NZ521795A - An RFID inventory monitoring system - Google Patents

Abstract

A monitoring system for a plurality of items, each with a radio frequency identification device mounted thereon and a corresponding unique identification code, being monitored by a plurality of radio frequency identification device readers located in the area to be supervised. A processing unit is coupled to a database containing information relating each item within the area and using the information from the readers, the database is updated accordingly, with a message to an operator of the system if an item is in an incorrect location.

Description

52179 ra,tLfi!5Si?L PROPERTY OFFICE OF l\|2 - 4 OCT 2002 received Patents Form No. 5 Our Ref: JT217719 This is a divisional out of application number 508713 dated 8 June 1998 NEW ZEALAND PATENTS ACT 1 953 COMPLETE SPECIFICATION A MONITORING SYSTEM We, ST LOGITRACK PTE LTD AND THE NATIONAL LIBRARY BOARD, a body corporate organised under the laws of Singapore of 5 Clementi Loop, St Logistics Centre, 129816, Singapore, Singapore hereby declare the invention, for which We pray that a patent may be granted to us and the method by which it is to be performed, to be particularly described in and by the following statement: PT0556649 1 (followed by 1a) la A MOHXTORXNG' SYSTEM The invention relates to a monitoring systein, and especially, a system to identify and monitor the location of library items, such as books.

Existing library identification and tracking systems generally use a combination of a barcode system to track the location of an item being borrowed and a magnetic strip as a security device to prevent unauthorised removal of an item from the library. The disadvantages of this conventional system are that the barcodes require each book to be individually opened and the bar code scanned when the user wishes to borrow a book and for the books to be individually scanned again when they are returned. In addition, the deactivation of the magnetic strip when the item is borrowed and reactivation of the magnetic strip when it is returned are additional separate operations.which are required.

As this is a labour intensive process,, a number of libraries have commenced use of bopkdrop bins" in which users may deposit, returned_ books 'in a designated bin which is periodically emptied and the books returned are scanned when the bin is emptied not when the book is returned. Hence, this has the disadvantage that a book which -is returned to the library and is in a bookdrop is not recorded in the library system as actually being returned until after the bookdrop bin has been emptied and the books scanned.• Hence, with the conventional system there are inaccuracies in the record system maintained by the library and it is not a real time reflection of the books that are located on the library premises.

In addition, a .user can only borrow a certain number of books. If that number of books have been deposited in a bookdrop, the borrower is unable to borrow any further books until after the books deposited in the book drop have been scanned as being returned. For example, the total number of books which may be borrowed by a user may be limited to four.

There is also the additional disadvantage that sorting of the books must all be performed manually prior to returning the books to the correct location.

It is an object of the present "invention to at least provide the public with a useful choice.

In accordance with a first aspect of the present invention, a library monitoring system comprises a number of borrowable items, each item having a radio frequency identification device mounted thereon, the radio frequency identification device having a unique identification code; a processing unit coupled" to a database containing an indication of the location of. each library item, and to a borrowed item returning location; wherein the borrowed item returning location comprises a receptacle into which the borrowed item may be inserted, the receptacle comprising an antenna which detects ■ an insertion of a- library item having a radio frequency identification device mounted thereon, the borrowed item returning location, in response to the insertion of a library item into the receptacle, detecting the identification code and s-ending the identification code ' corresponding to the returned library item to the processing unit, the processing unit, in response, to the received identification code, updating the-, information on the database relating to the returned library item to indicate that the returned library item has been returned to the library.

An advantage of the ■ invention-' is that by having a library system in which radio frequency identification devices are mounted on the items in the library which may be borrowed, it is possible to detect when the borrowed items are returned to the library as soon as they enter a designated area.

Typically, the radio frequency identification device may also be used as a security feature, such that if it is attempted to remove a library item from the library or from an area within the library • - without authorization, this is detected by the processing unit which generates an alert signal which may be visual•or audio.

Preferably, ' when the returning location detects that a library item has been inserted into the receptacle, the returning location also sends- a signal to the processing unit to indicate the location to which the item has been returned.

