JP2003263542A - Accounting method and accounting device - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide an accounting method and an accounting device for efficiently performing deleting work. <P>SOLUTION: This accounting device is provided with a charge account information storage means 11 storing charge account information to a buyer, a deletion reserving means 12 reserving deletion of the charge account information scheduled to be deposited, a reservation information extracting means 13 extracting the charge account information reserved for deletion, and a deletion means 14 deleting the extracted charge account information. Using this accounting device, deletion of the charge account information matching the deposit schedule information is reserved when deposit schedule information is received from the buyer, and then, when a deposit matching the deposit schedule information is received from the buyer, the charge account information reserved for deletion is extracted to be deleted. <P>COPYRIGHT: (C)2003,JPO

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an accounting processing method and an accounting processing apparatus for performing a clearing of accounts receivable information on a deposit, and more specifically, an accounting processing method for efficiently performing a clearing operation and an accounting processing method. Accounting device.

[0002]

2. Description of the Related Art An invoice is issued to a vendor when a sale is made, and the billed amount is recorded as accounts receivable until the vendor actually receives the deposit, and when the deposit is received, a check is made. It is erased from the books. The operation of collating the deposit information with the accounts receivable information and erasing the accounts receivable information in this way is generally referred to as clearing.

However, the erasing operation has the following problems. That is, the content of the bill and the content of the deposit are not necessarily in a one-to-one correspondence, and a plurality of bills are often collectively deposited. Therefore, it takes a lot of time to collate the deposit information with the accounts receivable information. In particular, when the application is made for each invoice, there is an advantage that the correspondence relationship between the deposit and the invoice becomes clear, but the number of applications is significantly increased. In addition, since the transfer payment is concentrated at the end of the month, the clearing work will also be concentrated at that time. Therefore, it was difficult to level the scrubbing work monthly and efficiently.

[0004]

SUMMARY OF THE INVENTION It is an object of the present invention to provide an accounting processing method and an accounting processing device that can efficiently perform a scrubbing operation.

[0005]

In order to solve the above-mentioned problems, the accounting method of the present invention is based on a receivable information recording step of recording receivable information to a seller and a payment from the seller. In an accounting method that has a clearing process for clearing the receivable information corresponding to the deposit, when receiving the planned deposit information from the seller, reserve the clearing information for the receivable information corresponding to the planned deposit information. However, when receiving the payment corresponding to the payment schedule information from the seller, the receivable reservation-receivable information is extracted, and the extracted receivable information is erased. To do.

More specifically, the accounting processing method of the present invention comprises a receivable information recording step of recording receivable information to the seller.
In an accounting method having an erasing process for erasing the receivable information corresponding to the received money from the seller, the receivable information recording means for recording the receivable information to the supplier, and the receipt A reserving reservation means for reserving the planned receivable information, a reservation information extracting means for extracting the reserved receivable information, and a reserving means for erasing the extracted receivable information. Using an accounting processor equipped with
When the receipt schedule information from the seller is received, the cancellation reservation means executes the step of canceling the reservation of the accounts receivable information corresponding to the payment schedule information and responding to the payment schedule information from the seller. When receiving the deposit, the reservation information extracting means executes the step of extracting the receivable-reserved receivable information, and the reconciling means performs the step of erasing the extracted receivable information. It is characterized by executing.

In the above accounting processing method, when receiving the payment schedule information from the seller, a reservation number is given to the accounts receivable information corresponding to the payment schedule information to make a reservation for the cancellation, and the payment from the seller is made. When you receive a deposit corresponding to the deposit plan information,
It is preferable to extract the receivable-reserved receivable information by designating the reservation number and to reconstitute the extracted receivable-receivable information.

In order to achieve the above-mentioned object, the accounting processing apparatus of the present invention is a receivable information recording means for recording receivable information to a seller, and a reserving for reserving receivable information. It is characterized by comprising a reservation means, a reservation information extraction means for extracting the receivable reservation-accounted receivable information, and a reconciliation means for erasing the extracted receivable information.

[0009] In the above-mentioned accounting processing device, the erasing reservation means gives a reservation number to the receivable information about the money to be paid, and the reservation information extracting means makes the erasure reservation by designating the reservation number. It is preferable to extract the trade receivable information. In addition, it is preferable that the erase reservation means make an erase reservation for the receivable information about the payment scheduled based on the payment schedule information from the seller.

Further, the accounting processing program of the present invention for achieving the above-mentioned object is a receivable information recording step for recording receivable information to a seller, and a reserving for reserving receivable information. It is characterized by causing a computer to execute a reservation process, a reservation information extraction process for extracting the receivable reservation receivable information, and a reconciliation process for erasing the extracted receivable information. is there.

In the above-mentioned accounting processing program, the receivable information to be deposited is reserved in the reserving process by assigning a reservation number in the reserving process, and the reserving reservation is made by designating the reservation number in the reservation information extracting process. It is preferable to extract the trade receivable information. Further, it is preferable that, in the erase reservation process, the account receivable information to be deposited is to be erase-reserved based on the deposit schedule information from the seller.

