TW202305675A - Client system of intelligent procurement platform - Google Patents

Abstract

A client system of an intelligent procurement platform includes a user interface, a processor, a platform database, and a procurement case database. The user interface is configured to input pre-contract data, wherein the pre-contract data includes basic information of a manufacturer. The processor is configured to receive the pre-contract data, connect to the cloud database through the internet, and obtain the relevant information of the manufacturer from the cloud database according to the basic information of the manufacturer. The platform database is configured to store the basic information and the related information of the manufacturer. The procurement case database is configured to store checking items and pre-signature data. The processor checks the relevant data of the manufacturer to generate a check result according to the checking items and displays the check result through the user interface.

Description

The front-end system of the intelligent procurement platform

This disclosure relates to a front-end system, and in particular to a front-end system of an intelligent procurement platform.

Generally, when a company signs the purchase of software and hardware equipment internally, it is often necessary to ask the manufacturer to provide various basic information. The handling personnel must conduct the qualification check of the manufacturer according to the company's regulations to ensure that the procurement project can be carried out smoothly after the contract is signed. When the procurement project is closed. Common inspection items include confirming whether the manufacturer is an interested party of the company, confirming whether the manufacturer has negative news, confirming whether the manufacturer is listed on the money laundering prevention blacklist, confirming whether the person in charge/director of the manufacturer is There are negative news, or even politically sensitive figures or political and business celebrities.

However, the inspection items mentioned above are usually carried out several times during the signing process, resulting in a lengthy signing process, and most companies rely on manual inspections, which also causes a burden on human resources. Furthermore, it is difficult to achieve consistency and completeness in the degree of verification through manual verification, resulting in poor operating efficiency.

In addition, when the procurement unit of a general company conducts the staged payment request process for a project, it is often done manually, and even requires additional human resources for review.

The front-end system of the intelligent procurement platform provided in this disclosure includes a user interface, a processor, a platform database, and a procurement case database. The user interface is used for inputting pre-contract information, wherein the pre-contract information includes the basic information of the manufacturer. The processor is coupled to the user interface for receiving pre-contract data and payment data, and connects to the cloud database through the Internet, and obtains relevant information of the manufacturer from the cloud database according to the basic information of the manufacturer. The platform database is coupled to the processor and is used to store the basic information and related information of the manufacturer. The procurement case database is coupled to the processor and is used for storing inspection items and pre-contract data. The processor checks the relevant data of the manufacturer according to the check item to generate a check result, and displays the check result through the user interface.

In one embodiment, when the check result reflects that the check item has at least one abnormal item, the processor obtains corresponding legal information according to the at least one abnormal item, and displays the check result, the at least one abnormal item, and Regulatory information.

In one embodiment, the processor obtains relevant information of the manufacturer from the cloud database through an automated process, and stores the relevant information in the platform database.

In one embodiment, the automated process is one of Robotic Process Automatic (RPA) or Application Programming Interface (API).

In one embodiment, the user interface is further used for inputting payment information, and the payment information includes the payment period, the actual payment amount corresponding to the payment period, and the invoice.

In one embodiment, the procurement case database is further used to store post-contract data, wherein the post-contract data includes payment rules, and the processor compares the payment rules and payment data to generate a comparison result, and displays the comparison result through the user interface .

In one embodiment, the payment rule includes a payable amount corresponding to the number of payment periods, and the processor compares the actual payment data with the payable amount to generate a comparison result, and displays the comparison result through a user interface.

In one embodiment, the pre-contract data further includes the manufacturer's current quotation amount, and the post-contract data includes the manufacturer's previous quotation amount. When the processor receives the manufacturer's current quotation amount, the processor automatically retrieves the quotation from the procurement case database. Search for the previous quotation amount of the manufacturer in , and display the search results through the user interface.

In one embodiment, the processor regularly connects to the cloud database to confirm whether there is any change in the basic information and related information of the manufacturer. If there is any change in the basic information or related information of the manufacturer, the processor displays a reminder through the user interface picture.