Preferably, the .processing unit is additionally coupled to a returned item sorting ..location. Thus, the ; library system may further comprise . a conveying ..mechanism., between the returning location and . the- .sorting-location, the conveying mechanism.. conveying ■ returned ■ items from the receptacle to the sorting location. 4 Preferably, the sorting location includes a radio frequency identification device reader which detects a library item to be- sorted in the sorting location and sends an identification signal, corresponding to the item to be sorted to the- processing unit, in response ■ to which the processing unit -'displays on a display device in the sorting location, sorting information to enable an operator in the sorting location to identify the location to which the library item is to be returned.

Alternatively, the processing unit may send a signal to an automated sorting unit, in response to the identification signal, to instruct the automated sorting unit to sort the library item to the correct location to which it is to be returned.

Preferably, the processing unit is additionally coupled to a borrowing location. Thus, the borrowing location may include a radio frequency identification device reader which reads the radio frequency identification device on a library item which a user wishes to borrow ■and the borrowing location sends .the identification signal relating to that library item and- an identification signal relating .to the borrower to the processing unit, and the processing unit updates - the ■ 'database with the identification information ' relating ' to" that library item and: the borrower to show' that' the item has been borrowed by that borrower.

.Typically, a- number . of . returning stations may ... be' . located- at ."different geographical locations " which- may • be -within cr: without. the. library, premises. .....

Preferably, there may be a number of borrowing systems and typically, all the borrowing stations are located within the library-premises.

In accordance with a second aspect of the present invention, a monitoring, system- ' comprises a number of items to be monitored, each monitored item having a radio frequency identification device having a unique identification code mounted thereon,- and a number of radio frequency identification device readers located within an area to be monitored; a processing unit coupled to a database containing an indication of the location of each item within the area and to each of the radio frequency identif ication device readers whereby the radio frequency identification device readers perform scan operations to identify all the items within the .vicinity of each reader and send the identification codes of each item located tc the processing unit, the processing unit, in response "to \ the received identification codes from each reader, identifying the location of each item located within the area and updating the database accordingly.

Preferably, the processing unit instructs the radio frequency identification device readers to periodically perform a scan operation to identify all the items within the vicinity of each reader.

Further, the processing unit may preferably" -display" a, message to an operator of the system that ..an item is in an.. incorrect *location if the • processing, unit detects : that an item 'is in a location other than its. correct ' - - —" _ - ,r- , ~ -?. ""' r?*''■'-T?° '"''''V''■'- ?■ -".VS\-: •':' •-. v.-."- '. - '• !' . '" ■ "- -i.' v' ". ■ . . , ::%rgS'W?5f"^•"'v.V?'-'- ';-•' - "••-"V': Preferably, the database contains inf ormatioh on each item, including unique identification information, the correct location of the item within the area and the actual location of the item.

Preferably, in the second aspect of the invention, the monitoring system is a library monitoring system and the items are library items. Typically, the area to be monitored is a library.

Typically, the actual location may be a location within the library which may or may not be the correct location or a location outside the library, such as that the item has been borrowed by a user of the library.

An example of a library monitoring system in accordance with the invention will now be described with reference to the accompanying drawings in which:- Figure 1 is a schematic diagram showing a library • monitoring system; Figure 2 is a .perspective view of a borrowing/ station' for use with the library system. shown ' in. Figure 1; ' Figure 3 is a schematic view of a returning • station .for use- with the library'. shown in Figure ' ... . • ... •• •-,■ ■- ;. - ••••••• • - 1; .and, - . - -• ■ Figure-. 4 1 is' a' '^schematic view' of. a- sorting'- station'''" v-' f pr;.-use;;:with. the ...library .system shown- in ' Figure -1.''--V' •• "v:V- . ' •• • •• '- . - ■, '• . • •• •;• • • ".•• .... . - ; <■„ .V- •. .

- " ' S~~* "lv^ V-V"-": " " -*■ ' '■ . _ - u •{■ J--r ./ ". - ■ • - . .. ■, .-. ' ' ■' . ' ' " " 7 Figure 1 shows a library system which includes a host computer 1 which is connected to a number of returning stations (or bookdrcps) 2, a number of borrowing stations 3, two counter stations 4 and a sorting station 5. In addition, the host computer 1 is also connected to a local server 6 and a supervisory computer 7.' The library system also includes a conveyor system 8 which transports library items, such as books, videos, CDs or cassette tapes, from the returning station 2 to the sorting station 5. Each of the returning station 2, the sorting station 5, the borrowing station 3 and the counter station 4 are connected to a radio frequency identification device reader 9 and a reader antenna 10. In addition, each of the borrowing sta~ion 3 and the counter station 4 are coupled to •a mini printer 11 and a barcode reader 12.

