US1392930A - Means employed in accounting systems - Google Patents

Description

F. GEITZ, In. MEANS EMPLOYED IN ACCOUNTING SYSTEMS.`

APPUcATloN man ocT. 11, 1920.

1,392,930, Patented 001. 11, 1921.

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CAN BE USED 0R WEEKLY 1N AccouNToR NIFORM DE FDSIYS ""ATT/ORNEY.

F. GEITZ, In. MEANS EMPLOYED |N ACCOUNTING SYSTEMS.

APPLICATION FILED OCT. Il, 1920.

Patented Oct. 11, 1921.

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F. GEITZ, 1H. MEANS EMPLOYED IN ACCOUNTING SYSTEMSl APPHCMION FILED ocT.1|,192o.

4 1,392,930. Patented 001. 11, 1921,

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F. GEITZ, In. MEANS EMPLQYED 1N ACCOUNTING SYSTEMS.

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Patented 001. 11,1921.

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INVOlCE WHEN DUE EOORD ENTER AMOUNTS ONLYOF INVOICES,UNDEFI DAYAND MONTH WHEN DUE ANDWHENFAIDCHECK 3 4- Miness F. GEITZ, JR.

MEANS EMPLOYED IN ACCOUNTING SYSTEMS.

APPL|cAT|0N FILED oc'r11,1920.

Patented 0815.11, 1921.

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F. GEITZ, JN. MEANS EMPLOYED |N ACCOUNTING SYSTEMS.

APPLICATION FILED OCT, II, 1920.

Patented Oct. 11, 1921.

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E P6 WED mE o UNITED STATES PATENT OFFICE.

FRED GEITZ, JR., 0F ELLINGTON, MISSOURI.

Specification of Letters Patent.

Patented Oct. 11, 1921.

Application led October 11, 1920. Serial No. 416,072.

To all whom it may concern Be it known that I, FRED GEITZ, Jr., a citizen of the United States, 'residing at Ellingtomin the county of Reynolds and State of Missouri, have invented certain new and useful Improvements in Means Employed in Accounting Systems, of which the following is a specification.

This invention relates to accounting books and has for its object the production of a simple book which is so arranged as to permit the userto easily and conveniently keep an accurate*A record of all transactions taking` place from day to day, month to month, and if desired from year to year.

Another object of this invention is the production of a simple and eiicient accounting book whereby the various records may be systematically kept and conveniently transferred from lthe pages containing the day record to pages containing the monthly record, and also whereby accurate record may be kept of all transactions during the year for the purpose of compiling necessary data for income tax reports.

Other objects and advantages of the present invention will appear throughout the' following specification and claims.

'In the drawings: Y

Figure 1- is a plan view `of the dailyor4 weekly transfer sheet usedin connection with the present book.

'Figi 2 is a plan View partly broken away showing one pageofy the book for keeping a daily record of the various accounts.

F ig. 3 is a plan view of the sheet partly broken away upon which may be kept the daily records similar to Fig. 2 and `constituting a continuation thereof.

Fig. 4f is a plan view of one of the recapitulation sheets and Fig. 5 is a similar view to Fig. 4f showing a continuation thereof.

Fig. 6. is a plan View of the invoice sheet upon which all invoices are tabulated as soon as the goods arrives and are checked up.

Fig. 7 is a plan view of the invoice sheet for keeping a monthly record thereof7 and Fig. 8 is a plan view of the sheet upon which may be kept the comparison statements, financial statements, and income tax re ort data.

It should-be understood that a detached work sheet may be used in conjunction with this book and that the remaining sheet cornprising the sheetshown in Figs. 2 and 8 inclusive may be compiled in a book and bound in any suitable or desired manner. These sheets may also be used upon a loose leaf ledger if so desired without departing from the spirit of the invention. By considering particularly Fig. l, it willvbe seen that the separate or loose sheet is illustrated, comprising an upper section l() for record of purchases and a lower section 11 for record of sales. Each of the upper and lower sections is divided into a plurality of vertically extending columns l2, each having a legend title and each column valso being alphabetically lettered.' A wide column 13 is'provided in both the upper and lower sections 10 and l1 upon which may be recorded a firm name or other description to properly identify the transactions recorded. Upon the extreme right of the page, a column indicated by the numeral 14 is employed in both the upper and lower sections of the sheet to record respectively the total eX- penses and the total sales upon the temporary sheet. Each of these sheets of course, is ruled horizontally to separate the individual record recorded thereon, and each vertical column is also ruled to correctly separate the dollars and cents in the usual Way.' v

