JP2010217942A - Information retrieval system, information retrieval device, and program - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide an information retrieval system for improving the easiness to use of a keyword by making it easy for a user to perform access to information. <P>SOLUTION: The information retrieval system includes: a registration means for registering information which can be used by a plurality of users and individual keywords preliminarily registered for each of those users in association; and a retrieval means for retrieving the information registered by the registration means by using the individual keywords. The registration means is able to further register a shared keyword preliminarily registered for the plurality of users in association. The retrieval means is able to retrieve the information registered by the registration means by using at least one of the individual keywords and the shared keyword. <P>COPYRIGHT: (C)2010,JPO&INPIT

Description

  The present invention relates to an information search system, an information search device, and a program.

  In Patent Literature 1, keywords are stored in association with user information. When a document is registered, user information associated with the keyword attached to the document is acquired, and document data is associated with the user information. A document management system to be stored is disclosed.

JP 2000-315211 A

  An object of the present invention is to provide an information search system, an information search apparatus, and a program capable of simplifying access to information by a user and improving usability of keywords.

[Information search system]
The invention according to claim 1 is a registration means for registering information that can be used by a plurality of users and individual keywords registered in advance for each user, and the individual keywords. And an information retrieval system having retrieval means for retrieving information registered by the registration means.

  The invention according to claim 2 uses the registration means capable of registering information that can be used by a plurality of users and individual keywords registered in advance for each user in association with each other, and using the individual keywords, An information search system having search means for searching for information registered by a registration means.

  According to a third aspect of the present invention, the registration means registers information that can be used by a plurality of users and a shared keyword registered in advance for the plurality of users in association with each other. The information search system according to claim 1, wherein the search unit searches for information registered by the registration unit using at least one of the individual keyword and the shared keyword.

[Information retrieval device]
According to a fourth aspect of the present invention, there is provided registration means for registering information that can be used by a plurality of users and individual keywords registered in advance for each user, and the individual keywords. And an information retrieval device having retrieval means for retrieving information registered by the registration means.

[program]
According to a fifth aspect of the present invention, there is provided a step of registering information usable by a plurality of users and individual keywords registered in advance for each user in association with each other, and using the individual keywords. Thus, the program causes the computer to execute the step of retrieving the registered information.

  According to the first aspect of the present invention, an information search system is provided that can simplify access to information by a user and improve the ease of use of keywords as compared with the case where the present configuration is not provided. can do.

  According to the second aspect of the present invention, there is provided an information search system capable of simplifying access to information by a user and improving usability of keywords as compared with the case where the present configuration is not provided. can do.

  According to the invention according to claim 3, in addition to the effect of the invention according to claim 1 or 2, the information search capable of searching for information with higher accuracy than the case where the present configuration is not provided. A system can be provided.

  According to the fourth aspect of the present invention, there is provided an information search device capable of simplifying access to information by a user and improving usability of keywords as compared with a case where the present configuration is not provided. can do.

  According to the invention which concerns on Claim 5, compared with the case where it does not have this structure, the program which can simplify the access to the information by a user and can improve the usability of a keyword is provided. Can do.

It is a figure which shows the hardware constitutions of a multifunctional device contained in the information search system which concerns on embodiment of this invention. 2 is a flowchart illustrating an operation flow of an information search program that operates on the multifunction peripheral of FIG. It is an example of a screen displayed on a touch panel. It is a figure which shows that a mail address book is memorize | stored in a table format. It is an example of a screen displayed on a touch panel. It is an example of a screen displayed on a touch panel. It is an example of a screen displayed on a touch panel. It is a figure which shows that user management information and a mail address book are linked | related by mail address cooperation information. It is a figure which shows that the mail address book referred by User0001 is memorize | stored in a table format. It is an example of a screen displayed on a touch panel. It is an example of a screen displayed on a touch panel. It is a figure which shows that the mail address book referred by User0001 is memorize | stored in a table format. It is an example of a screen displayed on a touch panel. It is an example of a screen displayed on a touch panel. It is an example of a screen displayed on a touch panel. It is an example of a screen displayed on a touch panel. It is a figure which shows that the mail address book with which the shared keyword was registered is memorize | stored in table format. It is a figure which shows that the mail address book in which the shared keyword and the individual keyword were registered is stored in a table format.

