KR101869021B1 - System and method for processing expenses without using evidential paper receipts, and computer program and user device for the same - Google Patents
System and method for processing expenses without using evidential paper receipts, and computer program and user device for the same Download PDFInfo
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- KR101869021B1 KR101869021B1 KR1020170089824A KR20170089824A KR101869021B1 KR 101869021 B1 KR101869021 B1 KR 101869021B1 KR 1020170089824 A KR1020170089824 A KR 1020170089824A KR 20170089824 A KR20170089824 A KR 20170089824A KR 101869021 B1 KR101869021 B1 KR 101869021B1
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Abstract
Description
More particularly, the present invention relates to an expense management system and method for a paper receipt non-proof processing, and more particularly, The present invention is directed to a new expense management technique for replacing a conventional paper receipt document by having an electronic document photographed by a photographer take legal proofs.
In the company, the employees submit expenditure resolutions together with the supporting documents to the expenses manager of the company after the expenditure for the expenses spent by using the corporate name card, personal name card or cash, . This expenditure process is usually done by handwriting paper receipts on paper-printed documents. After approval of expenditure resolutions, approved expenditure resolutions are stored in warehouses or scanned into images and stored in a server It is true.
In particular, companies that receive receipts of real paper receipts are required to submit paper receipts in accordance with Article 85-3 (Preservation of Books and Preservation) of the National Tax Basic Act, as evidence for transactions, for 5 years from the date of the statutory reporting period of the national tax It has an obligation to keep it. Even if the receipt is scanned as an image due to the inconvenience of storing paper receipts and stored as a file on the company's server, these images are not recognized as evidence in the National Tax Basic Law, so the images are kept as images and the actual paper receipts are still in a separate space There is an inconvenience that they must be kept for 5 years according to the provisions of the National Tax Basic Act.
According to an aspect of the present invention, the various paper receipts used by the employees of the company can be electronically documented and stored in a certified electronic document repository, so that the inconvenience of storing the conventional paper receipt can be solved and the result of the proof processing processing can be easily And a user apparatus and a computer program for the same can be provided.
An expense management system according to an embodiment includes a receiving unit configured to receive image information of a paper receipt taken from a user device of an expense user; An authentication unit configured to communicate with an authorized electronic document archive server to convert the image information into a proof electronic document combined with time stamp information; A storage unit configured to transmit the proof electronic document to the authorized electronic document archive server for storage; And an inquiry unit configured to provide expense report evidence information for the paper receipt to one or more user devices.
In one embodiment, the image information comprises a receipt image file or an electronic document converted from the receipt image file.
In one embodiment, the authentication unit is further configured to receive the time stamp information from the authorized electronic document archive server, and to generate the proof electronic document by stamping the time stamp information on the converted electronic document from the receipt image file .
The expense management system according to an embodiment further includes a database for storing a copy of the supporting electronic document by the storage unit.
In one embodiment, the inquiry unit receives the expense processing proof original inquiry request from the user device of the expense manager, receives the expense processing proof original inquiry result from the authorized electronic document server in response to the request, Lt; / RTI > user device.
In one embodiment, the receiving unit is further configured to receive card usage data from a financial institution server.
The expense management system according to an embodiment further includes a verification unit configured to generate verification result information for the receipt through comparison of the card usage data and at least one information extracted from the receipt image.
In one embodiment, the receiving unit is further configured to receive card usage data from a financial institution server and transmit the card usage data to the user device of the expense user, wherein the authentication unit verifies the verification result information of the receipt from the user device of the expense user And to convert the image information into the proof electronic document in response to being received.
The user device according to an embodiment is used by an expense user. It communicates image information of a paper receipt through a communication with an expense management system, An authentication unit configured to convert into an electronic document; And a communication unit configured to transmit the image information to the expense management system and receive expense proof result information for the paper receipt from the expense expense management system.
In one embodiment, the authentication unit is further configured to receive the timestamp information from the expense management system and to generate the proof electronic document by stamping the timestamp information on the converted electronic document from the receipt image file. The communication unit is further configured to transmit the proof electronic document to the authorized electronic document storage server.
The user device according to an embodiment further includes a verification unit configured to generate verification result information for the receipt through comparison of the card usage data and at least one information extracted from the receipt image. The communication unit is further configured to receive the card use data from a financial institution server and transmit the verification result information to the expense management system.
According to an embodiment, an expense management method includes: receiving image information of an expense expenditure management system that has photographed a paper receipt from a user device of an expense user; The expense management system comprising the steps of: communicating with an authorized electronic document archive server to convert the image information into a proof electronic document combined with time stamp information; Wherein the expense management system comprises: transmitting the proof electronic document to the authorized electronic document archive server for storage; And the expense management system includes providing the at least one user equipment with the expense report result information for the paper receipt.