The book is preferably arranged in progressive formation,'that is to say, the daily entrance sheets are bound near the front of the book and near the rear of the book the monthly record Sheets are placed and finally the yearly tabulating sheets are placed in the y extreme rear of the book together with the income tax data recording sheets illustrated in Fig. 8.

At the end of each day, the items entered [upon the sheet shown in Fig. l, are entered accordingto their alphabetical designation opposite the. proper date, the entrance being made both for the goods bought and also for the goods sold. Taking for example should the total amount of` groceries sold during one day amount .to $570.33, this amount of $570.33wil1 be placed opposite l the first. day of the. month inlcolumn under Ithe column entitled Sold Vlhe amount of groceries bought would also be recorded on the same date under th'eilcoluinn listed Bought. Then at the end ofi the rnonth,.eaehof these transactions would 'be totaled. It, of course, should be understood that other items might also be listed by being transferred to proper columns agreeing alphabetically with the column upon which the entrance has been made on the temporary or work sheet shown in Fig. 1. As

. shown in Fig. 3 the opposite page to that employedin the book shown in Fig. 2 is illustrated wherein the merchandise, miscellaneous expenses, phone, rent, light, insurance, interest, taxes, postage, freight and express, etc., may also be recorded from day to day from the work sheet. These items are also lettered alphabetically in order to correspond with certain other alphabetical lettering appearing in other tabulating sheets used in connection with the present book.

In Figs. 4 and 5 there will be found a proper illustration of the tabulating sheet for monthly record of the various items which are recorded upon the day sheet shown in Figs. 2 and 3, each of the vertical columns being alphabetically lettered to agree with the vertical columns on the day sheets. In this way record from month to month may be kept of both goods bought and sold, merchandise received and paid for and other expenses involved from month to month. From this sheet the grand total for the year may be obtained and transferred to the yearly balance sheet.y shown in Fig. 8.

By referring to Fig. 2 it will be seen that the sheet is provided on the left hand margin with a series "of vertically arranged numbers indicating days of the month having the legends Today and To date appearing opposite each number indicating the date of the month. Under each sub-section on each sheet shown in Figs. 2 and 3, is arranged a column 16 indicating goods bought and a column. 17 .indicating goods sold. rlwo columns may be found under each class of goods and under each alphabetically lettered column. ln Fig. 3 this double column idea indicated by the numerals 18 and 19 is only employed in column ll under the head of Merchandise. rllhe other columns are single columns running from I d to ll, the dates of the month being located at the right hand end of the sheet indicated in Fig. 3. ln Figs. i and 5 the sheets are ruled similar to that shown in Fig. 3, with the exception of the printing appearing upon the lett and right hand ends respectively of the sheets shown in Figs. 't and 5 wherein theldays of the month are supplanted by the months of the, year as indicated by the numeral 19. ln Fig. 6 there is `shown a pagefemployed in connection with thepresent book entitled Accounts payable invoice register upon which the invoice accounts are recorded. A column 20 is arranged to the estreme lett of the-sheet to contain the date of the invoice and other columns 21 are employed which are enthe name the m from whom the dicated by the numeral 28.

goods are purchased, his address, the date when due, the terms, the amount, credit, discount, freight or express charges, amount paid, date when paid, check number. and finally a column indicated by the numeral 22 upon which suitable remarks may beentered for the purpose of keeping accurate record of the transactions.

