TWI758809B - Smart conference management system and method - Google Patents

Abstract

The present invention is a smart conference management system and method. An information processing server is connected to a control center, multiple electronic devices, and a display via a network. The information processing server generates meeting registration information and a corresponding file storage folder based on meeting notification information sent by an electronic device, and notifies all electronic devices; the information processing server stores a meeting report file sent by the electronic device in the corresponding file storage folder; the information processing system generates meeting progress information based on the meeting notification information and the meeting report file, and sends it to the control center to start displaying the meeting progress information, and control the display device to display the meeting report file. In this way, the convenience, management, and efficiency of conference management are improved.

Description

Smart conference management system and method

The present invention relates to a management system and method, especially a smart conference management system and method.

For relevant organizations such as government agencies, schools or enterprises, in order to discuss relevant policy issues, academic issues, business policy issues or issues, etc., meetings are held to invite relevant personnel to participate in the meeting. When the meeting is confirmed, the management personnel of the meeting will notify the relevant participants by e-mail and other information, such as the meeting location and meeting time. At the same time, the manager will ask the reporter who made the report to return the file for the report by e-mail or other means.

However, after the reporter has returned the report file, if the file is modified, the file needs to be resent. Once the number of revisions is too many, too many emails will be sent, which will not only cause trouble in viewing, but also inconvenience in file control, and will also cause a burden on the resources of the relevant servers.

In addition, when the meeting is in progress, since the management of the agenda of the meeting is mostly controlled by human beings, because the presenter cannot grasp the reporting time or the rank of the speaker or other considerations, the agenda of the meeting cannot be controlled in a limited manner, resulting in the meeting time. delay. Therefore, how to provide a technology for intelligent management of conferences has become an urgent problem to be solved.

In view of the above-mentioned problems in the prior art, the main purpose of the present invention is to provide a smart conference management system and method. By automatically generating a folder for storing files based on information about the meeting. In order to facilitate the management and control of files, avoid the trouble of checking e-mails and the inconvenience of file control due to excessive e-mail exchanges with files. In addition, the progress of the meeting can be effectively controlled by prompting the presenter with relevant meeting progress information during the meeting, and controlling the corresponding display device to display the report file. In this way, the convenience, management and efficiency of the management and control meeting are improved.

A main technical means adopted in order to achieve the above-mentioned purpose is to make the aforementioned smart conference management method connect a control center device, a plurality of electronic devices and a display device via a network by an information processing server, and the method includes the following steps: The information processing server system generates a conference registration information and a corresponding file storage folder according to a meeting notification information sent by one of the electronic devices, and notifies the electronic devices; the information processing server system transmits the corresponding electronic device A meeting report file is stored in the file storage folder; the information processing server system generates a meeting progress information according to the meeting notice information and the meeting report files; the information processing server system transmits the meeting progress information to the control The center device enables the control center device to start and display the conference progress information, and controls the display device to display the corresponding conference report file.

In one embodiment, the information processing server system selects a corresponding conference room according to a conference room usage information and a time information in the conference notification information, and generates the conference registration information and a corresponding file storage folder.

In one embodiment, the information processing server system generates a plurality of reporter name folders in the file storage folder according to a plurality of meeting report agendas and their corresponding reporter names in the meeting notification information, and the These speaker name folders are used to store the corresponding meeting report files.

In one embodiment, the information processing server system generates a report time according to the relevant information of the meeting report file in the speaker name folders, and generates the meeting progress information according to the report times and the meeting notification information .

In one embodiment, the information processing server system determines that the sum of the report times exceeds the time information of the meeting notice information, and reduces the report times by a time respectively to match the time information of the meeting notice information.

In yet another embodiment, the information processing server system determines that the sum of the report times is lower than the time information of the meeting notice information, and increases the report times by one time respectively to match the time information of the meeting notice information .

In one embodiment, the information processing server system determines the meeting report file in the file format according to the meeting report file in each speaker name folder, and the information processing server system determines the meeting report file in the file format according to the number of pages, characters of the meeting report file in the file format. Quantity, number of pictures generate this report time.

In another embodiment, the information processing server system determines the meeting report file in video format according to the meeting report file in each of the presenter name folders, and the information processing server system determines the video format meeting report file according to the playing time of the meeting report file in video format The time the report was generated.

