US20190208406A1

US20190208406A1 - Document signing platform capable of capturing substantiating event data

Info

Publication number: US20190208406A1
Application number: US16/294,264
Authority: US
Inventors: Faizaan Sharif; Zachary L. Lovelady
Original assignee: Zava Global Partners LLC
Current assignee: Zava Global Partners LLC
Priority date: 2015-05-08
Filing date: 2019-03-06
Publication date: 2019-07-04
Also published as: US20180077565A1; US9854430B1; US10271202B2

Abstract

A document signing platform implemented on one or more computers implements a process for capturing data evidencing valid execution of a document. The process comprises: receiving, from an originator computing device, a submission comprising a document to be signed by a signatory; providing the signatory electronic access to the document and to an indication of a set of one or more substantiation actions to be performed; and receiving and recording event data from a signatory device associated with the signatory. The event data includes data associated with affixation of an electronic signature to the document, and additionally includes substantiation event data representing performance of the set of one or more substantiation actions on the signatory device. The process further comprises validating completion of the set of substantiation actions based on the received event data; and generating a certificate of evidence that comprises at least some of the event data.

Description

PRIORITY CLAIM

This application is a continuation of U.S. application Ser. No. 15/816,266, filed Nov. 17, 2017, which is a continuation of U.S. application Ser. No. 14/999,444, filed May 5, 2016, which claims priority to U.S. Provisional Appl. No. 62/179,479, filed May 8, 2015, and U.S. Provisional Appl. No. 62/389,570, filed Mar. 2, 2016. The disclosures of the aforesaid applications are hereby incorporated by reference.

BACKGROUND

This invention relates to data transmission systems. Further, the invention relates to systems to substantiate/authenticate an electronic signature. Still further, the invention relates to systems inextricably linked to computers and digital transmission systems.
Those of skill in the art have long endeavored to provide improved data transmission and signature substantiation systems. Accordingly, it would be highly desirable to improve upon existing systems. Therefore, it is a principal object of the invention to provide an improved digital transmission and electronic signature system.

BRIEF DESCRIPTION OF THE DRAWINGS

This and other objects of the invention will be apparent from the following detailed description thereof, taken in conjunction with the drawings, in which:

FIG. 1 is a block diagram illustrating in part a digital transmission system constructed in accordance with the invention;

FIG. 2 is a block diagram further illustrating the digital transmission system of FIG. 1;

FIG. 3 is a block diagram illustrating digital transmission avenues available in conjunction with transmitting data to a mobile signatory device;

FIG. 4 is a block diagram illustrating digital transmission avenues available in conjunction with the transmission of data from a mobile signatory device;

FIG. 5 is a diagram illustrating selectable electronic transmission modes available to an originator in accordance with the invention;

FIG. 6 is a diagram illustrating selectable substantiation events available to an originator in accordance with the invention;

FIG. 7 is a block diagram illustrating the digital transmission of real time confirmations and alerts from a signatory mobile device;

FIG. 8 is a block diagram illustrating one procedure followed by a signatory in reviewing and signing an article transmitted to the signatory; and

FIG. 9 is a diagram illustrating a certificate of evidence generated by a digital transmission system constructed in accordance with the invention.

