TWI466012B - Document processing methods - Google Patents

Description

File processing method

The present invention relates to a file processing technique, and more particularly to a file processing method.

Existing printers cannot remind users to save files when printing electronic files, and when the user forgets to save, the electronic files will be lost. Also, a large amount of files may be lost when the computer is poisoned or the hard disk is damaged. In addition, after the electronic documents are printed or the paper documents are copied/faxed, the printed paper that is not picked up on the printer becomes a source of risk of data leakage, so unauthorized third parties can easily steal them. Confidential information. Therefore, how to manage the files after printing/copying/fax and how to obtain the backup of the files during the file processing is a problem to be overcome.

In view of this, the present invention proposes a file processing method to solve the problems described in the prior art.

The present invention provides a file processing method suitable for a file processing system, which includes a client computer and a multi-functional printer. The file processing method includes the following steps: when the user issues a print instruction to the electronic file from the user terminal computer, it is determined whether the electronic file is archived; if not, the user terminal is powered The brain generates a reminder request to ask the user whether to archive the electronic file; if or when the user responds to the reminder request to archive the electronic file, the MFP generates the feature value according to the annotation text or the printed information in the electronic file; The feature value is converted into a file image by combining the content of the electronic file, so that the feature value is printed on the paper along with the content of the electronic file, and the file image is backed up in the storage unit.

The present invention further provides a file processing method suitable for a file processing system. The file processing system includes a multifunction transaction machine. The file processing method includes the following steps: verifying user identification information of the user; allowing the user when the user is an allowed user. The user issues a copy instruction to the paper document from the MFP; and executes a copy command to convert the paper file into a file image, and generates a feature value according to the note text or the print information in the file image, and the feature value is obtained Prints on the paper in conjunction with the contents of the paper file, and backs up the document image to the storage unit.

The present invention further provides a file processing method, which is applicable to a file processing system. The file processing system includes a multi-function server. The file processing method includes the following steps: when the user prints an instruction from the multi-function server to the electronic file of the client computer. Determining whether the electronic file has been archived; if not, the MFP generates a reminder request to ask the user whether to archive the electronic file; if or when the user responds to the reminder request to archive the electronic file, the MFP is based on The annotation text or the printed information in the electronic file generates the feature value; and the feature value is converted into the file image by combining the electronic file content, so that the feature value is printed on the paper along with the content of the electronic file, and the document image is backed up. Storage unit.

The present invention further provides a file processing method suitable for a file processing system. The file processing system includes a multifunction transaction machine. The file processing method includes the following steps: verifying user identification information of the user; allowing the user when the user is an allowed user. The user issues a fax instruction to the paper document from the multifunction printer; and executes a fax instruction to convert the paper document into a file image, and generates feature values according to the annotation text or the printed information in the document image, and combines the feature values The contents of the paper document are printed on the paper on the receiving end, and the document image is backed up in the storage unit.

In an embodiment of the invention, the feature value comprises at least one of a piece of text, a piece of solvable code, an index value, or a QR code.

In an embodiment of the invention, the feature value includes a storage path of the file image.

In an embodiment of the invention, the storage unit is a storage module of the MFP.

In an embodiment of the invention, the storage module comprises a hard disk drive, a memory card, a memory disk, a tape drive, a compact disc or a disk array system.

In an embodiment of the invention, the storage unit includes at least one of an archives or a cloud server and a file control center.

In an embodiment of the present invention, when the user logs in to the storage unit from the file processing system, it is verified whether the user is an allowed user. If yes, the user enters the restored file execution program, and if not, the user is disabled and logs out.

In an embodiment of the invention, the restore file execution program includes the steps of: providing a user main interface and guiding the user to input the feature value; The user interface is provided to search for a file image corresponding to the feature value, and the user is instructed to restore the file.

In an embodiment of the present invention, the file processing method further includes the step of: the file processing system allows the user to view the history record of the file image stored by the storage module unit from the user terminal computer according to the authority.

In an embodiment of the invention, the file processing method further comprises the step of: the file processing system allows the user to request the file image to be transferred to a specific location or to transmit to a specific location in a message format when referring to the history record of the file image.

In an embodiment of the invention, the storage unit further includes recording computer name information, user information or time information associated with the electronic file.