In one embodiment, the information processing server system determines a meeting report file in a file format according to the meeting report file in each of the presenter name folders, and the information processing server system determines a meeting report file in a file format according to the number of pages, characters of the meeting report file in the file format The number, the number of pictures, and a historical report time record information generate the report time.

In one embodiment, the information processing server system determines the meeting report file in the video format according to the meeting report file in each of the speaker name folders, and the information processing server system determines the video format according to the playback time of the meeting report file in the video format, and a historical report time record information to generate the report time.

In yet another embodiment, the control center device displays an image-type conference sequence information according to the conference progress information. The control center device adjusts the time of a plurality of meeting report agendas in the image-type conference sequence information according to a first adjustment instruction, so as to generate an image-type conference reminder information. The control center device deletes a corresponding meeting report agenda in the image-based conference sequence information according to a second adjustment instruction, and updates the image-based conference prompt information. The control center device adjusts the order of a plurality of meeting report agendas in the image-type conference sequence information according to a third adjustment instruction, and updates the image-type conference prompt information.

In one embodiment, the control center device displays according to the last updated image-type conference prompt information, and the image-type conference prompt information includes a current agenda remaining time information. The image-type meeting prompt information includes a meeting report agenda name information. The image-type conference prompt information includes a remaining time of the conference.

In another embodiment, the control center device displays a reminder message when the remaining time information of the current agenda is less than a set value.

Another technical means adopted to achieve the above object is to make the aforementioned smart conference management system connect to a plurality of electronic devices and a display device via a network, the smart conference management system includes: a control center device for displaying information about Conference-related information; an information processing server system connected to the control center device, the electronic devices and the display device via a network; the information processing server system generates a meeting notification information sent by one of the electronic devices Conference registration information and one or more corresponding file storage folders; the information processing server system transmits the conference registration information and the location of the file storage folder to the electronic devices; the information processing server system sends the corresponding electronic device back The transmitted meeting report file is stored in the corresponding file storage folder; the information processing server system generates a meeting progress information according to the meeting notice information and the meeting report files; the information processing server system according to the meeting registration information, the The conference progress information is sent to the control center device, so that the control center device starts and displays the conference progress information, and the corresponding conference report file is sent to the display device for display.

According to the above content, the information processing server system automatically generates corresponding conference registration information and a file storage folder for storing files according to the conference notification information sent by one of the electronic devices, and notifies all the electronic devices. The information processing server system stores the conference report file returned by the electronic device for reporting in the file storage folder, so as to control the file in an efficient and convenient way, and the files stored in the file storage folder can be stored in the file storage folder by everyone. (i.e. the presenter) self-control, and will not cause too frequent email exchanges, troubles in email checking, and inconvenience in file control. Moreover, the information processing server system generates meeting progress information according to the meeting notice information and the meeting report file, and transmits it to the control center device to activate and display the meeting progress information, and control the display device to display the corresponding meeting report file. The conference progress information is displayed by the control center device to remind the presenter of the relevant conference time. In addition, the information processing server system automatically controls and displays the corresponding conference report file according to the conference progress information, and can also automatically switch to display the next conference report file when the current speaker's time expires. In this way, the convenience, management and efficiency of the management and control meeting are improved.

Regarding an embodiment of the smart conference management system of the present invention, please refer to FIGS. 1 and 2 . An information processing server system 10 connects a plurality of electronic devices 20 , a control center device 30 and a network-connecting device via a network. the display device 40 . Wherein, the control center device 30 is further connected to the display device 40 .

The information processing server system 10 may be composed of one or more server devices. The electronic devices 20 may be notebook computers, desktop computers, tablet computers, etc. of multiple users. The control center device 30 is arranged in a conference room, and is used for controlling related operations such as switching pictures of related files displayed by the display device 40 , playing/pausing playing, and the like. The display device 40 can be a smart TV or a projector with networking function, or the like.

In an example, the control center device 30 includes a communication module 31 , a storage module 32 , a touch display module 33 and a processing module 34 . The processing module 34 is connected to the communication module 31 , the storage module 32 , and the touch display module 33 . The communication module 31 can be a network card, a Wi-Fi module or a mobile communication module (such as 2G, 3G, 4G, 5G or higher specification mobile communication) to process the information through the network The servo system 10 is connected to the display device 40 . The storage module 32 is used for storing related information. The storage module 32 can be a memory, such as but not limited to non-volatile memory (Dynamic Random Access Memory, DRAM), flash memory (Flash memory), hard disk (High Disk Drive, HDD) or solid state hard disk Disk (Solid-State Drive, Solid-State Disk, SSD), etc. The touch display module 33 is used for displaying relevant information and controlling the control center device 30 by touch. The processing module 34 is used for processing related information, and the processing module 34 can be a CPU.

