KR101901497B1 - Office equipment management system - Google Patents

Abstract

A / S request information can be received by receiving the A / S request information of the office equipment by quickly knowing the location information of the office equipment and the usage remaining amount of the consumable according to the location of the office equipment, A / S request message and company location information are provided to the service terminal located closest to the company to which the message is delivered, so that A / S can be performed very quickly, and the purchase history of the consumables and the A / S details Which is automatically generated for each department and stored and provided to a company, thereby greatly improving work efficiency, and a management method using the same.

Description

{OFFICE EQUIPMENT MANAGEMENT SYSTEM}

The present invention relates to an office equipment management system and a method for managing office equipment using the same, and more particularly, to an office equipment management system and an office equipment management method using the same, The present invention relates to an office equipment management system capable of managing the purchase status and the budget use status by period and department, and an office equipment management method using the same.

In organizations such as various companies and schools, office equipment such as multifunctional apparatuses and printer apparatuses are arranged and used by departments according to office automation.

In recent years, as the printer technology has developed, not only black and white printers but also color printer printers have been replaced with laser printers. In such a printer, consumables such as toner, drum, roller, transfer belt and fuser are used. to be.

Since the usable time, the replacement period, and the cleaning period of the consumables differ depending on the manufacturer of the printer, the user can not easily predict the replacement timing of the consumables of the office equipment, If the A / S is generated in the server, the work is interrupted and the work efficiency is lowered.

In addition, in order to purchase a consumable item after consuming all of the consumable item, the user must check the consumable information such as the serial number of the consumable item, visit the store directly or purchase by using the Internet shopping or the like, The work efficiency may be lowered.

In addition, in order to request the A / S because the office equipment does not fully perform its function or malfunction occurs, the user obtains information such as the telephone number of the seller or the mobile phone number, S, and at the same time, even if an A / S is requested to a vendor, there is a problem that work efficiency is lowered because an A / S is not performed immediately due to a shortage of A / S experts.

Meanwhile, when the user manages the office equipment while purchasing the consumables directly and requests the A / S as described above, the user must separately arrange the purchase history of the consumables and the A / S request details in accordance with the department by period, There is a problem in that the management efficiency of the system is deteriorated.

Korean Patent Publication No. 2003-0087145 (November 13, 2003)

A problem to be solved by the present invention is to understand in real time the location information of office equipment used in various offices and schools and the usage remaining amount of each consumable according to the location of office equipment so that the consumables can be quickly replaced And a management method using the same.

Another problem to be solved by the present invention is to provide an A / S request message and business location information to a service charge terminal located closest to a company to which the A / S request message is delivered, So that the A / S can be performed very quickly, and a management method using the same.

Another object of the present invention is to provide an office equipment management system capable of significantly improving work efficiency by automatically generating and storing the purchase history of consumables and the A / S details of the office equipment by department for each period, And a management method using the same.

Other objects and advantages of the present invention will become apparent to those skilled in the art from the following detailed description.

In order to achieve the above object, according to the present invention, there is provided an image forming apparatus that receives a remaining amount of each consumable item from an office device, compares the remaining amount of each consumable item received from the office device with the replacement amount of each consumable item, A central management server that receives location information in real time from a terminal in charge and grasps the location of a service person in real time, and a controller that is connected to the central management server to set a replacement amount for each consumable item, And a purchase charge terminal for receiving the consumable item information to be replaced from the central management server and determining whether to purchase the consumable item and transmitting the consumable item information to the central management server To the central management server When the consumable item purchase decision message is transmitted from the terminal in charge, the central management server transmits the consumable item information to be replaced and the company location information to the service terminal or the vendor terminal closest to the ordering company so as to replace the consumable item The office equipment management system.

Here, when the A / S request message is transmitted from the office equipment, the central management server sends an A / S request message to the service charge terminal located nearest to the installed location of the office equipment in which the A / / S information can be transmitted.

