KR20080043432A - Method and apparatus for meeting management - Google Patents

Abstract

A method and a device for managing a meeting are provided to easily offer information for accessing a meeting place by each meeting member and check the information for home coming of each meeting member after the meeting. A transceiver(210) exchanges information with external devices. A meeting information storing part(220) stores meeting information such as a meeting time, a gathering place, and a mobile number of meeting members. A meeting manager(230) provides the information related to start/finish of the meeting to a mobile terminal of each meeting member on the basis of the information stored in the meeting information database. A meeting member location information manager(240) collects/manages location information related to a destination of the mobile terminal or a home of each meeting member. A meeting member location information storing part(250) stores the information related to a location, which is searched/managed by the meeting member location information manager, of the meeting members. A message maker(260) makes a message to be transmitted to the mobile terminal of a meeting maker and the meeting members by using the information stored in each information storing part.

Description

Meeting management method and device therefor {Method and Apparatus for meeting management}

1 is a block diagram of an overall system for schematically illustrating a process for performing a meeting management service according to an embodiment of the present invention;

2 is a flow chart for explaining in detail the process for providing a meeting management service method according to the present invention;

3 is a flowchart illustrating a process of a meeting management service method provided in association with a meeting start;

4 is a flowchart showing the progress of a meeting management service method provided in connection with the end of a meeting after the start of the meeting;

5 is a block diagram showing a schematic configuration of a meeting management service device according to the present invention.

The present invention relates to a method and apparatus for efficiently managing a meeting, the meeting organizer can easily collect the location information of the meeting participants to manage the meeting, the meeting participants can easily and effectively A method and apparatus for managing meetings that can be delivered.

If you want to have a meeting where several people meet for some purpose, the meeting organizer who organizes and manages the meeting will contact each of the meeting participants through a wired or wireless communication system, such as telephone, mobile or email. Mostly. In this case, the meeting organizer has one-on-one contact with a large number of meeting participants who are supposed to attend the meeting to find out whether they are present and to inform the members, who will attend the meeting, the date, time, and location. there was.

In order to solve this problem, a one-to-many communication method and means for facilitating communication between meeting organizers and meeting participants have been proposed.

However, even if a means is provided for communication between the organizer and the meeting participants, the information that the meeting participants approach to the meeting destination or the information returning to the return destination, such as when and when the meeting participants There was a problem that they could not get information about whether they arrived at the meeting destination or whether all the participants had reached their destination.

A first object of the present invention for solving the above problems is to provide a method and apparatus for providing a service to easily provide information that meeting participants are approaching a meeting destination.

It is a second object of the present invention to provide a service method and an apparatus for allowing meeting participants to check information returning to their respective meeting destinations after the meeting ends.

In order to achieve the object of the present invention as described above, the meeting management service method according to the present invention,

A first step of collecting meeting information including a meeting time, a meeting place, and mobile communication terminal call information of a meeting participant;

A second step of checking whether to start a meeting based on the meeting information;

A third step of confirming current location information of the meeting participant if the meeting starts as a result of the checking of the second step;

A fourth step of checking whether the meeting participant has arrived at the meeting place based on the current location information of the meeting participant; And,

And a fifth step of notifying all the meeting participants about the participants who have arrived at the meeting place.

In order to achieve the above object of the present invention, the meeting management service device according to the present invention,

A transceiver for exchanging information with external devices;

A meeting information storage unit for storing information about the meeting;

A meeting management unit managing to provide information related to starting and ending meetings to a mobile communication terminal based on the information stored in the meeting information storage unit;

A participant location information management unit configured to collect and manage location information related to an assembly place or a return destination of the meeting participant side mobile communication terminal;

A participant location information storage unit which stores information related to a location of a participant collected and managed by the participant location information management unit; And,

And a message preparation unit for creating a message to be sent to the host side or the participant side mobile communication terminal based on the information stored in the meeting storage unit and the participant position information storage unit according to the instruction of the meeting management unit.

Hereinafter, exemplary embodiments of the present invention will be described in detail with reference to the accompanying drawings. However, in describing in detail the operating principle of the preferred embodiment of the present invention, if it is determined that the detailed description of the related known functions or configurations may unnecessarily obscure the subject matter of the present invention, the detailed description thereof will be omitted.

In addition, the same reference numerals are used for parts having similar functions and functions throughout the drawings.

