KR20170060914A

KR20170060914A - Next Generation Collaboration system

Info

Publication number: KR20170060914A
Application number: KR1020150165671A
Authority: KR
Inventors: 구성호
Original assignee: 구성호
Priority date: 2015-11-25
Filing date: 2015-11-25
Publication date: 2017-06-02

Abstract

The present invention provides a system for intuitively managing tasks and integrating communication activities in an individual PC and groupware to efficiently manage information sharing and work records among collaborators.

Description

PC - Next Generation Collaboration System with Groupware Integration {Next Generation Collaboration System}

The present invention relates to a next generation collaboration system based on groupware.

More specifically, it is a system that enables PC users to share information effectively with other users through collaborative systems.

The groupware system, which is the basis of collaboration, is a kind of web application based on network on the Internet. It provides an environment where members performing work can communicate and share information to perform work, It is a platform to help you achieve your goals.

As the computing environment changes, each user moves from the mainframe-oriented computer environment to the client and server environment, and each user can be connected to the PC as an access point so that the workgroup can be consolidated into a single workgroup, The PC-based environment is transformed into a group-based collaborative environment based on web applications.

Accordingly, it is an important goal to efficiently manage and share information on the progress of work and future directions in the process of jointly executing a specific project, rather than a simple business exchange, so that groupware Tools were needed.

On the other hand, the functions of the above-described groupware system include a work management function supporting a meeting reservation or a schedule adjustment, a work flow function supporting automation and management of a work flow such as electronic settlement or approval, Information sharing between members supporting bulletin boards, and information sharing among members who support document management and electronic forums to perform common tasks.

However, even if such a collaborative system is used, each person carries out substantial document work mainly on the PC, and the collaboration system is simply used as a means of sharing and reporting. In other words, the creation and storage of documents or files necessary for work is carried out on a PC, and the groupware is merely shared and transferred, so that the management system between the two systems is diverged. As a result, Lt; / RTI >

In addition, the already shared information is out of the management of the information provider, and the information sharing is inefficient because the information provider needs to re-share the modified information for further modification of the information provider or sharing of the attached information.

In addition, while e-mail, electronic approval, and messenger conversations used for personal communication exist on the server where the collaborative system is located, document work, which is an important result of the work, is located on the personal PC, Separation, and duplication management. It is very inconvenient and cumbersome for an individual to reliably store related information in a collaborative system or a PC in order to solve such a problem. Also, unless the individual memorizes the information about the folder stored in the PC, the information consistency and continuity The difficulty of management inevitably arises.

Therefore, the present invention aims at enhancing efficiency of information management and productivity of collaboration by synchronizing activities in a collaborative system in which users share and communicate information with activities on a PC performing work. Technically, the next-generation collaboration system synchronizes the process of creating a folder on a PC, creating and storing documents with the collaboration system on the network, and storing the communication record in the collaboration system easily on the PC, so that documents, files, And a function to smoothly store and manage the communication record of the user.

In this way, when the information of the information provider is modified or added, the changed information can be shared more efficiently, and various communication processes such as mail and messenger can be intuitively stored in the personal PC, .

The client of the present invention includes a personal folder in which personal data and personal data are stored, a collaboration folder in which data shared with collaborators is stored, a collaboration folder DB in which data of the collaboration folder is stored in DB format, A folder manager module for setting a folder as a collaborative folder, a collaborative folder for a client, managing data of the collaborative folder DB, and a client sink module for synchronizing the cooperative folder DB with a collaborative space DB.

The server includes a collaboration space that is a space where collaborators share the collaboration data, a collaboration space DB that is a space where data of the collaboration space is stored in DB format, a collaboration space manager module that manages the collaboration space and the collaboration space DB, And a server sink module for synchronizing the space DB with the collaboration folder DB.

Wherein the folder manager module includes: a folder attribute changing process of changing a property of the personal folder to define a personal folder as a collaboration folder; a collaboration folder creating process of newly creating a collaboration folder in a client; a process of converting data in the collaboration folder into a DB file format A collaborative folder DB making process, and a client sink control process for controlling the client sink module.

Wherein the collaboration space manager module includes a user setting process for setting up a collaborator who can access the collaboration space, a groupware DB conversion process for converting data of the groupware into a DB format file, a conversion process for converting the messenger and SNS data into DB format files A messenger DB process, and a server sink control process for controlling the server sink module.

The server includes a groupware module configured with an e-mail management module for managing e-mail data and an electronic approval management module for managing electronic approval data, and the e-mail management module converts e-mail data into a DB format file , And the electronic approval management module performs an electronic approval DB conversion process of converting electronic approval data into a DB format file and storing the electronic approval data in a collaborative space DB.

