US1359959A - System for handling correspondence - Google Patents

Description

I T. C. BROWN. SYSTEM FOR HANDLING CORRESPONDENCE.

APPLICATION FILED OCT. 14, 1916.

1 ,359,959, Patented Nov. 23, 1920.

INDEX SY STEP/16' FINISHEDTQANSCRIFT iDICTATION 0 Fl ENCLOSED HEREIN ARE. MUST BE ATTACHED 1 I THE PAPERS RELATINGTO TORELATED PAPERS 1 ,K 'm @L| I cmnom NUMBEREDON AND RETURNEDTOS- Mir FROM Aaova. ACCOMPANYING INDEX. I

1 T0 DICTATORS To TRANscRlsERa DICTATORS: PuT Box NQMBER ON INDEX- lNsE RT HER E TAB END ouT.

mun-1BR...

7 To all whom it may concern UNITED wa PATENT COMPANY, OF WEST GE,

JERSEY.

QFiF f' EA THOMAS 0. BROWN, or wnsr ORANGE, NEW JERSEY, AssieNoR 'ro Nnw JERSEY,

NEW JERSEY, A CORPORATION orNnw SYSTEM Eon HANDLING oonRnsPoNnENcE.

1,35%)59. s i n u ttersr tent. Patented Nov. 23,1920. Application filed Qctober 14, 1916. Serial No. 1 25,564. I L

Be it known that I, THOMAS I citizen of the United States, and a resident of Nest Orange, in the county of Essex and State of New Jersey, have invented a certain new and useful'System for Handling Cor respondence, of which the following is a descrlption. I

My invention relates to a system for hair] dling correspondence, and more particularly to-an improved method and means for facilitating' the handling of a dictated phono graph record, together with the correspond ence and other papers which relate to. said record, as when the same is to besent from one person to another, for example, from a dictator to the transcriber and vice versa. A satisfactory arrangement or system for transporting a dictated phonograph record, together with the correspondence and other papers relating to said record, has heretofore beena 'feature'lacking; in the applicasystems or arrangements, however, are ob tion of voice writing in many business offices. Various systems have been resorted to for this purpose, such as the securing of v the correspondence and'other-paper's to the record carton by wrapping the same about such carton and by rollingthe papers into a roll and then stuifing the sam'e into the. record or the end of the record itself. These:

jectionable for the reason that' the cartons, together with the records therein andthepapers attached thereto, are unwieldlyfito handle and'the papers becomeso curled and 'mussed as to render them 'difliculttto file.

Moreover, with these arrangements I the finished work is seldom returned to the dieta'tor by thet'ranscriber in a neat and clean condition. 4 w. a,

In another system heretofore"used, an ordinary correspondence'folder has been em-f ployed to transportthe correspondence and papers relating to thedictated' record. ;W-i.th

C; BROWN, a

' dictation memorandum or index.-

' scribing m -for he aide? e Moreover, when the folder containing thepapers' is returned and it" is desired toemploy the same folder with another record, or to transfer the same to another dictator forhis use, it is necessary 'either'to erase or I cross out the carton number or the dictators name, or both, on the folder and to write the number ofthe carton for thenew record or the other dictators name or both'thereon Accordingly, the folder after a short time is in a very bad conditionand its life is comparatively limited.

Still another system heretofore used and employingthe folders is-as follows: A per-- manent number is applied to the folder itself and no number to the record carton, and the name of the dictator is written or printed on the folder. Iniusing such a folder, in order to identify the record carton, with, the

folder, the dictator perfor th following perations i I.

'1. He dictates of the record. I p

'2. Hedictates thenum given with therecordx? r a 3. He writes thenumberof; the .folder on the dictation memorandum,Ol'index-,-v 4-. He writes hisname or initials on the his at the :jr. a the rear r n scheme: in addition. toinvolv ng considerable ;-n1imbe.r of. operat ons-" n the part. ofthe, dictator is a so seriouslyobieati'onable, especially in a busy-transcribing department, as it is frequently impracticable? to visually 'dentify the record and the-1 folder, one with'the other, which -rendersitfl necessary to vfirst listento the record in order to ascertain'the:diotatorls name-and the then search among-thepapers inithe-tr numberaocf the correspondence=-folderi and t above objections wil-l'bejlargely obviated and-improved means 'fo'r juse incarryingf out such method. My improved method prefer-v ably consists in employing a container, such} as a folder, for the correspondence and other papers relating to a dictated record,.placing the dictated record in a numbered carton, writing only the number of the record 'carton on the usual memorandum or, index made by the dictator du'ringthe dictatingj of the record, applying said memorandum to the correspondence container so that the rec- 0rd carton number thereon will be visible preferably from outside the container, and then sending the carton together with the container and contents to the desired point. novel container is employed in carrying out my method, which is preferably adapted Figure 1 is a planview of a novel corre- I spondence folder employed. in carrying out my invention;

Fig. 2 is a fragmentary plan View of the folder shown in Fig. 1, showing the memo randum and name card disposed in the respective pockets thereforin the folder;

Fig. '3 is a fragmentary plan View of a folder such as shown in Fig. 1 provided with modified means for holding the memorandum or index; and

Fig. 4 is an enlarged cross sectional view on line 44 of Fig. 3.

