WO2008013337A2

WO2008013337A2 - Account book system using cross checking and making method thereof

Info

Publication number: WO2008013337A2
Application number: PCT/KR2006/004137
Authority: WO
Inventors: Myung-Ki Lee
Original assignee: Myung-Ki Lee
Priority date: 2006-07-24
Filing date: 2006-10-13
Publication date: 2008-01-31
Also published as: KR100765704B1

Description

[DESCRIPTION] [Invention TitIe]

ACCOUNT BOOK SYSTEM USING CROSS CHECKING AND MAKING METHOD THEREOF [Technical Field]

<i> The present invention relates to an automatic account book making system using cross-checking and making method thereof in which the account book can be automatically made at real time by checking the balance of the account book and the real balance at present by an owner and a specialist at real time. Furthermore, the present invention relates to an automatic account book making system and making method thereof in which problems occurred on the account book can be removed at real time so that an appropriate action can be executed without delaying. [Background Art]

<2> In general, a conventional method for making an account book is executed to apply documentary evidences to the book after actual things business(deal) and funds business are occurred.

<3> The actual things business includes income for example, goods and services and an expenditure, for example, article purchasing, payroll cost. The funds business includes income and expenditure of cash based on the actual things business.

<4> To execute the actual things business and the funds business the staff in charge must obtain acceptance of an owner. The documents for accepting from the owner include details applied regulations and procedures to be executed based on business properties. That is, the staff in charge can execute practical affairs only after the documents for executing the business are accepted by the owner.

<5> If any funds are needed to execute the practical affairs the staff in charge proposes the funds needed to be drawn out to the department in charge. Therefore, the department in charge proposes the funds to be drawn out to the owner. The staff in charge collects the documentary evidences based on the actual things business and funds business and send them to an accountant after the actual things business and funds business are executed. Therefore, the accountant makes the account book on the basis of the documentary evidences received from the staff in charge. That is, the accountant can make the account book like that every a year. The account book made like that serves to provide informations of the company to people that want to know the information of the company.

<6> Furthermore, a conventional procedures for providing pay to staffs of a company are as follows.

<7> First an accountant calculates an amount of pay every staffs of the company. At this time items for pay are divided into item for tax and item for no tax and an amount deduced from the amount of pay for staffs is calculated. After calculation like that the accountant requests the owner to accept an execution for providing the pay to the staffs. After the owner's acceptance the accountant provides the pay to the staffs and the payment for various kinds of public charges is executed. Therefore, the accountant makes the account book based on documentary evidences obtained by the payment for the various kinds of public charges and taxes. That is, the conventional method to make the account book is executed according to several procedures.

<8> The conventional method to make the account book has the problems that many hours and many persons are needed to make the account book because several steps must be passed by, such as staff in charge, a deputy section chief, a head of a section, a head of a department and a director for acceptance. Furthermore, the conventional method to make the account book can make every a year because the documentary evidences are totally collected, and accordingly a problem for the account book can be acknowledged only after a year. [Disclosure] [Technical Problem]

<9> The present invention has been invented to overcome the above conventional problems it is an object of the present invention to provide an account book making system using cross-checking and making method thereof in which the account book can be automatically made at real time by checking balance of the account book and balance at present by an owner and a specialist at real time.

<io> In is another object of the present invention to provide an automatic account book making system and making method thereof in which the problems occurred on the account book can be removed at real time so that an appropriate action can be executed without delaying.

<π> It is other object of the present invention to provide an automatic account book making system and making method thereof in which several steps for checking the account book are executed at a time so that cost down by cutback of members for checking can be achieved and an efficiency of affairs can be enhanced. [Technical Solution]

<12> In order to achieve the above objects, the present invention provides an account book making system using cross-checking comprising: an administrative server for storing an information of balance and a statement of funds change and for making an account book on the basis of the above informations; a daily newspaper for displaying a balance of the account book and a real balance at present and for being transmitted to an owner computer from a staff in charge to be checked; certificating means for certifying the daily newspaper and for transmitting the result of checking the daily newspaper to the server from the owner computer; a specialist computer for receiving the daily newspaper from the server and for checking the account book so that an account information from the server can be reflected to make the account book through a change of account; an automatic account program for automatically granting the account on the basis of the characteristics of a customer to make the account book; an automatic informing program for informing the owner computer and the specialist computer when the balance of the account book is not complied with the real balance at present on the daily newspaper; and an account book for being made at real time on the basis of the account informations that checked by the automatic account program and the specialist computer.