1 is a block diagram of an entire system for schematically explaining a process for performing a meeting management service according to an exemplary embodiment of the present invention. Of course, the above process may include other configurations in addition to the above-described configuration, Figure 1 shows only the configuration necessary for convenience of description.

Referring to FIG. 1, the entire system related to the meeting management service according to the present invention includes a host side terminal 100, a meeting management server 200, a location information providing server 300, and n participant side mobile communication terminals 401-40n. ).

The host terminal 100 requests the meeting management server 200 to start a meeting management service. Such a request is preferably provided to the meeting management server 200 in the form of a message. At this time, in an embodiment applicable to the present invention, the message for requesting the start of the meeting management service may include meeting related information such as a meeting time, a meeting place, and a mobile communication terminal call information of a participant.

In this case, the service initiation request message provided to the meeting management server 200 may be directly written by the meeting organizer on the organizer side terminal 100 or the meeting organizer may be externally present through the host side terminal 100. It may be made by using a meeting management service start request message creation function provided by the separate device by accessing to a separate device.

The host-side terminal 100 applicable to the present invention includes a personal computer, PDA, network terminal or a communication terminal using a wired or wireless communication network connected to the Internet through a wired or wireless network.

At this time, when the service start request message is transmitted from the host terminal 100, the meeting management server 200 provides a meeting guide message to the participant side mobile communication terminal 400, and also information related to the start and end of the meeting It can be provided to the participant side mobile communication terminal (400).

Although not shown in FIG. 2, when meeting information is collected in step S200, a meeting guide message is sent to the meeting participant side mobile communication terminal based on the information, and in response, the location information of the participant side mobile communication terminal is disclosed. You can ask. At this time, the location information disclosure is preferably admitted temporarily in response to the progress of the meeting. In an embodiment applicable to the present invention, the method may further include calculating a number of meeting participants based on a response message from the participant side mobile communication terminal, and then providing the number of meeting participants to the host side terminal.

The location information providing server 300 is a device managed by a mobile communication provider or an additional service provider, and collects or provides current location information of a specific mobile communication terminal. In this case, the location information providing server 300 is preferably provided only to the counterpart who has the authority to view the current location information of a specific mobile communication terminal, and such authority is directly granted from the mobile communication terminal where the location information is disclosed. desirable.

The participant side mobile communication terminal 400 is a mobile communication terminal possessed by a meeting participant participating in a meeting, which is based on meeting related information included in a meeting management service start request message from the host side terminal 100. Is determined. The participant side mobile communication terminal 400 not only receives a guide message about a meeting from the meeting management server 200, but also approves the meeting management server 200 to view location information during the meeting. Receive information related to

2 is a flowchart illustrating in detail the entire process for providing a meeting management service method according to the present invention.

2, first, information about a meeting is collected (S200). In an embodiment applicable to the present invention, the information about the meeting is preferably received in the form of a message provided from the meeting organizer. In this case, the initiation request message may include information necessary for the meeting, such as meeting time, meeting place, and mobile communication terminal call information of the participant.

When the meeting information is collected, it is checked whether the meeting is started based on the meeting information (S205). At this time, whether to start the meeting is determined based on the meeting time included in the meeting information, whether to determine the meeting start time exactly in accordance with the meeting start time in the meeting time information included in the meeting information, the meeting start time Whether to determine the corresponding time before a certain time (hereinafter, referred to as a “threshold value”) as the meeting start time is determined according to the nature of the meeting or the situation of the meeting participants, and can be easily selected by a person of ordinary skill in the art. Therefore, in step S205, it is checked whether the time remaining until the meeting start time is equal to or less than a threshold value.

In a preferred embodiment applicable to the present invention, a step of sending a meeting guide message including a part or all of the meeting information to the meeting participant side mobile communication terminal between step S200 and S205 may be further included. .

In addition, in a preferred embodiment applicable to the present invention, the process of calculating the number of meeting participants based on the response message from the participant side mobile communication terminal for the meeting guide message, and then providing the same to the host side terminal; It may further include. In this case, the method may further include deleting information about the participant determined not to participate in the meeting, based on the response message, before calculating the number of meeting participants.