In one embodiment, the pre-contract data can be input through the user interface after optical character recognition (OCR).

Based on the above, the front-end system of the intelligent procurement platform provided in this disclosure can provide a data filing mechanism and an automatic verification mechanism, optimize the overall procurement process, and increase the proportion of automatic verification mechanisms and digital operations.

Parts of the embodiments of the present disclosure will be described in detail with reference to the accompanying drawings. For the referenced element symbols in the following description, when the same element symbols appear in different drawings, they will be regarded as the same or similar elements. These embodiments are only a part of the present disclosure, and do not reveal all possible implementations of the present disclosure. More precisely, these embodiments are just examples of the front-end system of the intelligent procurement platform in this disclosure.

FIG. 1 is a block diagram of a front-end system 1 of a smart procurement platform according to an embodiment of the present disclosure. Please refer to FIG. 1 , the front-end system 1 of the intelligent procurement platform includes a user interface 11 , a processor 12 , a platform database 13 and a procurement case database 14 . The foreground system 1 is, for example, an electronic device that can be connected to the Internet such as a desktop computer, a notebook computer, a tablet computer, and a smart phone, and connects to an external cloud database 15 through the Internet. However, this disclosure does not refer to this limit.

The user interface 11 is used for inputting pre-contract data. In one embodiment, when the purchasing unit of the company applies for a procurement project from the company, the purchasing unit will select at least one manufacturer to put forward a procurement demand, and the procurement demand includes procurement items, procurement properties, and even procurement quantities. After the manufacturer receives the procurement requirement, the manufacturer will provide the manufacturer's basic information, quotation and details related to the procurement requirement to the purchasing unit. After receiving the pre-contract information provided by the manufacturer, such as basic information, quotations, and details related to procurement requirements, the management personnel of the purchasing unit input them into the front-end system 1 through the user interface 11 .

In one embodiment, the pre-contract data can also be input through the user interface 11 after optical character recognition (OCR). Once the management personnel of the purchasing unit input the pre-contract data into the front-end system 1 through the user interface 11 manually or through OCR, the filing procedure of the purchasing project is completed.

The processor 12 is coupled to the user interface 11 . The processor 12 is used to receive the pre-contract data, and connect to the cloud database 21 through the Internet, and obtain the relevant information of the manufacturer from the cloud database 21 according to the basic information of the manufacturer. The cloud database 21 can be the database of the business registration publication information query service on the website of the Department of Commerce of the Ministry of Economic Affairs, the database of the publicity data query service on the tax portal of the Ministry of Finance, the database and press releases of the Global Information Network of the Financial Supervision and Administration Commission, etc.

In detail, once the filing procedure of the procurement project is completed, the processor 12 of the front-end system 1 will automatically connect to the cloud database 21 to query and obtain the relevant information of the manufacturer, and store the relevant information of the manufacturer on the platform In the database 13, and the management personnel of the front-end system 1 can pre-set the time point when the processor 12 automatically inquires and obtains the relevant information of the manufacturer, for example: the time point can be set after the procurement project application, before the price negotiation with the manufacturer, and with the manufacturer stage before signing. In one embodiment, the processor 12 obtains relevant information of the manufacturer from the cloud database 21 through an automated process, and stores the relevant information in the platform database 13 . In one embodiment, the automated process is one of Robotic Process Automatic (RPA) or Application Programming Interface (API).

The platform database 13 is coupled to the processor 12 and is used to store the basic information provided by the manufacturer to the purchasing unit and the relevant information automatically queried and obtained by the processor 12 from the cloud database 21 . The procurement case database 14 is coupled to the processor 12 and is used for storing inspection items and pre-contract data. In one embodiment, the management personnel of the front-end system 1 can pre-set the inspection items for the purchasing unit to check the qualification of the manufacturer, such as: whether the manufacturer is an interested person of the company, whether the manufacturer has negative news, whether the manufacturer is listed Regardless of whether it is blacklisted for money laundering prevention, whether the person in charge/director of the manufacturer has negative news, or is even a politically sensitive person or a political and business celebrity.

