KR101719182B1 - Project cooperation system using document receiving and sending function - Google Patents

Abstract

The present invention relates to a project collaboration system that covers the life cycle from creation, operation, modification, inspection and completion of a project.
Project editing means for receiving project information, storing the project information, and providing the project information to the viewer; A document retrieving means for retrieving the document based on the document interpretation code of the project document; And project management means for identifying the document interpretation code of the project document and updating the project information for the process; .

Description

Technical Field [0001] The present invention relates to a project cooperation system using document handling function,

The present invention relates to a project collaboration system that covers the life cycle from creation, operation, modification, inspection and completion of a project.

A project is a business or process plan for effectively achieving a specific goal, usually a complex, broad and long-term project.

Therefore, the amount of data to be managed in this process is vast, and conventionally, a variety of editing tools such as a dedicated project management tool such as Trelone or RedMine, a WBS (Work Breakdown Structure) and a Gantt Chart authoring tool are used .

Conventional project management tools have a problem that the size of the system becomes wide due to various functions, the burden of the work is complicated due to the complex usage method, and the multiple work space is provided and the modification work is not easy, there was.

The present invention provides a document handling function that facilitates project creation and modification, and facilitates project management and management by providing an interface and integrated management means that are unified as a collaborative space for a project life cycle. The purpose of this project is to provide a project collaboration system.

The present invention provides a first interface having a function of posting and inputting project information on the basis of project information structured by a process in a plurality of steps, a project editing unit ; Providing a second interface for exchanging formalized project documents between project members based on a document interpretation code including a process code, a sender code, a receiver code, and a decision code for each process of the project information, A document retrieving means for retrieving document based on the document interpretation code of the project document; And project management means for identifying the document interpretation code of the project document brought about by the document processing means and updating the project information for the corresponding process; And a project collaborative system using the document care function.

The project editing means may provide an input screen capable of classifying and inputting the process of the project into three stages of phase, step, and activity, Type input screen.

The document guidance means may further include a settlement means to automatically perform the settlement process based on the document interpretation code, and the project management means may update the project information including the result of the settlement means execution.

According to the present invention, project editing means for providing an integrated interface for creating and modifying a project and document handling means for providing a collaboration bulletin board for collaborative space for project management can easily set and execute a project have.

In addition, the project management means for automatically collecting the project information and the document information and determining the progress of the project enables the participant to confirm the exact project progress in real time, thereby enabling the complete management of the project.

In other words, it is possible to reduce the number of project planning and design stages by providing a unified and simple collaborative space, facilitating collaboration among project participants, and facilitating data integration. Also, it is possible to find out the most efficient and quick work process among the participants, Can be modified.

Efficiently create, modify, and terminate subproject management processes to streamline workflows and unexpected situations, enabling more efficient projects to be managed on projects where reliability is important.

1 is a block diagram of a project life cycle information management system according to the present invention.
2 is a conceptual diagram illustrating a multi-party collaborative relationship for generating project information in the present invention.
3 is an example of a text editor for inputting project information according to the present invention.
4 is a conceptual diagram showing a multilateral collaboration relationship in which a document is generated and a project is conducted in the present invention.
5 is an illustration of an interface for transmitting and receiving a document according to the present invention.

The present invention is implemented on a computer server connected to a network, and a project is simple and efficiently managed and managed through document handling by a project participant in an integrated collaborative space provided by a server.

Hereinafter, the technical features of the present invention will be described in detail with reference to the drawings.

FIG. 1 is a block diagram showing a configuration of a project collaboration system using a document handling function according to the present invention. The present invention includes a project editing unit 10, a document handling unit 20, and a project management unit 30.

- Project editing means (10) -

The project editing means 10 provides an input screen on which project information is posted, allowing the project participant to create or modify the project information, and stores the inputted project information.

To this end, the project editing means 10 provides the first interface 101 to receive project information from a project participant.

Projects can be divided into general projects, detailed projects, and sub-projects, depending on the workforce and the size of the organization. Among them, the overall project and the detailed project are generally generated at the project design and planning stage, It can be created, modified, or terminated by collaboration in the process.