If it is determined in step S205 that the meeting has been started, the current location of the meeting participant is checked (S210), and then there is a meeting participant who arrives at the meeting place included in the meeting information (S215). . At this time, in an embodiment applicable to the present invention, it is determined whether the meeting place is reached based on the meeting place information included in the meeting information, and the location of the meeting participant is within a predetermined distance from the meeting place. It may be determined based on the case of entering into or entering the handoff by the repeater of the gathering place.

As a result of the checking in step S215, when the meeting participant arrives at the meeting place, information on the meeting participant who has arrived at the meeting place is notified to a meeting organizer or a part or all of the meeting participants (S220). At this time, the information that is notified in the embodiment applicable to the present invention is selected from information such as the name of the meeting participant arrived at the meeting place, the call number of the mobile communication terminal of the meeting participant, the time determined to arrive, etc. It is preferable to be based on the meeting information as at least one.

In a preferred embodiment applicable to the present invention, the steps S210, S215 and S220 is preferably repeated repeatedly until all meeting participants arrive at the meeting place.

Next, after all the meeting participants arrive at the meeting place and the notification according to step S220 is completed, it is checked whether the meeting is finished (S225). This is to provide a service related to the end of the meeting. In an embodiment applicable to the present invention, a method for checking whether the meeting is finished may be based on a meeting end time input from the meeting organizer in advance. For example, you can ask the organizer to notify you if the meeting is over, or ask each meeting participant to confirm.

If it is confirmed through the step S225 that the meeting is finished, the meeting participants collect information on the return destination (S230). In this case, the return destination is a destination to which the meeting participant is to move after the meeting ends, and may be a destination for a next appointment or a home of the meeting participant. In an embodiment applicable to the present invention, in step S230, the location information request may be made to the mobile communication terminal of the meeting participant, and information about the return destination of the meeting participant may be provided in response to the message.

When the information on the return destination of the participant is input, the current location of the meeting participant is checked (S235), and then, whether there is a meeting participant who has arrived at the return destination (S240). At this time, in an embodiment applicable to the present invention, it is determined whether or not the return destination arrives on the basis of the gathering place information included in the meeting information, and the location of the meeting participant is within a predetermined distance from the return destination. It may be determined based on the case of entering into or entering the handoff by the repeater of the gathering place.

As a result of the checking in step S240, when the meeting participant has arrived at the return home destination, the meeting organizer or part or all of the meeting participants are notified of the information about the meeting participant who has arrived at the return home destination (S245). At this time, in the embodiment applicable to the present invention, the notified information is selected from information such as, for example, the name of the meeting participant who has arrived at the return destination, the call number of the mobile communication terminal of the meeting participant, and the time determined to arrive. It is preferable to base the meeting information as one or more of the above.

In a preferred embodiment applicable to the present invention, the steps S235, S240 and S245 is preferably repeated repeatedly until all meeting participants arrive at the meeting place.

At this time, in an embodiment suitable for the present invention, when the meeting participant side mobile communication terminal arrives at the return destination in step S245, the location information disclosure setting of the mobile terminal participant side of the meeting is canceled and the meeting management service is terminated. It may further comprise a step.

3 and 4 are flowcharts illustrating in detail the process of the meeting management service according to the present invention. 3 is a flowchart illustrating a process of a meeting management service method provided in association with a meeting start.

Referring to FIG. 3, first, a meeting management service initiation request message is transmitted from the arranger side terminal 100 to the meeting management server 200 (S300). The meeting management service initiation request message includes meeting information including a meeting time, a meeting place, and mobile communication terminal call information of a participant.

The meeting management server 200 transmits a meeting guide message to the participant side mobile communication terminal 400 (S305). In this case, the meeting guide message includes a location information disclosure request for the participant side mobile communication terminal 400. Meeting management server 200 may receive the authentication information for the location information disclosure request in response to the message transmitted in step S305 (S310).

In addition, in a preferred embodiment applicable to the present invention, based on the response message from the participant side mobile communication terminal 400 for the meeting guidance message of step S310 for the participant determined not to participate in the meeting The method may further include calculating the number of meeting participants after deleting the information and providing the same to the host terminal 100.

Next, the meeting management server 200 checks the meeting start time (S315). If the time left until the meeting start time is less than the threshold value, the meeting management server 200 checks the position of the participant side mobile communication terminal 400 through the location information providing server 300 (S320, S325). In response thereto, location information regarding the participant side mobile communication terminal 400 is obtained (S330 and S335).