Once the processor 12 obtains the relevant data of the manufacturer from the cloud database 21 through an automated process, and stores the relevant data of the manufacturer in the platform database 13, the processor 12 checks the relevant data of the manufacturer according to the check items to generate Check the result, and display the check result through the user interface 11.

The processor 12 collects the abnormal or unconfirmed check items in the check result, and displays the check result through the user interface 11 to remind the management personnel of the purchasing unit. In one embodiment, when the check result reflects that the check item has at least one abnormal item, the processor 12 obtains the corresponding legal information according to the at least one abnormal item, and displays the check result and at least one abnormal item through the user interface 11. Project and regulatory data. In this way, the management personnel of the purchasing unit can conduct further inquiries and confirmations based on the inspection results, at least one abnormal item, and legal documents, and supplement the confirmation results with the abnormal items for confirmation by the supervisor of the purchasing unit.

In one embodiment, the user interface 11 is further used for inputting payment information, which includes the payment period, the actual payment amount corresponding to the payment period, and the invoice. Specifically, after the purchasing unit has determined the contracted manufacturer, it will sign a procurement contract with the manufacturer. During the progress of the procurement project, the manufacturer will request payment from the purchasing unit in stages according to the progress of the procurement project. After the purchasing unit receives the payment information provided by the manufacturer, such as payment details, invoices, etc., the purchasing unit can use the user interface 11 Enter payment information.

For example, it is stated in the procurement contract that the manufacturer requests 30% of the total amount payable from the purchasing unit in the first period (for example: after signing the contract), and asks for 30% of the total amount payable from the purchasing unit in the second period (for example: when the procurement project is halfway through). 30% of the total amount payable, and 40% of the total amount payable should be requested from the purchasing unit in the third period (for example: when the procurement project is closed). When the purchasing unit receives the first installment payment information provided by the manufacturer after signing the contract, it inputs the payment period as "the first installment" and the amount that the purchasing unit needs to pay to the manufacturer in the first installment through the user interface 11 of the front-end system 1 The actual payment amount is entered into the electronic file of the invoice.

Once the purchasing unit enters the payment period, the actual payment amount corresponding to the payment period, and payment information such as invoices through the user interface 11 of the front-end system 1, the front-end system 1 will automatically compare whether the payment information is correct. In one embodiment, the procurement case database 14 is further used to store post-contract data, wherein the post-contract data includes payment rules, and the processor 12 compares the payment rules and payment data to generate a comparison result, which is displayed through the user interface 11 Compare the results.

In one embodiment, the payment rule includes the payable amount corresponding to the payment period, and the processor 12 compares the actual payment data with the payable amount to generate a comparison result, and displays the comparison result through the user interface 11 . Further, if the processor 12 is the first installment according to the payment period input by the purchasing unit through the user interface 11 of the front-end system 1, the processor 12 will obtain the post-contract data corresponding to the manufacturer from the procurement case database 14 , confirm the payable amount corresponding to the first installment from the payment rules of the post-signing data, and compare whether the actual payment amount in the payment data matches the payable amount, and judge whether the invoice information conforms to the post-signing data. The processor 12 generates a comparison result, and displays the comparison result through the user interface 11 . If the comparison result shows abnormality, the handling personnel of the purchasing unit can reconfirm the payment information according to the comparison result.

In one embodiment, the pre-contract data further includes the manufacturer's current quotation amount, and the post-contract data further includes the manufacturer's previous quotation amount, wherein when the processor 12 receives the manufacturer's current quotation amount, the processor 12 automatically from the procurement The case database 14 is used to search for the previous quotation amounts of manufacturers, and the search results are displayed through the user interface 11 . Specifically, when a procurement project is applied for a procurement project, procurement requirements may be raised to manufacturers that have signed procurement contracts in the past. The personnel in charge of the purchasing unit can input pre-contract data such as quotations provided by the manufacturer through the user interface 11. After receiving the pre-contract data, the processor 12 automatically searches the post-sign contract corresponding to the manufacturer from the procurement case database 14. The previous quotation amount in the data, and display the search result on the user interface 11, so as to provide the purchasing unit as a reference for judging whether the manufacturer's quotation is reasonable.

