CN1393805A - System and method for reimbursing travelling expenses - Google Patents
System and method for reimbursing travelling expenses Download PDFInfo
- Publication number
- CN1393805A CN1393805A CN 01122042 CN01122042A CN1393805A CN 1393805 A CN1393805 A CN 1393805A CN 01122042 CN01122042 CN 01122042 CN 01122042 A CN01122042 A CN 01122042A CN 1393805 A CN1393805 A CN 1393805A
- Authority
- CN
- China
- Prior art keywords
- employee
- card data
- data file
- brushing card
- brushing
- Prior art date
- Legal status (The legal status is an assumption and is not a legal conclusion. Google has not performed a legal analysis and makes no representation as to the accuracy of the status listed.)
- Pending
Links
Images
Landscapes
- Financial Or Insurance-Related Operations Such As Payment And Settlement (AREA)
Abstract
The ivnention discloses the system and method for submitting a traveling expense account. The system receives the data paid from the credit card issued by the authorized organization and held by the employees and the data are stored on the database. Each datum is relevant to the identification code of a credit card. When the employee logs on the system by using the identification code of the employee, based on the identification code of the employee, the system searches the data paid by the identified card held by the identified employee. The employee can edit and restore the data to the database. After being validated by the supervisor, the traveling expense is paid by the accounting system.
Description
The present invention relates to the reimbursing travelling expenses system and method for a kind in conjunction with credit card purchase and business entity's reimbursing travelling expenses program.
Under the trend that internationalization is managed, traveling expense has accounted for its year operation fixed cost significant proportion (account for the third-largest expenditure of company's controllable burden, only be lower than wages and tax) with regard to many medium-and-large-sized enterprises one after another in current group of enterprises.For this huge expense of control and management effectively, most enterprises all order its interior employee's travel policy and specific system, in the hope of appropriate standard trip expenses, and are one of solution with enterprise's card or contributing card sending mechanism Credit Card Payments traveling expense.
In addition with regard to the reimbursing travelling expenses program, current schema need be checked additional as in a large number relevant document such as invoice, stub mostly, and so not only be easy to lose and obscure, no matter and with regard to travel expenses declarer itself, or the sign-off process of its follow-up person in charge and accounting unit, all must expend the plenty of time and check one by one; Even allow employee such as above-mentioned, sign the newspaper checking work but still can't exempt loaded down with trivial details counterfoil paper, so its consume to the whole operation costs of enterprise is very considerable with enterprise's card or contributing card sending mechanism Credit Card Payments traveling expense; And the behaviors such as checking, transmit and preserve of these various a large amount of documents is more disagreed greatly with the trend that current office makes every effort to electronic, with no paper.
Therefore, one object of the present invention is to provide a kind of reimbursing travelling expenses system and method in conjunction with credit card purchase behavior and business entity's reimbursing travelling expenses program.
Another object of the present invention is to provide a kind of reimbursing travelling expenses system and method, to simplify business entity's reimbursing travelling expenses and subsequent review operations.
For achieving the above object, the invention provides a kind of reimbursing travelling expenses system and method, this system and method is applied in the reimbursing travelling expenses system of business entity, the employee of this business entity all has employee's identification code to login this reimbursement system, be to consume during this employee goes on business, and this credit card comprise the credit card identification code of corresponding employee's identification code with the credit card of a card sending mechanism distribution;
This reimbursement system receives the brushing card data from this card sending mechanism, and it is stored in the database of record of swiping the card, and wherein each brushing card data is all corresponding to a credit card identification code;
When the employee enters the reimbursement system with employee's identification code, the reimbursement system promptly according to employee's identification code from the database of record of swiping the card, hunt out go on business corresponding to this time during, all are to the pairing brushing card data of credit card identification code that should employee's identification code, to form a brushing card data file, wherein each brushing card data file is corresponding to during once going on business;
This employee edits the brushing card data file, and the brushing card data file storage after will editing is behind the database of record of swiping the card, to be responsible for affirmation and this brushing card data file will be stored in the database of record of swiping the card once more by it, and pay this employee's traveling expense according to the brushing card data file after confirming by accounting system.