Wherein the client sink module performs a client-server synchronization process for synchronizing the data of the collaboration folder DB with the data of the collaboration space DB, and the server sink module performs a server-client synchronization for synchronizing data of the collaboration space DB with data of the collaboration folder DB And performs a synchronization process.

The client-server synchronization process and the server-client synchronization process are set to be synchronized in a predetermined cycle, or are set to be manually synchronized under the control of the folder manager module or the collaboration space manager module.

In a server client collaborative system, a method of synchronizing data of a client to a server is a method of synchronizing data between a client and a server by creating a collaborative folder, moving and copying data of a client to be shared to a collaborative folder, A collaborative folder DB step of converting the data of the collaborative folder into a DB format file and storing the DB file in a collaborative folder DB, a step of converting a file stored in the collaborative folder DB into a client sync module, And a synchronized folder DB-cooperative space DB synchronization step for synchronizing with a file in the collaborative space DB using a server sink module.

The method of synchronizing the data of the server to the client is to convert the data of the collaborative space to be shared into a DB format file and store it in the work space DB, And a collaborative space DB-collaborative folder DB synchronization step for synchronizing a file of the collaborative space DB with a file of the collaborative folder DB using a server sink module and a client sink module.

The client-server synchronization procedure synchronizes the data of the personal PC with the collaborative space DB to share data of the collaborators with other collaborators. The server-client synchronization procedure synchronizes the data of the collaborative space DB with the personal PC To share data from other collaborators.

The step of converting the work space DB includes a groupware DB step of storing the groupware data in a DB file format in the collaboration space DB, a messenger DB step of storing messenger and SNS data in collaboration space DB in DB file format among collaborators .

The present invention makes it possible to think about goals and directions of tasks, to link work status management and schedules, and to perform evaluation based on work results.

And, they can communicate with each other and share business documents and files synchronized with PC.

In addition, it can interoperate with electronic approval to store job instructions, results and processes, and to visualize the process and results of work to solve problems of work.

1 is a block diagram showing the configuration of a client and a server according to an embodiment of the present invention.
2 is a block diagram showing a configuration of a client and a server as another example of the present invention.
3 is a flowchart of a client-server synchronization process according to the present invention.
4 is a flowchart illustrating a method of interworking with a groupware module of the present invention.

Hereinafter, embodiments of the present invention will be described in detail with reference to the accompanying drawings. It should be understood, however, that the invention is not limited to the disclosed embodiments, but is capable of other various forms of implementation, and that these embodiments are provided so that this disclosure will be thorough and complete, It is provided to let you know completely.

1. Basic structure of the system

The present invention is a system for enhancing efficiency of collaborative work, and includes a module for efficiently exchanging information and communication among collaborators in collaborating work.

Hereinafter, the present invention will be described by taking FIG. 1 as an example.

The client of the present invention comprises a personal folder 101, a collaboration folder 103, a folder manager module 102, a collaboration folder DB 104 and a client sink module 105. The server includes a groupware module 201, A collaborative space DB 204, a collaborative space manager module 202, a server sink module 205, and a messenger management module 203.

The personal folder 101 is a space in which an individual generates and manages data related to work.

The collaborative folder 103 is set in the collaborative folder 103 by the folder attribute setting process of changing the attribute of the personal folder 101 of the folder manager module 102, A new collaboration folder 103 is created by a folder creation process for creating a collaboration folder 103. [

The folder manager module 102 converts the data of the collaboration folder 103 into a DB format file in addition to the process of setting the personal folder 101 to the collaboration folder 103 and creating a new collaboration folder 103 A collaborative folder DB making process for storing in the collaborative folder DB 104, and a client sink 105 controlling process for controlling the client sink module 105 are performed.

The collaborative folder DB 104 is a space in which the data of the collaborative folder 103 is converted into a DB format file and stored in the collaborative folder DB process of the folder manager module 102.

The reason why the data in the collaborative folder 103 is converted into a DB format file and stored is that if only a small number of data files exist, management can be performed even if the data file is modified, copied or deleted. However, Copying, or deletion, duplication or omission of data files may occur, which makes management difficult. Accordingly, the problem of difficulty in managing the data file by converting the data file into a DB format file which can avoid duplication or omission of the data file is solved.

The client sink module 105 is a module that performs a client-sink synchronization process in association with the server sink module 205. The client synchronization synchronization process automatically synchronizes the data of the collaboration folder DB 104 and the collaboration space DB 204 with a predetermined period of time or under the control of the folder manager module 102, And manually synchronizing the data of the DB 104. [

Meanwhile, the groupware module 201 includes an e-mail management module for managing e-mail and an electronic approval module for managing electronic approval.

