KR101381294B1 - Document control system and method by the mobile device - Google Patents

Abstract

The present invention relates to a document control system and a document control method using a mobile device that allows the author to directly manage whether to view or print the document stored in the other terminal, the document generated by the document generation module A document generation terminal having a security document generation module for storing security information including a reception number and a viewing period in the form of metadata; A document management terminal having a document management module for outputting an approval request message in response to the received inquiry signal and transmitting a reply inputted by the author; Stops execution of the document executed by the document execution module, transmits an inquiry signal including the receiving number and terminal information of the receiver terminal, and if the received reply is a permission reply, stops the next execution process of the document execution module. A receiver terminal having a document control module to make it; And transmitting the query signal received from the receiver terminal to the document management terminal of the received number, and transmitting the reply received from the document management terminal to the receiver terminal of the terminal information, and transmitting the query signal. And a relay server for limiting the transmission of the query signal if it is confirmed that the elapsed time after checking the reading period.

Description

Document control system and method by using mobile device {Document control system and method by the mobile device}

The present invention relates to a document control system and a document control method using a mobile device that allows a corresponding author to directly manage whether to view or print a document stored in another terminal.

The rapid development of portable terminal technology and wireless communication technology has improved the efficiency of personal portable communication devices, and the emergence of such devices has made it possible to effectively spread and disseminate numerous data.

Since the beneficial effects of information exchange and stable communication environment between people are expected from these developments, the development direction of the mobile terminal technology and wireless communication technology has focused on a more effective information exchange method and a more stable communication environment creation method. .

However, the documents spread through the mobile terminal technology and the wireless communication technology include works produced and produced by individuals, and these works include documents requiring security or separate management for personal reasons. . However, in the past, the documents that require security (hereinafter referred to as 'managed documents') and those that do not (hereinafter referred to as 'non-managed documents') were not distinguished separately. It is entirely left to the recipient to receive it.

In order to solve such unreasonableness, conventionally, in order to prevent unauthorized distribution of the managed document, the number of downloads of the managed document or the downloadable period can be limited.

However, this prior art also downloaded the managed document within the number or period of time that the download was allowed. Since the recipient who downloaded the managed document can distribute and execute the managed document arbitrarily, the person who has authority to the managed document (hereinafter referred to as 'the author') is responsible for the unauthorized distribution or execution of the managed document by the recipient. There was no way to sanction.

As a result, when the author distributes the managed document to the outside, it is impossible to know when and when the document is viewed, and there is no way to control the document in real time, so that the author cannot exercise his rights sufficiently. There was a problem.

Patent Document 1. Publication No. 10-2009-0065857 (Published June 23, 2009)

Accordingly, the present invention has been made to solve the above problems, the document control system and document control method using a mobile device that allows the recipient of the managed document to execute the managed document arbitrarily or restrict unauthorized distribution Provision is a technical task.

According to an aspect of the present invention,
A document generation terminal having a security document generation module for storing security information including a reception number and a browsing period in a metadata form in a document generated by the document generation module;
A document management terminal having a document management module for outputting an approval request message in response to the received inquiry signal and transmitting a reply inputted by the author;
Stops execution of the document executed by the document execution module, transmits an inquiry signal including the receiving number and terminal information of the receiver terminal, and if the received reply is a permission reply, stops the next execution process of the document execution module. A receiver terminal having a document control module to make it; And

The query signal received from the receiver terminal is transmitted to the document management terminal of the received number, and the reply received from the document management terminal is transmitted to the receiver terminal of the terminal information, before the query signal is transmitted. A relay server for limiting transmission of the inquiry signal when it is confirmed that the elapsed time is determined by checking the reading period;

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Document control system using a mobile device comprising a.

According to an aspect of the present invention,
An execution document search step of searching for a document for execution by the document execution module of the receiver terminal;
The document control module of the receiver terminal stops the operation of the document execution module, transmits an inquiry signal including security information and terminal information of the receiver terminal, and the relay server receiving the inquiry signal reads time included in the security information. Checking signal transmission step of transmitting the query signal to the received number included in the security information if confirmed within the reading time;
An approval request message output step of the document management module of the document management terminal checking the inquiry signal and outputting an approval request message; And

A reply transmission step of the document management module transmitting a reply according to the author's operation to the relay server, and the relay server transmitting the reply to a receiver terminal of the terminal information;

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Document control method using a mobile device comprising a.