If the location information of the participant side mobile communication terminal 400 is obtained through the steps S320, S325, S330 and S335, it is checked whether the participant side mobile communication terminal 400 has arrived at the meeting place (S340). If the distance from the meeting place to the participant side mobile communication terminal 400 is less than or equal to a threshold value, that is, when the participant side mobile communication terminal 400 is determined to arrive at the gathering place, information about the participant who has arrived at the gathering place is included. The Arrangement Notification message is notified to some or all of the meeting organizer or meeting participants (S345, S350).

In this case, when it is determined that there are meeting participants who have not arrived at the meeting place in step S340, steps S320, S325, S330, S335, S340, S345, and S350 are repeated until all meeting participants arrive at the meeting place. It is preferable.

4 is a flowchart illustrating the progress of a meeting management service method provided in connection with the end of a meeting after the start of the meeting.

Referring to FIG. 4, first, the meeting management server 200 checks whether the corresponding meeting has ended (S400).

When it is determined that the meeting is finished through the step S400, the mobile communication terminal 400 of the participant side requests information on the return destination (S405), and in response thereto, obtains the location information on the return destination (S410). .

In addition, the meeting management server 200 confirms the position of the participant side mobile communication terminal 400 through the location information providing server 300 (S415, S420), and responds to the participant side mobile communication terminal 400 in response thereto. Information on the current location is obtained (S425, S430).

If the location information of the participant side mobile communication terminal 400 is obtained through the steps S415, S420, S425 and S430, the corresponding participant side mobile communication terminal 400 checks whether the return destination has arrived (S435). If the distance from the return destination to the participant side mobile communication terminal 400 is less than or equal to a threshold value, that is, the participant side mobile communication terminal 400 is determined to have arrived at the return destination, information about the participant who has arrived at the return destination is included. The arrival organizer or participant of the meeting or participant is notified to the arrival notification message (S440, S445).

In this case, when it is determined that there are meeting participants who have not arrived at the meeting place in step S435, steps S415, S420, S425, S430, S435, S440, and S445 are repeated until all meeting participants arrive at the meeting place. It is preferable.

5 is a block diagram showing a schematic configuration of a meeting management service device according to the present invention.

Referring to FIG. 5, the meeting management service apparatus according to the present invention includes a transceiver 210, a meeting information storage 220, a meeting manager 230, a participant location information manager 240, and a participant location information storage 250. ) And a message creation unit 260.

The transceiver 210 is an apparatus for exchanging information with external devices, receives a meeting management service start request message from a host side terminal, and arranges a message generated by the message creation unit 260 on a host side terminal and a participant. Send to the mobile communication terminal.

The meeting information storage unit 220 stores information about a meeting, which is a target of the meeting management service according to the present invention, for example, a meeting time, a meeting place, and a mobile communication terminal call number of a meeting participant. Such information stored in the meeting information storage unit 220 is based on information provided from the meeting organizer terminal, and may be modified by information provided from the organizer terminal.

The meeting manager 230 manages the meeting participant side mobile communication terminal to provide information related to the start and end of the meeting, based on the information stored in the meeting information storage unit 220. That is, based on the information on the meeting stored in the meeting information storage unit 220 manages the transmission of the guide message to the mobile terminal of the participant side before or after the start of the meeting, or performs a check operation of whether to start or end the meeting Or release service and location disclosures related to the termination of the meeting management service.

The participant location information manager 240 collects and manages location information related to a meeting place or a return destination of the meeting participant's mobile communication terminal. That is, it manages the information on whether or not the location information of the participant side mobile communication terminal, retrieves and manages the information about the current location of the participant side mobile communication terminal, and also the participant side mobile terminal arrives at the meeting place or return destination Check whether or not.

The participant location information storage unit 250 stores information related to the location of the participant searched and managed by the participant location information management unit 240. For example, information on the current location of the participant-side mobile communication terminal and a route from the current location to the gathering place or the return destination are stored.

The message composition unit 260 creates a message to be sent to a host terminal or a participant side mobile communication terminal based on the information stored in the meeting storage unit and the participant location information storage unit according to the instruction of the meeting management unit.

The present invention described above is not limited to the above-described embodiments and the accompanying drawings, and it is common in the art that various substitutions, modifications, and changes can be made without departing from the technical spirit of the present invention. It will be apparent to those skilled in the art.

According to the present invention, the meeting organizer can easily collect the location information of the meeting participants to manage the meeting, and can easily and effectively deliver the information necessary to join the meeting to the meeting participants.