<i3> The automatic informing program informs at real time the statements of the daily newspaper from the server to the owner computer and the specialist computer through a cellular phone, e-mail or messenger.

<14> In order to achieve the above objects, the present invention provides an account book making method using cross-checking comprising the steps of: reporting the daily newspaper electronically or through internet to an owner computer and a server for being approved; checking whether a balance of an account book is complied with a real balance at present on the basis of the statement of the daily newspaper inputted from the computer of the staff in charge; controlling an automatic informing program to be informed the result of checking to the owner computer when the balance of the account book is not complied with the real balance at present; reporting again the daily newspaper to the owner computer from the computer of the staff in charge after the balance of the account book is adjusted to comply with the real balance at present; transferring the funds from an electronic card of the owner to an electronic card of the staff in charge when the balance of the account book is complied with the real balance at present; transferring the funds from the staff in charge to the customer and transmitting the statement of the transferring to the server so that account can be automatically granted by the automatic account program; checking the informations of the balance of the account book and the real balance at present to be converted the account by the specialist computer and adjusting the account book to be appropriated to the regulations and the tax affairs! checking whether the balance of the account book is complied with the real balance at present after the check of the specialist computer and the server; and requesting the staff in charge to correctly transfer the funds when the balance of the account book is not complied with the real balance at present and applying the information to the account book to be correctly made when the balance of the account book is complied with the real balance at present. [Advantageous Effects] <I6> An automatic account book making system and making method thereof according to the present invention as the foregoing constructions has the advantages as follows. <i7> First, a staff in charge without an experience can also execute his role for making an account book because the account book can be automatically made under a control of an automatic account program and a specialist. <i8> Second, informations of the company can be acknowledged at real time because statement of business is inputted at real time to the account book so that the specialist can confirm the statement of business. <i9> Third, that the funds transferring is correctly executed can be confirmed at real time by the owner and the specialist when the balance of the account book is not complied with the real balance at present. <20> Fourth, an efficiency of business can be enhanced comparing to a conventional method because the account book can be automatically made by the server and the specialist and few staffs in charge.

[Description of Drawings] <2i> Fig. 1 is a block diagram of an account book making system using cross checking according to the present invention. <22> Fig. 2 is a drawing showing a daily newspaper for displaying the statement of business according to the present invention. <23> Fig. 3 is a block diagram for transferring the funds according to the present invention. <24> Fig. 4 to Fig. 9 are internet screen displaying the procedure for making the account book according to the present invention. <25> Fig. 10 is a flowchart for making the account book according to (he present invention.

[Best Mode] <26> A preferred embodiment according to the present invention will now be in detail described with reference to the accompanying drawings. <27> As shown in Fig. 1, an account book system using cross-checking according to the present invention comprises an administrative server 4 for storing an information of balance and a statements of funds change and for making an account book on the basis of the above informations; a daily newspaper 2 for displaying a balance of the account book and a real balance at present and for being transmitted to an owner 1 from a staff in charge to be checked; certificating means 3 for certifying the daily newspaper 2 and for transmitting the result of checking the daily newspaper 2 to the server 4 from the owner 1; a specialist computer 5 for receiving the daily newspaper 2 from the server 4 and for checking the account book so that an account information from the server 4 can be reflected to make the account book through a change of account; an automatic account program 6 for automatically granting the account on the basis of the characteristics of a customer to make the account book; an automatic informing program 7 for informing the owner 1 and the specialist 5 when the balance of the account book is not complied with the real balance at present on the daily newspaper 2; and an account book 8 for being made at real time on the basis of the account informations that checked by the automatic account program 6 and the specialist 5.

<28> The daily newspaper 2 for displaying the statement of the funds change is, as shown in Fig. 2 divided into a first region 21 displaying the previous balance and the present balance, a second region 22 displaying income, a third region 23 displaying expenditure and a fourth region 24 displaying memo.

<29> The balance of the account book on the daily newspaper 2 is the balance of a cash book and the present balance(the actual amount on hand) is the balance of deposition at bank.

<30> The certificating means 3 serves to connect the funds business to Lhe real business and is divided into a direct certification and a indirect certification.

<i\> The direct certification comprises an IC card for preventing ID and information of the company from divulging; an electronic card for storing ID, funds and information of the company; and a terminal for connecting the company and the bank to be achieved the business by interpreting the IC card and the electronic card.