According to the present invention, the recipient receiving the author's document further receives the author's approval for the execution of the document, thereby reducing the irrationality that the recipient receiving the document arbitrarily executes or distributes the document, This has the effect of maximally protecting the rights of the author to the document.

1 is a block diagram schematically showing the appearance of a document control system according to the present invention;
2 is a block diagram showing in detail the appearance of a document control system according to the present invention;
3 is a flowchart sequentially illustrating a document generation process in the document control method according to the present invention;
4 is an image showing a state of entering security information during the document generation process according to the present invention,
5 is a flowchart sequentially illustrating a document execution process in the document control method according to the present invention.

BRIEF DESCRIPTION OF THE DRAWINGS The above and other features and advantages of the present invention will become more apparent from the following detailed description of the present invention when taken in conjunction with the accompanying drawings, It will be possible. The present invention is capable of various modifications and various forms, and specific embodiments are illustrated in the drawings and described in detail in the text. It should be understood, however, that the invention is not intended to be limited to the particular forms disclosed, but includes all modifications, equivalents, and alternatives falling within the spirit and scope of the invention. The terminology used herein is for the purpose of describing particular embodiments only and is not intended to be limiting of the invention.

BRIEF DESCRIPTION OF THE DRAWINGS The invention will be described in detail with reference to the accompanying drawings.

1 is a block diagram schematically showing a state of a document control system according to the present invention, and FIG. 2 is a block diagram showing a state of a document control system according to the present invention in detail.

Before describing the document control system according to the present invention, a document generation module 11 and a document execution module 21 interworking with the document control system are defined.

The document generation module 11 is an application capable of generating a document, and a general purpose application such as a general document creation program and an image editing program may be exemplified.

The document execution module 21 is an application for executing a document, and a viewer program capable of executing a general purpose program or an integrated document format corresponding to the document generation module 11 may be exemplified.

The document control system according to the present invention includes a document generation terminal 10 configured with a secure document generation module 12, a document management terminal 30 configured with a document management module 31, and a receiver configured with a document control module 22. The terminal 20, the document generation terminal 10, the document management terminal 30 and the relay server 40 for relaying the communication of the receiver terminal 20. Here, the document generation terminal 10 and the document management terminal 30 may be integrated into one terminal.

The document generation terminal 10 collectively refers to a terminal capable of generating a management target document, and the document management terminal 30 collectively refers to a terminal capable of controlling whether to approve the execution of the document. In general, an author may generate a document (* .hwp, * .doc, * .ppt, etc.) as a managed document through a document generation terminal 10 in which a desktop PC, a notebook, or a tablet PC may be illustrated. The created document can be attached to the recipient's e-mail for download or uploaded to a specific website on the Internet for the recipient to download. In the present embodiment, the document distribution is illustrated as an internet upload, but the present invention is not limited thereto, and the document may be transferred from the document generation terminal 10 to the receiver terminal 20 using a storage medium such as a USB memory, a CD, or another external hard drive. Could be delivered.

On the other hand, when the receiver attempts to execute the document by using the receiver terminal 20, a mobile device such as a mobile phone or tablet PC dedicated to wireless Internet communication carried by the author may be used to confirm whether or not the execution signal is approved. The document is transmitted to the document management terminal 30, which can be exemplified, and the author manipulates the 'approval window' outputted to the document management terminal 20 to allow the recipient to execute the document using his or her receiver terminal 20. can do.

However, as mentioned above, the document generation terminal 10 and the document management terminal 30 may be integrated terminals into one, or may be two or more terminals independent from each other. That is, the author may use a single terminal in which each function of the document generation terminal 10 and the document management terminal 30 are integrated into one, and may collectively process the management of the target document generation and the recipient's document execution approval, and the document generation. The terminal 10 and the document management terminal 30 may be separated to process separately the management target document generation and the recipient's document execution approval.

