KR20080022777A - Registering unit for scanned documents and its system - Google Patents

Abstract

A scanning unit and a system for registering non-electronic documents in an electronic document system are provided to raise administration productivity and reliability by implementing an improved plus-file work for maximizing user convenience and working efficiency while distributing/managing documents suitable for realizing an electronic government, as anyone processes and registers all non-electronic documents generated from the government and a local self-government as an electronic file. A scanning server is placed in a unit case(H) through a door(D). A scanner(SC) is placed on a working side of the unit case. A touch screen(TS) is used as a monitor of the scanning server at one side of the working side. The scanner and the scanning server are connected to clients, which are a PC, through the network. The scanning server includes a scanning server control program for operating and executing control. The scanning server control program includes a logic part automatically forming a directory and a folder for storing a scanned document by generating the folder classified based on data, such as a user, use time, and a use department assigned a login ID and a password if the user logs in the scanning server by operating the touch screen.

Description

Registering unit for scanned documents and its system for electronic document system registration

1 is an exploded perspective view showing the appearance of a scan unit for registration in a non-electronic document registration and a registration system of an electronic document system according to the present invention, and an enlarged perspective view of the switch unit of the scanner;

Fig. 2 is an appearance configuration perspective view showing the use state of a scan unit for non-electronic document registration and a scan unit for registration in a registration system of the electronic document system of the present invention.

Figure 3 is a block diagram of the overall configuration of the non-electronic document registration scan unit and registration system of the electronic document system of the present invention.

4 is a flowchart illustrating a scan registration operation in a scan unit for non-electronic document registration and a registration system of the electronic document system of the present invention.

Fig. 5 is a flowchart illustrating the use of a scan server program in a non-electronic document registration scan unit and registration system of the electronic document system of the present invention.

6 is an overall flowchart of the scanning station in the non-electronic document registration scan unit and registration system of the electronic document system of the present invention.

Fig. 7 is a flow chart of the use of a user client program in the scan unit and registration system for non-electronic document registration of the electronic document system of the present invention.

Fig. 8 is an overall flow chart illustrating the scanning unit for non-electronic document registration of the electronic document system and the client tool of the registration system of the present invention.

Explanation of symbols on the main parts of the drawings

S: Scan Unit

C: unit case

SS: Scan Server

SC: scanner

The present invention relates to a scan unit and registration system for non-electronic document registration of an electronic document system, and more particularly, facilitates the registration and attachment of non-electronic documents required for the electronic document system, and facilitates the use and high quality of the registered document. The present invention relates to the provision of a scan unit and its registration system as a capable device.

The present invention is to complete the electronic document system introduced to the government, public institutions and state-owned enterprises, the documents that are managed as non-electronic documents must be automatically classified and processed as an electronic file in the form of an image using a scanner Provides a scan unit with a configuration suitable for registration of non-electronic documents that convert and register non-electronic documents into electronic documents and a registration system specified using the scan units.

In November 2002, e-Government was launched by the government of the public to enhance public service for public administration and strengthen national competitiveness.As a result of the completed e-government project, the distance between the government, the people, and corporations was further increased. As a result, complaints can now be provided with a range of complaints and services by accessing a website for handling electronic complaints from homes and offices.

On the other hand, the productivity and reliability of the administration was greatly increased by the informatization of common administrative tasks such as personnel and finance, and as of January 1, 2004, all payment methods were made as electronic documents. The document system "is now being fully implemented by government agencies and local governments.

However, the major obstacles to the complete implementation of this e-government and its accompanying electronic document system are the non-electronic documents that accompany it.

It is impossible for each government agency or local government to generate non-electronic documents such as various documents for approval / permission, completed documents, reception documents, and photographs in the form of electronic documents.

At present, some administrative departments and local governments have adopted a separate system for the processing of non-electronic documents into electronic files, but due to the inconvenience of using them, almost all non-electronic documents are being piled up. ,

As it is not linked with electronic documents and is managed separately, enormous effort is required to check or attach when necessary, and administrative power is wasted, and disposal and management after the deadline for storing and preserving non-electronic documents is also a serious problem.