In an example, as shown in Figures 2 and 3, the above-mentioned smart conference management system implements a smart conference management method, and the method includes the following steps: The information processing server system 10 generates a conference registration information and a corresponding file storage folder according to a conference notification information sent by one of the electronic devices 20, and notifies the electronic devices 20 (S51); The information processing server system 10 stores a conference report file transmitted by the corresponding electronic device 20 in the file storage folder (S52); The information processing server system 10 generates a meeting progress information according to the meeting notification information and the meeting report files (S53); The information processing server system 10 transmits the conference progress information to the control center device 30, so that the control center device 30 starts and displays the conference progress information, and controls the display device 40 to display the corresponding conference report file (S54).

As shown in step S51 , when a user wants to hold a meeting, the electronic device 20 sends the meeting notification information to the information processing server system 10 in the form of an email. The information processing server system 10 performs an information analysis algorithm according to the meeting notification information to generate an analysis result, and generates the meeting registration information and a corresponding file storage folder according to the analysis result. The information processing server system 10 sends the meeting notification information, the meeting registration information and the corresponding file storage folder to the corresponding electronic device 20 in the form of emails to notify the corresponding user. In an example, the information processing server system 10 sends the meeting notification information to the corresponding electronic device 20 according to the email address of the contact person in the meeting notification information for confirmation by the corresponding user. Then, the information processing server system 10 notifies the corresponding users of the meeting notification information, the meeting registration information and the corresponding file storage folder in the form of emails.

Specifically, the information processing server system 10 executes the information analysis algorithm to perform keyword analysis according to the meeting notice information to identify time information, meeting report agenda (including quantity) and reports in the meeting notice information Person's name (including quantity) and other related keywords. The information processing server system 10 selects a corresponding conference room according to the time information (including the conference start time, the conference end time) and a conference room usage information, so as to generate the conference registration information and a corresponding file storage folder. In an example, the conference room usage information includes usage status of all conference rooms, such as reservation status, unreserved status of all conference rooms, and number of users of the conference room. The usage information of the meeting room can be presented in the form of a calendar for reference. In another example, the information processing server system 10 also determines to select a large conference room, a medium conference room or a small conference room according to the number of email addresses of the contacts in the conference notification information.

Wherein, the name of the file storage folder can be named by the meeting date, for example. for confirmation by relevant participants.

In addition, in an example, the information processing server 10 generates a plurality of reporter name folders in the file storage folder according to a plurality of meeting report agendas and a plurality of corresponding reporter names in the meeting notification information .

According to step S51, the information processing server system 10 can directly register the usage time of the conference room in an automatic manner, and notify the relevant personnel, so as to improve the convenience of use.

As shown in step S52, the information processing server system 10 stores the conference report file sent by the corresponding speaker through his electronic device 20 in the form of an email in the corresponding speaker name folder in the file storage folder. Specifically, the information processing server system 10 confirms the name of the corresponding speaker according to the name of the speaker in the meeting notification information and the name of the person attached to the email address, so as to store the received conference report file in the in the corresponding reporter name folder. In one example, the reporter can change the file stored in the information processing server 10 through his electronic device 20 . This makes it easier to manage files.

As shown in step S53, the information processing server system 10 generates the meeting progress information according to the meeting notification information and the meeting report files. Specifically, the information processing server system 10 analyzes the relevant information of the conference report file stored in the corresponding speaker name folder in the file storage folder to generate a report time respectively, and according to the report time and the meeting notification information to generate the meeting progress information.

In an example, after the information processing server 10 has calculated the report times of all the meeting report files, the report times can be summed up, and it can be determined whether the time information of the meeting notice information is exceeded. When the information processing server system 10 determines that the sum of the reporting times exceeds the time information, the information processing server system 10 reduces the reporting times by a time respectively (reduces them in equal proportions) to match the time information. On the contrary, when the information processing server system 10 determines that the sum of the reporting times is less than the time information, the information processing server system 10 increases the reporting times by a time (in an equal proportion) to match the time. News.

