WO2006006041A1 - Method for managing data - Google Patents
Method for managing data Download PDFInfo
- Publication number
- WO2006006041A1 WO2006006041A1 PCT/IB2005/001892 IB2005001892W WO2006006041A1 WO 2006006041 A1 WO2006006041 A1 WO 2006006041A1 IB 2005001892 W IB2005001892 W IB 2005001892W WO 2006006041 A1 WO2006006041 A1 WO 2006006041A1
- Authority
- WO
- WIPO (PCT)
- Prior art keywords
- data
- party
- group
- parties
- converted
- Prior art date
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Classifications
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
- G06Q10/00—Administration; Management
- G06Q10/10—Office automation; Time management
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
- G06Q30/00—Commerce
- G06Q30/02—Marketing; Price estimation or determination; Fundraising
-
- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
- G06Q30/00—Commerce
- G06Q30/06—Buying, selling or leasing transactions
-
- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
- G06Q50/00—Systems or methods specially adapted for specific business sectors, e.g. utilities or tourism
- G06Q50/10—Services
Definitions
- One aspect of the present invention relates to a computer-implemented method for confidentially managing data concerning for example resumes from job candidates or other confidential or private data. Another aspect of the present invention relates to confidential treatment of information relating to resumes of candidates. Yet another aspect of the present invention relates to a system for managing data and data flows.
- a company has a vacancy or an opening for a job position, it is known to post an advertisement for this vacancy in a newspaper or a magazine.
- job vacancies have been posted on Internet sites, which are more accessible than newspaper and magazines.
- job vacancies can be put on the Internet in real time.
- the Internet offers many options for displaying information concerning job vacancies. Companies often enlist the services of recruiters to help them fill job vacancies. recruiters use the specific demands for a vacancy presented in the form of a job listing, who may select one or more candidates from a database of candidates, which they have acquired over the years. The job listing can be confidential.
- the databases used are often patched together using a recruiters paper files and discrete electronic files containing information concerning job candidates.
- One aspect of the present invention relates to a method and a system for acquiring information, in particular resumes from candidates, and confidentially suggesting vacancies to parties, in particular candidates with resumes.
- One aspect of the present invention relates to bringing together parties and information, exchanging the information through a third and independent party, which forms the bottleneck for the information exchange and wherein the third party is allowed to process the information.
- This particular aspect of the present invention is presented hereunder.
- the present invention relates to providing a system and method with improved chances to find suitable candidates.
- the present invention relates to a method and system for confidentially matching a candidate to a vacancy.
- the present invention relates to collecting information with respect to candidates from different parties, especially companies that receive resumes from candidates.
- the invention relates to a system and method for combining human resource capabilities of different companies.
- the invention relates to a system and method for a communication node for confidentially exchanging information regarding at least two parties.
- One method embodiment according to the present invention includes the step of collecting first data with respect to a first party from a first group.
- the first data can be resumes, art collection, etc.
- the first data can relate to a first party, for example candidates for a vacancy.
- the first group can represent a group of people looking for a job or owners of art.
- the system according to the invention preferably comprises collecting means for first data.
- the system comprises input means for first data.
- a first party has access means to the input or collecting means.
- First data is saved in a memory of the system.
- the first data are collected after being delivered by a second party, e.g. by collecting means for second data connected to the system's memory.
- the second party can be part of a second group. The nature of the second party is different from the first party.
- a second party can be a firm with a vacancy or buyers interested in art.
- the first data e.g. resumes, can be collected by the second party.
- a first party can react to a vacancy in a newspaper or alike.
- Art can be offered to a second party, however this particular second party is not interested. If the current owner wishes to pursue selling, the information concerning the work of art can be entered into the system according to the invention.
- the second party therefore receives first data concerning a first party.
- the system comprises input means accessible to second parties from a second group.
- the input means are connected to the system.
- the input means are adapted to receive first data relating to first parties.
- the first data can also be sent directly to the system according to the present invention.
- the system and method according to the present invention collects the first data for the second party. This relieves the second party of registering and setting up a system for receiving first data and administering first data, but also for delivering first data received by a second party to the method or system according to certain embodiments of the present invention.
- the first information is sent directly to the system.
- the system comprises e.g. a mailbox or a web server. Delivered first data is received and processed. Processing means for processing the first data are connected to the system.
- the method and system comprises the collecting of first data, in particular resumes, from different parties from the first group, which can be delivered by different parties from the second group.
- the first data have a common feature, namely it relates to the working history of parties or art owned from the first group.