In addition to a basic e-mail management process for accessing and reading e-mail by accessing an e-mail server, the e-mail management module further converts e-mail contents and attached file data stored in the e-mail server into DB format files, Mail DB for storing an e-mail DB in the space DB 204. [

The electronic approval management module is an electronic approval management module that converts the electronic approval document data stored in the electronic approval server into a collaborative space database file and stores the data in the collaborative space DB 204. [

The collaboration space manager module 202 performs a management process for managing data stored in the collaboration space DB 204, and a server sink module control process for controlling the server sink module 205.

In addition, the collaboration space manager module 202 performs a user setting process for setting a collaborator and authority that can access the collaboration space.

The server sink module 205 is a module that performs a server-client synchronization process in association with the client sink module 105. The server-client synchronization process automatically synchronizes the data of the collaboration folder DB 104 and the collaboration space DB 204 at a predetermined cycle, or controls the collaboration space DB 204 and the collaboration space DB 204 under the control of the collaboration space manager module 202 And manually synchronizing the data in the collaboration folder DB 104. [

Meanwhile, the server additionally includes a messenger management module for managing conversation contents and attached files and social network service (SNS) shared by collaborators via the messenger in addition to the above-described modules, thereby enhancing communication between collaborators .

2. System operation procedure

Hereinafter, each operation procedure in the basic structure of the system described above with reference to FIGS. 2 and 3 will be described.

A. Client-server synchronization operation procedure

A collaborative folder definition step S11 for setting an attribute of the personal folder 101 to the collaborative folder 103 or creating a new collaborative folder by using the folder manager 102, A collaboration folder DB step S12 for converting the data stored in the collaborative folder DB 104 into a DB format file and storing the DB data in a collaborative folder DB 104 and a collaboration folder DB 104 using a client sink module 105 having a predetermined cycle, (S13) synchronizing the data stored in the collaboration space DB with the collaboration space DB.

The client-server synchronization process may be synchronized with a predetermined cycle or a direct synchronization command to the client sync module 105 using the folder manager 102 at the request of the user.

When the user directly issues a synchronization command, the client-server synchronization process is immediately performed regardless of the cycle of the client sink module 105 to synchronize the collaboration folder DB 104 and the collaboration space DB 204.

Then, a collaborator setting step (S14) for setting a collaborator and an authority that can access the collaborative space 206 is performed using the collaborative space manager module 202. [

In the above-described steps, a client-server synchronization process is performed, and a collaborator accesses the collaboration space DB 204 and receives data of other collaborators.

B. Server-Client Synchronization Procedure

The groupware module 201 of the server converts e-mails to be shared into e-mail management module, e-mail contents, attachment files, etc. into DB format files, stores them in the collaboration space DB 204, A groupware DB conversion step S21 of converting the electronic settlement data set as the shared electronic settlement document into the DB format file and storing it in the collaborative space DB 204 is performed in the electronic settlement server.

A collaborator setting step S14 for setting a collaborator and an authority that can access the collaborative space 206 using the collaborative space manager module 202 and a collaborative space DB 204 (Step S22) of synchronizing the data stored in the collaboration folder DB 104 with the server-client synchronization step (step S22).

The data stored in the collaboration space DB 204 is automatically synchronized with the collaboration folder DB 104 by a server-client synchronization process having a predetermined period.

Alternatively, a user may manually issue a synchronization command directly to the server sink module 205 using the collaborative space manager module 202.

The server sink module 205 receiving the manual synchronization command performs a server-client synchronization process regardless of a predetermined period to synchronize the collaboration space DB 204 and the collaboration folder DB 104.

The server-client synchronization process is performed in the above-described steps, and the collaborators receive the data stored in the collaborative space DB 204.

C. Collaborators and Authorization Process

A collaborator and a privilege setting process that can be connected to the collaboration space 206 and the collaboration space DB 204 using the collaboration space manager module 202 will be described below.

For example, if only 'A' and 'B' collaborators among 'A', 'B', and 'C' collaborators are set as users who can access the collaborative space, 'And' B 'collaborators register on the accessibility list and give their individual access ID.

In the meantime, among the collaborators registered in the list, the 'A' collaborators are set to have the authority to read and write data in the collaborative space DB 204, and the 'B' Can be set to read only.

Collaborator A set as described above has no restriction in accessing the collaborative space DB 204 and sharing data, but in the case of collaborator B, it is possible to read data in the collaborative space DB, ) Or can not share their own data.

