WO2006102703A1 - Compliance management system and method - Google Patents
Compliance management system and method Download PDFInfo
- Publication number
- WO2006102703A1 WO2006102703A1 PCT/AU2006/000411 AU2006000411W WO2006102703A1 WO 2006102703 A1 WO2006102703 A1 WO 2006102703A1 AU 2006000411 W AU2006000411 W AU 2006000411W WO 2006102703 A1 WO2006102703 A1 WO 2006102703A1
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- WIPO (PCT)
- Prior art keywords
- policies
- corporate
- module
- interactive
- policy
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
- G06Q10/00—Administration; Management
Definitions
- the present invention relates generally to the ability to take complex legal and corporate governance obligations, to translate them into policy and procedural documentation commonly used by businesses and to effect mass publication of this documentation via the internet to assist businesses to comply with and effectively manage, these legal obligations.
- Background [0002] In businesses that are rapidly growing across multiple jurisdictions there is often an onerous need to meet complex compliance requirements. For example, the inventor is a qualified lawyer who become CEO of a business that grew rapidly from a green- fields start-up to employ approximately 100 staff located in approximately 7 offices covering multiple legal jurisdictions.
- Such a system may not be directed at providing a businesses with a suite of commonly used legal documentation (e.g. employment contracts and non-disclosure agreements) but rather to develop a suite of policy and procedural documentation in key areas such as corporate governance, work place relations, work place safety and privacy that is designed to minimise the risks of businesses (and directors and officers) failing to comply with their legal obligations in these areas.
- the documentation can be designed with key variables identified that allowed the policies and procedures to be rapidly tailored to end users based upon their corporate and industry profiles.
- an interactive computer system for aiding corporate compliance management, the system including a series of interactive on-line computer based modules including: a policy management module for publishing corporate policies; a corporate communications module for providing communications between individuals of a corporation in respect of corporate policies; and an interactive training and testing module for training and testing members of the corporation on the corporate policies.
- the system can further include a survey module for providing staff surveys relating to the policies and a record keeping module for keeping policy related information of the corporation.
- the policy management module can include policies developed by the system franchiser or policies developed by end users.
- the system can also include an interactive monitoring module for monitoring compliance with the policies. The monitoring module can produce various email alerts to users outlining their obligations under the corporate policy.
- the system can also include a risk assessment module for assessing risks associated with meeting obligations under the policies.
- FIG. 1 illustrates schematically an initial web site layout of the preferred embodiment
- Fig. 2 illustrates schematically the process of publishing information to the web site of the preferred embodiment
- Fig. 3 illustrates schematically one possible diagnostic tool which could be used by business
- Fig. 4 illustrates schematically a modified form of the preferred embodiment
- Fig. 5 illustrates schematically the example environment for the operation of the preferred embodiment.
- the preferred embodiment provides an effective solution for compliance management by using mechanisms for the publication of the content over the Internet in conjunction with content management systems to provide an enhanced web based compliance management system.
- the web based compliance management system provides a mass publication solution which eliminates cost barriers for small to medium enterprises to access key "legally inspired” policy and procedural documentation and to effectively maintain this content on an ongoing basis. This allows the web based solution to effectively demystify the law for small to medium sized enterprises thus lowering barriers to entry and levelling the playing field between small to medium sized enterprises and larger corporations.
- the system of the preferred embodiment thereby provides a system for the mass publication, communication, maintenance, management, training and testing of legally inspired business policies & procedures via a secure Internet site to assist small to medium sized businesses enterprises in complying with their Legal & Corporate governance obligations.
- the preferred embodiment sits beside and links with the numerous assurance systems (risk management, compliance and incident reporting workflow engines) that have recently emerged in the market place in response to global corporate governance
- Fig. 1 the preferred embodiment consists of a number of
- the end user site is presented as an intranet, branded to the end user businesses corporate style.