In addition, when the central management server receives a consumable item determination message from the purchasing charge terminal or receives an A / S request message for each consumable item from the office equipment, the consumable item must be replaced Or a service terminal that is nearest to the location where the office equipment that needs to receive the A / S should be replaced or that needs to be replaced or a stock of the consumable that has generated the A / S, Lt; / RTI >

In addition, when the central management server receives the consumable replacement request message from the department responsible for the department, the central management server can automatically generate the consumable purchase history and transmit it to the purchasing charge terminal.

Meanwhile, the office equipment management system according to an embodiment of the present invention receives the consumable purchase history and the A / S request details from the central management server and lists and stores them by department for each period, S request history to the department charge terminal, the purchase charge terminal, and the vendor terminal.

For example, the consumable purchase history may include at least one of the serial number of the consumables, the ordering company information, the quantity of the consumables, the price of the consumables, the purchase date, and the vendor information.

Meanwhile, if the department responsible for the department does not accept the replacement request of the consumable, the replacement charge of the consumable requested to be replaced in the central management server may be reset.

In order to achieve the above object, according to the present invention, the remaining amount of each consumable item is transmitted from the office device to the central management server in real time, the remaining amount of each consumable item set by the central management server is compared with the remaining amount of each consumable item received from the office device, (S110) of transmitting real-time location information from the service-carrying terminal to the central management server; and determining whether a consumable replacement request is sent through the department-in-charge terminal after the consumable replacement request message is transmitted from the central management server to the department- (S130) of determining whether or not to purchase a consumable item by the purchasing charge terminal, when consumable item information to be replaced is received from the central management server, , Acceptance of purchase of the consumable item by the purchasing charge terminal , A consumable purchase decision message is transmitted from the purchasing charge terminal to the central management server, and the consumable item information and the company location information to be replaced by the central management server are transmitted to the service charge terminal or the seller terminal closest to the supplier (S140). ≪ / RTI >

In step S110, the central management server can receive an A / S request message from the office equipment. When the A / S request message is transmitted, the central management server installs an office equipment in which an A / S request message is generated The A / S request message and the business location information can be transmitted to the service terminal located closest to the location.

In this case, the central management server receives the inventory amount of each consumable item in real time from the service charge terminal, and when the consumable item purchase decision message is transmitted from the purchase charge terminal or the A / S request message for each consumable item is transmitted from the office equipment, Or a service terminal that is nearest to the location where the office equipment that needs to receive the A / S should be replaced or that needs to be replaced or a stock of the consumable that has generated the A / S, It is also possible to transmit.

In addition, in step S120, the central management server may automatically generate a consumable purchase history and transfer the consumable purchase history to the purchasing charge terminal, when the replacement of the consumable item is accepted by the department responsible for the department.

Meanwhile, the office equipment management method according to an embodiment of the present invention may further include a step (S150) in which the consumable purchase history from the central management server is transmitted to the storage after step S140, and is listed and stored for each department by period have.

For example, the consumable purchase history may include at least one of the serial number of the consumables, the ordering company information, the quantity of the consumables, the price of the consumables, the purchase date, and the vendor information.

Meanwhile, if the department responsible for the department does not accept the replacement request of the consumable, the replacement charge of the consumable requested to be replaced in the central management server may be reset.

As described above, the office equipment management system and the office equipment management method using the same according to the embodiment of the present invention can detect office equipment location information and usage remaining amount of each office equipment in real time, It is possible to replace the consumables quickly before the consumables are exhausted by sending a request message to the department responsible for the replacement of the consumables so that the remaining consumables can be identified. There is an effect that can be.

In addition, the A / S request message and the business location information are provided to the service-related terminal located nearest to the company to which the A / S request message is transmitted by receiving the A / S request information of the office equipment, It is possible to greatly improve the work efficiency of the office equipment user as well as the sales company.

In addition, office equipment users can easily monitor consumable purchase history and A / S history by department by period, and can receive list of purchase history and A / S list by department by period. There is no need to separately manage the purchase status of the goods or the budget usage status of the goods that are generated, thereby making it possible to further improve the work efficiency of the office equipment users.

The effects of the present invention will be clearly understood and understood by those skilled in the art, either through the specific details described below, or during the course of practicing the present invention.