In one embodiment, the step of communicating with the authorized electronic document archiving server comprises: receiving the time stamp information from the authorized electronic document archiving server; And generating the proof electronic document by stamping the time stamp information on the converted electronic document from the receipt image file.
The expense management method according to an embodiment of the present invention may further include storing a copy of the proof electronic document in a database of the expense management system before providing the expense proof result information.
According to an embodiment of the present invention, there is provided a method of managing an expense expenditure, the method comprising the steps of: receiving an expense processing proof original inquiry request from a user device of an expense manager; And the expense management system further comprises receiving, in response to the request, the expense processing proof original inquiry result from the authorized electronic document server and providing the result to the user device of the expense manager.
The expense management method according to an embodiment of the present invention includes the steps of: receiving card usage data from a financial institution server before the expense management system communicates with the authorized electronic document storage server; And generating the verification result information for the receipt by comparing the one or more pieces of information extracted from the receipt image and the card usage data by the expense management system.
The method of managing expense expenditure according to an embodiment is characterized in that before the step of communicating with the authorized electronic document storage server, the expense management system receives card usage data from a financial institution server and transmits it to a user device of the expense user . At this time, the step of communicating with the authorized electronic document storage server is performed in response to receipt of the verification result information on the receipt from the user device of the expense user.
According to another aspect of the present invention, there is provided a method of managing expense expenditure, comprising: transmitting, by a user apparatus for use by an expense user, image information of a paper receipt to an expense management system; Communicating with the expense management system to convert the image information into an evidence electronic document combined with timestamp information issued by a certified electronic document archive server; And receiving the expense report result information for the paper receipt from the expense management system by the user device.
In one embodiment, the step of communicating with the expense management system may include receiving the time stamp information through the expense management system, and stamping the time stamp information on the converted electronic document from the receipt image file Generating the proof electronic document; And transmitting the proof electronic document to the authorized electronic document storage server by the user apparatus.
The expense management method according to an exemplary embodiment of the present invention includes the steps of: receiving card usage data from a financial institution server before communicating with the expense management system; The user device generating validation result information for the receipt through comparison of the card usage data and one or more information extracted from the receipt image; And transmitting the verification result information to the expense management system by the user device.
A computer program according to one embodiment may be stored in a computer readable medium for execution of the expense management method in accordance with the above embodiments in combination with hardware.
According to the system and method of expense management according to one aspect of the present invention, instead of storing various paper receipts used as expenses by the employees of the company in an actual form, the documents are digitally documented and stored in an authorized electronic document repository, , It is possible to eliminate the inconvenience that the paper receipt should be kept for 5 years as proof of the transaction of the company.
According to one aspect of the present invention, a proof electronic document stored in an authorized electronic document repository after timestamp authentication is classified into 4 items of Article 85-3 of the National Tax Basic Act (beach and preservation of books and the like) (2) and Article 31-2 (Designation of Certified Electronic Document Center) of
In addition, the expense management system according to one aspect of the present invention provides a copy or an original of the proof of the expense document as a result of the proof of expense processing at the request of the expense user or the expense manager of the company, And the expense person can easily confirm the original document of the expense document submitted by the expense users.
1 is a schematic block diagram of a paper receipt proof and processing system including a user device and an expense management system according to embodiments.
2 is a schematic block diagram of a user device according to one embodiment.
3 is a schematic flowchart of a method of managing an expense expenditure according to an embodiment.
4 is a schematic flow chart of a method of managing expense expenditure according to another embodiment.
Hereinafter, embodiments of the present invention will be described in detail with reference to the drawings.
1 is a schematic block diagram of a paper receipt proof and processing system including a user device and an expense management system according to embodiments.
Referring to FIG. 1, the
For example, a wired and / or wireless network may be a Local Area Network (LAN), a Metropolitan Area Network (MAN), a Global System for Mobile Network (GSM), an Enhanced Data GSM Environment (EDGE), a High Speed Downlink Packet Access (HSDPA) , W-CDMA (Code Division Multiple Access), CDMA (Code Division Multiple Access), TDMA (Time Division Multiple Access), Bluetooth, Zigbee, Wi-Fi, VoIP (Internet Protocol), LTE Advanced, IEEE 802.16m, WirelessMAN-Advanced, HSPA +, 3GPP Long Term Evolution (LTE), Mobile WiMAX (IEEE 802.16e), UMB refers to a communication network by one or more communication methods selected from the group consisting of MBWA (IEEE 802.20) systems, HIPERMAN, Beam-Division Multiple Access (BDMA), World Interoperability for Microwave Access But is not limited thereto.