For this reason, in the reimbursing travelling expenses program, can omit a large amount of inspection document attacheds, with regard to travel expenses applicant and subsequent the audit person in charge, accounting unit etc., can save considerable human resources, also promote the wish that the employee holds specific hair fastener payment consumption relatively, so all be subjected to its profit with regard to card sending mechanism, business entity and employee three parts.
Further feature of the present invention and advantage in following cooperation DETAILED DESCRIPTION OF THE PREFERRED with reference to the accompanying drawings, can be expressly understood, in the accompanying drawings:
Fig. 1 is a system construction drawing of the present invention;
Fig. 2 is implementing procedure figure of the present invention;
Fig. 3 is in travel reimbursement system picture displayed in corresponding diagram 2 steps 76;
Fig. 4 is in travel reimbursement system picture displayed in corresponding diagram 2 steps 78;
Fig. 5 is in travel reimbursement system picture displayed in corresponding diagram 2 steps 79.
At first see also system construction drawing of the present invention shown in Figure 1, this system is to be the center with the reimbursing travelling expenses system 1 that is arranged on business entity's computer network server, this reimbursement system 1 mainly comprises the database of record 11 of swiping the card of the storage employee of this a business entity travel brushing card data, and the data base administrator 12 that is used to manage this database of record 11 of swiping the card, extract and can carry out this database 11, editor, storage and other management function, this reimbursement system 1 has a plurality of control modules 13 in addition, logins data authentication to carry out the user, data operation, interface is integrated and other control function.Relevance between this reimbursement system 1 and other entity is as follows:
One, card sending mechanism 2: it and this business entity's tool cooperative relationship, and the credit card 21 that allows the employee of this business entity all hold these card sending mechanism 2 distribution during the journey in difference is consumed, these credit card 21 essence comprise that all are as the electronic money of payment transaction instrument as enterprise's card, member card, VIP card, approval card and discount card etc.The computer system of card sending mechanism 2 is at the employee's of this business entity brushing card data, have the member database of record 22 of swiping the card relatively, it with the business entity's webserver that is provided with this travel system 1 between be connected with internet (internet) 23, with instant or, can after encryption measures, be transferred to the database of record 11 of swiping the card of business entity from the member of the card sending mechanism 2 ends database of record 22 of swiping the card regularly by batch the employee of this business entity being held this credit card 21 consumption records during the journey in difference.
Two, the employee 3: by a terminating machine 31 (as PC) through this business entity's internal network (intranet) 32, or login this business entity website with WAP mobile phone, PDA (personal digital assistant machine) and other equipment for surfing the net, and be connected with the reimbursement system 1 of this business entity's webserver, and authenticated login program after, carry out and inquire about, to edit, store its travel and hold and 21 consume function such as records, the employee 3 who wherein has specific person in charge's qualification, and can be by this system 1 to confirm the travel brushing card data file of its subordinate employee's 3 reimbursements.
Three, accounting system 4: it is to be connected by internal network 41 with reimbursement system 1, please lead traveling expense in order to declaring through the employee 3 that the above-mentioned specific person in charge confirms, sends out and this employee 3 via bank transfer wages payment system 5 or alternate manner.
Utilize above-mentioned basic relational structure, below will hold consumption during the journey and each process step between these amount of money grantings that arrives in difference, further describe with regard to this enterprise staff 3:
Please cooperate and consult above-mentioned Figure 1 and Figure 2 reimbursing travelling expenses method flow diagram of the present invention, when the employee of this business entity 3 in certain travel of particular number, hold credit card 21 consumption of card sending mechanism 2 distribution, as the traffic booking, hotel ccommodation, telephone charge, buy present, public affair communication or other private purposes expenditure etc., as Fig. 2 step 71, this consumption removes and is connected to card sending mechanism 2 from its consumption place machine for punching the card by the Financial Information network, to carry out as authorization identifying, outside the existing general authentication procedures such as valid period and consumption amount check, authenticated successful and finish this brush card consumption record of transaction, to be stored in card sending mechanism 2 simultaneously at the set member of this business entity database of record 22 of swiping the card, as Fig. 2 step 72.Above-mentioned every brush card data are all corresponding to a credit card identification code, and the employee's identification code under each employee 3 of the also corresponding business entity of this credit card identification code, for this reason, by the contained credit card identification code of each brushing card data, can correspondence confirm employee's identification code of this consumer, that is confirm each brush card data by which employee 3 is consumed.