Each item in the library has a radio frequency identification device (RFID tag) mounted on it.

The borrowing stations 3 are shown in more detail in Figure 2. Figure 2 shows that the borrowing station 3 includes a housing 20 and also includes a pentium personal computer (PC) 21 which is connected to a visual display unit 22 and a key pad 23. 'In addition, the antenna 10, the reader 9, the mini printer 11 and the barcode reader 12 are also mounted within the housing 20 and are coupled to the pentium PC 21. The antenna 10 is located on a desk surface 24 which forms part of the housing 20. 8 Figure 3 is a schematic diagram showing a return station 2 which includes a personal computer (PC) 30 which is coupled to the reader 9 which is in turn connected to the antenna 10 and a visual display unit 31 connected to the PC 30. The antenna 10 is located within a chute 32 across which books pass after being inserted through a book slot 33 from the' other side of the book slot 33 by a user returning a book 34 to the library. The conveyor system 8 is located at the bottom of the chute 32 such that books pass across the chute 32 and onto the surface of the conveyor system 8. The conveyor system 8 then transports return the books 34 to the sorting station 5.

The sorting station 5 is shown in more detail in Figure 4. The sorting station 5 includes a visual.display unit 31 and a PC 30. The PC 30 is- connected to the reader 9 and the reader is connected to the antenna 10. Books arrive at the sorting station 5 via the conveyor system 8 and the books 34 drop into a receiving bin 35. The books are then removed from the receiving bin 35 by an operator 36 and passed across the antenna 10 to permit scanning of the RFID located on the book 34 by the reader 9. The PC receives identification information concerning the book 34 being scanned from the reader 9 and passes the identification information to the " host computer 1. The host computer 1 determines rhe correct location of the book 34 being scanned and illuminates a light 3 6 on a sorting compartment to indicate the area of the library in which the book 34 is to be returned to. The operator 36 places the book 34 in the correct compartment for 9 return to the correct section of the library.

In use, a user may borrow a book 34 from the library by inserting the library membership card or identity card into the barcode reader 12. For multilingual use the borrowing station 3 may incorporate a multilingual interface which permits a user to select which language they wish the borrowing station to use for communicating with them during the borrowing procedure.

After inserting the library membership card or identity card, the borrowing station displays instruction on the screen and .at the correct point in the borrowing procedure, the user places the book 34 above the RFID antenna 10 on the surface 24. A receipt is printed by the mini-printer 11 as each book is scanned. The PC 21 with the identification information for the book 34 from the reader 9 and the identification information of the borrower from the barcode reader 12, passes this information .to the host computer 1 to peirmit the host computer' 1 to update a database to indicate that the book borrowed is now located with the borrower corresponding to th'e borrower1 s identification card. When the user has finished scanning all the books they wish to borrow they remove the library card or identity card which activates a cutter (not shown) in the mini-printer to cut the. receipt and the receipt of books borrowed is dispensed to the user.

Alternatively, the user may present the book to one of the counter stations to enable the book to be scanned by- a member of the library staff as being borrowed by -that user.

When a user wishes to return the book 34, the user goes to a returning station 2 and drops the book 34 through the book slot 33. The book 34 then passes over the RFID antenna 10 in the chute 32 on its way to the conveyor system 8. As the book 34 passes over the antenna 10 in the chute 32, the PC 30 reads the identification code ofi that book from the reader 9 and passes identification information to the host computer 1. The host - computer 1 then updates its database to indicate that the book 34 dropped through the book slot 33 is now located in the library.

In addition, the host computer 1 can allocate a number of different locations to the book 34 such that when the book 34 enters the book slot 33 the book is entered in the computer database as being located at the returning station 2. When the book 34 is scanned at the sorting station the computer can update the database to indicate that the book 34 has been sorted and is located in a sorting compartment.