The receiver terminal 20 may receive a document uploaded by an author or transmitted using an e-mail by accessing the Internet. The receiver terminal 20 may execute the received document, and may be a desktop PC, a laptop, a tablet PC, or the like. A mobile device capable of wireless internet connection may be exemplified.

The relay server 40 relays the Internet communication between the document management terminal 30 and the receiver terminal 20. The document management terminal 30 and the receiver terminal 20 capable of wired and wireless Internet access can communicate with each other. By relaying so that, the query signal of the document executed in the receiver terminal 20 is normally transmitted to the document management terminal 30, so that the reply of the document management terminal 30 can be normally transmitted to the receiver terminal 20.

As a result, the document management terminal 30, the receiver terminal 20 and the relay server 40 will be in the form of a typical wired / wireless Internet communication.

As mentioned above, the document generation terminal 10 and the document management terminal 30 may be two components separated from each other, or may be one configuration integrated into one, in the present embodiment is divided into two Explain only. However, the present invention is not limited thereto, and when the document management module 31 configured in the document management terminal 30 and the secure document generation module 12 configured in the document generating terminal 10 are included in one terminal, the document generating terminal 10 And document management terminal 30 may be of course integral.

The document generation terminal 10 includes a conventional input / output module 13 for author's manipulation and a conventional communication module 14 for internet access. Here, the input / output module 13 includes hardware such as a keyboard and a screen and various software for recognizing and processing the same. The communication module 14 includes hardware such as a modem for internet communication and various software for recognizing and processing the same. Include.

Subsequently, the document generation terminal 10 further includes a document generation module 11 for generating a document because it is a terminal for generating a document to be managed.

The document generation module 11 may be applied to an application capable of generating a document. In general, a general application such as Word, PowerPoint, Photoshop or CAD may be exemplified. In addition, the document generation module 11 may also apply a new application that is limitedly applied only to the document control system according to the present invention.

The secure document generation module 12 is a device for securely processing the document after inserting security information into the document generated by the document generation module 11, and inputs protection information including a reception number to transmit an inquiry signal to the document. do. The security information included in the document may be stored in the form of metadata of the document, and the document control module 22 configured in the receiver terminal 20 may read the security information stored in the form of metadata. On the other hand, the management target document containing the security information can be encrypted by the secure document generation module 12 to increase the security efficiency, the decryption of the document in the receiver terminal 20 of the document management terminal 30 It is made by the reply or the processing signal of the relay server receiving the reply. The encryption and decryption of the document is to increase the security of the document, so it may be selectively added as needed.

On the other hand, the secure document generation module 12 may be reinforced with a conversion function dedicated to the workbook format that converts general documents (* .hwp, * .doc, * .ppt, etc.) into a workbook format such as PDF format or CSD format. have. Accordingly, the secure document generation module 12 may convert the general document generated by the document generation module 11 into the integrated document format so that the document is universally output. For reference, the security document generation module 12 will skip the conversion process to a workbook if the general document is already in the workbook format and will store the corresponding security information directly in the document.

More specifically, as shown in the image of FIG. 4, when the author completes the document generation in the document generation module 11 and clicks the button B for inputting security information, an 'input window' is output. The author inputs the corresponding information into the output 'input window', and the secure document generation module 12 stores the input information in the form of metadata of the document as security information.

The receiver terminal 20 is a conventional input / output module 23 that can be operated by the receiver so that the receiver can receive the document to be managed and view it, or print or edit it, and a normal communication module for internet connection. (24). Here, since the input / output module 23 and the communication module 24 have already been mentioned in the input / output module 13 and the communication module 14 of the document generating terminal 10, further detailed description thereof will be omitted.

As the document execution module 21 is an application for executing a document, a viewer program capable of executing a general purpose program (application) or an integrated document format corresponding to the document generation module 11 may be exemplified. As a result, the document generated by the document generation terminal 10 is executed through the document execution module 21 of the receiver terminal 20, the receiver can check the contents of the document.

The document control module 22 is a device for controlling a management target document stored in the receiver terminal 20. When the receiver attempts to execute the document, the document control module 22 transmits an inquiry signal including security information of the document to the relay server 40. Thus, after confirming whether the document is executed or not, the following procedure is performed. To this end, the document control module 22 may be linked to the document execution module 21, or may operate independently of the document execution module 21.