In an example, the conference report file may include a file in word format, a file in ppt format, a file in excel format, a file in pdf format or a file in video format. The information processing server system 10 can generate the report time according to the relevant information in the detailed data attached to the file. The information processing server system 10 can determine what format the file is according to the file extension. For example, the file extension is doc or docx is a file in word format. For example, the file extension is ppt or pptx is a file in ppt format. For example, the file extension is xls or xlsx is a file in excel format. For example, the file extension pdf is a file in pdf format. For example, the file extension is jpg, jpeg, png, bmp or gif, etc., which are files in image format. For example, the file extension is mp4, mov, avi, wmv, flv, mpeg, mkv, rm, rmvb, ts or dat is a video format file.

In an example, after the information processing server system 10 determines that the file is a conference report file in a file format, such as a file in word format, a file in ppt format, a file in excel format, and a file in pdf format. The information processing server system 10 generates the report time according to the relevant information such as the number of words, the number of pictures and the number of pages in the detailed information of the conference report file. For example, a first weight can be set for the number of words, a second weight can be set for a picture, and a third weight can be set for the number of pages. The first weight value corresponding to the total number of words, the second weight value corresponding to the total number of pictures, and the third weight value corresponding to the total number of pages are added. The second weight value and the total third weight value are respectively multiplied by a corresponding time value to generate the report time. For files in video format, the report time is generated directly from the playback time.

In addition, in another example, the information processing server system 10 also stores a historical report record information, the historical report record information records the historical records of the time when different reporters reported the pure text, the historical record of the time when the pure pictures were reported, Report the time history of the coexistence of graphics and text, and report the history of the time of the film. The information processing server system 10 generates the report time according to the number of words and pictures of each page in the conference report file and the historical report record information. Specifically, the historical record of reporting the time of pure text includes the basic value of text time, the historical record of reporting the time of pure image includes the basic value of image time, the historical record of the time of reporting the coexistence of graphics and text includes the basic value of the coexistence time of graphics and text, and the report The history record of the time of the movie includes the base value of the movie time. The information processing server system 10 calculates (for example, multiplies) the number of words and pictures of each page in the conference report file, the basic time value of text, the basic value of picture time, and the basic value of coexistence time of picture and text, so as to generate the report time. The information processing server 10 calculates (eg, multiplies) the base value of the video time according to the playing time of the conference report file in the video format to generate the corresponding report time.

Through the above example, the report time is automatically calculated to avoid the inconvenience caused by manual planning of the report time.

In an example, it should be noted that the information processing server system 10 transmits the meeting progress information to the corresponding electronic device 20 for reference according to the email address of the contact person in the meeting notification information.

In addition, if any speaker changes the meeting report file, the information processing server system 10 will generate the updated meeting progress information correspondingly, and transmit it to the corresponding electronic device 20 for reference. That is to say, the information processing server 10 will recalculate the corresponding reporting time, and then generate the updated conference progress information, which is not repeated here for the sake of brevity.

After the information processing server system 10 generates the conference progress information, the process is as shown in step S54. The information processing server 10 transmits the conference progress information to the control center device 30 , so that the control center device 30 starts and displays the conference progress information, and transmits the corresponding conference report file to the display device 40 for display.

In an example, the information processing server 10 transmits the meeting progress information to the control center device at a time (for example, but not limited to, 15 minutes) before the meeting starts according to the time information in the meeting notification information. 30, enable it to start and display the conference progress information, and control the display device 40 to display the corresponding conference report file. In this way, the relevant preparations before the meeting can be automatically set, and managers only need to confirm or make the final settings, so as to reduce energy consumption when the meeting starts.

In addition, in an example, the control center device 30 may transmit corresponding control commands to the display device 40 through the information processing server system 10 to control the display device 40 to switch the screen, play/pause the conference report file displayed on the display device 40 play. In another example, by connecting the control center device 30 to the display device 40 , the control center device 30 can directly transmit corresponding control commands to the display device 40 to control the conference report file displayed by the display device 40 Switch screens, play/pause playback.

Please refer to FIGS. 4 and 5 together. Before the meeting starts, the control center device 30 displays an image-type meeting sequence information A according to the meeting progress information. The image-based meeting sequence information A includes an agenda name block A1, a moving bar A2 and a plurality of selection virtual keys A3.

Before the meeting starts, managers can confirm the arrangement of the meeting according to the actual situation. If the manager thinks that it is not necessary to adjust the arrangement of the meeting, it can be determined through an agree virtual key among the selection virtual keys A3. The control center device 30 generates and displays a graphical conference prompt message.