The above-mentioned member who is stored in card sending mechanism 2 database of record 22 of swiping the card, and comprise the many brush card data of each employee 3 in not homogeneous travel, time, place, will be after encrypting by internet 21 (as the data special line), instant or timing (as being at interval with the every day) one-tenth batch ground is transferred to the reimbursement system 1 of business entity's webserver, as Fig. 2 step 73.After other management system of above-mentioned data base administrator 12 or server is deciphered this each brushing card data, be converted to the specific format that uses in the business entity and be stored in the database of record 11 of swiping the card, as Fig. 2 step 74, and wherein every brush card record address is all corresponding to a credit card identification code.
When employee 3 finishes travel, plan is carried out when the reimbursing travelling expenses program, can utilize its office's PC 31 and internal network 32 to be connected to reimbursement system 1, if but this employee 3 has other task in addition and can't return the office in the short time, also can utilize other distance terminal machine or equipments for surfing the net such as WAP mobile phone, PDA by the internet, login this system 1 by this business entity website, make the unlikely delay of granting of this each fund of a specified duration excessively.The employee by PC 31 browser and cooperate keyboard or other input media, input its affiliated employee's identification code and corresponding password, through system 1 authentication by after can enter this system 1, as Fig. 2 step 75, and this system 1 and according to this employee's identification code, search and extract all brushing card datas under the corresponding credit card identification code from the database of record 11 of swiping the card, and according to the particular number of aforementioned each time of representative travel and each to converge whole be a brushing card data file, as Fig. 2 step 76, its form is then as illustrated in Fig. 3, and also comprises its from date after each travel numbering, Close Date, the place, pay data such as the amount of money in advance.
When employee 3 clicks travel numbering among Fig. 3 as Fig. 2 step 77, and after entering the thin item of each time travel brushing card data shown in Figure 4 picture, can edit with regard to each brush card data, as Fig. 2 step 78.With this Fig. 4 is example, each brush card data comprises its consumption " date ", " project ", " coin is other ", " amount of money ", " exchange rate ", " credit card paying " (preset value), " explanation " item and " deletion " function, wherein " date " to reach " amount of money " be to extract from the database of record 11 of swiping the card certainly, and " project ", " coin is other ", and " descriptive item " fill out choosing by employee 3, " exchange rate " Xiang Ze is taken out of automatically by the setting exchange rate of storing in advance in this system 1, when if employee's 3 hope are adjusted according to the different exchange rate, must the attached documentary evidence of inspection.If these brush card data are employee's 3 private purposes (as the most following illustrated purchase reference books of Fig. 4) in addition, then must click this " deletion " function and in the reimbursement project, delete; Otherwise, because present many consumption place does not still receive bankcard consumption or only accepts the credit card of specific card sending mechanism distribution, some can't the payment with the credit card 21 of these card sending mechanism 2 distribution, and must be with the public affair project of the credit card purchase of cash or other card sending mechanism distribution, after also can the most above-listed in Fig. 4 (its actual columns can optionally increase) inserting, choose " increasing newly " function of the rightmost side and add in the reimbursement project.
After in case employee 3 finishes the editor of the thin item of each time travel brushing card data among Fig. 4, it is row with the date that reimbursement system 1 is about to these each data, transportation expenses, incidentals, hotel expense or the like are gathered respectively for row, and show as the illustrated traveling expense reimbursement of Fig. 5 first half detail list, and cooperate should time travel numbering and be stored in the amount of money of paying in advance of system 1, the advance of fund remaining sum that further this employee's 3 of the actual payment of accounting palpus traveling expense, or this employee 3 must be return is promptly shown in Fig. 5 Lower Half form.When employee 3 confirm with regard to this page image content errorless, click below " sending " option after, can will be stored in the database of record 11 of swiping the card again, as Fig. 2 step 79 through its editor's brushing card data file.