Referring to the drawing and especially to Figs; 1 and2, reference character 1 represents a container, here shown as a folder, for correspondence or like matter. .The folder 1 comprises a front leaf 2 and a rear leaf 3 connected at the fold 4. The front leaf 2 of the container or folder 1 is provided with suitable means for removably holding the usual memorandum or index made by a dictator while dictating a record, in such a position that a portion of the index will be visible preferably from outside the container. In the preferred form of folder, means is also provided for removably holding a name card so that a portion thereof will bevisib'le preferably from outside the container to disclose the name of the dictator. As shown in Figs. 1 and 2, the means for holding the memorandum and name card consists of a pair of pockets 5 and 6 provided on the front leaf 2 of the folder, substantially centrally thereof, the front wall of the pocket 5 being provided with an openlng or window 7 and the front wall of V the pocket 6 being provided with an opening or window 8. "The pockets5 and 6-are preferably formed by securing a substantially rectangular strip 9 at its side edges, one end, and intermediate its ends, between the wmdows or openings 7 and 8, to the leaf .2. Spaces are preferably provided. on either side of the strip 9 for written instructions to dictators and transcrlbers. Suitable 1nstructions are also printed or written on the face of the folder preferably at the left of the window or opening 8 for the return'of thetranscribed matter and the related papers to the dictator. Other instructions or the like may also be printed or writtenon the face of the folder.

The use of the folder above described is as follows JVhen the dictator has finished dictating a record, he writes the number appearing on the carton for the. dictated record on the tab end of the usual'memorandum or index 10. He thenpla'ces the record in the numbered carton and inserts the memorandum or index 10 into the pocket 5 through the opening or window 7 in such 'a manner as to leave the tab end of the index with the record carton number thereon exposed at the opening 7 as shown in Fig.

, or container 1, together with the carton and the record therein, to the transcriber, When the transcriber has finished the transcript of the record, the same is placed in the folder'together with the related papers and returned to the dictator in accordance with instructions appearing upon the face of leaf 2. 1 p

By reason of the use of the interchangeable name card 11, which may be of celluloid or other suitable material, the folder 1 may be transferred in good condition from one dictator to another for use, it being merely necessary to erase the name of one dictator on the card -11 and to write the name of the other dictator thereon or to substitute a new name card therefor.

The use of this folder is'also advantas geous in that the danger of losing the cellu-- loid memorandum slip 10 or other index when placed "invthe pocket 5 of the folder is much less than when merely placed in the inside of the record carton. and then carried to the transcriber as has heretofore been customary. 5 As a matter of convenience, it is preferable to represent the memorandum or index on the face of the strip 9, as shown at 12 in Fig. 1, and to provide spaces on either side of such representation for suitable innumber thereonwill be visible. For example, as shown in Figs. 3 and 4:, a pair of alined spring clips or fingers 14;, suitably secured to the front leaf 2 of the folder 1 the spirit of the invention and the scope of the appended claims.

Having now described my invention, what I claim and desire to protect by Letters Patent of the United States is as follows 1. A container for correspondence or the like, and a substantially rectangular strip secured at two sides, one end and transversely thereof intermediate its ends to one wall of the container, whereby a pair .of pockets are formed by said strip and said wall of the container, one side of each of said pockets being provided with a window or opening, substantially as described.

2. A container for correspondence or the like, and a substantially rectangular strip secured at two sides, one end and transversely thereof intermediate its ends to one wall of the container whereby a pair of pockets are formed by said strip and said wall of the container, each portion of the strip forming oneside of each of said pockets'being provided with a window ,or opening, substantially as described.

3. The combination of a container for correspondence relating to matter on a pho-' 1 nograph record tablet, an lnstruction or cor- I rection slip for use in connection with such record tablet, and a card with the name of the dictator, said container being provided with separate means for respectively holding said slip and card ina position with a portion of each visible, substantially as described.-

4. The combination of a container for correspondence relating to matter on a phornograpli record tablet, an instruction or cor-.

rection slip for use in connection with such record tablet, and a card with the name of the dictator, said container being provided with a pair of pockets for respectively holding said slip and card, each of said pockets being provided with an opening or window whereby a portionof'the slip and card will be visible when disposed in such pockets,

substantially as described.

This SPBCifiOQLtlOIL signed and witnessed.

this 6th day of October, 1916.

- I THOMAS C. BROWN. Witnesses:

WILLIAM A. HARDY, FREDERICK BACHMANN. Q

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