1 is a block diagram for explaining an office equipment management system according to an embodiment of the present invention;
2 is a block diagram for explaining a central management server according to an embodiment of the present invention;
3 is a flowchart for explaining an office equipment management method according to an embodiment of the present invention.

The present invention is capable of various modifications and various forms, and specific embodiments are illustrated in the drawings and described in detail in the text. It should be understood, however, that the invention is not intended to be limited to the particular forms disclosed, but includes all modifications, equivalents, and alternatives falling within the spirit and scope of the invention.

The terms first, second, etc. may be used to describe various elements, but the elements should not be limited by the terms. The terms are used only for the purpose of distinguishing one component from another. For example, without departing from the scope of the present invention, the first component may be referred to as a second component, and similarly, the second component may also be referred to as a first component.

The terminology used herein is for the purpose of describing particular embodiments only and is not intended to be limiting of the invention. The singular expressions include plural expressions unless the context clearly dictates otherwise. In the present application, the terms "comprising" or "having ", and the like, are intended to specify the presence of stated features, integers, steps, operations, elements, parts, or combinations thereof, But do not preclude the presence or addition of one or more other features, integers, steps, operations, elements, parts, or combinations thereof.

Unless otherwise defined, all terms used herein, including technical or scientific terms, have the same meaning as commonly understood by one of ordinary skill in the art to which this invention belongs.

Terms such as those defined in commonly used dictionaries are to be interpreted as having a meaning consistent with the meaning in the context of the relevant art and are to be interpreted as ideal or overly formal in meaning unless expressly defined in the present application Do not.

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS Reference will now be made in detail to preferred embodiments of the present invention, examples of which are illustrated in the accompanying drawings.

FIG. 1 is a block diagram for explaining an office equipment management system according to an embodiment of the present invention. FIG. 2 is a block diagram for explaining a central management server according to an embodiment of the present invention. FIG. 4 is a flowchart illustrating a method of managing an office equipment according to an exemplary embodiment of the present invention. FIG.

1 to 3, an office equipment management system 100 according to an embodiment of the present invention includes a central management server 110, a department charge terminal 120, a purchase charge terminal 130, a service charge terminal 140, and a vendor terminal 150.

The central management server 110 may be connected to the office machine 160 and receive the remaining amount of each consumable item from the office machine 160 in real time. Meanwhile, the central management server 110 can set a replacement amount for each consumable item of the office equipment 160 through the department charge terminal 120. Therefore, the central management server 110 may compare the remaining amount of each consumable item received from the office device 160 with the replacement amount of each consumable item set through the department responsible for the department 120 to determine whether the consumable item is replaced have. In addition, the central management server 110 receives the location information in real time from the service charge terminal 140 and grasps the location of the service charge in real time, and at the same time, It is possible to grasp real time the inventory amount of consumables owned by the service person in charge.

The department manager terminal 120 is connected to the central management server 110 to set a replacement amount for each consumable item. Upon receipt of the consumable replacement request message from the central management server 110, To the management server (110).

At this time, when the central management server 110 receives the consumable replacement request message from the department charge terminal 120, the central management server 110 can automatically generate the consumable purchase history and transmit it to the purchase charge terminal 140.

For example, when the central management server 110 receives the consumable replacement request message from the department charge terminal 120, the central management server 110 automatically generates a consumable purchase history such as an order form or a quote of the requested consumable, ).

Here, the purchase history of the consumable such as the purchase order or the quotation may include at least one of a serial number of the consumable, information of the supplier, a quantity of the consumable, a price of the consumable, and a purchase date.

Meanwhile, when the department charge terminal 120 does not accept the replacement request of the consumable item, the department responsible terminal 120 may reset the replacement amount of the consumable item requested to be replaced in the central management server 110.

The purchasing charge terminal 130 receives the consumable item information to be replaced from the central management server 110 and determines whether or not to purchase the consumable item, and transmits the consumable item information to the central management server 110.

When the purchasing charge is accepted by the purchasing charge terminal 130 and the consumable purchase decision message is transmitted from the purchase charge terminal 130 to the central management server 110, To the service charge terminal 140 or the vendor terminal 150 located nearest to the company that ordered the company location information so that the consumable can be replaced or shipped.

