TWI541760B - Community Post Office Receiving and Management System - Google Patents

Description

Community postal service management system

The invention relates to a community postal service receiving and dispatching management system, in particular to the overall planning based on postal management, which can effectively manage the community to send and receive letters, and at the same time expand the management system of additional community points or management fees to meet various Practical needs for modern management of different sizes of communities.

Modern living and progressing urban population is concentrated, living space is limited, and community-based high-rise residential buildings are booming. In addition to basic environmental safety maintenance, garbage cleaning and recycling, fire protection, elevators, public buildings, entertainment facilities, and collection and management fees, etc., the most common problem encountered in community management is the problem of letter management. . To this end, the community management committee mostly appoints property preservation companies to cooperate, arrange security personnel to enter the community duty service, to manage access control security and postal transactions, simple transactions...etc.

The traditional community postal management system adopts the manual sending and receiving method. When the mail is sent, it will be collected by the management center, and the mailing and signing books will be registered one by one. Then the parcel, express, registration, etc. will be classified and stored according to different sizes of mail. The mail waiting notice will be sent to the addressee's mailbox to inform the relevant house number tenants to go to the management center to sign and receive the mail. However, it is often the case that a login error or a misplaced person is lost, and the convenience of providing a quick collar cannot be provided to the tenant in a timely manner, resulting in delays in the dispatch of the urgent item, and even the mail accumulation is lost or damaged for too long.

Although the advanced community management has the function of computer login and SMS sending, it can send SMS notifications instantly, effectively control the receiving and receiving of community letters, but its postal delivery system is not set up as a separate entity, mostly integrated in construction. A large-scale management servo system tailored for a specific community, for example, a community management server of the invention patent No. I493480, which comprises a user interface module, a communication module and an image transmission module. It can be used to receive and transmit interactive messages transmitted by the first electronic device and the second electronic device, such as a registered letter package notification message, a management fee unpaid notification message, an emergency notification message, a gas count record message, and a maintenance notification. Messages and a community improvement suggestion message, etc. The community management server further includes a community member database, a community query module, a voting module, a rental nursery announcement module, an item exchange announcement module, a management committee announcement module, and a commodity management A module, a visitor record module, a count ticket database, a rental nursery announcement database, an item exchange announcement database, a management committee announcement database, a commodity database, and a visitor record database.

The whole system is quite large and must be tailor-made. The functional items of each department are strong, but the scope of application is greatly limited. It can not truly meet the needs of different sizes of communities, and the practical needs for postal service management. Its main drawbacks.

In addition, similar to China's invention patent No. I493480 community management server, and other well-known community postal service systems that use computer to send and receive briefings, the software planning man-machine interface is still not perfect, and the operation of handling letter-to-file management is too Over-the-counter, and related notices of notifications, receipts of receipts, swipe card settings, swipe collars, and query operations are too functional for Yang Chun.

The main purpose of the present invention is to provide a community postal service transceiver management system, which mainly comprises: a postal service receiving and receiving center, which has a plurality of different function switching screens for corresponding community receiving, sending, outputting, querying, receiving units, etc. a parameter setting unit for setting the type of incoming letter and the time limit for notification; an additional sensing setting unit that allows the household to customize the portable card to log in to the designated house of households; and an expansion unit that can be attached to different needs The transaction management function; thus, the overall planning is based on postal management, with the function of facilitating file setting and setting different parameters, integrating and providing a paper mail mailing book or digital signing and receiving notice, and sending instant newsletters and emails. Even through the handheld device APP software, multiple channels do not inform the residents to pick up or query as soon as possible, which can effectively manage the community to send and receive. At the same time, it can expand the additional community points or management fee collection system to meet the practical needs of modern management of various communities.