DETAILED DESCRIPTION

The present invention includes a document signing platform implemented on one or more computers, such as a network-accessible server. The document signing platform is capable of recording, in connection with the execution of a document, one or more substantiating events that evidence valid document execution by a signatory.
In one embodiment, the document signing platform implements a process that comprises: receiving, from an originator computing device, a submission comprising a document to be signed by a signatory; providing the signatory electronic access to the document and to an indication of a set of one or more substantiation actions to be performed; and receiving and recording event data from a signatory device associated with the signatory. The event data includes data associated with affixation of an electronic signature to the document, and additionally includes substantiation event data representing performance of the set of one or more substantiation actions on the signatory device. The process further comprises validating completion of the set of substantiation actions based on the received event data; and generating a certificate of evidence that comprises at least some of the event data. The certificate of evidence includes identifiers of the document, a document originator, the signatory, and the set of one or more substantiation actions.
Turning now to the drawings, which illustrate presently preferred embodiments of the invention by way of example, and not limitation, of the scope of the invention and in which like reference characters refer to corresponding elements throughout the several views, FIG. 1 illustrates in part a digital transmission system constructed in accordance with the invention, and including an originator computer 12 to receive and transmit an article 18 comprising data stored in an operatively associated computer store 11. Article 18 can, for example, consist of something as simple as a request for an electronic signature which enables an originator 10 to compare the electronic signature to a preexisting signature in the possession of originator 10 or can comprise a document to be reviewed and executed electronically by a signatory on a signatory device 17 in the possession of or being used by the signatory. Consequently, while article 18 can in a larger sense comprise a group of alphanumeric or other symbols requiring some action by a signatory, in the presently preferred embodiments of the invention, article 18 requires, on receipt of article 18 by the signatory, that the signatory affix an electronic signature for transmission back to a substantiating program 23 and/or the originator computer 12. By way of further example, article 18 can comprise a lease agreement and the originator can comprise the leasing agent of an apartment complex and the signatory can comprise a potential lessee, or, article 18 can comprise an offer to purchase real estate and the originator 10 can comprise a real estate agent and the signatory can comprise a potential buyer of the real estate, or, article 18 can comprise a document contracting for a trip on a ship in a cruise line and the signatory can comprise a potential traveler on the ship, etc.
Originator computer 12 transmits, when activated by originator 20, article 18 to a document signing platform 16. Platform 16 can, for example, comprise a server computer at any desired location or can comprise the originator computer 12. In the presently preferred embodiment of the invention, the document signing platform comprises a portal 22 and includes a substantiating program 23. The substantiating program 23 functions to receive from signatory device 17 and originator computer 12 and any other desired source events used to substantiate an electronic signature by a signatory. The events typically include a date and time and are used by substantiating program 23 to prepare a certificate of evidence 20 which substantiates an electronic signature made on signatory device 17 by a signatory.
Article 18 can be uploaded, or transmitted, to document signing platform 16 by any desired means. One way to upload article 18 is to use a system in originator computer 12 that ordinarily is used to transmit for printing a document to a particular printer. For example, originator computer system might utilize an HP printer. The computer would use print driver 13 to generate a “print to HP” signal that ordinarily would cause a document to be sent to the printer. This same signal 13 can be used so the print document signal causes article 18 to be transmitted electronically via the Internet or any other communication channel to the document signing platform 16.
Integration 14 or manual uploading techniques 15 can also be utilized. Once article 18 is received by document signing platform 16, article 18 can be accessed and downloaded by signatory device 17. In another embodiment of the invention, article 18 is, on receipt by document signing platform 16 immediately transmitted to signatory device 17. In a further embodiment of the invention, article 18 is emailed to signatory device 17 by originator 10 via originator computer 12. In still another embodiment of the invention, article 18 is given to the signatory on a thumb drive which can be used to download article 18 onto signatory device 17. In still a further embodiment of the invention, signatory device 17 accesses article 18 via a provided web link. Importantly, however, the presently preferred embodiments of the invention are inextricably linked to computers and electronic transmission systems which permit data to be immediately transmitted real time by a device (i.e., originator 12, document signing platform 16, and signatory device 17). The immediate real time transmission of an event is believed critical in the practice of the invention because it permits continual efficient up-to-date monitoring of the process for substantiating an electronic signature made on a signatory device, and, importantly, because it minimizes the risk of data manipulation on a signatory device 17. If events are simply stored on signatory device 17 and then later transmitted as a file comprising data defining a collected group of events, the manipulation of data in the file is more readily achieved. If instead an event is immediately transmitted to substantiating program 23 real time, such manipulation is significantly more difficult to achieve. Accordingly, immediate real time transmission of data defining an event helps to substantiate with a high degree of confidence that an electronic signature has been made by a signatory.