The sub-project may be a project that occurs repeatedly until the corresponding overall project is completed, a project that is arbitrarily generated for efficiency of work, or a project for coping with an unexpected situation.

The project participant refers to the manpower to create and manage the above projects. If the project participants are divided into the roles, the project manager and the project performer can be divided.

However, in the present invention, the division of the name into a project manager, a project performer, etc. according to the role of a workforce is intended only to help understand the functions of the respective means, and does not mean that the scope of the technology is limited thereto. Quot; is not a variable and definite description.

FIG. 2 is a conceptual diagram illustrating a multi-party collaborative relationship for generating project information in the present invention. The project manager and the project performer simultaneously access the first interface 101 through a communication network, Generation and modification operations can be performed.

In general, the project manager is involved in project creation through the first interface 101, and the project modification can be performed through the first interface 101 by the project member who is granted access authority, In a collaborative space.

A project is structured in a number of stages, and the processes can be classified into three phases: a phase, a step, and an activity.

FIG. 3 shows an editing screen in the form of a simple table using an easily accessible Excel or flowchart editor as an embodiment of the first interface 101. FIG.

The tabular editing screen is divided into three steps of phase, step, and activity, and information about each process including a document to be submitted for each activity is included The check point, document list, and reporting and payment system are defined in units of phase, step, and activity.

In this way, the project is created by inputting the project information including the process structured in three stages of Phase, Step, and Activity through the first interface 101.

The project member can obtain the access right and modify / add the project based on the integrated database using the first interface 101. The project information on the structured process is provided in the form of a table, It is easy to modify and add step by step.

Since the process is divided into a number of steps and the project information of the activity unit is generated, it is very easy to modify or add the activity. Therefore, the ease of later change can shorten the time required for establishing the project, The project information can be corrected by reflecting the information obtained from the project information.

- Document handling means (20) -

The project information generated by the project editing means 10 is provided to the project participant through the second interface 201 of the document handling means 20. [

4 is a conceptual diagram illustrating a multi-party collaborative relationship in which a project is operated based on the second interface 201 according to the present invention. In the unified collaborative space provided by the document managing means 20, Exchange documents.

FIG. 5 is an example of the second interface 201, which is a board-like multi-party collaborative space capable of authenticating access rights and performing document transmission / reception for each process.

In the project management organization, the overall project manager, the detailed project manager, the project manager, the project participant, and the project participating organization execute the project through the collaboration centered on the collaboration space.

The project performer selects one of the phases of planning, production, delivery, etc., inputs the project document for the step and activity to be worked on, and the project manager or the project performer receives the project document,

The project document is a document in which information such as a process, a sender, a receiver is formatted together with a document interpretation code, a completed document is input to the second interface 201, 201).

The project document includes document interpretation codes for the process, sender, recipient, and document type, such as process code, sender code, recipient code, and decision code.

The decision code is information that can grasp the progress of the project according to the content of the project document such as request, suggestion, suggestion, rejection, approval, confirmation,

The document handling means 20 recognizes the document interpretation code of the project document and takes care of the document.

The document managing means 20 further includes a settlement means 204 to automatically perform a settlement process if it is determined that document settlement is necessary, such as when a settlement person code is recognized.

However, if the formalized document is input into the collaborative space of the bulletin board type, the document interpretation code is used to judge who the contractor is, and the user is allowed to view the document and the approval of the contractor The receiving process is performed.

Therefore, for the approval process, it is possible to further include a contractor and / or consensus code, and a settlement process, a settlement process, a reconciliation process, and the like are performed.

The document handling means 20 may further comprise a communication means 203 that supports unformatted instant messaging between the project participants, such as business inquiries, responses, instructions, ad hoc reports and the like.

The communication means 203 supports free-form messaging that does not specify specific processes as well as messaging that affects process progress.

The communication means 203 further includes a reference code and a forwarder code, and may include a determination code such as a request, suggestion, proposal, rejection, approval, and confirmation in order to be reflected in the project information.