In an embodiment of the invention, if the user still does not respond to the request to archive the electronic file, the corresponding processing of the electronic file is prohibited.

In an embodiment of the invention, the reminder request is a reminder window to ask the user whether to archive the electronic file when it is determined that the electronic file is not archived.

In an embodiment of the invention, the client computer is a smart phone, a tablet or a personal computer.

In an embodiment of the invention, the screen of the user's main interface is displayed on the display screen of the client computer or on the display screen of the multifunction printer.

In an embodiment of the invention, the user identification information includes a user password or an identification code.

In an embodiment of the present invention, when the user logs in to the storage unit from the file processing system, it is verified whether the user is an allowed user, and if so, Enter the restore file execution program, if not, disable and log out of the storage unit.

Based on the above, when the electronic file is printed, the file processing method of the present invention will remind the user at the user terminal if the electronic file has not been archived. On the other hand, if the user copies or faxes a paper document, the user's user identification information will be verified and confirmed first. In addition, the electronic file to be printed or the paper document to be copied/to be faxed can be backed up to the storage unit after being converted into a file image, and the content printed on the paper contains characteristic values, so that the user can track the backed up file in the future. image. In this way, users can obtain the protection of file backup and improve the security of information management.

The above described features and advantages of the invention will be apparent from the following description.

Reference will now be made in detail be made to the embodiments of the invention In addition, elements/members that use the same reference numerals in the drawings and the embodiments represent the same or similar parts.

The flow of several file processing methods of the document processing system will be presented in the illustrative embodiments. The document processing system converts the electronic document to be printed or the paper document to be copied into a document image during the printing of the electronic document or the copying/faxing of the paper document. Electronic files generally refer to various file files that can be manipulated and displayed on a computer. Before the detailed description of the file processing method of the present invention, in order to enable those skilled in the art to more clearly understand the relevant architecture of the file processing system, the following description will be explicitly described. The multi-functional printer and the circuit architecture of the file processing system.

1 is a circuit block diagram of a multifunction printer in accordance with an embodiment of the present invention. Referring to FIG. 1 , the MFP 100 includes a central processing unit 10 , an input/output (I/O) module 12 (eg, a display panel and a button, or a touch panel), and a scanning module. 14. The printing module 16, the computer interface module 18, the storage module 20 for backing up the file image, the memory module 22 (for example, random access memory) and the communication module 24 as data buffers . The central processing unit 10 includes a decoder 26. The input/output module 12, the scan module 14, the print module 16, the computer interface module 18, the storage module 20, the memory module 22, and the communication module 24 are connected to the central processing unit 10. The storage module 20 may be a hard disk drive, a memory card, a memory disk, a tape drive, a compact disk or a disk array system, but is not limited thereto.

2 is a schematic diagram of a file processing system in accordance with an embodiment of the present invention. Referring to FIG. 1 and FIG. 2 together, the file processing system 200 includes a client computer 110 and a multifunction printer 100. The client computer 110 can be electrically connected to the MFP 100, or the client computer 110 can be connected to the communication module 24 of the MFP 100 by a wired network or a wireless network, and the communication module 24 can be a wireless network. Roads, wired networks, or fax modules or combinations thereof are not limited here. The storage module 20 of the MFP 100 can be used to back up file images. In addition, the client computer 110 can be a smart phone, a tablet or a personal computer, or other electronic device that can edit and read electronic files. device.

It is worth mentioning that FIG. 2 also shows the processing type of another file processing system 200, including the client computer 110 and the multifunction printer 100. The client computer 110 can be electrically connected to the MFP 100, or the client computer 110 can be connected to the communication module 24 of the MFP 100 by a wired network or a wireless network, and the communication module 24 can be a wireless network. Roads, wired networks, or fax modules or combinations thereof are not limited here. As shown in FIG. 2, the printed instructions may be issued by the client computer 110 to the multifunction printer 100, or the multifunction printer 100 may be connected to the client computer 110 via the communication module 24. That is, the print/fax job is executed after the MFP 100 has opened or is executing/job the file or the screen of the client computer 110, which is only one of the methods for the feasible file processing method. It should also be covered in other parts that can be implemented.

The MFP 100 can connect to a web server via a network to back up file images. For example, the MFP 100 backs up the file images to an archives 120 or a cloud server 130 or a file control center 140.