  Embodiments of the present invention will be described below. In addition, the following description is only an example in implementing this invention, and this invention is not necessarily limited to the matter demonstrated below, It can change suitably as needed. For example, the following description is limited to a so-called multi-function machine having a plurality of functions such as copying, printing, facsimile transmission, mail transmission, and network transfer, but is applicable to a facsimile having only a facsimile transmission function. is there.

FIG. 1 is a diagram illustrating a hardware configuration of a multifunction machine 1 that is an information search apparatus according to an embodiment of the present invention. As shown in FIG. 1, the MFP 1 includes a CPU 10, a memory 12, a storage device 14 such as a hard disk drive, a communication interface (IF) 16 that transmits and receives data to and from other computers, and a user interface (UI) device 18 such as a touch panel. The scanner 20 and the print unit 22 are configured. These components are communicably connected to each other via the control bus 24.
The memory 12 stores an information search program 26 (details will be described later) and the like.
The storage device 14 uses a mail address book used when specifying an e-mail transmission destination, a destination table used when specifying a facsimile transmission destination, a transfer destination address book used when specifying a network transfer destination, and the multifunction device 1. The user management table used for managing the user, the mail address book and the mail address book linkage information that associates the user management table, the destination table linkage information that associates the destination table and the user management table, and the transfer destination address book and the user management table Stores forwarding address book linkage information and the like.
The CPU 10 executes predetermined processing based on the information retrieval program 26 stored in the memory 12 and controls the operation of the multifunction device 1.
Information stored in the storage device 14 may be stored in the memory 12, and information stored in the memory 12 may be stored in the storage device 14.

The UI device 18 displays a mail address book, a destination table, a transfer destination address book, etc., specifies an e-mail transmission destination, a facsimile transmission destination, a network transfer destination, etc., and a password for user authentication and a keyword for search The input etc. are received.
The scanner 20 outputs the read image information to the memory 12, the communication IF 16, the print unit 22, and the like.

FIG. 2 is a flowchart showing an operation flow (S10) of the information search program 26 operating on the multi function device 1 of FIG.
In step 100 (S100), the UI device 18 in FIG. 1 accepts user authentication and determines whether the user authentication is successful. Whether or not the user authentication is successful is determined based on, for example, whether or not a predetermined password is input. If the user authentication is successful, the process proceeds to step 102. If not, the process proceeds to step 112.
In step 102 (S102), the UI device 18 accepts selection of the function of the multifunction device 1 (here, copy, print, facsimile transmission, mail transmission, and network transfer). The process proceeds to step 104 only when a function that requires designation of a destination (here, facsimile transmission, mail transmission, and network transfer) is selected.

In step 104 (S104), the UI device 18 displays information necessary for executing the function selected in step 102 (hereinafter, setting information; for example, facsimile transmission destination, mail transmission destination, and network transfer destination). . For example, when mail transmission is selected in step 102, a mail address book including a mail transmission destination is displayed.
Here, if any of the setting information is selected and an instruction to display the details is received, the process proceeds to step 106, where it is registered in advance by a user who has successfully authenticated and logged in (logged-in user). If the input of the keyword is accepted, the process proceeds to step 108.

  In step 106 (S106), the UI device 18 details the setting information selected in step 104 (for example, in the case of a mail address book, a mail address number, a name, a mail address, , A keyword registered in advance by the login user). Furthermore, if the user authenticated in step 100 is a system administrator or the like, the UI device 18 accepts editing of all displayed information, and if not, a part of the displayed information (for example, , Keyword) only edits are accepted.

In step 108 (S108), the UI device 18 displays only the setting information corresponding to the keyword accepted in step 104 among the setting information displayed in step 104, and accepts the selection. For example, only the mail address corresponding to the input keyword is displayed in the mail address book, and the designation of the mail transmission destination is accepted.
In step 110 (S110), the components shown in FIG. 1 are controlled so that the function selected in step 102 is executed based on the setting information specified in step 108. For example, when mail transmission is selected in step 102, the communication IF 16 in FIG. 1 is controlled so that the image information read from the scanner is transmitted to the mail transmission destination specified in step 108.