Before the meeting starts, when the manager of the meeting needs to adjust the time of the agenda of the meeting, it can be confirmed through a skip virtual key in the selection virtual keys A3, and then the time of the agenda of the meeting can be adjusted. Managers can move up and down by using the sequential moving bar A2 to adjust the time of the agenda of the meeting. The control center device 30 adjusts the different agenda name blocks A1 in the image-based meeting sequence information A according to a first adjustment command (moving up or moving down) operated by the administrator on the control center device 30 . corresponding time, to update the image-based conference sequence information A, and correspondingly generate an image-based conference prompt information.

When the manager needs to delete the agenda of some meetings, he can swipe left or right on the corresponding agenda name block A1 to delete the agenda of the corresponding meeting. The control center device 30 deletes the corresponding agenda name block A1 according to a second adjustment command (slide left or right) operated by the administrator on the control center device 30 to update the image-based meeting sequence information A , and update the generated image-based conference reminder information.

In addition, if the manager needs to adjust the order of the agenda of the meeting, they can long press on the corresponding agenda name block A1, and after the corresponding agenda name block A1 is displayed in a floating manner, then move up and down by dragging. , move the position of the corresponding agenda name block A1 to change the order of the meeting agenda. The control center device 30 adjusts the order of the corresponding conference agendas according to a third adjustment instruction (long press; floating display; dragging) operated by the management personnel on the control center device 30 to update the image-based conference Sequence information A, and update the generated image-based conference reminder information.

After the administrator completes the relevant settings according to the image-based conference sequence information A, the confirmation is made through the consent virtual key in the selection virtual keys A3. The control center device 30 displays according to the last updated image-based conference prompt information.

The control center device 30 generates a conference adjustment information to the information processing server 10 after the management personnel performs the corresponding adjustment in the control center device 30, and the information processing server system 10 adjusts the conference adjustment information according to the conference adjustment information. The display device 40 displays the order and time of the corresponding conference report files.

When the conference starts, as shown in FIG. 6 , the image-type conference prompt information B is displayed on the control center device 30 . The image-type meeting prompt information B includes a current time information B1, a meeting report agenda name information B2, a meeting report agenda order information B3, a meeting remaining time B4, a current agenda remaining time information B5 and a control interface B6.

In an example, the meeting report agenda name information B2 and the meeting remaining time B4 can be displayed, for example but not limited to, in a circular block. The meeting report agenda name information B2 displays the meeting report agenda name corresponding to the current time. The remaining time of the conference B4 shows the remaining time of the entire conference. The current time information B1 can be displayed on one side of the circular block (eg, the left side in the figure), and the current time information B1 displays the current real time. The current agenda remaining time information B5 may be displayed on the opposite side of the circular block relative to the current time information B1 (eg, the right side in the figure). The current agenda remaining time information B5 displays the remaining time of the current meeting agenda. The meeting report agenda order information B3 includes a plurality of arc bars B31 and a moving cursor B32. Wherein, based on the number of agendas of the meeting, a corresponding number of arc bars B31 can be displayed on the periphery of the circular block. The moving cursor B32 is displayed on the circumference of the circular block and moves along the circumference of the circular block to indicate time. Wherein, for the meeting report agenda order information B3, if it is the report agenda of the current meeting, it will be displayed in a first color in the corresponding arc bar B31, and the report agendas of other meetings will be displayed in the corresponding arc bar B31 is displayed in a second color. In addition, the reporter can also activate the relevant additional functions by selecting the control interface B6 during the reporting process.

In another example, when the control center device 30 displays a reminder message when the remaining time information B5 of the current agenda is less than a set value. Specifically, when the remaining time information B5 of the current agenda is less than 5 minutes, for example, the reminder information is displayed. For example, the control center device 30 displays a reminder color through the touch display module 33 , or displays the reminder information through the touch display module 33 in a color or brightness flashing way. In this way, it is convenient for the reporter to grasp the time of the report.

Another embodiment of the smart conference management system of the present invention is substantially the same as the above-mentioned embodiment. Please refer to FIG. 6 , further including one or more conference schedule display devices 60 . The conference schedule display device 60 is connected to the information processing server 10 via a network. Wherein, the conference schedule display device 60 can be arranged outside each conference room. The conference schedule display device 60 includes a tablet computer, an electronic paper, and the like. The information processing server system 10 can transmit the above-mentioned conference room usage information displayed in the calendar to the conference schedule display device 60 for reference by related users.