Various file processing methods of the present invention will be described in detail below.

[First Embodiment]

When the user opens the electronic file on the user side or edits the electronic file, it may print. 3 is a flow chart of a file processing method for performing a print function in accordance with an embodiment of the present invention. Please refer to Figure 3, the documentation section. The steps of the method are as follows.

As shown in step S301, the user issues a print instruction to the electronic file from the client computer. Next, as shown in step S303, the file processing system determines whether the electronic file has been archived, if otherwise proceeds to step S305, and if so, proceeds to step S307.

As shown in step S305, the electronic file is still archived. In order to prevent the user from forgetting to store the electronic file, the user is alerted to the user. For example, FIG. 4 illustrates that a reminder window is generated on the display screen of the client computer, and the reminder window has a reminder request, and the user can be inquired whether to archive the electronic file. For example, the user can also select the destination path and/or file name of the file to be saved and archive the electronic file. Then it proceeds to step S307. As shown in step S307, it is determined whether the user has archived the electronic file in response to the reminder request. If the result of the determination is yes, the process proceeds to step S311. If the user has not responded to the reminder request in step S307, the corresponding processing of the electronic file is prohibited (step S309).

As shown in step S311, the central processing unit of the MFP can generate feature values based on the annotation text or the print information in the electronic file. Then, as shown in step S313, the feature value is converted into a file image by combining the electronic file content, so that the feature value is printed on the paper along with the content of the electronic file, and the file image is backed up in the storage unit.

In the above, the annotation text may be bold text, underline text or fluorescent text, and the generated feature value may include a piece of text, a solvable code, an index value or a QR code. But not limited to this. Preferably, the feature value may further include a storage of the file image Save the path.

The format of the file image may be pdf, doc, docx, html, jpg, png, bmp or gif, but not limited thereto.

The printing module of the MFP can print the feature value on the edge or corner of the paper without affecting the content of the printed document, or print the feature value in bold text or underline text on the printed document. Among the contents, the feature value is printed in the form of a watermark on the background content of the printed document. Please refer to FIG. 11 for a schematic diagram of a printed document having embedded feature values. For example, the print position of the feature value may be at least one of the positions P1, P2, P3, and P4. In Fig. 11, the feature values at the positions P1, P2, P3, and P4 correspond to bold text, underlined characters, action bar codes, and a piece of text containing a storage path of the file image, respectively. The form of the feature value or the printing position of the present invention is not particularly limited and may be changed according to the needs of the user.

The storage unit may be the storage module 20 of the multifunction printer 100 as shown in FIG. 1 . In addition, the storage unit may also be at least one of the archive 120, the cloud server 130, and the file control center 140 as shown in FIG. 2, so that the central processing unit 10 of the MFP 100 can store the file image to the archive. 120 or cloud server 130 or storage module 20 of the MFP, or emailed to file control center 140. The document control center 140 can know which user has used the printing function according to the file. In addition, the archive 120, the cloud server 130, the storage module 20, or the file control center 140 can also record computer name information, user information, or time information associated with the electronic file. In this way, the user can obtain the guarantee of file backup.

In order to improve the above solution, the storage unit (for example, archive, cloud server, storage module or file control center) in the file processing system can also set user rights, and can be encrypted according to the user's settings. Image file and/or prevent hackers from stealing data.

FIG. 5 is a flowchart of a file processing method according to another embodiment of the present invention. Please refer to Figure 5. In an exemplary embodiment, after step S313 shown in FIG. 3, steps S315 and S317 may also be included.

As shown in step S315, the file processing system allows the user to view the storage unit (for example, the archive, the cloud server, the storage module, or the file control center) from the client computer according to its authority. The NFC module and the DLNA module transmit the file to the corresponding mobile phone, tablet storage device or hard disk; the history record of the stored file image. The history record can include the event name description, date data, time data, and serial number of the file image.

Since the archive, cloud server, storage module or file control center can record the computer name information, user information or time information associated with the electronic file, the user can date by smart phone, tablet or personal computer. Sorting user information or computer name information to search for related file images, so that users can track the images of the backed up files.

Next, as shown in step S317, the file processing system allows the user to request that the document image be transferred to a specific location or to be transmitted to a specific location in a message format (eg, email) when reviewing the history of the document image.