As can be seen in FIGS. 1 and 2, the substantiating program 23 also can retain article 18 and a signatory's electronic signature 19 for later transmission—along with a certificate of evidence—to a computer store 25. The certificate of evidence can also, as indicated in FIG. 2, be digitally electronically transmitted to signatory device 17 via computer store 25 or by any other desired means.
In one important embodiment of the invention, the signatory device 17 comprises a mobile device 17A which is carried on the person and transported from one geographical location to another geographical location. A mobile device 17A does not comprise a desk top computer or other fixed computer, but instead consists of, for example, an iPhone, iPad, or laptop computer, i.e., mobile device 17A is relatively small and typically is readily carried on the person from one location to another. Mobile device 17A includes a computer, typically a microprocessor, and an associated memory and ordinarily uses electronic transmission systems to receive and transmit data digitally from a plurality of different geographical locations. It is, of course, possible for a mobile signatory device 17A to be connected by cable to an originator computer 12 or document signing platform 16, but such a connector normally is impractical and unlikely in the practice of the invention. The invention is, particularly with respect to a mobile signatory device which is continually transported to a variety of disparate remote geographical locations, inextricably tied to digital transmission systems and to the ability to transmit immediately real time data from a variety of different geographical locations.
As shown In FIG. 3, data typically is transmitted from an originator computer 12, from document signing platform 16, or from some other desired source via a cellular data transmission system 26, a wi-fi data transmission system 27, or a communications satellite 28 which communicates with signatory mobile device 17A (or communicates with a fixed signatory device). Similarly, as shown in FIG. 4, data is transmitted to originator computer 12, document signing platform 16, or another desired receiving station via systems 26 and 27 or satellite 28.
As is illustrated by the menu shown in FIG. 5, originator 10 can select any of a variety of transmission modes 30 to forward article 18 to a signatory device 17 or 17A, to document signing platform 16, or to any other desired receiving station or device. For example, if in FIG. 5 the originator 10 desired to forward by text message an article 18 to a signatory device 17A comprising an iPhone 32, originator 10 can use his computer mouse or mouse pad or other means to click on (i.e., to select) the circle 31 adjacent the words “text message” and enter with his computer keyboard on line 33 the phone number of the iPhone comprising signatory device 17A.
Prior to forwarding an article 18 to a signatory device 17, 17A for review and signature by a signatory, originator 10 can select any of a variety of substantiation events which must, in addition to affixing an electronic signature to an article 18, be carried out by a signatory to complete review of article 18. Each desired substantiation event is, for example, selected by using a mouse or mouse pad or other means to click on (i.e., to select) a circle 36 adjacent a desired 37 event requirement. The signatory is, along with article 18 or at some desired point in time, provided with a list of the substantiation events which must be performed by the signatory.
FIG. 7 illustrates the real time transmission of confirmation 40 of an event to substantiating program 23 or another desired receiving source. FIG. 7 also illustrates the real time transmission of an alert 39 to originator computer 12. As used herein, real time indicates that data is processed by a computer within milliseconds so that it is available virtually immediately as feedback.
FIG. 8 illustrates a process which can be followed by originator 10 and by a signatory in accordance with one embodiment of the invention. A signature application (i.e., an “app”) is loaded 60 on a signatory mobile device 17A. The signature app facilitates the completion and real time confirmation of various substantiating events that are required by originator 10. In other embodiments of the invention, the mobile signatory device 17A or other signatory device 17 need not load and utilize an app, but can simply access a portal 22 or other desired source and use in conjunction with portal 22 pre-existing features available on the signatory device 17, 17A.
Originator 10 creates article 18. Once article 18 is created, the time and date of creation are immediately automatically forwarded real time to substantiating program 23 for inclusion 50 (FIG. 9) on a certificate of evidence 20 created by program 23.
After the signature app is loaded 60 on the signatory device 17A, article 18 is transmitted to device 17A (by email for example) and is received 61 by the device 17A.
The time and date of transmission by email are immediately automatically forwarded real time to substantiating program 23 for inclusion 51 (FIG. 9) on a certificate evidence 20 created by program 23. The time and date of the opening of article 18 on signatory device 17A by the signatory are immediately automatically forwarded real time to substantiating program 23 for inclusion 52 (FIG. 9) on a certificate of evidence 20 created by substantiating program 23.
