KR101783145B1 - System for managing document - Google Patents

Abstract

The present invention provides a document management system. A document management system is a document management system for retrieving a risk term in a document. The document management system includes a step of designating a matching unit including a plurality of keywords set in a risk term list; a step of collating the keywords with at least one document for each matching unit; a step of classifying the risk documents matched with the keywords among the documents; a step of emphasizing and displaying risk words matching the keywords among words described in the risk documents; and a step of displaying an alternative phrase set in the risk term list corresponding to the risk words.

Description

Document management system {System for managing document}

The present invention relates to a document management system, and more particularly, to a document management system for retrieving risk terms of documents.

The user and the other party will send and receive contracts to agree on specific contractual matters. In the contract, various legal obligations may be listed along with the subject of the contract. Generally, the user will individually check whether there is a risk provision in the contract received from the other party. However, it takes a lot of time for a person to review a large amount of contracts, and accuracy is also reduced.

A technical problem of the present invention is to provide a document management system capable of preventing a risk of not detecting a dangerous clause existing in a contract.

The present invention provides a document management system. A document management system for searching a risk term in a document, the document management system comprising a step of designating a matching unit including a plurality of keywords set in a risk item list, a step of collating the at least one document with the matching unit The method according to claim 1, further comprising the steps of: classifying dangerous documents matched with the keywords among the documents; highlighting and displaying dangerous words matching the keywords among words described in the dangerous documents; And displaying an alternative phrase set in the risk term list.

According to an example, the matching unit is on a one-sentence basis and the step of classifying the risk documents comprises determining whether the keywords are included in any one of the documents.

According to one example, the matching unit is a sentence unit adjacent to the one sentence and the one sentence, and the step of classifying the dangerous documents includes a step of classifying the keywords into one sentence of each of the documents and adjacent sentences Wherein the neighboring sentences are sentences placed before and after the one sentence.

According to an example, the matching unit is a one-paragraph unit, and the step of classifying the risk documents includes determining whether the keywords are all included in one paragraph of each of the documents.

According to an example, the keywords include risk keywords and safety keywords for classifying the risk document, a document including the risk keywords is classified as the risk document, a document including the safety keywords is a safety document Classify.

According to an example, the risk keywords may include a first risk keyword and a second risk keyword, the first risk keyword is a keyword related to a name of the equipment, and the second risk keyword is related to a state of the equipment It is a keyword.

According to an example, the risk keyword further includes a third risk keyword, and the third risk keyword is a keyword obtained by digitizing information on the state of the equipment.

In one example, the step of matching the keywords with the at least one document includes matching to at least one document up to similar keywords similar to the keywords.

According to an example, the step of collating the keywords with the at least one document includes combining the keywords according to the type of the document.

By way of example, the method further comprises converting the risk words into the replacement phrase.

According to an example, the method further includes updating the risk list on the basis of the content of the risk document, the risk words included in the risk document, and the substitute phrase.

In one embodiment, the method further comprises converting the file format of the document into an editable file format prior to collating the keywords with the at least one document.

For example, the step of highlighting and displaying the risk words may include highlighting and displaying the risk words included in each of the risk documents through a screen, and the method of highlighting the risk words may include changing a color, , Shading, underlining, changing thickness, tilting, and changing size.

According to an example, the step of highlighting and displaying the danger words includes displaying the keywords, a part of the risk documents including the keywords, and an alternative phrase that can replace the danger words, on the screen .

According to an embodiment of the present invention, it is possible to search for dangerous clauses existing in a contract, to emphasize and mark dangerous clauses, and to prevent risks according to the risk terms of the contract.

According to an embodiment of the present invention, the risk terms in the contract can be automatically converted into alternative phrases.

According to an embodiment of the present invention, it is possible to reduce the time required to search for a dangerous clause and convert it into an alternative phrase, and improve the accuracy of the dangerous clause retrieval.