1‧‧‧Mail Service Center

10‧‧‧Induction reader

11‧‧‧ function switching screen

100‧‧‧Electronic recognizer

101‧‧‧Household list

102‧‧‧File Form

110‧‧‧ portable card

2‧‧‧ Receiving unit

21‧‧‧ keyboard

22‧‧‧Scanner

3‧‧‧Send unit

30‧‧‧APP application software

31‧‧‧News

32‧‧‧Email

300‧‧‧Smart handheld device

4‧‧‧Output unit

41‧‧‧To the notice book

42‧‧‧ mail receipt

5‧‧‧Query unit

6‧‧‧Receiving unit

7‧‧‧Additional Sensing Setting Unit

8‧‧‧ parameter setting unit

9‧‧‧Extension unit

91‧‧‧Community Point Management System

92‧‧‧Community management fee collection system

D1‧‧‧ first display

D10‧‧‧Access Control Reader

D2‧‧‧ touch display screen

D21‧‧‧ Touch button

D211‧‧‧Segmentation

D221‧‧‧Split

Figure 1 is a block diagram of the system of the present invention.

Fig. 2 is a view showing an application of the present invention.

FIG. 3 is a schematic diagram of a message registration function switching screen according to the present invention.

Figure 4 is a diagram showing an embodiment of a customized portable card of the present invention.

Fig. 5 is a block diagram showing the amplification of other functional systems of the present invention.

Figure 6 is a diagram showing an application example of a single number corresponding to a batch mail according to the present invention.

Figure 7 is a configuration diagram of the system of the present invention.

Figure 8 is a diagram showing an embodiment of a touch display screen and a sensing reader of the present invention.

In order to facilitate the purpose of the present invention, the system composition, the application function features and the functions thereof, further descriptions and disclosures will be made. The embodiments are described in conjunction with the drawings, and the details are as follows: Please refer to FIGS. 1~4, the present invention A community postal service system mainly includes: a postal service center 1 configured in a community for a household list 101 for mail delivery management; wherein each resident of the community has a door number relative to the house number The electronic identifier 100, such as a proximity card or a sensor bean, is provided with a proximity reader 10 for the electronic identifier 100 to read the relative household content and at least correspond to an electronic data file. Form 102 (see Figure 4) for filling in the house number, name, population, basic telephone number of the contact telephone, mobile phone number and e-mail address; and the postal service center 1 has a plurality of different function switching screens 11 (corresponding to FIG. 3), corresponding to at least one receiving unit 2, a transmitting unit 3, an output unit 4, an inquiry unit 5, and a receiving unit 6; wherein the receiving unit 2, For the incoming mail management, the user has a keyboard 21 manual login and a scanner 22 scans the barcode registration; the sending unit 3 has at least the short message 31 and the email 32 sent to notify the resident of the incoming mail information in an instant; better design The QR code can be further integrated, or an APP application software 30 can be provided for downloading by the smart handheld device 300, and the related letter to the notification or the active inquiry letter can be instantly displayed; the output unit 4 is based on the receiving unit. 2 to log in, relatively to produce an e-mail to the notice book 41 and a mail receipt 42 so that the delivery of the household mailbox to inform the receipt of the mail receipt and receipt management, of course, this part can also be digitally signed (not shown) Replace, or use both paper and digital sign together; The inquiry unit 5 reads the contents of the electronic identifier 100 via the proximity reader 10 to obtain the relative household correspondence data, and the receiving unit 6 reads the content of the electronic identifier 100 via the proximity reader 10 For the voucher, for the relative household to receive the letter; in addition, the postal service center 1 and an additional sensor setting unit 7 to allow the household to customize the portable card 110, such as a financial card, credit card, leisure card, or identification The card reader sensor 10, the login is summarized to the house number occupant designated by the representative, so that in addition to the basic access control electronic identifier 100, the occupant can conveniently use the customized portable card 110 to perform the card splicing. Or query; a parameter setting unit 8 has an electronic form filling list (not shown) for setting the type of incoming mail, setting a corresponding time limit for notification, for example, prescribing urgent mail, registration, small bag, large Packages are available for drop-down selection; there are preset general letters or fresh parcel notices for the limitation period, or email company to log in to China Post, Black Cat, and Da Rong The contents of the drop-down menus, etc., and a message grid (not shown), for the purpose of filling out the letter to receive notices and community essays, such as annual festival congratulations, rodent control, etc. Unit 9, can add another community affairs management function according to the actual needs of different communities; for example, a community point management system 91 or a community management fee collection system 92 is added to the expansion unit 9, as shown in FIG. Show.