- the policies section includes a number of areas or levels which provide an online content management system (CMS) through which content can be published and maintained by a variety of authors depending upon their respective copyright ownership
- CMS online content management system
- policies include those relating to workplace relations (leave entitlements, terms & conditions of employment, remuneration and benefits), workplace safety (prevention of injuries and injury management) and corporate governance (risk management, compliance, complaints handling, codes of conduct, privacy, conflicts of interest, continuous disclosure, periodic disclosure, media and communications, share trading, environmental and social responsibility).
- the online CMS allows content from a variety of sources to be consolidated to present to end users as a set of company specific policies and standard operating procedures.
- a Communications Section 5 provides on-line tools 6 (such as a suggestion box, staff directory, IT help desk, staff notice board, online library and company web favourites) accessible from a home page 7 to enhance corporate communication amongst end users and to reduce workplace complexity.
- on-line tools 6 such as a suggestion box, staff directory, IT help desk, staff notice board, online library and company web favourites
- a Training and Testing Section 8,9 allows for training materials to be published and test to be carried out of workers knowledge of internal policy and procedures.
- This section can include tools 10 to maintain records of end user training and testing.
- a Survey Section 11 includes tools 12 to publish surveys and to automatically collate results in short form report format suitable for publication to managers.
- a Record Keeping Section 13 includes tools 14, such as information registers, to enhance the application of the legal and corporate governance policies.
- the site is set up for an end users of a corporate entity who pays a licence fee to access the site and to use the legal and corporate governance content and associated tools. This enables the end user to avoid the considerable capital expenditure that would otherwise be required to achieve a similar outcome if such a system was to be developed in-house.
- the arrangement of the preferred embodiment provides a system for the mass publication of "legally inspired” policy and procedures 2 to businesses that otherwise may not have the resources or general skills to develop and maintain such documentation on an ongoing basis.
- the concept of a "legally inspired” policy and/or procedural documentation arises were businesses are required to develop operating procedures to meet specific legal requirements. Common examples of such policies include those relating to workplace relations (leave entitlements, terms & conditions of employment), workplace safety (prevention of injuries and injury management) and corporate governance (risk management, compliance, complaints handling, codes of conduct, privacy, continuous disclosure).
- the system can include tailoring the policy and procedural documentation to reflect the particular needs and desired corporate culture of the end user business without losing the ability to manage mass publication.
- the system also has the advantage of maintaining the currency of the policy documentation to ensure compliance on an ongoing basis without losing the ability to manage mass publication.
- the system allows secure access and editing rights to content 20 created by a number of different authors whilst providing a seamless interface to end users.
- the system can be configured to effectively communicate content through the hyperlinking of inter-related policy content and a glossary of terms. This allows for the accelerated development of an internal compliance culture thereby better managing risks that arise from the legal and regulatory obligations of a business.
- the system of the preferred embodiment can be further extended on an ongoing basis.
- One form of extension can be as illustrated in Fig. 4 where the system monitors obligations of the parties and sets up a watching system to ensure compliance obligations are met.
- a Capture Obligations module which section to capture various time based obligations of the corporate entity; these obligations can be linked to relevant statutes;
- An Assign Obligations section to assign the obligations to various individuals within the organisation;
- a Monitor Obligations section to perform ongoing monitoring of the obligations producing various email reminders as required, including assigning stakeholders and escalation points for tasks;
- a Reporting section to provide standard reporting facilities; and A Control section provides overall analysis of non-compliance risks, including a complete audit trail of all tasks performed inclusive of editing, performance and any commentary relevant to the task
- the preferred embodiment can be implemented through the utilisation of a content management system (CMS) for creating and publishing websites.
- CMS content management system
- many different such systems are available, the Inventor has found that a suitable system is that provided by the Komodo CMS system available from Komodo CMS Pty Ltd of 113
- the CMS system 20 can be used to construct a website 21 for access over the internet 22 by users 23.
- the website can include the usual restricted access zones as provided by the Komodo system.