On the other hand, when the collaborator 'D' is additionally registered in the list, the individual access ID is given to the collaborator 'D' and the authority is set.

Hereinafter, an embodiment in which document file a of collaborator a is shared with collaborator b will be described.

The client of the collaborator a will be described with reference to Fig.

The client of the collaborator a includes a personal folder 101 in which a document file a to be shared is stored, a folder manager module 102 for setting the personal folder 101 as a collaborative folder 103 or creating a new collaborative folder, A collaborative folder DB 104 in which data in the collaborative folder 100 is converted into a DB format file and stored and a client sink module 105 for synchronizing data in the collaborative folder DB 104 with the collaborative space DB 204 .

The server includes a server sink module 205 associated with the client sink module 105, a collaboration space, a collaboration space DB 204 in which data of the collaboration space is converted into a DB format file and stored, And a collaborative space manager module (202).

Hereinafter, with reference to FIG. 4, a procedure for sharing a document file a with a collaborator b from a collaborator a client will be described.

The collaborator a performs the process of setting the personal folder 101 in which the document file a is stored to the collaboration folder 103a using the folder manager 101 or generates a new collaboration folder 103a, (step S31) of copying and moving the folder a to the collaboration folder 103. [

Then, the folder manager module 102 performs a collaborative folder DB conversion step S32 of converting the document file a in the set or created collaboration folder 103a into a DB format file.

Server synchronization process using the client sink module 105 to synchronize the collaboration folder DB 104 and the collaboration space DB 204 (step S33).

The client-server synchronization process is performed automatically at a predetermined cycle, or the collaborator a manually issues a synchronization command to the folder manager module 102, and the folder manager module, which has received the synchronization command, The server synchronization command is issued and the synchronization process is performed immediately.

The client-server synchronization method may be synchronized using a known communication transmission method such as a TCP / IP communication method.

When the above-described client-server synchronization process is executed, the document file a of the collaboration folder 103a is stored in the DB of the DB format in the collaboration space DB.

An ID is given to the collaborator b so that the collaborator b can access the collaborative space DB 204 using the collaborative space manager module 202 and the authority of the collaborator b (Step S35).

The collaborator b creates the collaboration folder 103b by using the folder manager module 102 in the personal PC and waits for the server-client synchronization process having the predetermined cycle to be performed or the collaboration space manager module 202 ) Manually issues a server-client synchronization process command.

The cooperative space manager module 202, which has received the server-client synchronization process command, manually transmits the synchronization command to the server sink module 205, and the server sink module 205, which receives the command, Step S36 is performed.

When all the processes described above are completed, the document file a generated by the collaborator a is synchronized with the collaboration folder 103b of the collaborator b.

As a result of the sync client 105 and the sync server 205 synchronizing the document file a automatically at predetermined time intervals, any one of the collaborators a and b collaborating folders of the personal PC The modified contents of the document file a are reflected in both the PC of the collaborator a and the PC of the collaborator b.

Also, when the collaborator b adds the document file b to the collaboration folder in the personal PC, the collaborative folder DB of the collaborator b is synchronized with the collaborative space DB by the sync client-sink server synchronization process, The collaboration folder of the collaboration space DB and the collaborator a is synchronized by the synchronization process, and the document file b is also generated in the collaboration folder of the collaborator a.

3. If you add collaborator c

In addition, in order to share the document file a with the collaborator c, the collaborative space manager module 202 also assigns the connectable ID to the collaborator c and performs the process of setting the authority of the collaborator c.

After the above process is completed, the collaborator c accesses the collaborative space DB 204 through the same procedure as the collaborator b to synchronize the collaborative space DB 204 file and the collaborative folder DB 104 of the personal PC.

When the collaborators a, b, and c share the document file a, even if the collaborators a, b, and c modify the contents of the document file a in the collaborative folder 103 of the personal PC Is synchronized with the collaboration space DB 204 by using the sink server 205 and the sink client 105 that are automatically synchronized with each other at a predetermined time period and stored in the collaboration folder DB 104 of the personal PC, Can be confirmed.

In the meantime, according to the present invention, a groupware module 201 is additionally mounted instead of sharing only files in a personal PC of a collaborator, e-mails and electronic approval documents transmitted to collaborators a are stored in the collaborative space DB 204 , And synchronize with the collaborative folder DB 104 of the personal PC of collaborator b.

The procedure for sharing the e-mail and the electronic approval data in the collaborative space composed of the above contents is performed by using the e-mail and electronic approval management module, Content, attached file, and electronic approval data into a database file and stores it in the collaboration space DB.

The collaborator b receives e-mail and electronic approval document data stored in the collaborative space DB 204 by performing a procedure of sharing the shared document a from the server.