In addition, the most important problem is not the difficulty of physical storage, but the electronic document and the non-electronic document accompanying the electronic document do not match with each other, so that the accuracy of administration is lowered and the management and attachment by the conventional method is not easy. Manpower is required, and especially the documents for licensing are scanned with a huge amount of pages, and checking and attaching them is a waste of too much administrative power.

Conventionally, the non-electronic document was processed into a digital image form by hand, but this method collectively registers a folder in a personal computer for driving a scanner through a scanner.

The user accesses a personal computer equipped with a scanner through a network setting in his personal computer, searches a folder, finds a copy of the scanned document in the folder, and copies it. However, the problem with this approach is that

(1) The quality of documents generated during scanner operation, that is, the document quality is not improved by correcting distortion, blurring, etc. The quality of non-electronic documents is not uniform,

(2) Since the user must sort the scanned image document in the folder within the folder, the user is required to pay a lot of attention during the work, and the work fatigue is greatly felt, and the working time according to the worker's concentration and operation ability. However, the quality is so different that consistent work standardization is difficult,

(3) By managing the documents scanned by the users of all the unit administrations as a single folder, the wrong attachment due to the confusion of business is frequently caused. However, the error caused by the misoperation is very difficult to verify and can lead to complaints. ,

(4) As the management of folders shared by users of multiple administrative units, it is extremely difficult to maintain security in the case of major administrative documents, especially in the case of non-electronic documents related to bidding, authorization, and permission. Due to this problem, it is not currently active.

As a result of consideration and experiment by the present inventors, there is a problem that a system in which such a user variable is largely operated is very unstable and unreliable.

Therefore, all workers with average intelligence, such as office equipment such as fax machines or copiers, which are generally provided, obtain the same work results without additional training for special additional operation, and the quality of the obtained work is uniform and It is contemplated that a pool-proof system is required which must be extremely simple to operate.

The scanning unit and registration system for non-electronic document registration of the electronic document system of the present invention devised in view of the above-mentioned problems can easily process and register all non-electronic documents generated by the government and local governments as electronic files. It aims to improve administrative productivity and improve reliability by implementing improved Plus-file operation that maximizes user convenience and work efficiency while enabling document distribution and management in line with e-Government realization.

The construction and effect of the non-electronic document registration scan unit and registration system of the electronic document system of the present invention together with the accompanying drawings will be described in more detail.

1 is an exploded perspective view showing the appearance of a scanning unit for registration in a non-electronic document registration and a registration system of an electronic document system according to the present invention, and an enlarged perspective view of a switch unit of a scanner, and FIG. 2 shows a state of use of the scanning unit. It is a perspective view of a scanning device as a hardware device of the present invention as a perspective view.

Basically, an independent scan unit (SU) such as a general office equipment, which is a main aspect of the present invention, can be basically provided to achieve standardization and efficiency of scanning.

It can be manufactured in various designs, shapes, and materials. The scan unit (SU), which is an independent device such as a copier, a fax machine, or other office equipment, has a unit case (H) similar in shape to a typical office equipment as shown in the exemplary shape shown. ),

The inside of the unit case (H) is configured so that the scan server (SS) is accommodated through the door (D) for opening and closing as a device such as a personal computer so that repair and maintenance can be managed.

The work surface F above the unit case H is mounted with a scanner SC such as an ordinary flat bed type to form a user interface. The scan server (SS) is dedicated to the scanning and registration of non-electronic documents, and is driven as a program to be described later, and is networked by a LAN such as a unit administration.

The scanner SC is preferably of an auto-feeder type capable of continuously scanning a large amount of documents, and slides when the documents to be worked on are loaded on the side of the work surface F and are not in use. The document tray T which can be accommodated in such a manner is provided.

In addition, above the working surface F, the touch screen TS as a monitor of the scan server SS is mounted as a type that can be accessed and operated by an operator, thereby forming a single scan unit SU. ,

If the work is standardized, a general screen other than the touch screen TS may be used, but in view of user convenience of the present invention, the touch screen TS is an optimal user in order to prevent mistakes caused by a mouse and keyboard misoperation. It is adopted as an interface.