10: Information processing servo system 20: Electronics 30: Control center device 31: Communication module 32: Storage Module 33: Touch Display Module 34: Processing modules 40: Display device S51~S53: Steps 60:Meeting schedule display device A: Image-based meeting sequence information A1: Agenda Name Block A2: Move bar A3: Select virtual key B: Image conference reminder information B1: Current time information B2: Meeting report agenda name information B3: Meeting report agenda order information B31: Arc bar B32: Move cursor B4: Remaining time of the meeting B5: Information on the remaining time of the current agenda B6: Control interface

FIG. 1 is a block diagram of a system architecture according to an embodiment of the present invention. FIG. 2 is a block diagram of another system architecture based on the present invention shown in FIG. 1 . FIG. 3 is a flowchart of a method performed by the system shown in FIG. 1 or FIG. 2 according to an embodiment of the present invention. FIG. 4 is a schematic diagram of an image-type conference reminder information according to an embodiment of the present invention. FIG. 5 is another schematic diagram of the image-based conference reminder information according to an embodiment of the present invention. FIG. 6 is a system architecture block diagram of another embodiment of the present invention.

10: Information processing servo system

20: Electronics

30: Control center device

40: Display device

Claims (35)

A smart conference management method. An information processing server system connects a control center device, a plurality of electronic devices and a display device via a network. The method includes the following steps: The information processing server system generates a conference registration information and a corresponding file storage folder according to a conference notification message sent by one of the electronic devices, and notifies the electronic devices; The information processing server system stores a conference report file sent by the corresponding electronic device in the file storage folder; The information processing server system generates a meeting progress information according to the meeting notice information and the meeting report files; The information processing server system transmits the conference progress information to the control center device, so that the control center device starts and displays the conference progress information, and controls the display device to display the corresponding conference report file. The smart conference management method according to claim 1, wherein the information processing server system selects a corresponding conference room according to a conference room usage information and a time information in the conference notification information, and generates the conference registration information and The corresponding file storage folder. The smart conference management method according to claim 2, wherein the information processing server system generates a plurality of reports in the file storage folder according to a plurality of meeting report agendas and their corresponding speaker names in the meeting notification information Person name folders, and these presenter name folders are used to store corresponding meeting report files. The smart conference management method according to claim 3, wherein the information processing server system respectively generates a report time according to the relevant information of the conference report files in the speaker name folders, and according to the report times and the conference call The notification information generates the meeting progress information. The smart conference management method of claim 4, wherein the information processing server system determines that the sum of the reporting times exceeds the time information of the meeting notification information, and reduces the reporting times by a time to meet the meeting Time information for notification information. The smart conference management method according to claim 5, wherein the information processing server system determines that the sum of the reporting times is lower than the time information of the meeting notification information, and increases the reporting times by a time to meet the meeting Time information for meeting notification information. The smart conference management method according to claim 4, wherein the information processing server system determines a conference report file in a file format according to the conference report file in each speaker name folder, and the information processing server system determines a conference report file in a file format according to the conference report file in the file format. The number of pages, text, and pictures of the report file generates the report time. The smart conference management method according to claim 4, wherein the information processing server system determines the conference report file in video format according to the conference report file in each speaker name folder, and the information processing server system determines the conference report file in video format according to the conference report file in the video format. The play time of the conference report file generates the report time. The smart conference management method according to claim 4, wherein the information processing server system determines a conference report file in a file format according to the conference report file in each speaker name folder, and the information processing server system determines a conference report file in a file format according to the conference report file in the file format. The number of pages of the report file, the number of texts, the number of pictures, and a historical report time record information generate the report time. The smart conference management method according to claim 4, wherein the information processing server system determines the conference report file in video format according to the conference report file in each speaker name folder, and the information processing server system determines the conference report file in video format according to the conference report file in the video format. The playing time of the conference report file and a historical report time record information generate the report time. The smart conference management method according to claim 1, wherein the control center device displays an image-type conference sequence information according to the conference progress information. The smart management method of claim 11, wherein the control center device adjusts the time of a plurality of meeting report agendas in the image-based conference sequence information according to a first adjustment instruction to generate an image-based conference reminder information . The smart management method of claim 12, wherein the control center device deletes a corresponding meeting report agenda in the image-based conference sequence information to update the image-based conference reminder information according to a second adjustment instruction. The smart management method according to claim 13, wherein the control center device displays according to the last updated image-type conference prompt information, and the image-type conference prompt information includes a current agenda remaining time information. The smart management method according to claim 14, wherein the image-type meeting prompt information includes a meeting report agenda name information. The smart management method