1 is a view schematically showing a document management system according to an embodiment of the present invention.
2 is a diagram showing the configuration of each of the risk item list and the processing system according to the embodiment of the present invention.
3 is a diagram showing search results of a document management system according to an embodiment of the present invention.
4 is a flowchart showing the sequence of a document management system according to an embodiment of the present invention.

BRIEF DESCRIPTION OF THE DRAWINGS The advantages and features of the present invention, and how to accomplish them, will become apparent by reference to the embodiments described in detail below with reference to the accompanying drawings. The present invention may, however, be embodied in many different forms and should not be construed as being limited to the embodiments set forth herein. Rather, these embodiments are provided so that this disclosure will be thorough and complete, and will fully convey the concept of the invention to those skilled in the art. Is provided to fully convey the scope of the invention to those skilled in the art, and the invention is only defined by the scope of the claims. Like reference numerals refer to like elements throughout the specification.

In addition, the embodiments described herein will be described with reference to cross-sectional views and / or plan views, which are ideal illustrations of the present invention. In the drawings, the thicknesses of the films and regions are exaggerated for an effective description of the technical content. Thus, the shape of the illustrations may be modified by manufacturing techniques and / or tolerances. Therefore, the embodiments of the present invention are not limited to the specific forms shown, but also include changes in the forms that are generated according to the manufacturing process. For example, the etched area shown at right angles may be rounded or may have a shape with a certain curvature. Thus, the regions illustrated in the figures have schematic attributes, and the shapes of the regions illustrated in the figures are intended to illustrate specific types of regions of the elements and are not intended to limit the scope of the invention.

FIG. 1 schematically shows a document management system according to an embodiment of the present invention, and FIG. 2 is a diagram showing the configuration of each of a risk item list and a processing system according to an embodiment of the present invention.

Referring to Figures 1 and 2, the document management system 1 may include a processing system 100 and a risk term list 200. The processing system 100 may retrieve the risk terms contained in the document 10 and convert the risk terms into secure phrases to generate the converted document 20. [ For example, the document 10 may include legal documents such as a contract. According to an embodiment of the present invention, the document 10 may be provided in a plurality, and the processing system 100 may process the plurality of documents 10 collectively. The processing system 100 may retrieve the risk terms in the document 10 based on the content of the existing contracts stored in the risk terms list 200. [

The risk term list 200 is a summary of a plurality of existing contracts, and may be a database. The risk term list 200 may include a document content database 210, a keyword database 230, and an alternate phrase database 250. The document content database 210 may store information on the subject matter of the existing contracts, the contents of the existing contracts, the risk terms included in the contracts, and the actions according to the risk terms. The keyword database 230 may organize and store the keywords constituting the risk terms. The alternate phrase database 250 may store alternative phrases that may replace the risk terms that the keywords contain. The risk terms can be variously formed according to the combination of the keywords, and the alternative phrases can correspond to a plurality of risk terms.

The processing system 100 may include a file format conversion unit 110, a keyword configuration unit 130, a display unit 150, and a conversion unit 170. The file format conversion unit 110 can digitize the document 10. For example, the file format conversion unit 110 may convert the file format of the document 10 into a file format that can be edited. For example, when the document 10 is a PDF file, the file format conversion unit 110 can convert the file format of the document 10 into a word file.

The keyword constructing unit 130 may construct keywords for searching for a risk term in the document 10 and may collate the keywords and the document 10. [ Keywords may be set differently depending on the nature and type of the document 10, and the keyword constructing unit 130 may combine keywords differently according to the nature and the type of the document 10. The keywords may include risk keywords and safety keywords. As an example, the risk keyword and the safety keyword may be at least one or more. At this time, the dangerous keyword may be a word that may be a dangerous item if it exists in the document 10, and a word matching the dangerous keyword in the document 10 may be defined as a dangerous word. The safety keyword may be a word that does not become a danger clause if it is present in the document (10).