Then, the control module 13 of reimbursement system 1 will be notified this employee's 3 the specific person in charge by internal network 32, after pointing out its login to enter this system 1, browse the brushing card data file of inspecting through this employee 3 editors and storage, through confirming these brushing card data files to be stored in the database of record 11 of swiping the card once more after errorless, as Fig. 2 step 80.In the above-mentioned affirmation program, this employee 3 the some specific projects check additional correlation bills datas that please lead, must attached client's list etc. as hospitality grant, provide to be responsible for and assert and endorse.The control module 13 of system 1 is after obtaining the brushing card data file that this person in charge stores once more, promptly these brushing card data files are sent to the accounting system 4 of this business entity by internal network 41, to declare through the employee 3 that the above-mentioned person in charge confirms and to lead traveling expense, bank transfer wages payment system 5 through this business entity imports employee's 3 bank accounts, or adopt artificial or alternate manner granting, as Fig. 2 step 81.Each brush card data file through accounting system 4 clearing, before the database of record 11 of swiping the card is deleted automatically (as Fig. 2 step 83), and can further utilize relative application software to converge and put in order analysis, as Fig. 2 step 82, helping the operator of this business entity to grasp its employee's 3 traveling expense payment status and trend, and provide strong concrete data with relevant consumption service manufacturer agreed-upon price discount.
Utilization is by the said system structure and carry out flow process, and reimbursing travelling expenses system and method for the present invention is compared existing enterprise's credit card purchase and reimbursing travelling expenses pattern, has following remarkable advantage:
One, simplifies the reimbursing travelling expenses formality: in each travel expenses brushing card data that employee 3 please lead, its all multidata can be provided by card sending mechanism 2 by network, and need not this employee 3 examine attached relevant Hard copy document with regard to every consumption amount of money, and the automatic calculating assembling function that cooperates travel system 1, not only obviously simplify employee's 3 reimbursement formalities, the check time of its person in charge and accounting unit is reduction relatively also, so the whole human resources of saving of its enterprise will be very considerable, more current office reaches the electronic enterprise inexorable trend with no paper at all.
Two, improve single business standing card utilization rate: owing to use credit card 21 consumption of card sending mechanism 2 distribution that cooperate with business entity; can simplify travel expenses application procedures thereafter; its employee 3 holds this wish of blocking 21 payment consumptions and greatly promotes naturally; and with regard to card sending mechanism 2, also welcome very much certainly; again with regard to business entity; not only can implement the kindness that it carries out the single credit card 21 of business entity; also can further strive for more preferential condition for cooperation, so can produce the niche that business entity, employee 3 and card sending mechanism 2 three partss all win with card sending mechanism 2.
But above-mentioned description taken in conjunction with the accompanying drawings only is embodiments of the invention, is not in order to limit protection scope of the present invention; Every personage who is familiar with this technology, other equivalence that its feature category according to the present invention is done changes or modifies, and all should be encompassed in the scope of following claims of the present invention.
The element label that comprises in application documents of the present invention has following implication:
1 reimbursing travelling expenses system 11 database of record of swiping the card
12 data base administrators, 13 control modules
2 card sending mechanism, 21 credits card
22 members database of record 23 internets of swiping the card
3 employees, 31 terminating machines
32 internal networks
4 accounting systems, 41 internal networks
5 wages payment systems
Claims (13)
1. reimbursing travelling expenses method, this method is applied in the reimbursing travelling expenses system of computer equipment of business entity, each employee of this business entity all has employee's identification code, login this reimbursement system for this employee with this employee's identification code, the employee of this business entity is with the credit card purchase of card sending mechanism distribution during once going on business, and this credit card comprises a credit card identification code, and with to employee's identification code that should the employee, this method of charging out comprises the steps:
This reimbursement system receives the brushing card data from this card sending mechanism, and this brushing card data is stored in the database of record of swiping the card, and wherein each brushing card data is even corresponding to a credit card identification code;
When this employee enters this reimbursement system with this employee's identification code, this reimbursement system hunts out during the going on business of correspondence from this swipes the card database of record according to this employee's identification code, all are corresponding to the pairing brushing card data of credit card identification code of this employee's identification code, to form a brushing card data file, wherein each brushing card data file is corresponding to during once going on business; And
This employee edits this brushing card data file, and the database of record of swiping the card to this of the brushing card data file storage after will editing.