In one embodiment, the
Meanwhile, the authorized electronic
In addition, the
The system, user device and server according to embodiments may be entirely hardware, or may be partly hardware and partly software. For example, the
Each element constituting the
In one embodiment, the
However, the form of the
In this specification, an expense user refers to an employee of a company that uses a corporation public card, a corporation individual card, a personal card, a welfare card, an overseas card, or cash for the purpose of expense of the company and who wants to submit a receipt for evidence do. Herein, the receipt is a receipt of a real paper such as a credit card receipt, a debit card receipt, a cash receipt, or a simple tax receipt, and may be a receipt having an arbitrary format prescribed by the law as proof of expenditure, Do not.
In this specification, the
In the present specification, an expense manager refers to a person in charge of carrying out expense processing such as approving or rejecting a request for expense recognition submitted by another employee with a receipt as a main worker in charge of expense processing within the company. Also, in this specification, the
2 is a schematic block diagram of a user device according to one embodiment.
The user device according to the present embodiment is intended for use by an expense user and corresponds to the
Each of the sections 11-14 shown in Fig. 2 is a functional separation of the
Referring to FIG. 2, the photographing
The
A function module linked with the authorized electronic
A detailed process of generating the supporting electronic document will be described later in detail with reference to FIGS. 3 and 4. FIG.
The
When the
1, the receiving
However, in another embodiment, the process of generating the supporting electronic document may be performed by the
The
Further, the
According to one embodiment, when the
The
3 is a schematic flowchart of a method of managing an expense expenditure according to an embodiment. The embodiment shown in FIG. 3 shows an embodiment in which a process of verifying a receipt and a process of converting a receipt into an electronic document for proof are performed on the
3, the
However, this is an exemplary one, and in another embodiment, the reception of the card usage data (S201) may be performed in response to the reception of the inquiry request (S202) of the user.
When there is a use history that the guard user wants to request to process the card usage data received at the
In the
For example, the verification unit 32 (see FIG. 1) of the
At this time, since it is not known beforehand which information is located in which part of the receipt image, the expense management system (3) calculates the corresponding data item based on the format prescribed by the card company for each data item The item can be extracted.
Consecutive numeric columns
Consecutive numeric columns
Numeric columns in the format XX, XX0
(Where X is an arbitrary integer)
(Y is an arbitrary integer)
However, the data items to be extracted from the image information and the data formats for identifying the data items are not limited to those described in Table 1, and the types of the data items to be extracted and the types of data items to be extracted, It will be easily understood that it can be different from that of FIG.
In the
In one embodiment, the number and / or type of data items to be extracted from the image information may be preset by the user. When a paper receipt is photographed, the level of information that can be verified depends on the status of the receipt. Therefore, the company's expense manager must determine the data to be extracted from the receipt image in consideration of the business practices of the company or the normal receipt image. The number and / or type of items can be set as security level. For example, the expense manager can set the security level as shown in Table 2 below.
It will be readily understood that the security levels and the data verification items shown in Table 2 above are merely illustrative and can be set differently than shown in the table as needed.
In one embodiment, the security level for expense handling of receipts may be set differently for each expense user. To this end, the database 340 (see FIG. 1) of the
Meanwhile, in parallel with or in place of the above-mentioned authenticity verification process, the
In one embodiment, the verification process for duplicate submission is performed in a plurality of steps as follows. As a first verification step, a hash value of the file is extracted from the receipt image file submitted from the
On the other hand, even if the image file is a receipt image which has not been submitted in the past, there may be cases where the same paper receipt is photographed again and duplicated. As a second verification step, it is determined whether or not the main data item extracted from the receipt image file is the same as the past expense processing result stored in the database 340 (see FIG. 1) of the
Next, the
Meanwhile, the process of verifying the receipt described above is exemplary, and in another embodiment, when the verification of the receipt is not performed, the steps S201 to S210 may be omitted or simplified. For example, if the receipt verification is not performed, the
If it is determined that the receipt is not a counterfeit receipt by the verification process and is not a duplicate receipt, the
Next, the expense
Since the process of generating the proof document through timestamp authentication for the electronic document can be performed according to the TSA related domestic and international standards such as ISO 32000-1, RFC 3161, and Adobe standard, a detailed description of the time stamp authentication process It is omitted. Meanwhile, the authorized electronic
Next, the expense
Meanwhile, in one embodiment, the
Next, the
On the other hand, a company's expense manager can request an original inquiry into expense management system (3) for expense handling of some or all expense users under his supervision. For example, an expense manager may require an original inquiry if there is a legal proof of expense processing history. The process of requesting the original inquiry can be performed by the expense manager connecting to the expense management system using his / her user device.
