RU97678U1 - HARDWARE-SOFTWARE COMPLEX OF OPERATIONAL NOTIFICATION OF DELIVERY OF CORRESPONDENCE IN A MULTI-LEVEL MANAGEMENT SYSTEM - Google Patents

Abstract

 Hardware-software complex for operational notification of delivery of correspondence in a multi-level control system, including means for sorting, placing and storing correspondence, characterized in that each storage cell for incoming correspondence is equipped with a two-position switch that is turned on when the documents arrive in the “busy” position and during check-out , to the “free” position, by two multi-colored light indicators: “busy” or “free” - according to the position of this switch, etc. than said switch and lights are connected via a series switch and a controller connected to the computer network management server of the corporate system.

Description

The proposed invention relates to information retrieval systems and can be used to increase the speed of workflow in corporate systems.

The essence of the utility model is that each storage cell of incoming correspondence is equipped with a two-position switch, which is turned on when the documentation arrives in the “busy” position and during removal, in the “free” position, with two multi-colored light indicators: “busy” or “free” - according to the position of this switch, moreover, said switch and indicator lights are connected through a series-connected patch panel and controller to the computer network control server active system.

It is known [1] a device for storing, searching and issuing information selected as a prototype. It has inherent disadvantages: the complexity of the design and the flaw in the mechanism of fixation and notification of the moment of receipt of new documentation.

The proposed utility model solves the problem of simplifying the design and improving the quality of accounting for delivery of correspondence in corporate systems.

The indicated problem is solved in that each storage cell of incoming correspondence is equipped with a two-position switch, which is turned on when the documentation arrives in the “busy” position and during check-out, in the “free” position, with two multi-colored light indicators: “busy” or “free” - respectively the position of this switch, moreover, the indicated switch and light indicators are connected through a series-connected switch and controller to the computer network management server of the corporate system we.

The device shown in the figure and operates in the following sequence. Box 1 contains correspondence intended for one of the divisions of the corporate system. On-off switch 2 is set to the busy position. At the same time, the first of two multi-colored indicators turns on, for example, a white indicator 3, made on the LED and duplicates the “busy” position / The second indicator light 4, corresponding to the “free” position, is de-energized. Indicated: switch 2 and indicator lights 3, 4 - are connected to the switch 5 controlled by the controller 6. In the controller 6, the time of receipt of correspondence is recorded. In the case where the number of cells 1 does not exceed several tens, the switch 5 can be integrated [2] into the controller 6, which facilitates the addressing of the cells in the memory of the controller 6. Data on the filling or emptying of the cells 1 by the controller 6 is transmitted to the server 7 of the corporate system, included in the local network (not shown in the figure). On the local network, server 7 sends a notification of the receipt of correspondence to the appropriate computer units, for example, as shown in [3]. At the same time, the employee of the unit responsible for office work receives a warning from the specified computer about the countdown of the time when correspondence was not received in the unit of the corporate system.

An employee of the unit is sent to the correspondence receipt department. Receives the specified correspondence.

At the same time, for this cell, the on / off switch is put into the “free” position and the indicator light 4 lights up, indicating the “free” position. A green LED can be used as such an indicator. In addition, through the server 7, a notification of receipt is sent to the sender of correspondence.

The proposed utility model structurally contains less details than the prototype, is made on a modern electronic base, which meets the criterion of "simplification of design."

In addition, this solution can significantly improve the quality of office work in the corporate system, as it provides control of the time for the movement of correspondence from the sender to the recipient, supported by a timely warning.

Literature

1. Patent RU 2069627 from 01.27.88. Class: B42F 17/34.

2. Richard C. Dorf, Robert X. Bishop. Modern control systems. Moscow. Laboratory of basic knowledge. 2004.

3. Guidance on technology for integrated networks. 4 - edition. Cisco Systems, Inc. M 2005.

Claims (1)

A hardware-software complex for operational notification of correspondence delivery in a multi-level control system, including means for sorting, placing and storing correspondence, characterized in that each storage cell for incoming correspondence is equipped with a two-position switch, which is turned on when the documents arrive in the “busy” position and during check-out , to the “free” position, by two multi-colored light indicators: “busy” or “free” - according to the position of this switch, etc. than said switch and lights are connected via a series switch and a controller connected to the computer network management server of the corporate system.