In Fig. 7 there is a record sheet illustrated upon which a record may be kept of the date upon which the invoices are due which records are to be checked when paid. It will be seen that the upper half of the sheet illustrated in Fig. 7 is divided into columns 23 running from 1 to 16 the lower half of the sheet is divided into columns' 24 running from 17 to 31, to allow a proper record to be kept from day to day of the invoices as they cated A. and from the column A. in the corresponding sheet and placed either in the debit or credit column. To the right of the column 25 will be found 2 columns 26 for entering the balance for the debit and credit. rThe column 25 corresponds with the alphabetical arrangement appearing upon the sheet in the book keeping record of the various items for both day and monthly sheets By referring more particularly to Fig. 8 it will be seen that a column is arranged for keeping proper record of' assets and liabilities. This column of assets contains such headings as Cash on hand in banks, Merchandise inventory, Amounts receivable, Prepaid insurance, Notes receivable, Bulidings or property, Fixtures and equipment, and Miscellaneous and is in- 'lhe liability column is indicated by the numeral 29 and contains such notations as Proprietor, Capital account, Accounts payable, Notes payable, Accrued interest payable, Accrued salaries payable, Accrued taxes, Miscellaneous and Depreciation from `which may be obtained the total liability. rlfhe total assets may also be obtained from the assets column 28. An income .tan record indicated .by the numeral 39 is alsol employed upon the sheet illus-- trated in Fig. 3 to the right of the :financial statement. 'Fliese statements are preferably arranged as follows: The comparisonstatement is placed to the left of the sheet, the Financial statement to the right of the cem-` parison atoment intermediate the comparison income tax report,

which income tax report is preferably arranged upon the extreme right of the sheet. This income tax statement indicated by the numeral 30 has suitable legends printed thereoni whereby the total amounts of the present inventory may be obtained, cost of the "goods sold, salaries paid, total expenses, bad accounts, and depreciations and the ultimate profitof the business obtained. A space is also left for the recordation of incomes such as real estate and bonds and a place for the recordation of the salary of the owner may also be found thereon. In this way a complete and accurate account may be kept whereby the income taxreports may be accurately and properly made without the necessity of reviewing the entire book and reviewing the entire business done during the previous year.

From the foregoing description it will be seen that a very systematic and accurate method has been produced by the compilation of the Vbook fully described and illustrated whereby the various transactions as they occur may be set accurately in a record from day to day and then promoted to a record from month to month and finally from a record for the entire year for the various transactions and the proper and accurate balance may be obtained without the necessity of again reviewing the entire transactions from time to time.

It, of course. should be understood that any suitable or detailed changes may be made in the mechanicalconstruction ofthe book Without departing from the spirit o1' the invention so long as these changes fall within the scope of the appended claims.

Attention is called to Figs. 2 to 5 inclusive and it will be noted that in both the daily and monthly records, the sheets are arranged in columns lettered alphabetically, these sheets being grouped in pairs, each pair comprising a right and left hand sheet, the right hand columns of each left hand sheet being a column for record of bank account including deposits and checks drawn in each instance and the left hand column of each right hand sheet comprising the record for merchandise received and paid for. These columns in this way may be readily compared.

and divided into upper and lower sections.

one section being appropriately designated for purchases and the other for sales. Said sections being divided into corresponding vertical columns. the columns of each section being differentially headed for separate classes of transactions and each having a key character displayed at the top thereof, corresponding columns in the two sections being correspondingly keyed, and a sheet on which to transfer the primarily recorded transactions for permanent record, said last sheet being divided into vertical columns corresponding in number to the number of columns of the first sheet and having corresponding key characters, the purchase and sale columns of the second sheet being grouped together under a single key character, said second sheet being horizontally ruled intodaily divisions.

2. Means for book-keeping comprising a sheet for primarily recording transactions and divided into upper and lower sections, one section being appropriately designated for purchases and the other for isales, said .sections being divided into corresponding vertical columns, the columns of each section being differentially headed for separate classes of transactions and each having a key character displayed at the top thereof, corresponding columns in the two sections being correspondingly keyed, a sheet on which,.totransfer the primarily recorded transact-ions for permanent record, said last sheet being divided into vertical columns corresponding innumber to the number of columns of the first sheet and having c,orresponding key characters, the purchase and sale columns of the second sheet being grouped together under a single key character, said second sheet being horizontally ruled into daily divisions, and a third sheet divided into vertical columns identical with the divisions of the second sheet and identically keyed and horizontally ruled into monthly divisions.

In testimony whereof I affix my signature.

FRED GEITZ, Jn.

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