In step 112 (S112), the same processing as step 102 is performed.
In step 114 (S114), the same processing as in step 104 is performed. If any of the setting information is selected and an instruction to display the details is received, the process proceeds to step 116. If only one of the setting information is selected, step Proceed to step 118.

In step 116 (S116), the UI device 18 displays details of the setting information selected in step 114.
In step 118 (S118), the components shown in FIG. 1 are controlled such that the function selected in step 112 is executed based on the setting information selected in step 114.

Hereinafter, an example of a screen displayed on a touch panel (not shown) that is the UI device 18 when mail transmission is selected in Step 102 of FIG. 2 will be described with reference to FIG.
FIG. 3A is an example of a screen displayed on the touch panel in step 104 of FIG.
As shown in FIG. 3A, the screen includes a login user name display unit 180 for displaying the name of the login user, a close button 182 for closing this screen, an address display unit 184 for displaying the address of the mail address book, and keyword input A section 186 and a search button 188 are included. Further, the address display unit 184 has a check box 190 indicating whether or not an address is selected, a mail address number display unit 192 that displays a mail address number that is a serial number starting from 1, and a name corresponding to the mail address. A name display unit 194 for displaying, an address display unit 196 for displaying a mail address, and a scroll bar 198 are included. Note that a check mark indicating this is entered in the check box 190 when the address on the right is selected (see FIG. 3C described later).

As shown in FIG. 3A, a part of the mail address displayed on the address display unit 184 is not displayed. Thus, not all of the mail address number, name, and mail address are displayed in the address display unit 184. When all information is referred to and when a search keyword is registered in an address, an address to be referred to (or an address to which a keyword is to be registered) is selected from the address display unit 184.
Further, when the number of addresses is large, the address that is desired to be the mail transmission destination is not always displayed. If the number of addresses is large and it becomes complicated to scroll the scroll bar 198 to display the address of the mail transmission destination, a keyword registered in advance for the mail transmission destination address is input to the keyword input unit 186. Then, the search button 188 is pressed.
Note that the mail address book in FIG. 3A is a shared mail address book that can be referred to by all users including the user 0001 who is a login user. Hereinafter, it is assumed that User0001 is a general user who is not a system administrator or the like.

FIG. 3B is a diagram showing a format in which the mail address book of FIG. 3A is stored.
As shown in FIG. 3B, the shared mail address book of FIG. 3A is stored in the storage device 14 of FIG. 1 in a table format.

  FIG. 3C is an example of a screen displayed on the touch panel in step 104 of FIG. 2 as in FIG. 3A. When one of the addresses (here, “001 Taro Suzuki”) is selected in the shared address book of FIG. 3A, another window 200 is displayed as shown in FIG. 3C. In the separate window 200, a detail display button 202 for displaying details of the selected address and a cancel button 204 for closing the separate window 200 are displayed.

FIG. 3D is an example of a screen displayed on the touch panel in step 106 of FIG. By pressing the detail display button 202 on the screen of FIG. 3C, the screen transitions to the screen of FIG. 3D.
As shown in FIG. 3D, the screen includes a login user display unit 180 and a close button 182, as well as a simple display unit 206 that simply displays the address selected on the previous screen (screen of FIG. 3C). The mail address number display unit 208 that displays the mail address number of the selected address, the name display unit 210 that displays the name of the address selected on the previous screen, and the mail address that displays the mail address of the address selected on the previous screen A display unit 212 and a keyword registration unit 214 for registering the keyword of the address selected on the previous screen are included.
Here, the email address number “001”, the name “Taro Suzuki”, and the email address “Taro.suzuki@mail.com” are displayed as the details of the address “001 Suzuki Taro” selected on the previous screen, and the keyword is edited. It is possible.
Here, since the user 0001 who is a login user is not a system administrator or the like, only the keyword registered by the user 0001 for the address can be edited. , Names, email addresses and keywords are all editable.