- a collection of data relating to parties from the first group, in particular a collection of resumes, is formed. In this way, parties from the second group do not carry the burden of collecting first data individually.
- the first data relating to different parties are collected in memory means.
- a protocol for the first data is developed.
- the protocol provides a suitable record for collecting the first data. It can contain fields, such as name, address etc..
- a data form is provided according to the protocol which can be edited by a first or second party, e.g. through a web-server.
- the first data are converted, by a defined protocol, into a number of parameters.
- Collection means are connected to conversion means.
- Converted first data can be collected in a form or file. In particular, this makes collecting the first data easier and more accessible.
- the data can be displayed in a generally similar fashion for the respective collected first data.
- the protocol is adaptable. The protocol can set up a form for 15 or more fields and in some cases at least 20 fields, representing essential information from the first data in particular resumes. One of the fields is for example work experience. Another field represents date of birth and name or address of the person from the first group.
- the conversion means comprise recognition means recognizing fields according to a protocol in first data.
- the present invention provides for a method or system including the step of collecting and adding additional data to the collected first data from a first party. If the first data are not sufficient, for example, a candidate left out essential details in his or her resume, these details can be added later on, thus ensuring that the data file contains the necessary parameters.
- the system comprises contact means for contacting first parties. Updates can be inputted through input means accessible to first parties.
- the system or method includes adding the first data, which can be converted data, to a database, e.g. in a memory.
- the first data relates to the first party.
- a database is created containing the collected information relating to parties from a first group.
- One collection of first data relating to a first party is a file.
- the file can contain both converted first data as 'raw' first data.
- a database can contain files converted according to a certain protocol containing a number of parameters relating to first parties, in particular candidates for jobs.
- the method or system includes providing access to the database to a second party, in particular access to first data from a first party delivered to the system according to the invention by said second party.
- the converted first data can be accessible and available to the second party.
- the second party has access to a file containing the information related to the first party.
- the file contains a field indicating which second party has delivered the first data in the file.
- the second party a company
- the system comprises access means adapted to output first data from the database to a second party.
- the access means comprise identification means for identifying the second party.
- the system has selection means for selecting only those files or first data delivered by said second party.
- a professional or a protocol can be used for converting the first data.
- a more efficient selection procedure for vacancies is secured.
- a method and system of the present invention can also provide for access to the first party to the data file, e.g. containing the converted first data related to the same first party.
- the first party can verify the data that is collected.
- the data that is accessible is a limited version of the collected data.
- the access means comprise selection and identification means for granting first parties access to only (parts) of a file of first data relating to said first party.
- access to the data file requires a log-in system.
- the first party can only access the first data related to that same party.
- the second party can only access the data delivered by the second party.
- the total database includes data relating to parties from the first group, wherein only a part of the database is accessible to the second party. Only a limited set of files can be accessed by a second party. The second party will have access to data delivered to the system by said second party. Only one of the first data collected in the data file is accessible to the first person.
- an encryption protocol is used for accessing the data file, thus providing more security.
- the system comprises encryption means.
- the data file containing the converted first data related to the first party can be updated with information provided by the first party.
- an up-to-date data file can be maintained, for example when a first party moves, a change in address can be added.
- the first party can update the first data itself, for example, by providing Internet access to the data file. Also other information can be updated, such as work experience and the work current job.
- the system and method provides for granting access rights to different parties from different groups.
- access rights can be read only, read and update or access to limited set of files in the database.
- the second party can indicate that the provided data relating to parties from the first group, can be accessed by other parties from the second group.
- a sub-group of sharing parties is formed for sharing their collected data.
- the database can include shared and non-shared files. Access rights of parties to the files are likewise adapted.
- the file relating to a first party in the database contains a field indicating the sharing.
- the system comprises input means adapted to change the sharing level of a file, e.g. according to instructions from said second party.
- the system and method also includes the collecting of the second data relating to another party from the second group.
- the second data can be information relating to that other party. If the second group is a group of companies, that other party can be a company, and the second data relate to that company. For example, the second data can relate to information with respect to the that other party and/or company. If that other party is, for example, Microsoft, the second data will relate to Microsoft's products, size of the company, locations, added work set, etc. Second and other parties can be identical firms.
- the system comprises input and memory means for inputting and saving said second data.
- the other party for the second group also inputs desired parameters into the system.
- the method includes inputting desired parameters by that party. These parameters relate to the parameters according to the specified protocol. For example, they relate to specifications needed for a certain vacancy offered by that other party. For a job opening certain parameters can be identified, for example, earlier job experience.