In more detail, when the document control module 22 is interlocked with the document execution module 21, the recipient uses the 'load (or open)' function of the document execution module 21 to manage the document. When attempting to execute, the document control module 22 detects this to start the operation, and outputs the 'query window' through the input and output module 23 of the receiver terminal 20. Of course, the document control module 22 stops the next execution of the document execution module 21 until the author's final permission reply is received, through which the contents of the document are received through the input / output module 23 of the receiving terminal 20. Do not print.

When the document control module 22 operates independently of the document execution module 21, the receiver 'loads (or opens) the document in the document control module 22 to execute the document, and controls the document. The module 22 outputs a 'query window' corresponding to the aforementioned 'query window' through the input / output module 23 of the receiver terminal 20.

Subsequently, the document control module 22 checks the reception number input by the author in the security information stored in the document to be managed, and relays the query signal including the terminal information of the corresponding receiver terminal 20 and the security information. To send).

The relay server 40 checks the reception number included in the inquiry signal transmitted by the receiver terminal 20 and transmits an inquiry signal including the document name to the document management terminal 30 of the corresponding reception number. The communication of the relay server 40 may use a telephone communication network or an internet communication network, and the document management terminal 30 may be a mobile device, so that a mobile communication network may be used. In addition, the query signal movement from the relay server 40 to the document management terminal 30 may be performed through conventional online communication means such as a short message service (SMS), a multimedia messaging service (MMS), a mobile instant messenger, and the like.

The document management terminal 30 includes a conventional input / output module 32 which can be operated by a receiver, and a conventional communication module 33 for connecting to the Internet. Here, the input / output module 32 and the communication module 33 have already been mentioned in the input / output module 13 and the communication module 14 of the document generating terminal 10, and thus, detailed description thereof will be omitted.

When the document management module 31 receives the inquiry signal, the document management terminal 30 outputs an 'approval window' through the input / output module 32 of the document management terminal 30, and sends a reply according to the author's manipulation of the 'approval window'. . As mentioned above, since the query signal may include the document name and / or the terminal information of the receiver terminal 20, the document name and / or the terminal information may be output in the 'approval window', and the author's 'approval window' You can manage the execution of the document by checking the document name and / or terminal information output to '. For reference, the terminal information is a unique information for identifying the receiver terminal 20, may be a hardware / software unique number of the receiver terminal 20, may be the name of the receiver entered in the receiver terminal, the receiver terminal May be a phone number if is a mobile device.

The content of the reply of the document management module 31 may be 'permit' or 'disallowed' for the execution of the document, and the recipient will determine whether the document is executed.

In the embodiment according to the present invention, to send a message, such as query / approval, the receiver terminal 20 outputs a "query window", and the document management terminal 30 to output a "approval window", but each The input / output modules 23 and 32 output the question sentence directly without accompanying separate windows such as the "question window" and "approval window," and the "request" or "cancel" button of the "question window" by selecting a number key. And the 'approve' or 'reject' button of the 'approval window', or output the question sentence as a voice signal may be substituted for the button by the number key selection. Accordingly, in the following claims, the document control module 22 expresses the query window and the approval window output by the document control module 22 and the document management module 31 as the query message and the approval request message, respectively. ) And the query message and the approval request message output by the document management module 31 are not limited to the 'query window' and the 'approval window', respectively.

In addition, the document management module 31 may be further reinforced permanent permanent function. In other words, when the author sets a reading limit for a specific document, when the query signal is received from the relay server 40, the author automatically transmits a reply to the rejection without outputting a separate 'approval window' to the author.

3 is a flowchart sequentially illustrating a document generation process in the document control method according to the present invention, and FIG. 4 is an image showing a state of inputting security information during the document generation process according to the present invention.

S1; Document Generation Steps

The author executes the document generation module 11 configured in the document generation terminal 10 and generates the intended document while manipulating the input / output module 13. The document may be a general application file format including general word, image or drawing information.

Since a process of generating a document using the document generation module 11 corresponding to a typical application is a publicly known or public technology, a detailed description of the software-directed technology for generating a file type document is omitted here.

