TW202236114A - System and method for managing documents - Google Patents

Abstract

A method for handling a document in a cloud document management system, comprises receiving at least one data mining request from a client; performing data mining to at least one image region of an image of the document according to the at least one data mining request, to obtain at least one information of the at least one image region; and storing the at least one information in a database.

Description

File management system and method

The present invention relates to a file management system and method, in particular to a cloud file management system and method.

With the development of science and technology, paper documents of enterprises can be converted into electronic documents and stored in databases for review by personnel. However, the traditional document management system relies on manpower to input data, which may cause operational errors or low efficiency. In addition, if the file management system is built using the deep learning module, the file management system may take too much time to identify all the contents in the file. Therefore, how to establish an efficient file management system is an urgent problem to be solved.

The present invention provides a cloud file management system and method to solve the above problems.

The invention discloses a method for processing files, which is used in a cloud file management system, including: receiving at least one data mining (data mining) request from a client; according to the at least one data mining request, an image of the file performing data mining on at least one image block to obtain at least one information of the at least one image block; and storing the at least one information in a database.

Certain terms are used in the specification and subsequent claims to refer to particular elements. Those skilled in the art should understand that hardware manufacturers may use different terms to refer to the same components. This description and subsequent patent applications do not use the difference in name as a way to distinguish components, but use the difference in function of components as a criterion for distinguishing. The "comprising" mentioned throughout the specification and subsequent claims is an open term, so it should be interpreted as "including but not limited to".

FIG. 1 is a flowchart of a process 10 according to an embodiment of the present invention, which is used in a cloud file management system to process a file. Process 10 comprises the following steps:

Step 100: start.

Step 102: Receive at least one data mining request from a client.

Step 104: Perform data mining on at least one image block of an image of the document according to the at least one data mining request, so as to obtain at least one piece of information on the at least one image block.

Step 106: Store the at least one piece of information in a database.

Step 108: end.

According to the process 10, in the cloud file management system, after the client opens the image of the file, the cloud file management system receives at least one data mining request from the client. According to at least one data mining request, data mining is performed on at least one image block of the image to obtain (eg, identify) at least one information of the at least one image block. Then, the cloud file management system stores at least one piece of information in the database. That is to say, the present invention provides a cloud file management system, so that the client can simply and/or freely manage files through data mining requests. Therefore, the client can improve the efficiency of file management.

In one embodiment, the image is generated by a scanning device. In one embodiment, at least one piece of information includes at least one of at least one character, at least one number, or at least one barcode. That is to say, the cloud file management system of the present invention can recognize characters, numbers and barcodes.

In one embodiment, the documents include documents such as quotation documents, shipping orders, contracts or official documents, but are not limited thereto. That is to say, the client can manage different types of files in the cloud file management system.

In one embodiment, at least one data mining request includes a frame selection sequence of at least one image block determined by the client and at least one field name corresponding to the at least one image block; and according to the frame selection sequence and at least one Field name, at least one frame selection performed by the client on at least one image block. That is to say, in the cloud file management system of the present invention, the client can freely select field names and frame selection order, and can freely select image blocks in the image of the file.

In one embodiment, the cloud file management system stores (for example, generates) at least one definition file including a frame selection order, at least one field name, and at least one frame selection. Further, at least one definition file includes at least one coordinate of at least one image block in the image.

In one embodiment, the step of performing data mining on at least one image block according to at least one data mining request to obtain at least one information includes performing data mining on at least one image block according to at least one data mining request and at least one definition file Execute the data mining to obtain at least one piece of information, wherein at least one definition file includes a frame selection order of at least one image block, at least one field name corresponding to at least one image block, and at least one frame selection. That is, when the types of the current document and the previous document are the same, the data mining can be performed on the image of the current document according to the definition file stored in the previous document.

2A-2D are schematic diagrams of a user interface 20 in a cloud file management system according to an embodiment of the present invention. The user interface 20 includes column names 200 , 202 , 204 and an image 210 of a document. It should be noted that FIG. 2A to FIG. 2D are simplified schematic diagrams of the user interface, and only show content related to the present invention. As is well known to those skilled in the art, the user interface may include tools and/or fields with other relevant functions, but is not limited thereto.

According to different operations performed by the client on the cloud file management system (i.e. sending different data mining requests), the three situations in Fig. 2A to Fig. 2C are used to illustrate possible scenarios of the present invention, but are not limited thereto. In FIG. 2A , the client selects the field name 200 (namely the customer name), and selects the image block 212 in the image 210 . In FIG. 2B , the client selects the column name 202 (ie contact number), and selects the image block 214 in the image 210 . In FIG. 2C , the client selects the field name 204 (namely the customer name), and frames the image block 216 in the image 210 .

According to FIG. 2D, after completing the operations in FIG. 2A to FIG. 2C, the cloud file management system records (for example, generates or defines) the coordinates, frame selection order and corresponding field names of image blocks 212, 214 and 216 ( That is, field names 200, 202, and 204). According to the coordinates and the frame selection sequence, the cloud file management system performs pixel extraction on the image blocks 212, 214, and 216, and identifies the information of the image blocks 212, 214, and 216, so as to convert the information into text or numbers. According to the corresponding field names, the cloud file management system stores the text or numbers in the information into the database. Therefore, the client can efficiently perform file management on the document.