according to claim 15, wherein the image-type conference prompt information includes a remaining time of the conference. The smart management method of claim 14, wherein the control center device displays a reminder message when the remaining time information of the current agenda is less than a set value. A smart conference management system is connected with a plurality of electronic devices and a display device via a network, and the smart conference management system includes: a control center device for displaying relevant information about the conference; An information processing server system is connected to the control center device, the electronic devices and the display device through a network; the information processing server system generates a conference registration information and corresponding information according to a conference notification message sent by one of the electronic devices one or more file storage folders; the information processing server system transmits the conference registration information and the location of the file storage folder to the electronic devices; the information processing server system sends the conference report file returned by the corresponding electronic device stored in the corresponding file storage folder; the information processing server system generates a meeting progress information according to the meeting notification information and the meeting report files; the information processing server system transmits the meeting progress information to the meeting registration information according to the meeting registration information The control center device enables the control center device to start and display the conference progress information, and transmits the corresponding conference report file to the display device for display. The smart conference management system according to claim 18, wherein the information processing server system selects a corresponding conference room according to a conference room usage information and a time information in the conference notification information, and generates the conference registration information and The corresponding file storage folder. The smart conference management system according to claim 19, wherein the information processing server system generates a plurality of reports in the file storage folder according to a plurality of conference report agendas and their corresponding speaker names in the meeting notification information Person name folders, and these presenter name folders are used to store corresponding meeting report files. The smart conference management system as claimed in claim 20, wherein the information processing server system generates a report time according to the relevant information of the conference report files in the speaker name folders, and according to the report times and the conference call The notification information generates the meeting progress information. The smart conference management system of claim 21, wherein the information processing server determines that the sum of the reporting times exceeds the time information of the meeting notification information, and reduces the reporting times by a time to meet the meeting Time information for notification information. The smart conference management system as claimed in claim 22, wherein the information processing server determines that the sum of the reporting times is lower than the time information of the meeting notification information, and increases the reporting times by a time respectively to match the meeting Time information for meeting notification information. The smart conference management system of claim 21, wherein the information processing server system determines a conference report file in a file format according to the conference report file in each speaker name folder, and the information processing server system determines a conference report file in a file format according to the conference report file in the file format The number of pages, text, and pictures of the report file generates the report time. The smart conference management system according to claim 21, wherein the information processing server system determines the conference report file in video format according to the conference report file in each speaker name folder, and the information processing server system determines the conference report file in video format according to the conference report file in the video format. The play time of the conference report file generates the report time. The smart conference management system of claim 21, wherein the information processing server system determines a conference report file in a file format according to the conference report file in each speaker name folder, and the information processing server system determines a conference report file in a file format according to the conference report file in the file format The number of pages of the report file, the number of texts, the number of pictures, and a historical report time record information generate the report time. The smart conference management system according to claim 21, wherein the information processing server system determines the conference report file in video format according to the conference report file in each speaker name folder, and the information processing server system determines the conference report file in video format according to the conference report file in the video format. The playing time of the conference report file and a historical report time record information generate the report time. The smart conference management system of claim 18, wherein the control center device displays an image-type conference sequence information according to the conference progress information. The smart conference management system as claimed in claim 28, wherein the control center device adjusts the time of a plurality of meeting report agendas in the image-based conference sequence information according to a first adjustment instruction, so as to generate an image-based conference reminder News. The smart conference management system of claim 29, wherein the control center device deletes a corresponding conference report agenda in the image-based conference sequence information according to a second adjustment instruction, and updates the image-based conference reminder information . The smart conference management system according to claim 30, wherein the control center device adjusts the order of a plurality of meeting report agendas in the image-based conference sequence information according to a third adjustment instruction, and updates the image-based conference prompt News. The smart conference management system according to claim 31, wherein the control center device displays according to the last updated image-type conference prompt information, and the image-type conference prompt information includes a current agenda remaining time information. The smart conference management system of claim 32, wherein the image-based conference prompt information includes a conference report agenda name information. The smart conference management system according to claim 33, wherein the image-type conference prompt information includes a remaining time of the conference. The smart conference management system of claim 34, wherein the control center device displays a reminder message when the remaining time information of the current agenda is less than a set value.

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