S2; Enter security information

When the document generation is completed through the document generation module 11, the secure document generation module 12 inputs security information into the generated document.

Two methods may be used to input security information.

First, while the security document generation module 12 is interlocked with the document generation module 11, as shown in FIG. 4 (b), the security information is output by outputting an input window in the corresponding document window of the document generation module 11. Allow input.

Second, open the window (not shown) by executing the security document generation module 12, and outputs an input window (not shown) for inputting the security information by importing the document generated by the document generation module (11) The security information can be entered.

In the present embodiment, the first inside will be described in detail.

Since the document generation module 11 and the secure document generation module 12 interoperate with each other, a button B for executing the secure document generation module 12 may be configured in the menu window of the document generation module 11. .

Subsequently, as shown in FIG. 4 (a), when the author completes the generation of the document and determines the document as the management target, the user can select the button B to proceed with the execution of the secure document generation module 12. have. Subsequently, as shown in FIG. 4B, an input window executed by the secure document generation module 12 may be output in the document window, and the document of the document corresponding to the security information may be output as the input window. Name, receiving number, reading period, e-mail, etc. can be entered.

Here, the 'document name' is written by the author for the purpose of distinguishing the document, and even if the recipient's file name of the document is changed, the 'document name', which is security information, is not modified. Can be.

'Receive number' is to allow the relay server 40 to check the document management terminal 30 that is the target of the query signal received from the receiver terminal 20, which is the phone number of the mobile device that the author can check in real time It would be desirable. The mobile phone may be applied to a wireless smartphone capable of wireless Internet, and in addition, a tablet PC having a call function may be applied to a phone number.

The 'view period' defines the executable period of the document uploaded to the Internet, so that when the 'view period' elapses, the relay server 40 can limit the execution of the document itself without having to check the author one by one. .

'e-mail' is an example of an auxiliary contact network other than the document management terminal 30, and the query signal of the receiver may be transmitted to the corresponding e-mail address input by the author. The secondary contact network is not limited to an email address but may be a phone number of another mobile device or a URL address.

On the other hand, in the present embodiment, the 'input window' output for inputting the security information was shown as a button (B) click, but in addition to the normal output button of the document generating module 11 for printing a document is presented In the printer selection, the security document generation module 12 may be selected as a printer to output the 'input window'.

S3; Security Processing Step

When the input of the security information is completed, the secure document generation module 12 stores the security information in the form of metadata of the document, and the document execution module 21 of the receiver terminal 20 unless receiving the author's permission reply. Do not allow this managed document to run.

The document to be managed including the security information is stored in the document generation terminal (10).

S4; Send document step

Authors can attach a managed document to an e-mail so that a specific recipient can receive it, or upload a managed document to a specific website so that the recipient can download it randomly.

The document may be transmitted from the document generation terminal 10 to the receiver terminal 20 in various ways, and the description thereof is well known and common. Therefore, the description thereof is omitted here.

S5; Document saving step

The document received by the receiver terminal 20 through download or e-mail through a website connection is stored in the storage module of the receiver terminal 20.

5 is a flowchart sequentially illustrating a document execution process in the document control method according to the present invention.

S10; Execution document search step

The receiver searches for a document to execute among documents stored in the receiver terminal 20.

In this case, the document to be executed includes a document to be managed and a document to be managed, and the document is executed smoothly without any sanction when selecting a document to be managed using the document execution module 21.

S20; Query window output stage

On the other hand, when the recipient selects the document to be managed, the document control module 22 is driven and the 'query window' shown in FIG. 1 is output through the input / output module 23.

As mentioned above, the output position of the 'query window' may vary depending on whether the document execution module 21 and the document control module 22 are interlocked.

First, if the document execution module 21 and the document control module 22 interoperate with each other, in the execution window of the document execution module 21 when the recipient attempts to load the document from the document execution module 21. Query window will be displayed.

Second, if the document execution module 21 and the document control module 22 do not interoperate with each other, the document control module 22 loads the document while the 'query window' is displayed in the execution window of the document control module 22. Will be output.

S30; Query step

The receiver will be able to choose between the 'Request key' and the 'Cancel key' in the output 'Query window'. Here, the request key is a command key for transmitting a query signal including security information to the relay server, and the cancel key is a command key for stopping execution of the document.