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Abstract
Description
Claims
Priority Applications (1)
Application Number | Priority Date | Filing Date | Title |
---|---|---|---|
AU2006228977A AU2006228977A1 (en) | 2005-03-29 | 2006-03-28 | Compliance management system and method |
Applications Claiming Priority (2)
Application Number | Priority Date | Filing Date | Title |
---|---|---|---|
AU2005901516A AU2005901516A0 (en) | 2005-03-29 | Compliance management system and method | |
AU2005901516 | 2005-03-29 |
Publications (1)
Publication Number | Publication Date |
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WO2006102703A1 true WO2006102703A1 (en) | 2006-10-05 |
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ID=37052866
Family Applications (1)
Application Number | Title | Priority Date | Filing Date |
---|---|---|---|
PCT/AU2006/000411 WO2006102703A1 (en) | 2005-03-29 | 2006-03-28 | Compliance management system and method |
Country Status (1)
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WO (1) | WO2006102703A1 (en) |
Cited By (4)
Publication number | Priority date | Publication date | Assignee | Title |
---|---|---|---|---|
US20140164052A1 (en) * | 2012-12-12 | 2014-06-12 | Hartford Fire Insurance Company | System and Method for Managing and Displaying Company Policy Data |
WO2016054437A1 (en) * | 2014-10-01 | 2016-04-07 | Raghu Varadan | Interactive business lifecycle management system |
CN111967992A (en) * | 2020-09-15 | 2020-11-20 | 冀北电力交易中心有限公司 | Compliance management system of electric power transaction center |
CN116502753A (en) * | 2023-04-25 | 2023-07-28 | 天信达信息技术有限公司 | Method for determining loading position of article, electronic equipment and storage medium |
Citations (4)
Publication number | Priority date | Publication date | Assignee | Title |
---|---|---|---|---|
WO2001077784A2 (en) * | 2000-04-10 | 2001-10-18 | Illumine Knowledge Resources | Concept mapping based knowledge acquisition system and methods |
US20040019500A1 (en) * | 2002-07-16 | 2004-01-29 | Michael Ruth | System and method for providing corporate governance-related services |
US20050123894A1 (en) * | 2003-12-05 | 2005-06-09 | International Business Machines Corporation | Blended learning experience tool and method |
WO2005106721A1 (en) * | 2004-05-05 | 2005-11-10 | 80-20 Software Pty. Limited | Corporate control management software |
-
2006
- 2006-03-28 WO PCT/AU2006/000411 patent/WO2006102703A1/en not_active Application Discontinuation
Patent Citations (4)
Publication number | Priority date | Publication date | Assignee | Title |
---|---|---|---|---|
WO2001077784A2 (en) * | 2000-04-10 | 2001-10-18 | Illumine Knowledge Resources | Concept mapping based knowledge acquisition system and methods |
US20040019500A1 (en) * | 2002-07-16 | 2004-01-29 | Michael Ruth | System and method for providing corporate governance-related services |
US20050123894A1 (en) * | 2003-12-05 | 2005-06-09 | International Business Machines Corporation | Blended learning experience tool and method |
WO2005106721A1 (en) * | 2004-05-05 | 2005-11-10 | 80-20 Software Pty. Limited | Corporate control management software |
Cited By (5)
Publication number | Priority date | Publication date | Assignee | Title |
---|---|---|---|---|
US20140164052A1 (en) * | 2012-12-12 | 2014-06-12 | Hartford Fire Insurance Company | System and Method for Managing and Displaying Company Policy Data |
WO2016054437A1 (en) * | 2014-10-01 | 2016-04-07 | Raghu Varadan | Interactive business lifecycle management system |
CN111967992A (en) * | 2020-09-15 | 2020-11-20 | 冀北电力交易中心有限公司 | Compliance management system of electric power transaction center |
CN116502753A (en) * | 2023-04-25 | 2023-07-28 | 天信达信息技术有限公司 | Method for determining loading position of article, electronic equipment and storage medium |
CN116502753B (en) * | 2023-04-25 | 2023-11-10 | 天信达信息技术有限公司 | Method for determining loading position of article, electronic equipment and storage medium |
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