Referring to Figures 1 to 3, the overall effective planning of the present invention sets the community postal management into an independent and compact system. When the external mail is delivered, the manager can scan the barcode or use the keyboard 21 by the manager. Manually log in, sort the serial number of the mail arriving on the same day according to the time, then select the mail type and arrival time in the drop-down menu, fill in the recipient, house number and floor in the relevant fields, and automatically correspond to the postal receiving and dispatching center when logging in. The basic information of the community households in the list of 101 is that the contact telephone number and the mobile phone e-mail address of the receiving household are automatically paired and jumped out. The typed data is positively matched and the OK button is pressed. The system's transmitting unit 3 The time of receipt, the type of letter, etc. In the first time, the newsletter 31 and the e-mail 32 inform the resident of the message in the first time so that the resident can receive the letter according to the message, and the message will be automatically collected to the output unit 4 for the production of the collar. The notice 41 is for the manager to report the receipt to the mailbox according to the address, and the letters received by the daily community are arranged according to the serial number, and the mail receipt form 42 or the digital sign (not shown) is automatically collected into a paper for the purpose of providing The letter of receipt is made into a record.

The overall effective planning allows managers to easily complete the actions of registering, sending notifications, and printing and signing in a single pass, simply by scanning, clicking, and inputting a few simple steps. It is simpler and more user-friendly, in order to meet the practical needs of the modern community letter sending and receiving management.

Please refer to the figures 1 and 6, wherein a major feature of the implementation of the present invention is that every day the community receives the mail, the mail number will be given in order, and the subsequent mails will be given the relative mail number in sequence, and the system is based on the login. Based on the household list 101, if the same household has previously been registered in the mailing list, such as the mail number 001, the letters received by the same household will not be numbered, but will be collected into the same mail. No. 001, to facilitate the household to inquire for the whole letter.

In addition, at any time after receiving the registration, if there is any incident of misloading or retracting, you can change the status of the replenishment event at any time in the system, such as received, retired, modified, etc.; or related household changes , additions and deletions of members, additions and deletions of names, telephones, mobile phones, e-mails, and menu items that modify other related postal processing items through parameter setting unit 8, such as general letters or fresh parcel notices to the limitation period, or community notices Declaring essays, etc., can also be easily added, deleted, modified, etc. in the system at any time.

When implemented, please refer to Figures 7 and 8. The postal management center 1 has a first display screen D1 set in the community management office to correspond to the community access sensor reader D10, when the household uses an electronic identifier 100 near the card entry, the relevant household waiting for the letter to jump out revealed on the first display screen D1, providing property management personnel to actively care to inform the household to come to the cabinet to receive, and; A touch display screen D2 is placed in the entrance hall or the entrance and exit passage of the household is obvious, and is connected with the postal management center 1 to provide a touch point selection button D21 for inquiring the household letter to send and receive information; preferably, the touch display screen D2 includes at least There are two layers of dividing planes D211 and D221, wherein one layer of dividing plane D221 is provided with touch point button D21 including at least 0~9 number keys, building keys, number keys, floor keys, keys, determining keys and canceling keys for Tap the input; the other layer splits the D211 to provide the information of the pending letter showing the relevant address when querying, and as a community interactive message announcement when not inquiring.

When applied, the community resident can use the basic access control electronic identifier 100 to receive or inquire, or use a customized portable card 110, such as a financial card, a credit card, a leisure card, or an identification card to carry out the mailing. Or query, so the operation is very user-friendly.

The overall planning of the present invention integrates the community postal management into an independent system, and then focuses on the key points that should be paid attention to in the communication and reception of the community letters, and simplifies the operation and strengthens the practical functions, so that the use is more humanized and simpler. It is used to effectively manage the sending and receiving of community letters, and summarizes the advantages of the implementation of the present invention as follows:

1. Effective management of community letters, from receiving mail registration, sending notifications, and exporting tabulations to signing receipts can be easily and consistently completed.

2. The letter to be received on the same day is registered according to the same household and the same serial number. The system is easy to manage and easy to find.

3. Multi-personal planning for humanity, it is convenient for residents to use the community access control identifier, or other custom-made login card to pick up the collar or query.