In still another exemplary embodiment, since the printed paper has a feature value, and the feature value includes a piece of text or an index value, and even includes a file shadow. The storage path of the image (for example, the feature value at position P4 in Fig. 11). Therefore, during the process of step S315 and step S317, the user can refer to the feature value on the paper to track the backed up file image.

In still another exemplary embodiment, since the printed paper has a feature value, the feature value may be a solvable code. When the user wants to find the relevant file image of the printed document, the feature value can be scanned by the scanning module of the multifunction printer, and the user can be notified by the file processing system to know the storage path of the file image. .

In still another exemplary embodiment, taking the position P3 of FIG. 11 as an example, the feature value is a QR code. When the user wants to find the relevant file image of the printed document, the scanning barcode of the MFP can scan the action barcode, or scan the action barcode with the smart phone or tablet, and then use the file processing system. To inform the user, for example, on the display screen of the client computer or on the display screen of the MFP to know the storage path of the file image.

[Second embodiment]

In order to manage the unauthorized use of the copy/fax function of the MFP, before the user wants to use the MFP for copy/fax functions, it must be in the input/output module of the MFP (for example, button or Touch panel) Enter the user password, or verify the proximity card on the MFP's card reader, or verify the user's identity first.

6 is a flow chart of a file processing method for executing a copy function in accordance with another embodiment of the present invention. Referring to Figure 6, the steps of the file processing method are as follows.

As shown in step S601, the user identification information of the user is verified, thereby improving the security of the information management and/or limiting the output of the paper file. The user identification information may include a user password or an identification code, but is not limited thereto.

Next, as shown in step S603, the MFP determines whether the user is an allowed user, and if not, proceeds to step S605, and if so, proceeds to step S607.

As shown in step S605, the user is not an allowed user, so the multifunction printer is disabled.

As shown in step S607, the user is an allowed user, thus allowing the user to issue a copy instruction to the paper document from the multifunction printer.

Then, as shown in step S609, when the multifunction printer executes the copy instruction, the paper file is converted into a file image and the feature value is generated according to the annotation text or the printed information in the document image, and the feature value is combined with the paper file. The content is printed on the paper.

In the above, the annotation text may be bold text, underline text or fluorescent text, and the generated feature value may include a piece of text, a solvable code, an index value or a QR code. But not limited to this. Further, the feature value may further include a storage path of the document image (for example, a feature value at the position P4 of FIG. 11).

The format of the file image may be pdf, doc, docx, html, jpg, png, bmp or gif, but not limited thereto.

Wherein, the printing module of the MFP can print the feature value on the edge or corner of the paper without affecting the content of the copied file, or the feature value The bold text or underlined text is printed in the contents of the printed document, or the feature value is printed as a watermark on the background of the copied document.

Then, as shown in step S611, the MFP backs up the file image to the storage unit, for example, saves the file image to the archive, the cloud server or the storage module, or sends the file to the file control center by email. The file control center or archive or cloud server can know which user is using the copy function according to the file. In addition, the archive, cloud server, storage module or file control center can also record computer name information, user information or time information associated with electronic files. In this way, the user can obtain the protection of the file backup and the feature value that is convenient for the user to search for the file in the future.

In order to improve the above solution, the file library, the cloud server, the storage module or the file control center in the file processing system can also set the user rights, and can be encrypted according to the user's settings, thereby controlling the image of each file and/or Prevent hackers from stealing information.

In still another exemplary embodiment, after step S611 of FIG. 6, steps S315 and S317 as shown in FIG. 5 may be further included. Please refer to the description corresponding to FIG. 5, and details are not described herein again.

[Third embodiment]

FIG. 7 is a flowchart of a file processing method for performing a fax function according to another embodiment of the present invention. Referring to Figure 7, the steps of the file processing method are as follows.

As shown in step S701, the user identification information of the user is verified, thereby improving the security of the information management and/or limiting the output of the paper file. use The identification information may include a user password or an identification code, but is not limited thereto.

Next, as shown in step S703, the MFP determines whether the user is an allowed user, if otherwise proceeds to step S705, and if so, proceeds to step S707.

As shown in step S705, the user is not an allowed user, so the multifunction printer is disabled.