For example, if the information on the supply of goods to be replaced and the company location information are transmitted to the service terminal 140 closest to the company ordered by the central management server 110, Have the person in charge visit the vendor and replace the consumables.

At this time, the central management server 110 receives the inventory quantities according to the consumables in real time from the service charge terminal 140, and stores the inventory of the consumables to be replaced closest to the location where the office equipment 160, The consumable item information and the business location information to be exchanged with the secured service terminal 140 are transmitted so that the replacement of the consumable item can be performed promptly.

Meanwhile, when the central management server 110 transmits the consumable information and the company location information to be replaced to the service charge terminal 140, the service charge message is transmitted from the service charge terminal 140 to the central management server 110 The central management server 110 transmits the consumable information to be replaced and the company location information to the vendor terminal 150 so that the consumable to be replaced from the vendor can be delivered to the company that has requested replacement of the consumable.

In addition, when the A / S request message is transmitted from the office device 160, the central management server 110 transmits the A / S request message, which is the location closest to the installed location of the office device 160, And transmits the A / S request message and the A / S information to the corresponding terminal 140.

In this case, the central management server 110 receives an inventory amount of each consumable item in real time from the service charge terminal 140, and receives an A / S when the A / S request message for each consumable item is transmitted from the office device 160 It is possible to transmit the consumable item information and the business location information to the A / S terminal 140, which is nearest to the location where the office equipment 160 is installed and secures the inventory of the consumables in which the A / S is generated.

In addition, the office equipment management system 100 according to an embodiment of the present invention may further include the storage 170. [

The storage 170 receives the consumable purchase history and the A / S request details from the central management server 110, and can list and store the consumable purchase history and the A / S request list for each department.

In addition, the storage 170 can provide departmental purchasing history and A / S request details for department by department to the department manager terminal 120, the purchase manager terminal 130, and the vendor terminal 150 .

Accordingly, in the case of a company using the office equipment 160, it is possible to always monitor the purchase history of each department by department and the A / S status of the office equipment 160 owned by the user, so that the budget usage status of each department can be grasped at a glance In addition, it can manage the correspondence with the service level of the vendor that maintains / repairs the office equipment 160.

A specific configuration of the central management server 110 will be described with reference to FIG.

2, the central management server 110 includes a replacement message sending unit 111, a purchase document creating unit 112, a location and inventory amount receiving unit 113, and an A / S message receiving unit 114 .

The replacement message transmission unit 111 receives the remaining amount of each consumable item from the office device 160 in real time and the remaining amount of each consumable item received from the office device 160 by the consumable item It is possible to compare the replacement residual quantity and judge whether or not to replace each consumable item, and transfer it to the department responsible for terminal 120.

When the purchase of the consumable item is accepted from the department responsible for terminal 120 and the consumable item replacement request message is received, the purchase document creating unit 112 creates a purchase order using the information of the consumable to be replaced, Quot ;, and the like to be automatically transferred to the purchasing charge terminal 130. The purchasing charge of the consumable is automatically generated and transmitted to the purchase charge terminal 130. [

The location and inventory quantity receiving unit 113 receives the location information from the service charge terminal 140 in real time and can grasp the location of the service person in real time.

In addition, the location and quantity of goods receipt unit 113 receives an inventory quantity of each consumable item from the service charge terminal 140 in real time, and receives a consumable item purchase decision message from the purchase charge terminal 130, When the A / S request message for each consumable item is transmitted, it is necessary to replace the consumable item or to close the position where the office equipment 160 to be A / S is installed, or to secure the inventory of the consumable item in which the A / S is generated And can transmit the consumable item information and the business location information to be replaced or the A / S to the service charge terminal 140.

At this time, the location and inventory quantity receiving unit 113 maps the company location information to the stored map information and transmits the mapping information to the service charge terminal 113 so that when the navigation application is installed in the service charge terminal 140, So that the company location can be automatically guided through navigation operated by the charge terminal 140.

The A / S message receiving unit 114 can receive the A / S request message from the office device 160. When the A / S request message is transmitted from the office device 160, the A / S message receiving unit 114 transmits the business information including the office information 160 in which the A / 113, which receives the A / S request message, and transmits the service to the office where the A / S request message is generated, It is possible to transmit the consumable information and the business location information to the A / S terminal 140 for the A / S.