- the third party can input the desired parameters, for example, at least five years working experience in a certain technical field.
- the system comprises input means for desired parameters. Parameters can e.g. be inputted through the Internet. Parameters can be configured in a form. The form can be submitted and processed by the system.
- the method and system include generating a third group, based on the desired parameters of that other party from the second group.
- the third group is formed by parties from the first group stored in the database.
- the parties in the third group have (converted) first data that generally correspond to the desired parameters.
- a third group is selected that could possibly meet the criteria set out by that other party, in particular the criteria for a job opening.
- the system comprises selection means for selecting parties from the database with corresponding parameters.
- the system comprises output means for contacting a party from said third group.
- the output means are adapted to send second data and/or desired parameters.
- the output means are adapted to send information to the address of a party as indicated in database.
- the system can comprise verification means for checking whether the address is still correct.
- the system and method according to the present invention includes an intake meeting with a possible candidate from the first group. In this way, the correct information can be collected from the candidate corresponding to the protocol for the database in an efficient manner.
- the system and method according to the invention includes a step of contacting a first party after receiving first data from the second party.
- interest by the first party can be verified. It is also possible to further question the first party. If necessary, the first party can be contacted in order to get permission to use data relating to that party for contacting third parties with the first data or converted first data.
- system and method according to the present invention can be particularly suitable for settling confidential vacancies.
- the system makes it possible to match possible candidates for a confidential vacancy, without a "public" offering of the job.
- Parties from the third group can be offered all information necessary to evaluate the possible vacancy. According to one aspect of this method, some essential information with regard to contacting that other party from the second group are withheld.
- the system and method according to the invention comprise a node for collecting, processing and/or exchanging the information concerning the first parties.
- the node is a contact point for party from all different groups.
- the node e.g. contacted by regular communication means, such as telephone or internet, is a trusted party for all parties involved.
- the node is e.g. a data communication exchange center, e.g. a help desk where parties from all groups can collect answers.
- the node is the bottleneck in the full exchange of information.
- the node has moved in between the direct communication between parties from the first group and the second group, thereby providing a secure environment for the exchange of private information.
- the system comprising the node will resemble a normal trustworthy system for collecting first data relating to first parties and can for example explain the workings of the system in detail. Through the node first parties can obtain information with regard to the part of the first information that will be provided to parties from the second group.
- intake meetings are provided by the node.
- first information can be collected by employees of the first node and can be inputted into the system according to the invention by those employees.
- the node is preferably coupled to the system and has access to the information provided by the different parties.
- the node is capable of updating the protocol used in communication in the system.
- the node in part performs the role of a webmaster if the system is partly implemented as a web application.
- the node checks and verifies the information provided by the parties.
- Figure 1 shows a system architecture diagram according to one embodiment of the present invention.
- Figure 2 shows a conversion of a resume according to an embodiment of the invention.
- Figure 3 shows a flowchart for a decision by a second party.
- the data management system construction is a multi-step process that involves several disciplines and several precedent steps that expose the actual construction of the system e.g. at least partly implemented by software for each application.
- the software and resulting application of the software embodies the standard components of the data management methodology but each company or user will be equipped with slight variations in the interface outcome based on process variations those company or user possess.
- Group I includes parties, e.g. persons, that have interest in a job.
- parties e.g. persons
- the system, software and method according to the invention can also be used for another group of parties, e.g. owners of art etc..
- candidates A and B send a resume to company 1 from group II.
- Company 1 has offered a job, in an advertisement in a magazine or a newspaper, and candidates A and B react by sending their resume. As a result of posting a vacancy, company 1 collects resumes from candidates.
- Collecting resumes can take place in very different ways, e.g. by collecting e-mails, normal mail etc..
- a human resource manager in company 1 normally selects suitable candidates from these resumes.
- the resumes are sent as indicated with arrow 2, and delivered to a database 3.
- the resumes will be collected in the database 3.
- Candidate A has a resume A sent to a company 1, which delivers the resume A to database 3 as indicated in the figure.
- Resume A becomes part of the database.
- company 1 has advertised a vacancy, but has indicate that possible candidates should send their application, including their resume directly to an address linked with the database 3.
- the resumes are collected by a third party (not represented in the figure) and sent to the database 3. Collected resumes A and B are sent to the database 3, but are, according to figure 1, first converted. An example is shown in figure 2.
- Party A has sent his first data to party 1.
- Party 1 delivers this resume to the database. On the left hand side in figure 2, part of the resume A is shown.