<32> The certificating means 3 as above serves to be transferred the funds from an electronic card of the owner 1 to an electronic card of the staff in charge when the owner 1 approves the daily newspaper 2 that received from the staff in charge.

<33> The indirect certification is used when it is not to be executed the funds settlement and the information transmission and serves to be complied the balance at present with the balance of the account book by safekeeping documentary evidences to an evidence file and inputting the informations of the documentary evidences to simple recording column not shown after the owner 1 accepts the daily newspaper 2.

<34> The owner 1 and the specialist 5 cross-check the balance of the account book and the present balance 2 before and after the funds settlement for the daily newspaper 2 displaying under a control of the server 4. The owner 1 and the specialist 5 can check whether the balance of the account book is complied with the present balance and whether the statement on the daily newspaper 2 is recorded well without error. The owner 1 and the specialist 5 receive the statement of the daily newspaper 2 so that the accounting and the regulations of the tax affairs can be check and adjusted to be appropriated.

<35> The automatic account program 6 serves to automatically granting account on the basis of the characteristics of the customer when the statement is inputted through the server 4 after the funds is transferred to the customer by the staff in charge under the funds settlement of the owner 1. The statement automatically granted is divided into assets and debts, gains and expenditure in order to be made a financial statements after the specialist's accepts. Therefore, the present invention has an advantage that a conventional problem can be overcome that account book is directly made only by the staff in charge.

<36> The automatic informing program 7 serves to inform the state of the daily newspaper 2 to the owner 1 and the specialist 5, for example when the balance of the account book is not complied with the real balance at present on the daily newspaper 2.

<37> The automatic informing program 7 can inform the state of the daily newspaper 2 through an initial screen when the computer is turned, e-mail or a messenger. The means for informing is not limited its type.

<38> The present invention for automatically making the account book, as shown in Fig. 3 comprises a mobile cellular phone 10 or a retailer's terminal 11 for transferring the funds through the wireless communicating network or internet; a bank 12 or a cardCfor example, credit-card) company 13 for providing the informations of the balance of the bank 12 or the card company 13 and of the funds transferring through the cellular phone 10 and the terminal 11 to the owner 1 and the staff in charge! a hurb 15 for collecting the informations of the funds settlement and funds transferring from the mobile 10, the terminal 11, the bank 12 and the card company 13 to be made the electronic account book 14; and Data Base 16 for storing the informations from the hurb 15. [Mode for Invention]

<39> The automatic making method of the accounts book according to the present invention will be now in detail described with reference to the drawings Figs. 4 to 9.

<40> The name of bank and account number of the bankbook are inputted. (Fig. 4)

<4i> After the name of the bank and the account number of the bankbook are inputted, the balance of the bankbook and the real balance at present on the daily newspaper 2 are inputted and the statement(for example, a business allowance) to be accepted by the owner 1 is inputted. (Fig. 5)

<42> The statement inputted as the above is transmitted to the owner 1 to be accepted, that is, be funds settlement. (Fig. 6)

<-43> The owner 1 reviews the statement received from the staff in charge and compares the balance of the bankbook and the balance of the account book. As a result of that when they are complied with each other, the funds requested by the staff in charge is transferred from the electronic card of the owner 1 to the electronic card of the staff in charge through the certificating means 3. At this time, the server 4 compares the balance of the bankbook and the balance of the account book on the basis of the information from the bank 12 so that the present state of the bankbook for example, lack of balance for the funds settlement can be displayed. (Fig. 7)

<44> If the balance of the bankbook is displayed to be lacked for the funds settlement, the staff in charge transfers the funds from his bankbook to the company's bankbook. After that the staff in charge inputs the statement of his funds transferring to the daily newspaper 2. (Fig.8)

<45> Therefore, the balance of the bankbook is complied with the balance of the account book. (Fig. 9)

<46> The cross-checking by the owner 1 and the specialist 5 according to the present invention is accomplished by the steps as shown in Fig. 10.