In addition, according to the present invention, it is possible to easily check the information that the meeting participants approach the meeting destination and the information that the meeting participants return to their meeting destination after the meeting ends.

Claims (15)

A first step of collecting meeting information including a meeting time, a meeting place, and mobile communication terminal call information of a meeting participant; A second step of checking whether to start a meeting based on the meeting information; A third step of confirming current location information of the meeting participant if the meeting starts as a result of the checking of the second step; A fourth step of checking whether the meeting participant has arrived at the meeting place based on the current location information of the meeting participant; And, A method of meeting management services, comprising the fifth step of notifying a meeting organizer, some or all of the meeting participants about the participants who have arrived at the meeting location. The method of claim 1, After the fifth step, when the meeting ends, a fifth step of confirming return destination location information to the mobile communication terminal of the meeting participant; And, Step 6, when the return destination location information is collected, confirming the current location information of the meeting participants, A seventh step of checking whether the meeting participant has arrived at the destination based on the current location information of the meeting participant; And, And an eighth step of notifying the meeting organizer, a part of the meeting participants, or all of the participants about the participants who have arrived at their destinations. The method of claim 2, After the eighth step, when the meeting participant side mobile communication terminal arrives at the return destination, the method further includes a ninth step of releasing the location information disclosure setting of the participant side mobile communication terminal and terminating the meeting management service. How do I manage meetings? The method according to any one of claims 1 to 3, Before the first step, Collecting meeting information including a meeting time, a meeting place, and mobile communication terminal call information of a participant; And, And sending a meeting guide message to the mobile communication terminal of the meeting participant based on the meeting information, and requesting to disclose the location information of the mobile communication terminal of the participant side. The method of claim 4, wherein Meeting information disclosure request of the participant side mobile communication terminal included in the meeting guide message is temporarily accepted in response to the progress of the meeting. The method according to any one of claims 1 to 3, Between the first step and the second step, further comprising the step of deleting the information about the participant is determined not to attend the meeting based on the response message from the participant side mobile communication terminal for the meeting guide message Features meeting management service method. The method of claim 6, And deleting information about the participants who do not attend the meeting, and then calculating the number of meeting participants and providing the same to the host terminal. The method according to any one of claims 1 to 3, And between the second step and the third step, if the meeting starts as a result of the confirmation of the second step, notifying the meeting information to the mobile communication terminal of the meeting participant. The method according to any one of claims 1 to 3, And repeating the second to fourth steps at predetermined time intervals until all the meeting participants arrive at the meeting place. The method of claim 2 or 3, And meeting the sixth to eighth steps repeatedly at predetermined time intervals until all the meeting participants reach their destinations. The method of claim 2, In the fifth step, the process of confirming whether or not the meeting ends is a process of checking the current time based on the meeting end time input from the meeting organizer in advance, and requesting the meeting organizer to notify whether the meeting ends. A process, or a management service method, characterized in that any one selected from the process of contacting and confirming each meeting participant. A transceiver for exchanging information with external devices; A meeting information storage unit for storing information about the meeting; A meeting management unit managing to provide information related to starting and ending a meeting to a mobile communication terminal of a meeting participant based on the information stored in the meeting information storage unit; A participant location information management unit configured to collect and manage location information associated with a destination or a return destination of a meeting participant side mobile communication terminal; A participant location information storage unit which stores information related to a location of a participant searched and managed by the participant location information management unit; And, A meeting management service including a message preparation unit for creating a message to be sent to a host terminal or a participant side mobile communication terminal based on the information stored in the meeting storage unit and the participant location information storage unit according to the instruction of the meeting management unit; Device. The method of claim 12, The meeting information storage unit stores a meeting time, a meeting place, and a participant's mobile terminal call number information. The method of claim 12, The meeting management unit transmits a guide message to the participant side mobile communication terminal before or after the start of the meeting or checks whether the meeting ends, based on the information about the meeting stored in the meeting information storage unit, or Meeting management service device, characterized in that to perform the service operation and location release situation operation associated with the shutdown of the meeting management service. The method of claim 12, The participant location information management unit manages information on whether the location information of the participant side mobile communication terminal is disclosed, retrieves and manages information on the current location of the participant side mobile communication terminal, Meeting management service device, characterized in that it checks whether the ear has arrived at the destination.

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