The signatory must complete the substantiation events 38 selected and required by originator 10. If the signatory refuses to complete the required substantiation events and notes such by making an appropriate entry, the process for electronically signing article 18 is aborted 67 and such event is immediately automatically forwarded real time to substantiating program 23. Or, if the signatory does not complete the required substantiation events within a specified period of time, the process for electronically signing article 18 is aborted 67 and such event is immediately automatically forwarded real time to program 23. In addition to being forwarded to program 23, a real time alert typically would be forwarded to originator computer 12 to notify the originator 10 that the signing process has been aborted.
One substantiation event 38 that typically is required is for the signatory to review 63 the entire article 18, or at least to review each of designated sections (called “hotspots”) of article 18, and to indicate that article 18 and any specified paragraphs or sections of article 18 have been reviewed by using a mouse, or mouse pad, or other device to check a “section reviewed” box, by typing in a desired response, etc. The signatory may not skip reviewing and confirming review of any designated sections of article 18. The time taken by a signatory to review a section or page of an article 18 can be tracked and immediately recorded by substantiation program 23. Each time the review of a section or page of article 18 is completed, the time and date of such completion can be forwarded real time to substantiation program 23. Such tracking can be accomplished at a web site at which a signatory is reviewing article 18, or can be accomplished at a signatory device 17, 17A at which a signatory is reviewing article 18. In order to indicate that review of a section of article 18 has been completed, a signatory can be required to affix an electronic signature to the section of an article 18 which has just been reviewed by the signatory. Affixing an electronic signature to sections of article 18 or otherwise making entries on article 18 to confirm review of article 18 effectively physically transforms article into a “reviewed” article format, which format can be transmitted to substantiation program 23 for storage at portal 22 or at another desired location.
Article 18 typically is reviewed by reading (and if necessary scrolling through) the article 18 on the display screen of the signatory device 17A and by making the necessary entries to confirm that each section of article 18 has been reviewed. Each time a signatory makes an entry confirming that a section of article 18 has been reviewed, the time and date of such entry and description of the section of article 18 reviewed is, as noted above, preferably immediately transmitted real time to substantiating program 23. Similarly, once article 18 has been completely reviewed, the time and date of such completion is preferably immediately transmitted real time to substantiating program 32, and, an alert may be immediately transmitted real time to originator computer 12. If the signatory fails to complete the review of article 18 within a specified period of time, or makes an entry via his computer indicating that the signatory refuses to complete the review or wants to make changes to article 18, the signing process is aborted 68 and a real time notification of such is immediately transmitted real time to program 23. An alert may also be immediately transmitted real time to originator computer 12. Completion of the review of article 18 can be included 53 on the certificate of evidence 20 (FIG. 9).
As a further example of a substantiation event which may be required, a web app may prompt a signatory to allow access to the signatory's webcam. If the signatory refuses, then the signing process is aborted 67. If the signatory permits access, then the signatory centers his or her face in front of the webcam, and clicks a button, touches a display screen to “click” a button, etc. to capture the image. The image is automatically immediately electronically transmitted and uploaded to a background server which, as defined herein, comprises part of portal 22. The image can, if desired, be attached to and comprise part of a certificate of evidence 20 (FIG. 9). The image on the certificate of evidence 20 can, if desired, comprise a thumbnail in order to minimize the size of the space on certificate of evidence 20 which is occupied by the image.
If article 18 is not electronically signed within a selected time frame 64, the signing process is aborted 69 and an immediate real time notification and alert are forwarded real time to program 23 and originator computer 12. Of note is that some substantiation events may not be completed until the time the electronic signature is affixed to article 18 by the signatory. For example, a required substantiation event may be that the signatory make a video of himself or herself affixing an electronic signature to article 18 by moving a finger over a touch screen to produce a signature. Completion of the electronic signature can be included 54 on the certificate of evidence 20, as can be the alert 55 to the originator computer 12.
Once the signing process, including affixing the signatory's electronic signature to article 18, is completed, substantiation program 23 produces a certificate of evidence 20 and forwards it, along with a copy of article 18 and a replication of the electronic signature 19, to a store computer 25 for storage thereon. The signatory, using device 17, 17A or some other computer, ordinarily can access store computer 25 to review or download these items, as can originator 10. Or, the certificate of evidence 20, electronic signature 19 and article 18 can be forwarded to signatory by any desired means including, for example, by substantiation program 23 or originator computer 12.