For reference, if the 'Cancel key' is selected, execution of the document will be stopped and the 'question window' will be removed.

S40; Query signal transmission step

When the receiver selects the 'Request key', the document control module 22 transmits an inquiry signal including the security information inserted in the document and terminal information of the receiver terminal to the relay server 40.

The relay server 40 checks the security information by receiving the query signal, and transmits the query signal to a reception number included in the security information. In this case, the query signal movement from the relay server 40 to the document management terminal 30 may be performed through conventional online communication means such as a short message service (SMS), a multimedia messaging service (MMS), a mobile instant messenger, and the like.

S50; Approval window output stage

The document management terminal 30 corresponding to the received number receives the query signal transmitted from the relay server 40, and the document management module 31 checks the security information and the terminal information included in the query signal, 'Approval window' is displayed.

The approval window may include a document name among security information, and the author may determine whether to execute the document through the document name. In addition, the 'approval key' and 'rejection key' may be displayed in the 'approval window', and the author clicks on one of the 'approval key' and 'rejection key' by referring to the security information printed in the 'approval window'. You can do it.

S60, S70; Send reply

When the author selects and clicks one of 'approval key' and 'rejection key', the document management module 31 transmits the corresponding reply to the relay server 40. Here, the response to the approval key is transmitted, and the response to the rejection key is transmitted.

S80; Document Execution Steps

When the document management module 31 transmits the reply for the permission to the relay server 40, the relay server 40 transmits the reply to the receiver terminal 20 corresponding to the terminal information, and receives the document control. The module 22 continues the next process of the document execution module 21 to allow execution of the document.

Thereafter, when the execution of the document is stopped, the document control module 22 invalidates and discards the reply to the permission given to the document. The document control module 22 repeats the above-described process for re-executing the document.

While the present invention has been described in connection with what is presently considered to be practical exemplary embodiments, it is to be understood that the invention is not limited to the disclosed embodiments, but, on the contrary, It will be understood by those skilled in the art that various changes in form and details may be made therein without departing from the spirit and scope of the invention as defined by the appended claims.

10; Document generation terminal 11; Document generation module 12; Security document generation module
13; Input / output module 14; Communication module 20; Receiver terminal
21; Document execution module 22; Document control module 30; Document Management Terminal
31; Document management module 40; Relay server

Claims (5)

A document generation terminal having a security document generation module for storing security information including a reception number and a browsing period in a metadata form in a document generated by the document generation module;
A document management terminal having a document management module for outputting an approval request message in response to the received inquiry signal and transmitting a reply inputted by the author;
Stops execution of the document executed by the document execution module, transmits an inquiry signal including the receiving number and terminal information of the receiver terminal, and if the received reply is a permission reply, stops the next execution process of the document execution module. A receiver terminal having a document control module to make it; And
The query signal received from the receiver terminal is transmitted to the document management terminal of the received number, and the reply received from the document management terminal is transmitted to the receiver terminal of the terminal information, before the query signal is transmitted. A relay server for limiting transmission of the inquiry signal when it is confirmed that the elapsed time is determined by checking the reading period;
Document control system using a mobile device comprising a. The method according to claim 1,
The security information further includes a document name of the document, the document control system using a mobile device, characterized in that for outputting the document name in the approval request message. The method according to claim 1,
The secure document generation module converts a document generated by the document generation module into a document control system. The method according to claim 1,
The document generation terminal and the document management terminal document control system using a mobile device, characterized in that integrated into one terminal. An execution document search step of searching for a document for execution by the document execution module of the receiver terminal;
The document control module of the receiver terminal stops the operation of the document execution module, transmits an inquiry signal including security information and terminal information of the receiver terminal, and the relay server receiving the inquiry signal reads time included in the security information. Checking signal transmission step of transmitting the query signal to the received number included in the security information if confirmed within the reading time;
An approval request message output step of the document management module of the document management terminal checking the inquiry signal and outputting an approval request message; And
A reply transmission step of the document management module transmitting a reply according to the author's operation to the relay server, and the relay server transmitting the reply to a receiver terminal of the terminal information;
Document control method using a mobile device comprising a.

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