3 is a configuration of an entire network including a scan unit for non-electronic document registration of an electronic document system according to the present invention;

The scan server SS of the scan unit SU is equipped with a scanner SC and is connected to the network N by clients C1, C2, C, which are a plurality of personal computers, for example, as users of unit administrative institutions. And CN) to form a complete system.

Each client C1, C2, CN, and CN is provided with a scan client control program CP used in conjunction with the scan server SS described above, and a scan server control program SP is installed in the scan server SS. Is provided to perform the driving described later.

FIG. 4 is a diagram schematically illustrating a login for scanning by using a scan unit SU in a registration system for non-electronic document registration of an electronic document system of the present invention.

In order to connect to the scan server (SS) (10) by touching the login icon of the touch screen (TS) to enter through the login process (11) to enter the login password, etc., the scanning operation 12 using the scanner (SC) This is possible and shows that it can be stored 13 as an image on the scan server (SS).

5 is a scan server control program (SP) as an operator interface basically provided by the scan server (SS) by accessing the scan server (SS) in the non-electronic document registration scan unit and registration system of the electronic document system of the present invention. As a flow chart illustrating the use of additional effects provided in FIG. 4 in more detail,

If you want to connect to scan server (SS) (20) and log in (21) to select the scan job via scanner (22) and set the environment other than the scan environment basically set in scan job, Including the setting routine (23) to select from options such as paper size, density setting, paper feed setting, black and white, and color selection, the folder is automatically generated when the setting is completed and the scanning path is automatically generated. An example of such an automatically created folder F, which is to be stored 24 in F) and within a circle, is shown.

The formation of such a folder automatically generated for each user is determined based on the ID and password given to each user by a dedicated scan server control program (SP) built into the scan server (SS). It is automatically generated with the department name, user name, number of logins on the day, or user input file name assigned to.

For example, if the ward office wants to scan various certification documents in the application for a landfill contract, enter the ID and password, and the ID or password will be enforced by the General Affairs Department. By entering the password, the folder is automatically created serially or, for example, '[Secretary / Kim Chong-mu / 20061010/001]'. Will be generated.

In addition, if the operation of the touch keyboard on the touch screen (TS) after login is inputted as 'disposal of landfill', '[Secretary / Kim Chongmu / 20061010/001 / disposal of landfill]' is automatically generated and stored in the scan server SS. You can clearly distinguish the folder and the contents of.

Fig. 6 shows this process as a more detailed step, and shows the overall flowchart of the scanning operation in the non-electronic document registration scan unit and registration system of the electronic document system of the present invention.

In order to start scanning 30 as an operation of the touch screen TS in the scan unit SU, driving 31 the scan server control program SP of the scan server SS first checks whether there is a scanner SC. Check (31-1),

When the user inputs an ID 32 and a password 33 of an individual user and logs in 33, the scan server control program SP checks 31-2 whether the user is a registered user.

If the check is made normally, press the operation button (B) on the scanner (SC) to start scanning the image in color (save in JPG format) (34). Based on the data already registered on the basis, the digital data in the form of an image is stored 36 in the auto-generated folder F of the individual user, and as a logout 37, the scanning operation for the document is completed.

Fig. 7 shows that the clients C1, C2, C, and CN, which are individual users, execute the scan client control program CP on their computers.

If the client C1, C2, C, or CN wants to initiate the registration operation of the non-electronic document (40), input his / her own ID and password, and log in (41) automatically based on the ID and password. And a logic for automatically moving a folder of an automatically generated and stored path of the logged-in user created in the scan server SS to move automatically.

Selecting a digital image in the auto-generated folder (43) activates the scanned non-electronic document and adjusts the image (44) for each reset, intermediate alignment, shifting order, etc. C2, C,, CN can be performed.

FIG. 8 is a detailed description of FIG. 7 of the client program.

If the client C1, C2, C, or CN wants to start the registration operation of the non-electronic document (50), first, the user's client (C1, C2, C, or CN) transfers to his personal computer. A network (Z drive) is set (51) and the state of the network is checked to check for errors (51-1).