In response to the original inquiry request received from the expense manager, the expense
4 is a schematic flow chart of a method of managing expense expenditure according to another embodiment. 4 differs from the embodiment of FIG. 3 in that the process of verifying the receipt and the process of converting the receipt into the supporting electronic document are performed by the
In the embodiment shown in FIG. 4, the guard user receives the card usage data through the
However, unlike the embodiment described above with reference to FIG. 3, in this embodiment, one or more data items are extracted from the receipt image in the
In addition, in one embodiment, or in parallel with or in place of the verification of the authenticity of the receipt, the
Next, the
If it is determined that the receipt is not a counterfeit receipt and is not a duplicate receipt, the
Next, the expense
Next, the
In one embodiment, the
The expense manager of the company can inquire a copy of the proof electronic document stored in the
The operations by the expense management method according to the embodiments described above can be at least partially implemented in a computer program and recorded in a computer readable recording medium. The program for implementing the operation according to the expense management method according to the embodiments is recorded, and the computer-readable recording medium includes all kinds of recording apparatuses in which data that can be read by a computer is stored. Examples of the computer-readable recording medium include ROM, RAM, CD-ROM, magnetic tape, floppy disk, optical data storage, and the like. The computer readable recording medium may also be distributed over a networked computer system so that computer readable code is stored and executed in a distributed manner. In addition, functional programs, codes, and code segments for implementing the present embodiment may be easily understood by those skilled in the art to which this embodiment belongs.
While the invention has been shown and described with reference to certain embodiments thereof, it will be understood by those skilled in the art that various changes and modifications may be made therein without departing from the spirit and scope of the invention as defined by the appended claims. However, it should be understood that such modifications are within the technical scope of the present invention. Accordingly, the true scope of the present invention should be determined by the technical idea of the appended claims.
Claims (27)
Wherein the expense management system comprises:
A receiving unit configured to receive image information of a paper receipt taken from a user device of a guard user;
An authentication unit configured to communicate with the time stamp authentication server of the authorized electronic document archive server to convert the image information into an evidence electronic document combined with time stamp information;
A storage unit configured to transmit the proof electronic document to the document storage server of the authorized electronic document storage server for storage;
An inquiry unit configured to provide expiration processing proof result information for the supporting electronic document to one or more user apparatuses;
A database storing a plurality of expense user information, security level information set for each expense user, verification data item for each security level, and past expense processing result data; And
And a verification unit configured to generate verification result information for the paper receipt,
Wherein the receiving unit is further configured to receive card usage data from a financial institution server,
The security level includes a first level, a second level and a third level,
Wherein the verifying unit comprises:
Extracting a data item defined on the basis of security level information of a security user corresponding to the user device from the image information and generating the verification result information by comparing the data item extracted from the image information with the card usage data However,
If the security level of the expense user is the first level, the transaction amount extracted from the image information is compared with the transaction amount of the card usage data, and when the security level of the expense user is the second level, A usage date and time, and one or more additional items of the card usage data when the security level of the expense user is the third level; A transaction amount of the card usage data, a use date and time, and one or more additional items,
And to verify the duplication of the image information by comparing the hash value of the image information and the data item extracted from the image information with the past expense processing result data stored in the database.
Wherein the image information includes a receipt image file or an electronic document converted from the receipt image file.
Wherein the authentication unit receives the time stamp information from the authorized electronic document archive server and generates the proof electronic document by stamping the time stamp information on the converted electronic document from the receipt image file.
And a database for storing a copy of the supporting electronic document by the storage unit.
The inquiry unit receives the expense processing proof original inquiry request from the user device of the expense manager and receives the expense processing proof original inquiry result from the authorized electronic document storage server in response to the request and sends the expense processing proof original inquiry result to the user device of the expense manager And a further configured expenditure management system.
Wherein the receiving unit is further configured to receive card usage data from a financial institution server and transmit the card usage data to a user device of the expense user,
Wherein the authentication unit is further configured to convert the image information into the proof electronic document in response to receipt of the verification result information on the receipt from the user device of the expense user.