Although the respective means are shown separately in the drawings, it is not meant to be a physical location, but a functional division, and each means may be integrated into one process module or various functions of one means may be included in another process module.

- project management means (30) -

The project management means 30 updates the project information according to the document processing performed by the document processing means 20 and / or the approval process of the approval means 204, and the project management means 30 updates the project information, And / or the context of the document content to update the project information.

In the embodiment of FIG. 3, the project information includes determination information such as reception, consensus, approval, and so on for each process. The project management means 30 stores the project information in the corresponding column of the project information Update your progress with

The project management means 30 can update not only the result of the approval process but also the messaging result of the communication means 203 by reflecting the message relating to the project progress in the project information.

The project management means 30 further includes a report generation means 301. When the project is completed, the project management means 30 integrates the stored project documents and messages and automatically generates and provides a report.

The automatic generation of the report is possible because the handling of the project document and the message is unified by the document managing means 20, and the report generating means 301 generates the report automatically when the project completion is judged by the project managing means 30 Automatically generate reports by sorting the saved documents according to the form.

The report form may be entered together with the project information, or may be set at the time of report generation.

The updated project information may be provided to the project participant by the first interface 101. The project management means 30 may further include a project checking means 302 for collecting the project information in the form of a WBS- The same diagram can be drawn.

It is a very important task to check the project to set up required indexes such as worker, schedule, document caregiver, deadline, and checklist so that the progress of each process can be grasped at a glance. The management means 30 may be provided to the project participant using a separate browsing means or provided to the first interface 101 and integrated or linked with the project information posting function when the project information editing function is used.

Although the technical features of the present invention have been described with reference to the embodiments of the drawings, the configurations of the first interface and the second interface are not limited to the embodiments of the drawings, and each means is a functional division. A process module or an integrated process module.

10: Project Editing Means 20: Document Handling Means
30: Project management means 101: First interface
201: second interface 202: document creation means
203: Communication means 204: Payment means
301: report generating means 302: project checking means

Claims (12)

As a computer server on a network,
A project that provides a first interface having a function of posting and inputting project information as an integrated collaborative space on the basis of project information structured by processes at a plurality of stages, receives project information from the first interface, Editing means;
A second interface for exchanging formalized project documents between project members based on document interpretation codes including process codes, sender codes, receiver codes, and decision codes for each process of the project information, And a communication means for processing the unstructured instant messaging among the project participants. The project progress information is transmitted from the unified collaboration space using the second interface based on the document interpretation code of the input project document A document retrieval means for retrieving the document according to the retrieval result; And
Project management means for identifying a document interpretation code of a project document generated by the document processing means and updating project information for the process; Project Collaboration System Using Document Handling Function.
The information processing apparatus according to claim 1,
The project collaborative system using the document care function to provide an input screen in which the process of the project can be classified into three phases of Phase, Step, and Activity. 2. The apparatus of claim 1,
Project Collaboration System Using Document Handling Function, Including Tabular Input Screen. The information processing apparatus according to claim 1,
A project collaboration system using the document care function configured to prevent unauthorized access to project information by setting access rights for each project or each process. The method according to claim 1,
And the project management means updates the project information including the execution result of the settlement means. delete 2. The apparatus of claim 1,
A project collaboration system using a document handling function, including a bulletin board type input screen. The information processing apparatus according to claim 1,
The project collaborative system is configured to prevent unauthorized access when inputting project documents by setting the structured process-specific access rights. The information processing apparatus according to claim 1,
And a document creation means for supporting a participant to create a formalized project document in an interface. The information processing apparatus according to claim 1,
A project collaboration system using a document care function that further includes a report generation means and generates a report by integrating documents transmitted and received for each process of the project when the project is completed. The information processing apparatus according to claim 1,
A project collaborative system using a document care function that schematically shows the progress of each process step by step, and further provides a project check means. 12. The system according to claim 11,
And provides the project progress status graphically displayed through the first interface to the browsing function.

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