In addition, the central management server 110 accesses directly through the web through the department charge terminal 120 and the purchase charge terminal 130 to directly purchase various consumables of the office machine 140 or directly send A / The electronic purchasing provider 115 may further include an electronic purchasing provider 115 that allows the seller to upload and share various materials through the seller terminal 150.

1 to 3, an office equipment management method according to an embodiment of the present invention will be described.

1 to 3, in order to manage the office equipment 160 by using the office equipment management system 100 according to an embodiment of the present invention, the office equipment 160 is first transferred from the office equipment 160 to the central management server 110, The remaining amount for each consumable item is compared with the remaining amount for each consumable item transmitted from the office device 160, and the real time location from the service charge terminal 140 is compared with the remaining amount for each consumable item set by the central management server 110, Information is transmitted to the central management server 110 (S110).

At this time, the central management server 110 may also receive an A / S request message from the office equipment 160. When the A / S request message is transmitted to the central management server 110, the central management server 110 transmits the A / And transmits the A / S request message and the business location information to the server 140. [

The central management server 110 receives an inventory amount for each consumable item from the service charge terminal 140 in real time and transmits a consumable item purchase decision message from the purchase charge terminal 130 or receives a consumable item determination message from the office device 160 When a / S request message is transmitted, a service charge terminal that needs to be replaced or needs to be replaced nearest to the location where the office equipment 160 to be A / S is installed, (140), or to send consumable information and vendor location information to perform A / S.

When the consumables determined by the consumables to be less than the remaining amount of each consumable item, which is set by the central management server 110 from the office equipment 160, are discriminated, the central management server 110 transmits the consumable item to the department- And the department manager 120 determines whether to replace the consumables or to postpone the replacement of the consumables (S120).

At this time, if replacement of the consumable item is accepted by the department charge terminal 120, the central management server 110 automatically generates a consumable purchase history and transmits it to the purchase charge terminal 130.

Alternatively, when the replacement of the consumable item is delayed by the department charge terminal 120, the department charge terminal 120 may reset the replacement amount of the consumable item requested to be replaced in the central management server 110. [

When replacement of the consumable item is accepted by the department charge terminal 120, the consumable item information to be replaced is sent from the central management server 110 to the purchase charge terminal 130, and the purchase charge terminal 130 determines whether the consumable item is purchased (S130).

When the purchasing charge terminal 130 accepts the purchase of the consumable item, the purchase charge determination message is transmitted from the purchase charge terminal 130 to the central management server 110, and the consumable item information to be replaced by the central management server 110 And the company location information is transmitted to the service provider terminal 140 or the vendor terminal 150 located nearest to the supplier of the consumable product (S140).

Accordingly, a service representative possessing the service charge terminal 140 closest to the supplier of the consumable item can quickly visit the contractor to replace the consumable item, and there is no service representative to visit the contractor In this case, you should be able to quickly deliver the supplies from the vendor to the contractor.

Then, the central management server 110 transmits the consumable purchase history to the storage unit 170, and stores the list of purchased supplies in the storage unit 170 for each department (S150).

For example, the consumable purchase history may include at least one of information such as a serial number of consumables, information of the ordering party, a quantity of the consumable, a price of the consumable, a purchase date, a person in charge of each department,

As described above, the office equipment management system 100 according to an embodiment of the present invention and the office equipment management method using the same can recognize the location information of the office equipment 160 and the remaining amount of each consumable item of the office equipment 160 in real time A consumable replacement request message is sent to the department charge terminal 120 so that the consumables remaining after the used remaining amount of consumables can be discriminated and the consumable can be replaced so that the consumable can be quickly replaced before the consumables are exhausted So that the work efficiency of the user of the office equipment 160 can be improved.

In addition, the A / S request message and the business location information are provided to the service charge terminal 140, which is located closest to the company to which the A / S request message has been transferred, by receiving the A / S request information of the office device 160 It enables a rapid A / S to be done so that the efficiency of business of the office equipment (160) as well as the sales company can be greatly improved.