FIG. 3E is an example of a screen when keywords are registered in the screen of FIG. 3D. As shown in FIG. 3E, when a plurality of keywords are registered, a predetermined delimiter (here, a comma) is used.
Keywords can be registered for other addresses by the same procedure as shown in FIGS. For example, the keyword “12G” is registered for the address “002 Ichiro Sugii”, the keyword “11G” is registered for the address “003 Jiro Suda”, and the keyword “Ta, 11G” is registered for the address “004 Taro Yamada”. ”, The keyword“ 12G ”can be registered for the address“ 005 Ichiro Yamamoto ”, and the keyword“ ta ”can be registered for the address“ 100 Fuji Taro ”.
As described above, since keywords are registered for each user, the usability of the keywords is improved as compared with the case where keywords are registered for all users, and synchronization that occurs when a plurality of users update the same keyword. The problem is avoided.

FIG. 3F is a diagram illustrating a format in which keywords registered in the procedures of FIGS. 3C to 3E are stored. As shown in FIG. 3F, the keywords assigned in the procedures of FIGS. 3C to 3E are stored in the storage device 14 of FIG. 1 as mail address book linkage information together with the mail address number of the address where the keyword is registered. The mail address book linkage information is stored in the storage device 14 as user management information together with an identifier (user ID) for identifying the user and a password used for user authentication. The user management information can be referred only from a system administrator or the like, and cannot be referred to from a general user. Therefore, the address book that can be referred to from the user 0001, which is a general user, is stored in the table format shown in FIG. 3G.
As described above, since the keyword for each user is registered in association with the shared mail address book, the registration work of the mail address book is simplified compared to the case of registering the keyword for the mail address book registered for each user. And the amount of memory required to store the mail address book is small.

Hereinafter, an example of a screen displayed on the touch panel when any of the keywords registered in Step 106 is input in Step 104 of FIG. 2 will be described with reference to FIG.
FIG. 4A is an example of a screen when a keyword is input in the shared address book of FIG. 3A. As shown in FIG. 4A, the keyword “ta” is input to the keyword input unit 186.
FIG. 4B is a screen example when the search button 188 is further pressed on the screen of FIG. 4A. As shown in FIG. 4B, the search result is displayed on the address display unit 184.

Hereinafter, a method of creating personal setting information will be described with reference to FIG. Although a method for creating a personal mail address book will be described here, other setting information can be created in the same manner.
To create a personal email address book, search for the address you want to put in the personal email address book from the addresses in the shared email address book, and display this search result as a personal email address book. All you need to do is register settings.
Specifically, as shown in FIG. 5A, first, a predetermined keyword (in this case, “*”) is registered at an address to be included in the personal mail address book among the addresses in the shared mail address book. .
As described with reference to FIGS. 3C to 3E, in order to register a keyword to an address, an address to which the keyword is to be registered is selected from the shared mail address book, and the details of the address are displayed. FIG. 5B shows an example of a screen when details of the address “001 Taro Suzuki” in the shared mail address book are displayed and the keyword “*” is registered at this address. The keyword “*” can be registered in other addresses (for example, addresses “002 Ichiro Sugii”, “005 Ichiro Yamamoto”, and “100 Fuji Taro”) by the same procedure.

FIG. 5C is an example of a screen when a shared mail address book is searched using a keyword registered in advance in the screen of FIG. 5B.
As shown in FIG. 5C, the address “001 Taro Suzuki”, the addresses “002 Ichiro Sugii”, “005 Ichiro Yamamoto” and “100 Fuji Taro” are searched using the keyword “*”. Here, by further pressing the personal registration button 216, it is possible to register the setting for displaying the search result by the keyword as a personal mail address book. When a change occurs in the address where the keyword is registered by registering the setting to display the search result as a personal e-mail address book instead of registering the search result by keyword (for example, the keyword is added to a new address) Even when the password is registered and when a part of the keyword-registered address is deleted, it is possible to display the personal mail address reflecting the change.

5D and 5E are examples of screens when the personal mail address book is created in FIG. 5C.
As shown in FIG. 5D, the type display unit 218 indicates which of the personal mail address book and the shared mail address book is displayed.
As shown in FIG. 5E, when a personal mail address book is created, a type display portion 218 is displayed. The type display unit 218 can switch between a personal mail address book and a shared mail address book as a pull-down menu.