<47> The staff in charge transmits the daily newspaper 2, that recorded the statement of the business, the balance of the account book and the real balance at present, to the owner and server 4 on line or through internet. (Sl)

<48> The owner 1 and the server 4 check up(review) whether the balance of the account book is complied with the real balance at present on the basis of the daily newspaper 2 received from the staff in charge. (S2)

<49> As a result of confirmation when the balance of the account book is not complied with the balance at present the automatic informing program 7 informs the owner the fact. (S3)

<50> The owner 1 acknowledged from the server 1 the fact that the balance of the account book is not complied with the real balance at present orders the staff in charge to be again transmitted the corrected daily newspaper 2 after acknowledging why the fact like that occurred. (S4)

<5i> Meanwhile, when the daily newspaper 2 has no problem the funds for settling is transferred from the electronic card of the owner 1 to the electronic card of the staff in charge through the certificating means 3. (S5)

<52> By the funds settlement of the owner 1 the funds is transferred from the staff in charge to the customer and the statement of the funds transferring is transmitted to the server 4 so that account can be automatically granted by the automatic account program 6 for making the account book. (S6)

<53> The statement of the funds transferring transmitted to the server 4 is transmitted to the specialist 5 so that he confirms for making the account book. (S7)

<54> After the confirmation of the specialist 5 the server 4 finally confirms whether the balance of the account book is complied with the real balance at present. (S8)

<55> As a result of S8 when the balance of the account book is not complied with the real balance at present the server 4 requests the staff in charge to transfer the correct funds to the daily newspaper 2. Meanwhile, as a result of S8 when the balance of the account book is complied with the real balance at present the account book is automatically made. [Industrial Applicability]

<56> The present invention can apply to an automatic account book making system and making method thereof in which the account book can be automatically made at real time by confirming the balance of the account book and the real balance at present by the owner and the specialist at real time. Furthermore, the present invention can apply to the automatic book making system and making method thereof in which the problems occurred on the account book can be removed at real time so that an appropriate action can be executed without delaying.

Claims

[CLAIMS] [Claim 1]

<58> An account book making system using cross checking comprising: <59> an administrative server 4 for storing an information of balance and a statement of funds change and for making an account book on the basis of the above informations; <60> a daily newspaper(report) 2 for displaying a balance of the account book and a real balance at present and for being transmitted to an owner computer 1 from the computer of a staff in charge to be checked; <6i> certificating means 3 for certifying the daily newspaper 2 and for transmitting the result of checking the daily newspaper 2 to the server 4 from the owner computer l; <62> a specialist computer 5 for receiving the daily newspaper 2 from the server 4 and for checking the account book so that an account information from the server 4 can be reflected to make the account book through a change of account ; <63> an automatic account program 6 for automatically granting the account on the basis of the characteristics of a customer to make the account book; <64> an automatic informing program 7 for informing to the owner computer L and the specialist computer 5 when the balance of the account book is not complied with the real balance at present on the daily newspaper 2; and <65> an account book 8 for being made at real time on the basis of the account informations that checked by the automatic account program 6 and the specialist computer 5.

[Claim 2] <66> The account book making system using cross checking according to the claim 1, wherein said automatic informing program 7 informs at real time the statement of the daily newspaper 2 from the server 4 to the owner computer 1 and the specialist computer 5 through a cellular phone, e-mail or messenger.

[Claim 3] <67> An account book making method using cross checking comprising the steps of: <68> reporting the daily newspaper(report) 2 electronically or through internet network to an owner and a server 4 for being approved; <69> checking whether a balance of an account book is complied with a real balance at present on the basis of the statement of the daily newspaper 2 inputted from the computer of the staff in charge; <70> controlling an automatic informing program 7 to be informed the result of checking to the owner computer 1 when the balance of the account book is not complied with the real balance at present; <7i> reporting again the daily newspaper 2 to the owner computer 1 from the computer of the staff in charge after the balance of the account book is adjusted to comply with the real balance at present; <72> transferring the funds from an electronic card of the owner ] to an electronic card of the staff in charge when the balance of the account book is complied with the real balance at present; <73> transferring the funds from the staff in charge to the customer and transmitting the statements of the transferring to the server 4 so that account can be automatically granted by the automatic account program 6; <74> checking the informations of the balance of the account book and the real balance at present to be converted the account by the specialist computer 5 and adjusting the account book to be appropriated to the regulations and the tax affairs; <75.> checking whether the balance of the account book is complied with the real balance at present after the check of the specialist computer 5 and the server 4; and <76> requesting the staff in charge to correctly transfer the funds when the balance of the account book is not complied with the real balance at present and applying the information to the account book to be correctly made when the balance of the account book is complied with the real balance at present .

[Claim 4] <77> The account book making method using cross checking according to the claim 3, wherein said automatic informing program 7 informs at real time the statement of the daily newspaper 2 from the server 4 to the owner computer 1 and the specialist computer 5 through a cellular phone, e-mail or messenger.