As shown in step S707, the user is an allowed user, thus allowing the user to issue a facsimile command to the paper document from the multifunction printer.

Then, as shown in step S709, when the multifunction printer executes the facsimile instruction, the paper file is converted into a file image and the feature value is generated according to the annotation text or the printed information in the document image, and the feature value is combined with the paper document. The content is printed on the paper on the receiving end.

In the above, the annotation text may be bold text, underline text or fluorescent text, and the generated feature value may include a piece of text, a solvable code, an index value or a QR code. But not limited to this. Further, the feature value may further include a storage path of the document image (for example, a feature value at the position P4 of FIG. 11).

The format of the file image may be pdf, doc, docx, html, jpg, png, bmp or gif, but not limited thereto.

The printing module of the MFP can print the feature value on the edge or corner of the paper without affecting the content of the fax file, or print the feature value in bold text or underline text on the content of the printed document. Among them, the feature value is printed in the form of a watermark on the background of the fax file.

Then, as shown in step S711, the MFP backs up the file image to the storage unit, for example, saves the file image to the archive, the cloud server or the storage module, and configures an NFC module and a DLNA module through the MFP. Group, transfer the file to the corresponding mobile phone, tablet storage device or email to the file control center. The file control center or archive or cloud server can know which user is using the fax function according to the file. In addition, the archive, cloud server, storage module or file control center can also record computer name information, user information or time information associated with electronic files. In this way, the user can obtain the protection of the file backup and the feature value that is convenient for the user to search for the file in the future.

In still another exemplary embodiment, after step S711 of FIG. 7, steps S315 and S317 as shown in FIG. 5 may be further included. Please refer to the description corresponding to FIG. 5, and details are not described herein again.

[Fourth embodiment]

Since the paper has a feature value after printing/copying/faxing, the user can search for the corresponding document image based on the feature value. FIG. 8 is a flowchart of a file processing method for performing a restore file function according to another embodiment of the present invention. Referring to Figure 8, the steps of the file processing method are as follows.

As shown in step S801, the file processing system verifies the user rights to log in to the storage unit (the storage unit such as the archive 120 or the cloud server 130 or the file control center 140 or the storage module 20 shown in FIGS. 1 to 2). Users can be on the client computer (eg mobile phone, tablet) Log in, or log in with the user's card, identification card or physiological parameters (fingerprint) through the receiver identification verification, or log in from the input/output module of the MFP, or connect to the file processing system. The external server is logged in, and the invention is not limited thereto.

Next, as shown in step S803, the file processing system determines whether the user is an allowed user, and if the result of the determination is otherwise, the process proceeds to step S805, and if the result of the determination is YES, the process proceeds to step S807.

As shown in step S805, the user logging into the system is not an allowed user, thus deactivating the system function.

As shown in step S807, a user main interface is provided, and the user is guided to input the feature value, or the file processing system can set the attribute preset value. For example, as shown in FIG. 9 , if the user clicks the attribute as “text”, the user main interface can then guide the user to input a keyword or search for a location. Please refer to FIG. 11 again, and the related examples are as follows. In the example 1 of the part of the input keyword, the user can use the feature value of the position P1, and the content of the input bold text is "in other words, in the mobile cleaning device...". Alternatively, in the example 2 of the part of the input keyword, the user can use the feature value of the position P2, and the content of the input bottom line text is "normally the measurement module 122...". Alternatively, by inputting the example 3 of the search location portion, the user can use the feature value of the position P4, and the content of the input text is "C:\123\AAA\20120830160503".

Next, as shown in step S809, the file processing system determines the feature value attribute based on the input value of the user. The judged feature value attribute may be a QR code, a text, or the like, as shown in steps S811, S813, and S815. The feature values of the other attributes are then entered in step S817.

As shown in step S817, the user primary and secondary interfaces are provided, and the file image corresponding to the feature value is searched, and the user is instructed to restore the file. Please refer to FIG. 9 and FIG. 10. 9 and 10 respectively show schematic diagrams of the user's primary and secondary interfaces. The user's primary and secondary interfaces can be displayed on the display screen of the user's computer, or displayed on the display screen of the MFP, or on the display screen of the user's electronic product, and are not limited herein. For example, as shown in FIG. 10, when the feature value attribute is a QR code (such as position P3 in FIG. 11), the file processing system can guide the user to print the file (after printing/copying/faxing). The paper is placed in the scanner for identification and searches for image images corresponding to the feature values.