2. reimbursing travelling expenses method as claimed in claim 1 wherein also comprises the steps:
When the brushing card data file storage after this employee will edit is swiped the card database of record to this, this reimbursement system will notify this employee's the person in charge, this person in charge can enter this reimbursement system, brushing card data file after access should be edited, and the brushing card data file storage after this person in charge's affirmation errorless back this affirmation soon is at this database of record of swiping the card.
3. reimbursing travelling expenses method as claimed in claim 2 wherein also comprises the steps:
Brushing card data file storage after this person in charge will confirm is when this swipes the card database of record, brushing card data file after this reimbursement system is about to confirm is sent to the accounting system of this business entity, this accounting system will be according to the brushing card data file after confirming, with the cost of this employee during going on business, change this employee's bank account over to.
4. reimbursing travelling expenses method as claimed in claim 1 when wherein this employee edits this brushing card data file, can be deleted certain brushing card data of this brushing card data file.
5. reimbursing travelling expenses method as claimed in claim 1 when wherein this employee edits this brushing card data file, can increase at least one brushing card data of this brushing card data file newly.
6. reimbursing travelling expenses method as claimed in claim 1 when wherein this employee edits this brushing card data file, can be revised the brushing card data of this brushing card data file.
7. reimbursing travelling expenses system, this system is arranged in the computer equipment of business entity, each employee of this business entity all has employee's identification code, login this system for this employee with this employee's identification code, the employee of this business entity is with the credit card purchase of card sending mechanism distribution once going on business therebetween, and this credit card comprises a credit card identification code, with to employee's identification code that should the employee, this system and reception are from the employee of this business entity brushing card data of this card sending mechanism, and this reimbursement system comprises:
The database of record of swiping the card, in order to store this brushing card data, corresponding credit card identification code of each brushing card data wherein; And
A data library manager, after logining this system with its employee's identification code this employee, search it during this time gone on business for this employee, to the pairing brushing card data of credit card identification code that should employee's identification code, to form a brushing card data file, and respectively this brushing card data file is corresponding to during once going on business, and this data base administrator also provides this employee to edit this brushing card data file, and the brushing card data file storage after will editing is at this database of record of swiping the card.
8. reimbursing travelling expenses as claimed in claim 7 system, wherein should the reimbursement system also comprise a plurality of control modules, brushing card data file storage after this employee will edit is when this swipes the card database of record, this each control module will be notified this employee's the person in charge, and enter brushing card data file behind this reimbursement system access this editor for this person in charge, and the brushing card data file storage after errorless this affirmation soon afterwards of this person in charge's affirmation is at this database of record of swiping the card.
9. reimbursing travelling expenses as claimed in claim 8 system, brushing card data file storage after wherein this person in charge will confirm is when this swipes the card database of record, brushing card data file after this each control module is about to confirm is sent to the accounting system of this business entity, this accounting system will be according to the brushing card data file after confirming, with the cost of this employee during going on business, change this employee's bank account over to.
10. a brushing card data of this brushing card data file when wherein this data base administrator can be edited this brushing card data file for this employee, can be deleted by reimbursing travelling expenses as claimed in claim 7 system.
11. reimbursing travelling expenses as claimed in claim 7 system when wherein this data base administrator can be edited this brushing card data file for this employee, can increase a brushing card data of this brushing card data file newly.
12. a brushing card data of this brushing card data file when wherein this data base administrator can be edited this brushing card data file for this employee, can be revised by reimbursing travelling expenses as claimed in claim 7 system.
13. reimbursing travelling expenses as claimed in claim 7 system, computer equipment that wherein should the setting of reimbursement system is a webserver.