[0012] Here, "erasure reservation" refers to a step of adding information for identification to the receivable information corresponding to the deposit schedule information based on the deposit schedule information. The deposit schedule information is information sent from the seller prior to the actual deposit, including the deposit date and the deposit details. As mentioned above, the content of the bill does not always match the content of the deposit,
It is often the case that payment is made collectively for multiple bills. Also, the timing of deposits tends to be concentrated at the end of the month. On the other hand, it is customary that the deposit schedule information is sent from the seller prior to the actual deposit.

According to the present invention, the receivables to be paid in are compiled (reservation reservation) in advance based on the remittance schedule information sent from the seller, and the receivable information reserved for the remittance at the time of deposit. Can be collectively extracted based on the identification information and erased. Since it is possible to make a reservation for clearing as soon as the deposit schedule information is received, even if the deposit due to the transfer is concentrated at the end of the month, it is possible to prevent the clearing work from being concentrated at one time, that is, the clearing work can be performed. It can be leveled monthly and the work efficiency can be improved.

[0014]

DETAILED DESCRIPTION OF THE INVENTION The present invention will be described in detail below with reference to the accompanying drawings.

FIG. 1 illustrates an accounting processing system (accounting processing apparatus) for carrying out the accounting processing method of the present invention. The accounting processing system 10 of the present embodiment functions by a program installed in a computer and has at least the functions required as a normal accounting processing system, and also has an accounts receivable information recording means 11, a clearing reservation means 12, and a reservation. Information extracting means 13 and erasing means 14
And a data file 15 of accounts receivable information. General ERP is used as the basic software of the accounting system.
A package (for example, SAP-R / 3 manufactured by SAP Co., Ltd.) can be used. Since these software have a function of registering and clearing the accounts receivable slip, a program that realizes other functions may be created as an additional function and used in combination.

The accounts receivable information recording means 11 has a function of recording the accounts receivable information to the seller in the data file 15.
The trade receivable information to the seller includes at least the billing amount and the billing number, and may include the billing date and the like as necessary.

The reserving reservation means 12 has a function of reserving the receivable information to be paid, out of the receivable information recorded in the data file 15. More specifically, the billing number, billing date, amount of money included in the deposit plan information,
Data file 15 with information such as vendor name as a key
The account receivable information corresponding to the deposit schedule information is extracted from the account receivable information recorded in (3), and the identification information is added. Since each billing number has a one-to-one correspondence with each trade receivable information, it is preferable to extract the billing number as a key. The identification information used for the erase reservation may be any information, but it is preferable to use the reservation number. Here, the reservation number is a unique number assigned to each piece of deposit schedule information. For example, using the billing number included in the deposit schedule information provided by the seller, the data file 1
The receivable information scheduled to be deposited is searched from the receivable information recorded in 5 on the basis of the billing number, and the reserving number is attached to the receivable information to make a reservation for cancellation.

The reservation information extraction means 13 has a function of extracting from the data file 15 the receivable information that has been reserved for the consumption by the consumption reservation means 12. In other words, the reservation information extraction means 13 extracts the receivable information for which the reservation reservation is made by the reservation number given by the reservation reservation means 12.

The erasing means 14 is the reservation information extracting means 1
3 has a function of erasing the accounts receivable information extracted from the data file 15. Preferably, the receivable information extracted based on the reservation number can be erased in a lump. The form of the clearing is not particularly limited, and the cleared trade receivable information may be transferred to another file or the fact of the clearing may be added to the trade receivable information.

The computer 20 that operates the accounting system 10 includes a keyboard 21 and a mouse 22 as input means, and a display 23 as display means. Therefore, the input associated with the accounting process is performed via the keyboard 21 and the mouse 22, and the display is performed via the display 23.

In many cases, the transaction processing system 10 is connected to the customer system 30 via a communication line or the like for the purpose of efficiency in the communication with the customer. Therefore, the accounting processing system 10 uses a general electronic information exchange system to transmit the billing notification S1 to the customer system 30 and receive the payment notification S2 (payment schedule information) from the customer system 30. It is possible.

Next, an example of a method of operating the above-mentioned accounting system will be described. This accounting system 10
In (1), when the accounts receivable occur, the accounts receivable information to the seller is recorded in the database 15 at any time (accounts receivable information recording step). FIG. 2 exemplifies a display window of the accounts receivable information recorded in the database 15. In this receivable information display window, the billing number, billing date, billing amount,
In addition to the field for entering the amount of money to be transferred, a field for entering the application reservation number and a field for checking the application are provided.