In one embodiment, the cloud file management system stores the coordinates, frame selection order and field name 200 (such as field name 202 or field name 204) a definition file. In one embodiment, the cloud file management system stores a definition file including the coordinates of the image block 212 (such as the image block 214 or the image block 216), the frame selection order and the name of the image block, wherein the image block name There is a corresponding relationship with the field name 200 (such as field name 202 or field name 204 ), and the field name 200 (such as field name 202 or field name 204 ) and the image block name may be the same or different. According to the above embodiment, after the definition file is stored in the cloud file management system, the client can directly select the definition file without performing the operations of selecting field names and frame-selecting image blocks. According to the definition file selected by the client, the cloud document management system can perform data mining on the image of the new document.

In one embodiment, the field names 200, 202 and 204 are preset in the cloud file management system. Further, field names 200, 202, 204 are set by the client. That is to say, in the cloud file management system, the client can flexibly design field names.

In one embodiment, the client can browse the files in the cloud file management system through a network (such as a wired network or a wireless network). In one embodiment, the client can operate the cloud file management system through an electronic device, wherein the electronic device can be a general computer, a notebook computer, a tablet computer, a mobile phone, a portable computer system, or any of the above-mentioned devices. combined. That is to say, the client can browse and investigate files online, and does not need to independently bear the high cost of establishing a file management system, so as to save the client's cost of maintaining files.

Those skilled in the art may combine, modify and/or change the above-mentioned embodiments according to the spirit of the present invention, but are not limited thereto. The aforementioned cloud file management system and/or process (including suggested steps) can be realized through devices, which can be hardware, software, firmware (a combination of hardware devices and computer instructions and data, and computer instructions and data belong to hardware read-only software on a physical device), an electronic system, or a combination of the above.

Embodiments of hardware may include analog circuitry, digital circuitry, and/or hybrid circuitry. For example, hardware may include application-specific integrated circuit(s), ASIC(s), field programmable gate array(s), FPGA(s) ), programmable logic device (programmable logic device(s)), coupled hardware components (coupled hardware components), or a combination of the above devices. In one embodiment, the hardware includes general-purpose processor(s), microprocessor(microprocessor(s), controller(s), digital signal processor(s) (s), DSP(s)), or a combination of the above.

A software embodiment may include a set of program code, a set of instructions and/or a set of functions, which may be retained (eg, stored) in a storage unit, such as a computer-readable medium. The computer-readable medium may include a Subscriber Identity Module (SIM), a Read-Only Memory (ROM), a flash memory (flash memory), a Random Access Memory (Random -Access Memory, RAM), CD-ROM/DVD-ROM/BD-ROM, magnetic tape (magnetic tape), hard disk (hard disk), optical data storage device (optical data storage device), non-volatile storage device (non-volatile -volatile storage device), or a combination of the above. A computer-readable medium (eg, a storage unit) may be internally (eg, integrated) or externally (eg, separate) coupled to the at least one processor. At least one processor including one or more modules can (eg, be configured to) execute software on a computer-readable medium. A set of program codes, a set of instructions and/or a set of functions can cause at least one processor, module, hardware and/or electronic system to execute related steps.

To sum up, the present invention provides a cloud file management system and method thereof. In the cloud file management system of the present invention, the client can freely select the field name, and can freely select image blocks in the image of the file to perform data mining. Therefore, the efficiency of file management can be improved. The above descriptions are only preferred embodiments of the present invention, and all equivalent changes and modifications made according to the scope of the patent application of the present invention shall fall within the scope of the present invention.

10: Process 100, 102, 104, 106, 108: steps 20: User interface 200, 202, 204: field name 210: Image 212, 214, 216: image block

Figure 1 is a flow chart of the first embodiment of the present invention. 2A-2D are schematic diagrams of a user interface in a cloud file management system according to an embodiment of the present invention.

10: Process

100, 102, 104, 106, 108: steps

Claims (8)

A method for processing files, used in a cloud file management system, comprising: receiving at least one data mining (data mining) request from a client; performing data mining on at least one image block of an image of the document according to the at least one data mining request to obtain at least one information on the at least one image block; and Store the at least one piece of information in a database. The method of claim 1, wherein the image is generated by a scanning device. The method according to claim 1, wherein the at least one piece of information includes at least one of at least one character, at least one number, or at least one barcode. The method as claimed in item 1, wherein the document includes a quotation document, a shipping order, a contract or an official document. The method as described in claim 1, wherein the at least one data mining request includes: A frame selection order of the at least one image block determined by the client and at least one field name corresponding to the at least one image block; and According to the framing sequence and the at least one field name, the client performs at least one frame selection on the at least one image block. The method as described in claim item 5, further comprising: At least one definition file containing the frame selection sequence, the at least one field name and the at least one frame selection is stored. The method as claimed in claim 6, wherein the at least one definition file includes at least one coordinate of the at least one image block in the image. The method as described in claim 1, wherein according to the at least one data mining request, the step of performing the data mining on the at least one image block to obtain the at least one information includes: Execute the data mining on the at least one image block according to the at least one data mining request and at least one definition file, wherein the at least one definition file includes a frame selection of the at least one image block to obtain the at least one information sequence, at least one column name and at least one frame selection corresponding to the at least one image block.

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