An example of a certificate of evidence 20 is illustrated in FIG. 9 and includes an official seal 53, an signing ID 39 identifying the transaction at hand (i.e., the article, originator 10, signatory, etc.), data 42 identifying the originator, data 43 identifying the signatory, the electronic signature 19 of the signatory, and the date and time 52 the electronic signature was affixed.
A variety of substantiation events 38 are memorialized on the certificate of evidence 20 and include the signatory's IP address 44, data 45 defining verification of an SMS pin; the date and time a selfie was captured using an app on mobile device 17A, the initial location 48 (by IP and by GPS) of the mobile device 17A, the location 49 of the mobile device when the electronic signature was affixed using device 17A, the date and time of creation 50 of article 18, the date and time 51 article 18 was emailed to device 17A; the date and time 52 article 18 was opened on device 17A and viewed by the signatory; the date and time and IP address 53 when the review of the article was completed; the date and time and location 54 at which an electronic signature was affixed to article 18 using device 17A; and, the date and time 55 an alert was sent to the originator computer (IP address 10.456.789) 12 confirming that an electronic signature was affixed to article 18.
The certificate of evidence 20, article 18, and electronic signature 19 can be stored electronically, or if desired in hard form in the form of a paper copy, or microfiches, or CD, or DVD, etc. Electronic storage can, in conventional fashion, be in the “cloud”, in a secure server, etc.
As noted, document signing platform 16 permits a document to be retrieved by a signatory for signature. Platform 16 also permits originator 10 to access platform 16 to retrieve a signed or unsigned article 18, to manage (including editing) an article 18, to generate or obtain a report concerning the chain of events leading up to and including the generation of a certificate of evidence 20, and to manage various signatories or originators 10 using the substantiation system.
An important feature of the invention is that a wide variety of substantiation events can be utilized to compile a certificate of evidence 20 which substantiates the affixation of an electronic signature to an article 18. Such events include (1) article events including transmission of article 18 to mobile device or other signatory device, transmission of article 18 to computer store 25, transmission of article 18 to document signing platform 16 for storage and, if necessary, downloading, (2) location-derived events including the GPS location of signatory devices and IP addresses, (3) visual events including photographs or videos taken by a signatory or signatory device of the signatory, the signatory's fingerprint, and a retina scan of the signatory, (4) audio events including a sound recording made on the signatory device 17, 17A, (5) optical machine—readable data events including scanning and interpreting bar codes, and (6) signature events including review by a signatory of an article 18, and electronic signature by a signatory. Further, and importantly, information provided by one event often helps to confirm—or contradict—information obtained in another event. In particular, the ability to scan a bar code on a driver's license or passport or other object can help confirm information provided via another event. Information contained in the bar code on a driver's license can confirm information like height, weight, photograph, medical impairments, etc. on the driver's license as well as confirm whether the individual who is shown by a “selfie” taken by the signatory matches the description on the driver's license. An example of a common medical impairment noted on a driver's license is the requirement to wear glasses.
If desired, when article 18 is forwarded to a signatory device 17, 17A, a guided document review 34 can be provided which sets forth one or more sections of the document. This guided document review can comprise a written description of a section(s) of the document, can comprise a video of an individual setting forth a section(s) of the document, or can comprise both the written description and a the video description. The signatory ordinarily may not be required to make use of the guided document review prior to signing. However, as one of the substantiation events, the signatory can, as noted, be required to review one or more sections of the document and to verify (by, for example, checking a box confirming that the signatory read or viewed and understood the written or video description of the section(s) of the document) that the appropriate document review was completed.
A variety of procedures for electronically signing documents are known in the art and are not described herein. However, importantly, as noted earlier herein, the signatory must carry out the substantiation events specified by originator 10.
As used herein, portal 22 comprises, in conventional fashion, an Internet site, a data base system, and one or more computers or “back end servers”. Data used to produce a certificate of evidence 20 is typically stored on the computers, or back end servers.
The functionality of a signatory device 17, 17A used in the practice of the invention can vary, but such devices normally have a camera and can take and store photographs, have a microphone and can record a person's voice or other sounds, can access the Internet, can receive and make telephone calls, have a clock and calendar and track time of day and date, and can load and use a variety of computer programs, or “apps”. Such devices also normally can access and use social media including Facebook, Instagram, and Twitter.
In one embodiment of the invention, a signatory does not download and use an app but instead accesses with device 17, 17 A portal 22 via the Internet and reviews an article 18 at a web site. The signatory utilizes a device 17, 17A to complete certain required substantiation events such as taking and transmitting to the web site a “selfie”.