- Candidate name is Peter and he lives in 105 North Street, Big Apple. Part of the documents submitted by this candidate is also shown in figure 2. The candidate discusses his relevant work experience.
- first data or a resume is converted into a file A consisting in this embodiment of 8 fields.
- Fields ⁇ 1 ⁇ , ⁇ 2 ⁇ and ⁇ 3 ⁇ relate to personal data to identify the first party A.
- the database has a field ⁇ 4 ⁇ relating to work experience.
- Candidate A has relevant work experience in the field of Y. As this is one of the most important fields for selecting candidates, this is an independent field.
- Dependent on field ⁇ 4 ⁇ are fields ⁇ 4a ⁇ , ⁇ 4b ⁇ and ⁇ 4c ⁇ respectively indicating the duration, the company and a possible reference for this work experience.
- Technical field Y can be pre-programmed. Y can be a limited set of technical field, such as, medical IT, lawyer, etc.
- field ⁇ 1 ⁇ is name
- field ⁇ 2 ⁇ is address
- field ⁇ 3 ⁇ is place of birth.
- Possible additions comprise nationality, place of birth, date of birth, etc.
- a historical database can be maintained of an address update, etc.
- Possibly another identifying number can be added. This number can not changed, but is also not accessible for other parties outside the database. This way the file A can be identified if it is accessed by a party.
- field ⁇ 1 ⁇ identifies the first party from the first group
- file A relates to the party identified in ⁇ 1 ⁇ .
- a protocol can include one or more fields with respect to work experience, but also relevant non-work experience, education, grades, extra-curricular activities, sports, etc.
- Fields can be numbered for every file in the same way. If a field remains empty, the candidate can be contacted in order to update the field if possible.
- the resumes A and B sent by company 1 according to arrow 2 are converted, as depicted by reference numeral 5.
- the resumes are examples of first data from first parties received by a second party from a second group II.
- the converted first data are sent frorri the conversion 4 to database 3 according to arrow 5.
- the original first data A and B are sent according to arrow 6 to the database 3.
- the file within database 3 contains both original data and converted data.
- a group 7 indicated by balloon contains file A, file B and other files containing first data that were delivered by company 1. Since company 1 delivers this information it will want to have access to the data throughout the existence of the database 3. That the files were delivered by party
- Company 1 is indicated in field ⁇ 5 ⁇ , containing a reference to party 1. Access can be provided in many different ways, which are technically implemented by the person skilled in the art. A possible access point 8 is shown on the right hand side of figure 1. The database 3 could be accessed through the Internet or physical access through the files contained in the database at the location where the database is stored. Other possible ways of accessing the information are through mobile phone, direct contact through a modem, etc. Company 1 is identified if a communication connection is established, which communication line in this example is indicated by reference number 9. Company 1 can be identified by using an identification and a password. In figure 1, this is identified by identification and password 10. For party 1 it will be the human resource manager or delegates, who has access rights.
- Figure 1 shows how company 1 through communication 9 is granted access 8 to all those files that company 1 delivered to the database. This is indicated by arrow 11.
- FIG. 3 shows a detail flow chart according to a certain embodiment the invention.
- a company 20 is shown. At a certain times, company 20 is asked as indicated in block 21, whether it wishes to share its collected first data/resumes. If the company does not wish to share, company 20 is granted access to only those files delivered to the database by company 1 as indicated with block 23 and arrow
- company 20 wishes to share the collected first data, it is granted access to files delivered by company 20 as indicated by arrow 24, but also access to other files within the database, that were not specifically delivered by company 20, as depicted by arrow 25.
- company 20 by granting access to its own files, other companies will also have this access to data delivered by company 20 to the database.
- database 3 can be split in two parts, as indicated by the dotted lines in a shared (right hand side) and a non-shared (left side) part.
- Party C from group I can submit its resume C directly to the database 3.
- the data can be first converted at conversion 26.
- Conversion 26 can be an intake conversation with a manager of the database 3.
- Company 30 will have access to this file.
- company 1 will also have access to this file.
- a company 1 will not have access to this file.
- party 30 again from group II wishes to access the data contained in database 3.
- Party 30 can provide information with respect to company 31 and information 32 with respect to a vacancy by party 30.
- This vacancy conditions could be converted 33 in order to have the conditions corresponding to the same protocol as used for the database 3.
- a number of files relating to parties from group 1 can be matched with the converted parameters for the vacancy 32.
- Parameters from the file, especially parameters from the set of fields ⁇ 4 ⁇ , ⁇ 4a ⁇ etc. can be matched at 35.