As described above, it has been described that a keyword is registered in advance for each logged-in user and setting information is searched using this keyword. However, keywords that can be used by all users are registered in advance, and setting information is searched using this keyword. May be. Hereinafter, a keyword registered in advance for each logged-in user is referred to as an “individual keyword”, and a keyword registered in advance for all users is referred to as a “shared keyword”.
Alternatively, a keyword may be registered in advance for each group of logged-in users, and each member of the group may search for setting information using this keyword. For example, keywords may be registered in advance for each company department, sales department employees may use keywords registered in advance for sales departments, and accounting department employees may use keywords registered in advance for accounting departments. Good. Furthermore, the keywords registered in advance for each group in this way may be used in combination with the individual keywords registered in advance for each login user.

Hereinafter, with reference to FIGS. 6 and 7, it will be described how a shared keyword is registered and used for searching for setting information.
FIG. 6 is a diagram showing a storage format when a shared keyword is registered in the shared mail address book of FIG. 3B. The shared mail address book in which the shared keywords are registered is stored in the storage device 14 of FIG. 1 in the table format shown in FIG. In this way, in order to register a shared keyword in the shared mail address book, a system administrator or the like may perform a procedure similar to the procedure shown in FIGS.

FIG. 7 is a diagram showing a storage format when an individual keyword is registered by the login user User0001, which is a general user, and a shared keyword is registered by a system administrator or the like in the shared mail address book of FIG. 3B. The shared mail address book in which the individual keywords and the shared keywords are registered is stored in the storage device 14 of FIG. 1 in the table format shown in FIG.
When both the individual keyword and the shared keyword are registered in the shared mail address book, the login user User0001 can search the setting information using at least one of the individual keyword and the shared keyword.
For example, when only the individual keyword “ta” is used in the shared mail address book of FIG. 7, the addresses “001 Taro Suzuki”, “004 Taro Yamada”, and “100 Fuji Taro” are searched. If only the shared keyword “su” is used, the addresses “001 Taro Suzuki”, “002 Ichiro Sugii”, and “003 Jiro Suda” are searched. When the individual keyword “ta” and the shared keyword “su” are used, “001 Taro Suzuki” is searched.
As described above, by using the individual keyword in combination with the shared keyword, it is possible to search with higher accuracy.
Although the case where the user of the MFP 1 in FIG. 1 successfully logs in as User0001 has been described, when the login fails and when the user does not log in, the setting information is searched using only the shared keyword. It may be.

1 MFP 10 CPU
12 Memory 14 Storage device 16 Communication IF
18 UI device 180 Login user display unit 182 Close button 184 Address display unit 186 Keyword input unit 188 Search button 190 Check box 192 Mail address number display unit 194 Name display unit 196 Address display unit 198 Scroll bar 200 Another window 202 Detailed display button 204 Cancel button 206 Simple display section 208 Mail address number display section 210 Name display section 212 Mail address display section 214 Keyword registration section 216 Personal registration button 218 Type display section 20 Scanner 22 Print section 24 Control bus 26 Information search program

Claims (5)

Registration means for registering information that can be used by a plurality of users and individual keywords registered in advance for each user in association with each other;
An information search system comprising: search means for searching for information registered by the registration means using the individual keyword. Registration means for registering information that can be used by a plurality of users and individual keywords registered in advance for each user in association with each other;
An information search system comprising: search means for searching information registered by the registration means using the individual keyword. The registration means registers information that can be used by a plurality of users and a shared keyword registered in advance for the plurality of users in association with each other,
The information search system according to claim 1 or 2, wherein the search means searches for information registered by the registration means using at least one of the individual keyword and the shared keyword. Registration means for registering information that can be used by a plurality of users and individual keywords registered in advance for each user in association with each other;
An information search apparatus comprising: search means for searching for information registered by the registration means using the individual keyword. A step of registering information that can be used by a plurality of users and individual keywords registered in advance for each user in association with each other;
A program for causing a computer to execute a step of retrieving registered information using the individual keyword.

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