inputs a change instruction to change the next agenda to be discussed from the agenda SA3 to the agenda SA6 using an unillustrated input screen, the conference management apparatus 10 changes the change. Based on the instruction, the display content of the display device 30a is updated. Then, the meeting body PA discusses a new agenda SA6 based on the agenda SB6.

  Thereafter, when the discussion on the new agenda SA6 ends and the conclusion of the agenda SA6 is input to the conference management device 10 (time T33), the conference management device 10 adds the conclusion information to the conference information of the conference body PA. . Then, based on the added information (input information), the conference management apparatus 10 displays the conclusion information on the agenda SA6 in the area RA1 and the conclusion information on the agenda SA6 in the area RB2. However, since the discussion on all the agenda items of the meeting body PB has already ended, the conclusion information of the agenda item SA6 may not be displayed in the area RB2.

  Furthermore, the meeting body PA starts discussion on the last agenda SA3 (time T33). Then, at time T37, when the discussion by the meeting body PA ends and the conclusion of the agenda SA3 is input to the meeting management apparatus 10 (time T37), the meeting management apparatus 10 uses the conclusion information as meeting information of the meeting body PA. Add to Then, the conference management apparatus 10 displays the conclusion information of the agenda SA3 in the area RA1 and the conclusion information of the agenda SA3 in the area RB2 based on the added information (input information). However, since all the discussions on the agenda PB have already been completed, the conclusion information on the agenda SA3 may not be displayed in the area RB2.

  As described above, the same effects as those of the first embodiment can be obtained. In particular, in the meeting body PB, the conclusion information regarding the agenda SA1 by another meeting body PA is immediately displayed regardless of the degree of progress in the meeting body PB. Information can be acquired very early. Therefore, it is possible to respond more quickly.

  In addition, since the progress of proceedings in the meeting body PA is displayed at any time using the display device 30b of the meeting body PB, attendees of the meeting body PB must grasp the contents of the proceedings of another meeting body PA at any time. Is possible.

  Similarly, since the progress of proceedings in the meeting body PB is displayed at any time using the display device 30a of the meeting body PA, the attendee of the meeting body PA grasps the contents of the proceedings of another meeting body PB as needed. It is possible.

<3. Modified example>
Although the embodiments of the present invention have been described above, the present invention is not limited to the contents described above.

  For example, in the second embodiment described above, a case has been illustrated in which the collaborative meeting body is selected and set from one or a plurality of options displayed in advance in the setting screen, but is not limited thereto. Instead, the coordinating body may be set by keyword search or the like. More specifically, a search using a keyword related to the agenda may be executed, and a collaborative meeting body may be set using the search result. Alternatively, the meeting body of the cooperation destination may be set using a search result based on the name of the attendee (participant) or the department name.

  Further, in each of the above embodiments, the case input persons MAp and MBp use a keyboard or the like to input a part of the agenda information (a conclusion on a certain agenda and a new agenda based on the agenda). Although illustrated, it is not limited to this. For example, a part of the agenda information may be automatically input by voice recognition processing based on a recorded voice during the proceedings.

  Moreover, in each said embodiment, although illustrated about the case where cooperation was aimed at between two meeting bodies, it is not limited to this, You may make it aim at cooperation between three or more meeting bodies. . For example, a plurality of other conference bodies may be linked to one agenda in a certain conference body.

  Further, in each of the above embodiments, the case where the conference management apparatus 10 manages information on all conference bodies and communicates with all related apparatuses 30 and 50 is illustrated, but the present invention is not limited to this. For example, the functions of the conference management apparatus 10 are distributed and arranged in two conference management apparatuses 10a and 10b, and the two conference management apparatuses 10a and 10b cooperate to execute the same operation as described above. Good. More specifically, the conference management device 10a for information management of the conference body PA manages the display device 30a and the computer 50a, and the conference management device 10b for information management of the conference body PB includes the display device 30b and the computer 50b. May be managed.

1, 1A, 1B Conference system 9 Controller 10, 10a, 10b Conference management device 30, 30a, 30b Display device 50, 50a, 50b Computer CA, CB Display screen DA, DB Conference information NW Communication network PA, PB Conference body SA1 , SA2, SA3, SA6, SB1, SB2, SB6

Claims (10)

A conference management device,
Management means for managing information of a plurality of conference bodies including a first conference body and a second conference body that proceed with proceedings in parallel;
Display control means for displaying conclusion information related to the first agenda by the first meeting body using one display means relating to the second meeting body associated with the first agenda;
A conference management apparatus comprising: The conference management device according to claim 1,
The said management means sets the agenda based on the conclusion information regarding the said 1st agenda as a new agenda of the said 2nd meeting body, The meeting management apparatus characterized by the above-mentioned. The conference management device according to claim 2,
The display control means displays conclusion information on the new agenda by the second meeting body using other display means on the first meeting body associated with the new agenda. Conference management device to do. In the conference management device according to any one of claims 1 to 3,
The said display control means displays the progress of the proceedings in the said 1st meeting body using the said 1 display means regarding the said 2nd meeting body, The meeting management apparatus characterized by the above-mentioned. The conference management device according to claim 3,
The said display control means displays the progress status of the said new agenda in the said 2nd meeting body using the said other display means regarding the said 1st meeting body, The meeting management apparatus characterized by the above-mentioned. A conference management device,
A setting means for setting a relationship between a plurality of meeting bodies that proceed in parallel,
Display control means for displaying the agenda information of the first meeting body among the plurality of meeting bodies using display means relating to the second meeting body associated with the first meeting body;
A conference management apparatus comprising: The conference management device according to claim 6,
The display control means displays the conclusion information of the first conference body using the display means related to the second conference body. The conference management device according to claim 6,
The said display control means displays the advancing status of the proceedings in the said 1st meeting body using the said display means regarding the said 2nd meeting body, The meeting management apparatus characterized by the above-mentioned. A conference system,
Management means for managing information of a plurality of conference bodies including a first conference body and a second conference body that proceed with proceedings in parallel;
Display control means for displaying conclusion information related to the first agenda by the first meeting body using one display means relating to the second meeting body associated with the first agenda;
A conference system comprising: A conference system,
A setting means for setting a relationship between a plurality of meeting bodies that proceed in parallel,
Display control means for displaying the agenda information of the first meeting body among the plurality of meeting bodies using display means relating to the second meeting body associated with the first meeting body;
A conference system comprising:

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