If the settings are made normally, open the folder (F) of the scan server (SC) where the scanned image is located to see the image (52),

Check (53) the image to be sprayed on the display buffers of the clients (C1, C2, C, and CN) to select the color (54), switch the color if necessary (55), and convert it to black and white (BK1) The image is then converted to black and white (54-1) to edit (56) and adjust (57) if necessary to produce an accurate electronic document.

In the case of color (CL), the image is converted to a multi-TIF (57-1), converted into a JPG color image (57-2), and stored (58). (58) Save (59) to create a new electronic document at the end of all work.

By doing the above, documents made of non-electronic documents are processed into electronic files in the form of images, which enables distribution and management.

In addition, by providing an ID and password for each user, it is possible to proceed with the electronicization of their own documents separately, and all non-electronic documents can be easily converted into electronic files with the simple operation of a scanner like a copy machine.

The present invention made as described above allows the user to directly create, manage and distribute the non-electronic document accumulated in the user through the simple button operation using the touch screen, without any error, as an electronic file in the form of an image. I made it,

Each government administration and local government can convert the management of non-electronic documents into electronic documents to meet the government's policy of document management efficiency and e-government implementation, and improve convenience, productivity and efficiency of each user's work. Provide effect.

The scan unit and registration system for non-electronic document registration of the electronic document system of the present invention of the above configuration and embodiment,

Easily converting non-electronic documents from public administration agencies into electronic documents is an essential component for user convenience of public affairs and government-led e-government.

In addition, in converting non-electronic documents into electronic documents, students should be fully trained in the process processing and use of equipment.However, they are rarely used due to inconvenient usage and operation.

As a non-electronic document registration scan unit and registration system of the electronic document system of the present invention, it is effective to increase the efficiency, productivity, and convenience in completing a task by simple operation of an office OA device (copier, fax machine, etc.).

Therefore, the attachment of non-electronic document according to the present invention is convenient for the user, adaptability that can be used easily without special education or explanation, independence of completion of document management work in public work, concentration of document management work and prevention of confusion, public institutions It will have various effects such as the law / office management regulations / digital / encoding guidelines on records management, and the completion of electronic documents of current public institutions.

Claims (5)

Having a scan unit SU as an independent device for non-electronic document registration of an electronic document system, the scan unit SU is an independent office machine accommodated in a unit case H, Scan server (SS) accommodated through the door (D) in the interior of the unit case (H), The scanner SC on the upper working surface F of the unit case H, A touch screen TS serving as a monitor of the scan server SS above the working surface F; The scan unit (SU) and the scan server (SS) is a non-electronic document registration of the electronic document system, characterized in that connected to a plurality of personal computers (C1, C2, C ,, CN) by the network (N) Scan Unit for. The method of claim 1, The scan server (SS) of the scan unit (SU) has a scan server control program (SP) for driving and execution control, the scan server control program (SP); When the user logs in as an operation of the touch screen TS to access the scan server SS, a classification folder is automatically generated based on data of a user, a usage time, a department used, and the like pre-assigned to the ID and password of the login. A scan unit for non-electronic document registration of an electronic document system, comprising logic to form directories and folders for document storage of a job. With scan unit (SU) as independent device for non-electronic document registration of electronic document system, The scan server SS included in the scan unit SU is connected to a plurality of personal computers C1, C2, C, and CN by a network N, The scan server (SS) of the scan unit (SU) has a built-in scan server control program (SP), The clients C1, C2, C, and CN have a scan client control program CP interoperating with the scan server control program SP as a drive and execution control program. Registration system for document registration. The method of claim 3, wherein The client control program CP of the clients C1, C2, C, CN is Electronic and characterized in that the user can be selected by automatically moving to the directory and folder automatically generated in the scan server (SS) as the ID and password of the login process to select a digital image in the automatically generated folder Registration system for non-electronic document registration of document system. The method of claim 4, wherein The client control program CP of the clients C1, C2, C, CN is The client C1, C2, C, CN sets up a virtual network (Z drive) for transmission to his or her personal computer and if the setting is successful, the folder of the scan server (SC) where the scanned image is located. The registration system for non-electronic document registration of an electronic document system, characterized in that the program is transmitted from the image and open the folder to view, modify, and save the image.

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