In addition, antennas 10 and readers 9 may be located throughout the library. These readers 9 may be interrogated periodically by the host computer 1 to determine all the books 34 in the vicinity of that particular reader' 9 and update the database with the locations of the books detected in the vicinity of that reader. This has the advantage of permitting the location of all the books 34 in the library to be maintained on a virtually real time basis. 11 In addition to books, the same library system m2y be used with any other item-which may be borrowed from a library, such as compact discs, cassette tapes and videos.

In addition, this system has the advantage that returning stations may be located outside the library itself and provided that the PC 30 is connected to the host computer 1 by a suitable communication link, the host computer 1 can determine the location of the bookdrop in which a book 34 has been returned. It is possible that certain bookdrops outside of the library may not be connected to the library by a conveyor mechanism 8 in which case the books may be collected manually, for example, by delivery van or courier, or other collection agencies to- return the books to the library.

Advantages of the invention are that by using an RFID based system it is not necessary to manually scan each book during borrowing of .the book, returning of the book and sorting of the book.

In addition, the RFID tag can also be used as a security device to minimise the risk of books being removed from the library without authorisation. Typically, the security feature is deactivated when a user borrows a book at a borrowing station 3 and is reactivated when the book is returned to the library, -either at a returning station 2 or a sorting station 5. This security feature can be enable by using a memory location within an' EEPROM in the RFID tag. For example, a typical'EEPROM in a RFID tag will have a 128 12 bit memory. Approximately 75% of the memory locations are used to identify the library item. For example, if the library item is a book the identification information may include the Dewey decimal number and/or the Library of Congress classification and the. library branch code to which the book belongs. One of the remaining memory bits is allocated to indicate whether the removal of the library item from the library has been authorised. Hence, if the memory location contains a "0"- it indicates that removal from the library has not been authorised. However, if the memory location contains a "1" _it indicates that removal from the library (for example, by ah authorised user borrowing the book) has been authorised. Hence, if a person tries to remove a book from the library which has not been officially borrowed, a scanner at or adjacent to the exit of the library detects the "0" in the security memory location of the EEPROM and triggers an alarm. If the scanner detects a "1" in the security' memory location of the EEPROM, the system knows the book has been officially borrowed and no alarm sounds.

This feature operates by the scanner in the borrowing station 3 writing a "1" to the memory location when an item is borrowed, and the scanner in the returning -station 2 writing a "0" to the memory location' when the book is returned to reactivate the security feature.

Suitable RFID tags that may be mounted on the books 34 are .tags such as those manufactured by Motorola Indala Corporation, such as the mini disk tag model IT-52E or the 13 high stress tag model IT-54E. Suitable readers 9 that may be used with the library system include Motorola Indala Corporation readers such as the IR-24E or the IR-36E long range reader, the IR-50E general purpose reader or the IR-12E compact reader.

In addition, hand held readers such as those manufactured by Motorola Indala Corporation, such as the IR-200E Geo Technology reader and the IR-2E focus point reader and the IR-100E portable reader, may be used for portable applications, such as manual scanning of books if necessary.- 14

Claims (4)

1. A monitoring system comprising a number of items to be monitored, each monitored item having a radio frequency identification device having a unique identification code, mounted thereon; and a number of radio frequency identification device readers located within an area to be monitored; a processing unit coupled to a database containing an indication of the location of each item within the area and to each of the radio frequency identification device readers; whereby the radio frequency identification device readers perform scan operations to identify all the items within the vicinity of each reader and send the identification codes of each item located to the processing unit, the processing unit, in response to the received identification codes from each reader, identifying the location of each item located within the area and updating the database accordingly, wherein the database contains information on each item, including unique identification information, the correct location of the item within the area and the actual location of the item.

2. A system according to claim 1, wherein the processing unit instructs the radio frequency identification device readers to periodically perform a scan operation to identify all the items within the vicinity of each reader.

3. A system according to claim 1 or claim 2, wherein the processing unit displays a message to an operator of the system that an item is in an incorrect location if the processing unit detects that an item is in the location other than its correct location. INTELLECTUAL PROPERXX OFFICE OF N.Z. -8 CE 15 processing unit detects that an item is in the location other than its correct location. monitoring system is a library monitoring system and the items are library items. 5. A system according to claim 1 substantially as herein described. 6. A monitoring system substantially as herein described with reference to the accompanying drawings.

4. A system according to any of claims 1 to 3, wherein the ST LOGITRACK PTE LTD AND ARD