In addition to the above-described groupware module 201, messenger management modules may be additionally provided. In this case, the collaborator a uses the messenger to share conversation contents and exchanged files with the document file a, e-mail, or electronic approval data Can be shared with collaborators b and c.

While the present invention has been particularly shown and described with reference to exemplary embodiments thereof, it is to be understood that the invention is not limited to the disclosed exemplary embodiments. It will be apparent to those skilled in the art that various modifications and variations can be made in the present invention without departing from the spirit and scope of the invention.

101: Personal Folder 201: Groupware
102: Folder manager module 202: Collaboration space manager module
103: Collaboration folder 203: Messenger and SNS management module
104: Collaboration folder DB 204: Collaboration space DB
105: client sink module 205: server sink module
206: Cooperative space

Claims

In a client-server collaboration system,
The client
A personal folder in which personal data and personal data are stored;
A collaborative folder where data shared with collaborators is stored;
A collaborative folder DB in which data of the collaborative folder is stored in DB format;
A folder manager module for setting the personal folder as a collaboration folder, creating a collaboration folder in a client, and managing data of the collaboration folder DB;
A client sink module for synchronizing the collaboration folder DB with a collaboration space DB;
And,
The server
Collaborative space where collaborators share collaborative data;
A collaborative space DB in which data of the collaborative space is stored in DB format;
A collaborative space manager module for managing the collaborative space and the collaborative space DB;
A server sink module for synchronizing the collaboration space DB with a collaboration folder DB;
Wherein the collaboration system comprises:

The method of claim 1, wherein the folder manager module
A folder attribute changing process of changing a property of the personal folder to define a personal folder as a collaborative folder; And
A collaborative folder creation process for newly creating a collaborative folder in a client;
A collaborative folder DB conversion process of converting data in the collaboration folder into a DB file format;
A client sink control process for controlling the client sink module;
Wherein the step of performing the collaboration comprises:

The method of claim 1, wherein the collaboration space manager module
A user setting process of setting up a collaborator connectable to the collaboration space;
A groupware DB conversion process of converting the data of the groupware into a DB format file;
A messenger DB conversion process of converting the messenger and SNS data into a DB format file;
A server sink control process of controlling the server sink module;
Wherein the step of performing the collaboration comprises:

The method according to claim 1,
The server
an e-mail management module for managing e-mail data;
An electronic approval management module for managing electronic approval data;
And a groupware module,
The e-mail management module converts an e-mail data into a DB format file and stores the e-mail data in a collaborative space DB.
Wherein the electronic settlement management module converts the electronic settlement data into a DB format file and stores the converted file in a database of collaborative space;
To the next generation collaborative system.

The method according to claim 1,
The client sink module
A client-server synchronization process of synchronizing data in the collaboration folder DB with data in the collaboration space DB;
The server sink module includes:
A server-client synchronization process of synchronizing data in the collaboration space DB with data in the collaboration folder DB;
And
Wherein the client-server synchronization process and the server-client synchronization process are set to be synchronized in a predetermined cycle; or
Set to be manually synchronized under the control of the folder manager module or the collaboration space manager module;
Wherein the collaboration system comprises:

A method for bidirectional synchronization between a client and a server in a server client collaboration system,
How to synchronize the client's data to the server
A collaborative folder definition step of creating a collaborative folder and moving and copying data of a client to be shared to a collaborative folder or setting a personal folder in which shared data is stored as a collaborative folder;
A collaborative folder DB conversion step of converting the data of the collaborative folder into a DB format file and storing the converted DB file in a collaborative folder DB;
A collaborative folder DB-cooperative space DB synchronization step of synchronizing a file stored in the cooperative folder DB with a file in the cooperative space DB using a client sink module and a server sink module;
&Lt; / RTI >
How to synchronize data from the server to the client
Converting the data of the collaborative space to be shared into a DB format file and storing it in a workspace DB;
A collaborative space DB-collaborative folder DB synchronization step of synchronizing a file in the collaborative space DB with a file in a collaborative folder DB using a server sink module and a client sink module;
Generating a new collaborative system;

The method of claim 6,
The client-server synchronization procedure is a procedure of synchronizing data of a personal PC with a collaboration space DB to share data of collaborators with other collaborators;
The server-client synchronization procedure synchronizes data of the collaborative space DB with a personal PC to share data of other collaborators with each other;
The method comprising the steps of:

The method of claim 6,
The step of making the working space DB
A groupware DB step of storing groupware data in a collaborative space DB in a DB file format;
A messenger DB step of storing messenger and SNS data in collaborative space DB in DB format;
Generating a new collaborative system;