In addition, the user of office equipment 160 can easily monitor consumable purchase history and A / S history by department by period, and also can receive list of purchase history and A / S history by department by period, It is possible to further improve the work efficiency of the user of the office equipment 160 by not separately managing the purchase status of the goods or the budget usage status which occurs when the device 160 is used.

While the present invention has been described in connection with what is presently considered to be practical and exemplary embodiments, it is to be understood that the invention is not limited to the disclosed embodiments, but, on the contrary, It will be understood by those skilled in the art that various changes in form and details may be made therein without departing from the spirit and scope of the invention as defined by the appended claims.

110: central management server 120:
130: Purchasing charge terminal 140: Service charge terminal
150: vendor terminal 160: office equipment
170: Storage

Claims (14)

The remaining amount of each consumable item is received from the office device. The remaining amount of each consumable item received from the office device is compared with the replacement amount of each consumable item to determine whether the consumable item has been replaced. A central management server for receiving the position of the service person in real time;
A department chargeable terminal connected to the central management server to set a replacement amount for each consumable item and to determine whether to replace a consumable item when the consumable replacement request message is received from the central management server, And
And a purchase charge terminal for receiving the consumable item information to be replaced from the central management server and determining whether to purchase the consumable item and transferring it to the central management server,
When the consumable item purchase decision message is transmitted from the purchasing charge terminal to the central management server, the central management server transmits the consumable item information to be replaced and the company location information to the service charge terminal or vendor terminal closest to the ordering company In addition to replacing consumables,
When the A / S request message is transmitted from the office equipment, the central management server transmits an A / S request message and an A / S request message to a service charge terminal located closest to the installed location of the office equipment where the A / Information,
In addition, the central management server receives the inventory quantity by consumables in real time from the service charge terminal, and when the consumable purchase decision message is transmitted from the purchase charge terminal or the A / S request message for each consumable item is transmitted from the office equipment, Replace with the service terminal that is nearest to the location where the office equipment that needs to receive A / S should be replaced or that needs to be replaced or the inventory of the consumed goods that has generated A / S, or send the information of the supplies and business location information for A / S In addition,
When receiving a consumable replacement request message from the department responsible for the department, the central management server automatically generates a consumable purchase history and transmits the consumable purchase history to the purchasing charge terminal,
And the A / S request history from the central management server, and stores the list of the consumable purchase history and the A / S request history for each department by the period, To a business terminal,
Wherein the consumable purchase history includes at least one of a serial number of the consumable item, information on the ordering company, a quantity of the consumable item, a price of the consumable article, a purchase date,
When the department charge terminal does not accept the replacement request of the consumable item, the department charge terminal is provided to reset the replacement amount of the consumable item requested to be replaced in the central management server,
The central management server,
A replacement message transmission unit for comparing the remaining amount of each consumable item received from the office device with the remaining replacement amount for each consumable item set through the department for charge of the department,
When the purchase of the consumable item is accepted from the department responsible for the department and the consumable item replacement request message is received, the consumable item purchase details such as the purchase order or the quotation are automatically generated using the information of the consumable to be replaced, A purchase document creating unit to transmit;
If the consumable item purchase decision message is transmitted from the purchaser charge terminal or the A / S request message for each consumable item is transmitted from the office equipment, the consumable item should be replaced or an A / S should be received And a position and an amount of inventory information for transferring the consumable item information and the business location information to be replaced or the A / S to the service charge terminal which is nearest to the location where the office equipment is installed and which needs to be replaced or the inventory of the consumables in which the A / ;
An A / S message receiving unit for transmitting the business information on the office equipment in which the A / S request message is generated to the location and inventory quantity receiving unit when the A / S request message is transmitted from the office equipment; And
The user can directly purchase various consumables of the office equipment or directly apply for A / S by accessing directly from the web through the department for charge of the department and the purchasing charge terminal, Electronic purchasing offerings so that users can do; / RTI >
Wherein the location and inventory quantity receiving unit maps the company location information to the stored map information and transmits the map information to the service charge terminal so as to automatically receive the company location through the navigation application installed in the service charge terminal Device management system.
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