The risk keyword may include a first keyword, a second keyword, and a third keyword. The first keyword may be a keyword related to the name of the equipment. For example, the equipment may be a concept that includes generator materials including turbines, multiple pumps, coolers, and the like. The second keyword may be a keyword related to the state of the equipment. For example, the state of the equipment may be a concept including vibration, breakage, leakage and breakage. The third keyword may be a concept that shows the state of the equipment numerically. For example, the third keyword can represent the numerical value of vibration of the equipment and the degree of leakage.

In another example, the keyword constructor 130 may match up a portion of the document 10 with similar keywords similar to the keywords. A similar keyword can mean a word with the same meaning but different spelling. For example, a similar keyword of a turbine may include a generator, an engine, a generator, and the like. The keyword constructing unit 130 may search for the risk terms in the document 10 using both keywords and similar keywords. Therefore, the reliability of the search for dangerous articles can be improved.

 The keyword constructing unit 130 may determine that the document 10 is a safe document without any dangerous condition if all the safety keywords are included in a part of the document 10. [ In this case, one part is defined as a matching unit. Also, the keyword constructing unit 130 may determine the document 10 as a dangerous document when all of the risk keywords are included in the matching unit. The matching unit may include one sentence, one sentence, adjacent sentences, and one paragraph. Adjacent sentences may be meant to encompass sentences placed before and after a sentence.

The display unit 150 can highlight and display danger words matching with the dangerous keywords when all the dangerous keywords are included in the matching unit of the document 10. [ It may also indicate a hazard statement containing risk words and an alternative statement that may replace the hazard statement. How to emphasize dangerous words can include changing colors, changing fonts, shading, underlining, changing thickness, tilting, and changing size. However, the method of emphasizing the dangerous words is not limited to the above method, and may include any method capable of distinguishing from other words in the document 10. [ The display unit 150 may display the danger words on the screen so that the user who reviews the document 10 can check the danger words, the danger terms and the replacement phrases.

The conversion unit 170 may convert the risk terms including the danger words into an alternative phrase. The conversion unit 170 may generate the converted document 20 by changing the risk terms into an alternative phrase based on the substitute phrase stored in the substitute phrase database 230 of the risk terms list 200. [ The user can send the converted document 20 to the other party of the contract to notify the existing document 10 that there is a risk provision. In addition, the conversion unit 170 can update the risk item list 200 based on the converted document 20. At this time, the title, contents, risk terms, and altered text (i.e., substitute text) of the converted document 20 may be updated in the risk terms list 200.

According to an embodiment of the present invention, the user can retrieve the risk terms in the document 10 via the risk keywords stored in the risk terms list 200 and the safety keywords. In this way, the user can omit the task of confirming whether there is a risk item in the document 10 directly, which saves time and improves the reliability of the risk item search.

3 is a diagram showing search results of a document management system according to an embodiment of the present invention. In this embodiment, the document may be an object for which a risk clause is searched, and the contract may mean a document stored in a risk clause list.

Referring to FIGS. 2 and 3, the display unit 150 may display a result of searching for a dangerous item through the screen 155. The screen 155 includes keywords for searching for a risk term, a portion of the document containing the keywords (e.g., a search phrase), a title and content of a contract that exists in the risk terms list and matches the keywords, The phrase may be displayed. However, the search result displayed on the screen 155 may have no particular limitation.

The user can grasp the risk terms existing in the document at a glance through the screen 155 and grasp it together as an alternative phrase to replace the risk terms. The user can modify the document with an alternative phrase corresponding to the dangerous keywords.

4 is a flowchart showing the sequence of a document management system according to an embodiment of the present invention. In FIG. 4, the first keyword indicates a danger keyword, and the second keyword indicates a safety keyword. The contract means the document described in the preceding figure.

Referring to FIG. 4, a plurality of first keywords and second keywords stored in a database may be used to search for a risk term in a contract. The first keywords are words for judging as a dangerous document, and the second keywords may be words for judging as a safety document.