It should be noted that, in the identification operation, the file can be decoded by the decoder 26 of the central processing unit 10 of the multifunction printer as shown in FIG. To find a file image that matches the feature value. In addition, the method of processing the restored file may include transmitting the file to the user's mobile phone, tablet or other terminal by E-mail or saving back to the designated folder through the Bluetooth or other communication interface, or only opening the matching characteristic value. File image file without any transfer processing. The above is only various examples, and of course, other modes and aspects may be included in the embodiment. In this way, the user can track the image of the file being backed up and obtain the guarantee of the file backup.

In summary, the file processing method in the embodiment of the present invention reminds the user in the user computer if the electronic file has not been archived during the printing process on the electronic file. On the other hand, if the user performs a paper document When copying or faxing, the user identification information will be verified and confirmed first, and the disabled user will be prevented from using the multifunction printer. In addition, after converting the electronic file to be printed or the paper file to be copied/to be faxed into a file image, it can be backed up to one of the archive, the cloud server, the storage module or the file control center, and printed to The content of the paper contains characteristic values, which is convenient for the user to track the image of the file being backed up in the future. In this way, users can obtain the protection of file backup, improve the security of information management and file management.

Although the present invention has been disclosed in the above embodiments, it is not intended to limit the present invention, and those skilled in the art can make some changes and refinements without departing from the spirit and scope of the present invention. The scope of the invention is defined by the scope of the appended claims.

10‧‧‧Central Processing Unit

12‧‧‧Input/Output Module

14‧‧‧ scan module

16‧‧‧Printing module

18‧‧‧Computer Interface Module

20‧‧‧ storage module

22‧‧‧ memory module

24‧‧‧Communication Module

26‧‧‧Decoder

100‧‧‧Multifunctional machine

110‧‧‧Customer computer

120‧‧‧Archive

130‧‧‧Cloud Server

140‧‧‧Document Control Center

200‧‧‧Document Processing System

P1, P2, P3, P4‧‧‧ position

S301~S317, S601~S611, S701~S711, S801~S817‧‧

1 is a circuit block diagram of a multifunction printer in accordance with an embodiment of the present invention.

2 is a schematic diagram of a file processing system in accordance with an embodiment of the present invention.

3 is a flow chart of a file processing method for performing a print function in accordance with an embodiment of the present invention.

FIG. 4 illustrates a reminder window generated on the screen of the client computer.

FIG. 5 is a flowchart of a file processing method according to another embodiment of the present invention.

Figure 6 is a file showing a copy function in accordance with another embodiment of the present invention. Flow chart of the method.

FIG. 7 is a flowchart of a file processing method for performing a fax function according to another embodiment of the present invention.

FIG. 8 is a flowchart of a file processing method for performing a restore file function according to another embodiment of the present invention.

FIG. 9 is a schematic diagram of a main interface of a user according to an embodiment of the invention.

FIG. 10 is a schematic diagram of a secondary interface of a user according to an embodiment of the invention.

11 is a schematic diagram of a printed document having embedded feature values in accordance with an embodiment of the present invention.

S301~S313‧‧‧Steps in the flow chart of the file processing method

Claims (28)