Even if some procurement projects have been closed, there may still be corresponding maintenance contracts in progress. In one embodiment, the processor 12 can regularly connect to the cloud database 21 to confirm whether there is any change in the basic data and related data of the manufacturer. If there is a change in one of the basic data or related data of the manufacturer, the processor 12 will send The transaction data is updated to the platform database 13, and a reminder screen is displayed through the user interface 11.

In one embodiment, if there is a change in one of the manufacturer's basic information or related information, and there is an abnormality in the changed part (for example, there is a change in an interested party, there is serious negative news), the processor 12 will actively notify the purchasing unit.

To sum up, the front-end system of the intelligent procurement platform provided by this disclosure can help to file the basic information and related information of the manufacturer, and can even query and obtain the relevant information of the manufacturer through an automated process, and automatically perform Inspection, making the manufacturer qualification inspection process more efficient. In addition, automatic amount comparison can also be used in the payment request process of the procurement project, which can reduce the burden on many human resources from the beginning to the end of the procurement project and improve the efficiency of the procurement project.

1: front desk system 11: User Interface 12: Processor 13: Platform database 14:Procurement case database 21:Cloud database

FIG. 1 is a block diagram of a front-end system of a smart procurement platform according to an embodiment of the present disclosure.

1: front desk system

11: User Interface

12: Processor

13: Platform database

14:Procurement case database

21:Cloud database

Claims (10)

A front-end system of an intelligent procurement platform, comprising: a user interface for inputting pre-signing data, wherein the pre-contracting data includes basic information of a manufacturer; a processor coupled to the user interface for receiving the pre-contracting data, And connect to the cloud database through the Internet, and obtain the relevant information of the manufacturer from the cloud database according to the basic information of the manufacturer; the platform database, coupled with the processor, is used to store the basic information of the manufacturer and the Relevant data; and a procurement case database, coupled to the processor, for storing the verification items and the pre-contract data; wherein the processor checks the relevant data of the manufacturer according to the verification items to generate a verification result, and display the verification result through the user interface. The front-end system as described in claim 1, wherein when the check result reflects that the check item has at least one abnormal item, the processor obtains corresponding legal information according to the at least one abnormal item, and through the user interface displaying the checking result, the at least one abnormal item and the legal information. The front-end system as described in Claim 1, wherein the processor obtains the relevant information of the manufacturer from the cloud database through an automated process, and stores the relevant information in the platform database. The front-end system as described in claim 3, wherein the automated process is one of Robotic Process Automatic (RPA) or Application Programming Interface (API). The front-end system as described in Claim 1, wherein the user interface is further used for inputting payment information, and the payment information includes the payment period, the actual payment amount corresponding to the payment period, and the invoice. The front-end system as described in claim 5, wherein the procurement case database is further used to store post-contract data, wherein the post-contract data includes payment rules, and the processor compares the payment rules and the payment data to generate a comparison result , and display the comparison results through the user interface. The front-end system as described in Claim 6, wherein the payment rule includes the payable amount corresponding to the payment period, and the processor compares the payable amount with the actual payment data to generate a comparison result, and displays it through the user interface The comparison result. The front-end system as described in request item 5, wherein the pre-signing data further includes the current quotation amount of the manufacturer, and the post-signing data includes the previous quotation amount of the manufacturer, wherein when the processor receives the current quotation of the manufacturer When the amount is selected, the processor automatically searches the supplier's previous quotation amount from the procurement case database, and displays the search result through the user interface. The front-end system as described in claim item 1, wherein the processor regularly connects to the cloud database to confirm whether there is any change between the basic information and the related information of the manufacturer, if one of the basic information or the related information of the manufacturer If there is a change, the processor displays a reminder screen through the user interface. The front-end system as described in claim 1, wherein the pre-contract data can be input through the user interface after undergoing Optical Character Recognition (OCR).

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