Next, when receiving the payment schedule information from the seller, the sales account information recorded in the database 15 is deleted based on the billing number by attaching a reservation number. Make an inclusive reservation (erasing reservation process). Figure 3
Shows a state in which the reserving reservation number is entered in the display window of the accounts receivable information. The clearing reservation may be made by manually inputting the key information such as the billing number according to the payment schedule contact from the seller by telephone or FAX, but if it is a customer, it can be done by electronic information exchange. It is also possible to receive the notification of the deposit schedule information in a predetermined format by the payment notification S2 and to automatically perform the receipt using the billing number and the like included in the deposit schedule information as a key. The erase reservation number may include letters and the like in addition to the numbers.

Next, when the deposit corresponding to the deposit schedule information from the seller is received, the clearing reservation number is input, and the receivable booked receivable is recorded from the receivable information recorded in the database 15. Information is extracted (reservation information extraction step).
The extracted trade receivable information is once displayed on the display 23. Then, the displayed receivable information and the received money information are collated with each other to perform the erasing (the erasing process). At this time, the extracted accounts receivable information is erased at once. FIG. 4 shows a state in which a check for erasing is entered in the window for displaying the accounts receivable information.

According to the accounting system 10, the receivables to be paid in are gathered in advance based on the payment schedule information from the seller, and at the time of payment, the receivable information booked for cancellation is collectively extracted. However, you can do that. Therefore, even if the deposits due to the transfer are concentrated at the end of the month, it is possible to prevent the clearing work from being concentrated at one time and to efficiently perform the clearing work.

[0026]

As described above, according to the present invention, the accounting processing for recording the accounts receivable information to the seller and erasing the accounts receivable information corresponding to the received money from the seller. In the method, when receiving the deposit schedule information from the seller,
While the receivable information corresponding to the deposit schedule information is erased and reserved, when the deposit corresponding to the deposit schedule information is received from the seller, the receivable reserved receivable information is extracted and extracted. Since the receivables are reconciled, the receivables to be paid in advance are compiled based on the planned deposit information, and at the time of payment, the receivables that have been reserved for reconciliation are collectively extracted and the reconciliation is performed. It can be carried out. Therefore,
Even if the deposits from the transfer are concentrated at the end of the month, it is possible to avoid the concentration of the clearing work at one time and to efficiently perform the clearing work.

[Brief description of drawings]

FIG. 1 is a configuration diagram illustrating an accounting processing system for implementing an accounting processing method of the present invention.

[Figure 2] Accounts receivable information display window (before reservation for clearing)
It is a figure which illustrates.

[Fig. 3] Display window for receivable information (at the time of reservation for clearing)
It is a figure which illustrates.

FIG. 4 is a diagram exemplifying a display window of trade receivable information (when erased).

[Explanation of symbols]

10 Accounting system 11 Accounts Receivable Information Recording Means 12 Clearing reservation means 13 Reservation information extraction means 14 Clearing means 15 Database of accounts receivable information 20 computers 21 keyboard 22 mice 23 Display 30 Customer system

Claims (8)

[Claims] 1. An accounting having a receivable information recording step of recording receivable information to a seller and an erasing step of erasing the receivable information corresponding to the received money based on the received money from the seller. In the processing method, when receiving the deposit schedule information from the seller, the receivable information corresponding to the deposit schedule information is erased and reserved, and the deposit corresponding to the deposit schedule information from the seller is received. The accounting processing method further comprises: extracting the receivable information that has been reserved for reconciliation, and reconciling the extracted receivable information. 2. When receiving the deposit schedule information from the seller, a reserving number is assigned to the account receivable information corresponding to the deposit schedule information and a reservation is made to erase the deposit account information. 2. The accounting method according to claim 1, wherein when the corresponding deposit is received, the receivable reservation-receivable information is extracted by designating the reservation number, and the extracted receivable information is erased. 3. A receivable information recording means for recording receivable information to a seller, a reserving reservation means for reserving and reserving the receivable information due to be paid, and the receivable information for which reserving is reserved is extracted. An accounting processing device, comprising: a reservation information extracting unit that performs the above-mentioned processing, and a consumption unit that erases the extracted A / R information. 4. The reserving reservation means assigns a reservation number to the receivable information about the receivable money, and the reservation information extracting means specifies the reservation number to reserve the receivable information. The accounting processing device according to claim 3, wherein 5. The accounting processing apparatus according to claim 3, wherein the reserving reservation means reserves the receivable information about the receivable payment based on the receivable payment information from the seller. 6. A receivable information recording process for recording receivable information to a seller, a reserving reservation process for reserving and reserving receivable information scheduled to be deposited, and extracting the receivable reserved receivable information. An accounting processing program for causing a computer to execute a reservation information extracting process and a clearing process for clearing the extracted receivable information. 7. The accounts receivable information scheduled to be paid in by the reservation reservation process by assigning a reservation number to the accounts receivable information to be received in the reservation reservation process, and the reservation information extraction process specifying the reservation number in the reservation information extraction process. The accounting processing program according to claim 6, wherein 8. The accounting processing program according to claim 6 or 7, wherein in the application reservation process, application reservation of the account receivable information to be paid is made based on the payment information from the seller.