A file processing method is applicable to a file processing system. The file processing system includes a client computer and a multifunction printer. The file processing method includes: when a user prints an electronic file from the user computer. Determining whether the electronic file has been archived; if not, the client computer generates a reminder request to ask the user whether to archive the electronic file; if or when the user should respond to the request to archive the electronic file And the MFP generates a feature value according to the annotation text or the print information in the electronic file; and converts the feature value into the file content by converting the feature value into a file image, so that the feature value follows the electronic The contents of the file are printed on the paper and the image of the file is backed up in a storage unit. The file processing method of claim 1, wherein the feature value comprises at least one of a text, a solvable code, an index value, and an action bar code. The file processing method of claim 1, wherein the feature value includes a storage path of the file image. The file processing method of claim 1, wherein the storage unit is a storage module of the multifunction printer. The file processing method of claim 4, wherein the storage module comprises a hard disk drive, a memory card, a memory disk, a tape drive, a compact disc or a disk array system. The file processing method of claim 1, wherein the storage unit comprises at least one of an archive database, a cloud server, and a file control center. The file processing method of claim 4, wherein the user logs in to the storage unit from the file processing system to verify whether the user is an allowed user, and if so, enters a restore file execution program. If no, disable and log out of the storage unit. The file processing method of claim 7, wherein the restored file execution program comprises: providing a user main interface and guiding the user to input the feature value; and providing a user interface to search for a match The feature image corresponds to the file image and instructs the user to restore the file. The file processing method of claim 4, wherein the file processing system allows the user to view the history record of the file image stored by the storage module unit from the user computer according to the authority. . The file processing method of claim 9, further comprising: the file processing system allowing the user to request the image of the file to be transferred to a specific location or transmitted in a message format when referring to the history record of the document image. Go to that particular location. The file processing method of claim 1, wherein the storage unit further comprises recording computer name information, user information or time information associated with the electronic file. The file processing method of claim 1, wherein if the user has not responded to the request to archive the electronic file, the corresponding processing of the electronic file is prohibited. The file processing method of claim 1 or 12, wherein the reminder request is a reminder window to ask the user whether to archive the electronic file when it is determined that the electronic file is not archived. The file processing method of claim 1, wherein the client computer is a smart phone, a tablet computer or a personal computer. The file processing method of claim 8, wherein the user main screen is displayed on a display screen of the client computer or on a display screen of the multifunction printer. A file processing method is applicable to a file processing system, the file processing system includes a multifunction server, the file processing method includes: verifying a user identification information of a user; and when the user is an allowed user, Allowing the user to issue a copy command from a multifunction printer to a paper document; and executing the copy command to convert the paper document into a document image, and generating the image according to the annotation text or the printed information in the document image A feature value is printed on the paper in combination with the content of the paper document, and the image of the document is backed up in a storage unit. The file processing method of claim 16, wherein the user identification information comprises a user password or an identification code. Such as the document processing method described in claim 16 of the patent application, The storage unit is a storage module of the multifunction printer. The file processing method of claim 18, wherein the storage module comprises a hard disk drive, a memory card, a memory disk, a tape drive, a compact disc or a disk array system. The file processing method of claim 16, wherein the storage unit comprises at least one of an archive, a cloud server, and a file control center. The file processing method of claim 18 or 20, wherein when the user logs in to the storage unit from the file processing system, it is verified whether the user is an allowed user, and if so, enters a restored file execution program. If no, disable and log out of the storage unit. The file processing method of claim 21, wherein the restore file execution program comprises: providing a user main interface and guiding the user to input the feature value; and providing a user user interface to search for a match The feature image corresponds to the file image and instructs the user to restore the file. The file processing method of claim 18 or 20, further comprising: the file processing system allowing the user to view the history record of the file image stored by the storage module unit from a client computer according to the authority thereof. . The file processing method of claim 23, further comprising: the file processing system allowing the user to request the image of the document to be transmitted to a specific location when viewing the history record of the document image, or The message format is transferred to that particular location. The method for processing a file according to claim 23, wherein the client computer is a smart phone, a tablet computer or a personal computer. The file processing method of claim 22, wherein the screen of the user main interface is displayed on a display screen of the client computer or on a display screen of the multifunction printer. A file processing method is applicable to a file processing system, the file processing system includes a client computer and a multifunction server, and the file processing method includes: when a user accesses the client computer from the multifunctional server When an electronic document issues a print order, it is determined whether the electronic file has been archived; if not, the multifunction printer generates a reminder request to ask the user whether to archive the electronic file; if or when the user responds When the reminder requests to archive the electronic file, the MFP generates a feature value according to the annotation text or the print information in the electronic file; and converts the feature value into the file content to be converted into a file image, so that The feature value is printed on the paper along with the content of the electronic file, and the image of the file is backed up in a storage unit. A file processing method is applicable to a file processing system, the file processing system includes a multifunction server, the file processing method includes: verifying a user identification information of a user; and when the user is an allowed user, Allow the user to do this multi-function The transaction machine issues a fax command to a paper document; and executes the fax command to convert the paper document into a file image, and generates a feature value according to the note text or the print information in the file image, and The feature value is printed on the paper of the receiving end in combination with the content of the paper document, and the image of the file is backed up in a storage unit.