In the above-described expenditure management method,
Wherein the expense management system receives image information of a paper receipt from a user device of a guard user;
Wherein the expense management system comprises: communicating with the timestamp authentication server of the authorized electronic document archive server to convert the image information into an evidence electronic document combined with timestamp information;
Wherein the expense management system comprises: transmitting the proof electronic document to the document storage server of the authorized electronic document storage server for storage; And
Wherein the expense management system comprises providing at least one user apparatus with expiration processing result information for the supporting electronic document,
The expense management system further includes a database storing a plurality of expense user information, security level information set for each expense user, verification data item for each security level, and past expense expense processing result data,
In the above-described expenditure management method,
Before the step of communicating with the time stamp authentication server,
Wherein the expense management system comprises: receiving card usage data from a financial institution server;
Extracting from the image information a data item that is defined based on security level information of a security user corresponding to the user device;
Wherein the expense management system includes the steps of: generating verification result information for the paper receipt by comparing the data item extracted from the image information with the card usage data; And
The expense management system performs verification of whether or not the image information is duplicated by comparing the hash value of the image information and the data item extracted from the image information with the past expense processing result data stored in the database Further comprising:
Wherein the generating the verification result information for the paper receipt comprises:
Comparing the transaction amount extracted from the image information and the transaction amount of the card usage data when the security level of the expense user is the first level;
Comparing the transaction amount extracted from the image information, the usage date and time, the transaction amount of the card usage data, and the use date and time when the security level of the expense user is the second level; And
Comparing the transaction amount of the card usage data, the usage date and time, and the transaction amount of the card usage data with one or more additional items when the security level of the expense user is the third level; Included expenses Expense management method.
Wherein the image information comprises a receipt image file or an electronic document converted from the receipt image file.
Wherein the step of communicating with the authorized electronic document archive server comprises:
Receiving the time stamp information from the authorized electronic document archive server; And
And generating the proof electronic document by stamping the time stamp information on the converted electronic document from the receipt image file.
Further comprising the step of storing the copy of the proof electronic document in the database of the expense management system before the step of providing the expense proof result information.
Wherein the expense management system comprises: receiving an expense processing proof original inquiry request from a user device of an expense manager; And
Wherein the expense management system further comprises receiving the expense verification proof original inquiry result from the authorized electronic document archive server in response to the request and providing the result to the user device of the expense manager.
Wherein the expense management system further comprises receiving card usage data from a financial institution server and transmitting the card usage data to a user device of the expense user before communicating with the authorized electronic document storage server,
Wherein the step of communicating with the authorized electronic document archiving server is performed in response to receipt of the verification result information of the receipt from the user device of the expense user.
Priority Applications (2)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| KR1020170089824A KR101869021B1 (en) | 2017-07-14 | 2017-07-14 | System and method for processing expenses without using evidential paper receipts, and computer program and user device for the same |
| KR1020180061848A KR102417703B1 (en) | 2017-07-14 | 2018-05-30 | System and method for processing expenses without using evidential paper receipts, and computer program and user device for the same |
Applications Claiming Priority (1)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| KR1020170089824A KR101869021B1 (en) | 2017-07-14 | 2017-07-14 | System and method for processing expenses without using evidential paper receipts, and computer program and user device for the same |
Related Child Applications (1)
| Application Number | Title | Priority Date | Filing Date |
|---|---|---|---|
| KR1020180061848A Division KR102417703B1 (en) | 2017-07-14 | 2018-05-30 | System and method for processing expenses without using evidential paper receipts, and computer program and user device for the same |
Publications (1)
| Publication Number | Publication Date |
|---|---|
| KR101869021B1 true KR101869021B1 (en) | 2018-06-20 |
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ID=62769798
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| Application Number | Title | Priority Date | Filing Date |
|---|---|---|---|
| KR1020170089824A KR101869021B1 (en) | 2017-07-14 | 2017-07-14 | System and method for processing expenses without using evidential paper receipts, and computer program and user device for the same |
Country Status (1)
| Country | Link |
|---|---|
| KR (1) | KR101869021B1 (en) |
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| KR101993293B1 (en) * | 2018-10-05 | 2019-09-30 | 비즈플레이 주식회사 | System and method for processing expense data based on blockchain and computer program for the same |
| CN111340024A (en) * | 2020-02-27 | 2020-06-26 | 深圳市赤狐软件技术有限公司 | Electronic document management method and device, computer equipment and storage medium |
| KR20220055726A (en) | 2020-10-27 | 2022-05-04 | (주)꽃청춘 | Method for managing receipts of flower transaction |
| WO2022101383A1 (en) * | 2020-11-13 | 2022-05-19 | Detectsystem Lab A/S | Document uniqueness verification |
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| WO2022101383A1 (en) * | 2020-11-13 | 2022-05-19 | Detectsystem Lab A/S | Document uniqueness verification |
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