4. Instantly send newsletters, e-mails, and even further integrate QR QR code, or use APP application software to notify residents to send or receive letters to send and receive data.

5. The parameter setting is easy, and the content can be added, deleted and modified at any time according to the requirements of different communities.

6. With an expansion unit, it is easy to expand the additional community point management system or the community management fee collection system.

In summary, the overall plan of the present invention is based on postal management, which can effectively manage the community to send and receive mail, and at the same time, can expand the management system of additional community points or management fees to meet the practical needs of modern management of various communities. . The system is indeed novel and simple to operate, can achieve the improvement of efficacy, and has industrial availability, fully meets the patent requirements, and proposes a patent application.

The above is only the preferred embodiment of the present invention, and the scope of the present invention is not limited thereto; therefore, the simple equivalent changes and modifications made by the scope of the patent application and the patent specification of the present invention, All should be within the scope of this patent.

1‧‧‧Mail Service Center

10‧‧‧Induction reader

100‧‧‧Electronic recognizer

101‧‧‧Household list

2‧‧‧ Receiving unit

3‧‧‧Send unit

4‧‧‧Output unit

5‧‧‧Query unit

6‧‧‧Receiving unit

7‧‧‧Additional Sensing Setting Unit

8‧‧‧ parameter setting unit

9‧‧‧Extension unit

Claims (7)

A community postal service transceiver management system mainly comprises: a postal service receiving and dispatching center, configured in a community for a list of households to perform mail receiving and dispatching management; wherein each resident of the community has an access control electronic identifier of a relative number of floors; The postal transceiver center is provided with a sensor reader for the electronic identifier to be close to read the relative household content, and at least corresponds to an electronic data filing form for filling in the house number, name and population of the household. The basic data of the telephone, the mobile phone number and the electronic mail box; and the mail receiving and dispatching center has a plurality of different function switching screens corresponding to at least one receiving unit, one sending unit, one output unit, one query unit and one receiving The receiving unit is configured for external mail registration management, and has a keyboard manual login and a scanner barcode scanning login; the sending unit has at least a short message and an email sending message to notify the resident of the incoming mail; the output The unit is based on the mailing unit to log in, and is relatively made into a mail to the notice and one post. The receipt form is sent to the household mailbox to inform the recipient of the receipt and receipt management; the inquiry unit reads the electronic identifier content through the proximity reader to obtain the relative household correspondence data; the receiving unit passes the sensing reader For the proximity reading electronic identifier content as a voucher for the relative household to receive the letter; an additional sensing setting unit, allowing the household to customize the portable card through the sensor reader, and logging in to the house number household designated by the representative; The parameter setting unit has an electronic form filling form for setting the type of the incoming letter, setting a corresponding time limit for notification, and a message grid for filling in the letter to receive the attention and community essay promotion; An expansion unit can be attached to another community affairs management function according to the actual needs of different communities; a first display screen is located in the community management office, connected to the postal management center, corresponding to the community access control, when the household swipes in, That is, the household related waiting letter is disclosed on the first display screen, the property management staff is provided to inform the household to come to the cabinet to receive, and a touch display screen is connected with the postal management center to provide a touch point button to inquire about the household. Letters send and receive information. The community postal service system as described in claim 1, wherein the touch display screen comprises at least two layers of split planes, wherein one of the split masks has touch point buttons including at least 0-9 digits. Key, dong key, number key, floor key, key, OK key and cancel key for tap input; and another layer splitting face provides information of pending letter showing relevant address when querying, and when not querying Community interactive message announcement. For example, the community postal service management and management system described in claim 2, wherein the sending unit further comprises an APP application software for intelligent handheld downloading, instant display of related letters to the notification or active inquiry of the mail. . For example, the community postal service system according to claim 3, wherein the resident customized card is selected from the group consisting of: a financial card, a credit card, a leisure card, and an identification card. For example, the community postal service management system described in claim 4, wherein the expansion unit further has a community point management system. For example, the community postal service management and management system described in claim 4, wherein the expansion unit further has a community management fee collection system. For example, the community postal service system according to item 4 of the patent application scope, wherein the mail receipt form produced by the output unit is a paper or a digital sign.