Claims

1. A document signing platform comprising one or more computers programmed to implement a process that comprises:

receiving, from an originator computing device, a submission comprising a document to be signed by a signatory;

providing the signatory electronic access to the document and to an indication of a set of one or more substantiation actions to be performed;

receiving and recording event data from a signatory device associated with the signatory, the event data including data associated with affixation of an electronic signature to the document, the event data additionally including substantiation event data representing performance of the set of one or more substantiation actions on the signatory device;

validating, based on the received event data, completion of the set of substantiation actions; and

generating a certificate of evidence that comprises at least some of the event data, the certificate of evidence including identifiers of the document, a document originator, the signatory, and the set of one or more substantiation actions.

2. The document signing platform of claim 1, wherein the set of substantiation actions comprises generation of a photo, and the event data comprises the photo.

3. The document signing platform of claim 2, wherein the photo is of the signatory.

4. The document signing platform of claim 2, wherein the photo is of an object that includes a bar code.

5. The document signing platform of claim 2, wherein the photo is of a driver's license of the signatory.

6. The document signing platform of claim 2, wherein generating the certificate of evidence comprises including the photo in the certificate of evidence.

7. The document signing platform of claim 1, wherein the set of substantiation actions comprises generation of a video by the signatory, and the event data comprises the video.

8. The document signing platform of claim 7, wherein the video is of the signatory electronically signing the document.

9. The document signing platform of claim 1, wherein the submission from the originator device specifies the set of one or more substantiation actions to be performed.

10. The document signing platform of claim 1, wherein the set of substantiation actions comprises generation of an audio recording, and the event data comprises the audio recording.

11. The document signing platform of claim 1, wherein the event data specifies dates and times of each of a plurality of events, and wherein said dates and times are included in the certificate of evidence.

12. The document signing platform of claim 1, wherein the event data comprises an IP address corresponding to the signatory device, and said IP address is included on the certificate of evidence.

13. The document signing platform of claim 1, wherein the event data comprises GPS based location data specifying a location of the signatory device, and the certificate of evidence includes an indication of said location.

14. The document signing platform of claim 1, wherein the document signing platform is programmed to determine whether the set of substantiation actions is completed within a specified time limit.

15. The document signing platform of claim 1, wherein the document signing platform comprises a document submission user interface that provides functionality for the originator to select the set of substantiation actions from a plurality of predefined substantiation actions.

16. The document signing platform of claim 15, wherein the document submission user interface additionally includes functionality for the originator to select, from a plurality of predefined document transmission methods, a document transmission method to be used by the document signing platform to transmit the document for review by the signatory.

17. The document signing platform of claim 1, wherein the document signing platform comprises a web portal to which the document is uploaded by the originator computing device.

18. The document signing platform of claim 1, wherein providing said access to the document comprises transmitting, to an address or account of the signatory, a link for accessing the document as stored on the document signing platform.

19. The document signing platform of claim 1, wherein the signatory device is a mobile device, and the event data is received from a mobile application running on the mobile device, said mobile application including a user interface for signing the electronic document.

20. The document signing platform of claim 1, wherein the event data is received by the document signing platform substantially in real time as corresponding events occur on the signatory device.

21. The document signing platform of claim 1, wherein the event data includes an image of an object that includes a bar code having encoded information about the signatory, and the process comprises extracting the encoded information from the bar code using the encoded information to verify an identify of the signatory.