A matching unit can be set up to compare the contract converted to digital with the list of risk terms. The matching unit may refer to a unit of a keyword included in the risk list including all the keywords applied to the contract to be analyzed. For example, the matching unit may refer to a sentence in a contract, a sentence adjacent to a sentence, and a paragraph (S10). After setting the matching unit, the first and second keywords may be collated with at least one contract (S20). It can be determined whether or not all the second keywords are included in the matching units by matching units. When all of the second keywords are included as a result of collating the set matching unit with the second keywords, the contract may be classified as a safety document. Therefore, it may not be determined whether the first keywords are included in the contract (S35). If all of the second keywords are not included in the matching unit, it may be determined whether all the first keywords are included in the matching unit of the contract. For example, if all the first keywords are not included in the matching unit of the contract, the contract may be classified as a safety document. As another example, if all the first keywords are included in a sentence in the contract, the contract can be classified as a dangerous document (S45). The first keywords included in the contract classified as a dangerous document may be defined as dangerous words. The risk words can be emphasized relative to other words, and the emphasized risk words can be displayed on the screen (S50). A sentence containing danger words can be a danger clause, and a danger clause can be translated into an alternative phrase. At this time, the danger words are automatically converted into an alternative phrase or the user can modify the danger words with the appropriate phrase of the alternative phrase. Through this, the contract containing the risk terms can be converted into a secure document (S60).

While the present invention has been described in connection with what is presently considered to be practical exemplary embodiments, it is to be understood that the invention is not limited to the disclosed embodiments, but, on the contrary, It will be understood. It is therefore to be understood that the above-described embodiments are illustrative in all aspects and not restrictive.

Claims (14)

A document management system for retrieving a risk term in a document,
Designating a matching unit including a plurality of keywords set in the risk term list;
Collating the keywords and at least one document for each matching unit;
Classifying the risk documents matched with the keywords among the documents;
Highlighting and displaying danger words matching the keywords among the words listed in the risk documents; And
Displaying an alternative phrase set in the risk terms list corresponding to the risk words;
The document management system comprising: The method according to claim 1,
Wherein the matching unit is one sentence unit,
Classifying the risk documents comprises:
And determining whether the keywords are included in any one of the sentences of each of the documents. The method according to claim 1,
Wherein the matching unit is a sentence unit adjacent to the one sentence and the one sentence,
Classifying the risk documents comprises:
Determining whether the keywords are included in both a sentence and adjacent sentences of each of the documents,
Wherein the adjacent sentences are sentences placed before and after the one sentence. The method according to claim 1,
The matching unit is a unit of paragraph,
Classifying the risk documents comprises:
And determining whether the keywords are all contained in one paragraph of each of the documents. The method according to claim 1,
Wherein the keywords include risk keywords and safety keywords for classifying the dangerous document,
The document including the risk keywords is classified as the dangerous document,
And classifying the document including the safety keywords into a safety document. 6. The method of claim 5,
The risk keywords may include a first risk keyword and a second risk keyword,
The first risk keyword is a keyword related to the name of the equipment,
And the second risk keyword is a keyword related to the state of the equipment. The method according to claim 6,
The risk keyword further includes a third risk keyword,
And the third risk keyword is a keyword obtained by digitizing information on the state of the equipment. The method according to claim 1,
Wherein the step of collating the keywords with the at least one document comprises:
And comparing the at least one document to similar keywords similar to the keywords. The method according to claim 1,
Wherein the step of collating the keywords with the at least one document comprises:
And combining the keywords according to the type of the document. The method according to claim 1,
And translating the risk words into the replacement phrase. 11. The method of claim 10,
Further comprising: updating the risk list based on the content of the risk document, the risk words included in the risk document, and the content of the substitute phrase. The method according to claim 1,
Before matching the keywords with the at least one document,
And converting the file format of the document into an editable file format. The method according to claim 1,
Highlighting and displaying the risk words comprises:
The risk words included in each of the risk documents are highlighted and displayed on the screen,
The method of highlighting the risk words includes color change, font change, shade, underline, change of thickness, tilt, and size change. The method according to claim 1,
Highlighting and displaying the risk words comprises:
Displaying the keywords, a part of the risk documents including the keywords, and an alternative phrase that can replace the risk words, on the screen.

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