Priority Applications (1)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CN 01122042 CN1393805A (en) | 2001-06-25 | 2001-06-25 | System and method for reimbursing travelling expenses |
Applications Claiming Priority (1)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CN 01122042 CN1393805A (en) | 2001-06-25 | 2001-06-25 | System and method for reimbursing travelling expenses |
Publications (1)
| Publication Number | Publication Date |
|---|---|
| CN1393805A true CN1393805A (en) | 2003-01-29 |
Family
ID=4664623
Family Applications (1)
| Application Number | Title | Priority Date | Filing Date |
|---|---|---|---|
| CN 01122042 Pending CN1393805A (en) | 2001-06-25 | 2001-06-25 | System and method for reimbursing travelling expenses |
Country Status (1)
| Country | Link |
|---|---|
| CN (1) | CN1393805A (en) |
Cited By (4)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN102479353A (en) * | 2010-11-26 | 2012-05-30 | 金蝶软件（中国）有限公司 | Method and device for generating reimbursement list by using credit card in enterprise resource planning (ERP) system and ERP system |
| CN103295088A (en) * | 2012-12-31 | 2013-09-11 | 杭州通策会综合服务有限公司 | Card deal reimbursement system |
| CN107895319A (en) * | 2017-12-04 | 2018-04-10 | 企客科技（广州）有限公司 | A kind of financial integrated service management system based on internet |
| CN110910227A (en) * | 2018-09-17 | 2020-03-24 | 珠海格力电器股份有限公司 | Reimbursement expense estimation method, device, terminal and storage medium |
-
2001
- 2001-06-25 CN CN 01122042 patent/CN1393805A/en active Pending
Cited By (4)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN102479353A (en) * | 2010-11-26 | 2012-05-30 | 金蝶软件（中国）有限公司 | Method and device for generating reimbursement list by using credit card in enterprise resource planning (ERP) system and ERP system |
| CN103295088A (en) * | 2012-12-31 | 2013-09-11 | 杭州通策会综合服务有限公司 | Card deal reimbursement system |
| CN107895319A (en) * | 2017-12-04 | 2018-04-10 | 企客科技（广州）有限公司 | A kind of financial integrated service management system based on internet |
| CN110910227A (en) * | 2018-09-17 | 2020-03-24 | 珠海格力电器股份有限公司 | Reimbursement expense estimation method, device, terminal and storage medium |
Similar Documents
| Publication | Publication Date | Title |
|---|---|---|
| US20030088487A1 (en) | Travel expense reimbursement system and method | |
| US20050222944A1 (en) | System and method for managing the reimbursement of expenses using expense reports | |
| CN101251913A (en) | Administrative system and method of self-help apply for reimbursement | |
| US20070288272A1 (en) | Collection systems and methods for managing insurance subrogation claims | |
| US20030023453A1 (en) | System and method for managing a plurality of rental facilities | |
| CN101882328A (en) | Ticket business management system and method of train ticket | |
| CA2423534A1 (en) | Coding, tracking and reporting negotiable items and related non-negotiable documents | |
| CN108346245A (en) | A kind of shared books method and system | |
| CN112232045B (en) | Automatic enterprise account-reporting management system and management method thereof | |
| CN108446949A (en) | A kind of books, which are borrowed, also manages system and a kind of book borrowing and reading method | |
| CN102044091A (en) | Self-service ticketing system | |
| CN108921630A (en) | A kind of water route Shipping invoices automatic creation system and method based on bank account | |
| CN110288315A (en) | A kind of financial management computer system | |
| CN117273665A (en) | Library borrowing management method and device, electronic equipment and computer storage medium | |
| CN1393805A (en) | System and method for reimbursing travelling expenses | |
| US20130173472A1 (en) | Transaction Management System | |
| CN1731411A (en) | A method of fast and low-cost audit of false-proof ticket | |
| CN112200548A (en) | Electronic bill operation transaction system | |
| CN201820269U (en) | Self-service ticket selling system | |
| KR100721138B1 (en) | Cyber Branch System | |
| CA2575485A1 (en) | Method and system for improving travel transaction billing and reconciling | |
| Lamborn et al. | Institutional ties: developing an interface between a library acquisitions system and a parent institution accounting system | |
| JP2003187159A (en) | Electronic bill management system | |
| AU2021103954A4 (en) | METHOD FOR SECURE AND AUTOMATIC PAYROLL SYSTEM USING IoT SENSORS WITH TWO FACTOR AUTHENTICATION | |
| CN102044048A (en) | Comprehensive credit granting business treatment method based on credit checking and granting business system |
Legal Events
| Date | Code | Title | Description |
|---|---|---|---|
| C10 | Entry into substantive examination | ||
| SE01 | Entry into force of request for substantive examination | ||
| C06 | Publication | ||
| PB01 | Publication | ||
| C10 | Entry into substantive examination | ||
| SE01 | Entry into force of request for substantive examination | ||
| C12 | Rejection of a patent application after its publication | ||
| RJ01 | Rejection of invention patent application after publication |