- a number of files from database 3 generally corresponds to the desired parameters of the vacancy 32.
- the files matching the parameters at 35 correspond to a number of parties, indicated by group III with parties D and E.
- Parties D and E are parties in the original group I.
- Parties D and E are the parties in field ⁇ 1 ⁇ of files that have matching parameters.
- Group III represents candidates for the job at party 30.
- Third party 30 is not provided directly with the data relating to parties D and E from group III, since this data are most often confidential. Privacy is secured according to the invention by providing parties from group III with company information 31 and details with respect to the vacancy 32.
- Every handling mentioned above can be put into practice for every group. Parties from group I in set of files 15 can be contacted in order to update files. Also these parties can be contacted in order to allow third parties, like company 30 access to their files.
- parties from group II can have data relating to parties from group I managed in a centralized database.
- the information contained therein can be updated more easily and can be handled by a professional, also by combining this effort, costs can be saved.
- Companies at different locations can combine their efforts in updating the respective data relating to parties from group I.
- Parties in group II can be different branches from one company.
- the present invention can implemented for recruitment of personal for a regional or international firm having a centralized HR management system. According to certain embodiments, at least two different companies are part of group II. This way it is assured that parties from group I focusing on one company only, will be known to other companies from group II, if at least the parties in group II have chosen to share some of its collected data.
- parties from group II have an option of permitting access to the data they have delivered to database 3 to other parties from group II. By doing so, the parties from group II will also gain access to other files delivered by other parties from the group. This highly increases the possibilities finding a suitable candidate for example for a vacancy at a company from group II.
- the system according to the invention further comprises a node.
- a node according to the invention is a contact point for parties from different groups.
- the node is allowed to access the database 3 and e.g. also to perform amendments to protocols used for conversion 4 or the granting of access to parts of the database.
- the node has full access. To the parties concerned the node can be contacted through normal ways of communications and will therefor be a confidential source for the parties involved.
- the node can comprises several communication lines to employees of the company using the system according to the invention.
- the node forms a help desk for the parties involved. Additional access means when using the communication line to the node could be used for example for verification of the parties.
- DSP digital signal processor
- ASIC application specific integrated circuit
- FPGA field programmable gate array
- a general-purpose processor can be a microprocessor, but in the alternative, the processor can be any processor, controller, micro controller, or state machine.
- a processor can also be implemented as a combination of computing devices, for example, a combination of a DSP and a microprocessor, a plurality of microprocessors, one or more microprocessors in conjunction with a DSP core, or any other such configuration.
- a software module can reside in RAM memory, flash memory, ROM memory, EPROM memory, EEPROM memory, registers, hard disk, a removable disk, a CD-ROM, or any other form of storage medium.
- An exemplary storage medium can be coupled to the processor such that the processor can read information from, and write information to, the storage medium. In the alternative, the storage medium can be integral to the processor.
- the processor and the storage medium can reside in an ASIC.
Abstract
Description
Claims
Applications Claiming Priority (2)
Application Number | Priority Date | Filing Date | Title |
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US58490004P | 2004-07-01 | 2004-07-01 | |
US60/584,900 | 2004-07-01 |
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WO2006006041A1 true WO2006006041A1 (en) | 2006-01-19 |
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PCT/IB2005/001892 WO2006006041A1 (en) | 2004-07-01 | 2005-07-01 | Method for managing data |
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Citations (3)
Publication number | Priority date | Publication date | Assignee | Title |
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US20010042000A1 (en) * | 1998-11-09 | 2001-11-15 | William Defoor | Method for matching job candidates with employers |
EP1197904A2 (en) * | 2000-10-13 | 2002-04-17 | General Electric Company | Methods and apparatus for selecting candidates to interview |
WO2002063532A2 (en) * | 2000-10-27 | 2002-08-15 | Thinkshed, Inc. | Computer based system and method for candidates or position selection on a computer network |
-
2005
- 2005-07-01 WO PCT/IB2005/001892 patent/WO2006006041A1/en active Application Filing
Patent Citations (3)
Publication number | Priority date | Publication date | Assignee | Title |
---|---|---|---|---|
US20010042000A1 (en) * | 1998-11-09 | 2001-11-15 | William Defoor | Method for matching job candidates with employers |
EP1197904A2 (en) * | 2000-10-13 | 2002-04-17 | General Electric Company | Methods and apparatus for selecting candidates to interview |
WO2002063532A2 (en) * | 2000-10-27 | 2002-08-15 | Thinkshed, Inc. | Computer based system and method for candidates or position selection on a computer network |
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