KR0139556B1 - Document Management Method Using Directory in Subscriber System of Electronic Document Exchange System - Google Patents

Abstract

The present invention manages the management of documents or files required or generated at each stage in the subscriber system of the electronic document exchange system when a user generates and sends / receives an electronic document using a structured directory structure. To provide a method of managing a document using a directory system that classifies and manages files according to customers and file types in order to systematically manage necessary input files or generated files for each task. A first step in which the subscriber system of the electronic document exchange system automatically creates a subdirectory if the user inputs the root directory of the account when registering the account; Allocating a memory to form a wood structure in the memory (601, 602, 801, 802); A third step (603 site 609) of editing, converting and transmitting a document by using a receiving account directory of the document to be sent; And a fourth step (803 to 809) of converting, checking, and receiving a document by using a sending account directory of the received document, and systematically managing the files is possible, and a user can perform a necessary operation by a simple operation. It can be effective.

Description

Document Management Method Using Directory in Subscriber System of Electronic Document Exchange System

1 is a schematic structural block diagram of an EDI system,

2 is a flow chart of document transmission and reception in a general EDI system,

3 is a configuration diagram of a personal computer to which the present invention is applied;

4 is a structural diagram of a basic directory according to the present invention;

5 is an exemplary diagram of a main screen of a subscriber system according to the present invention;

6 is a flowchart illustrating document management in document transmission according to the present invention;

7 is an exemplary diagram of a wooden structure in which a customer base directory is formed in a memory according to the present invention;

8 is a document management flow chart when receiving a document according to the present invention.

* Explanation of symbols for the main parts of the drawings

301: central processing unit 302: control unit

303: arithmetic unit 304: main memory

305: auxiliary memory device 306: input device

307: output device

The present invention manages the management of documents or files required or generated in each step when a user performs an operation such as generating and sending / receiving an electronic document in a subscriber system of an electronic document exchange system (hereinafter referred to as an EDI system). A method of managing using a structured directory structure.

Like social overhead capital such as roads, harbors and railways, ICTs have a tremendous impact on all industries and are an important measure of corporate and national competitiveness. Among them, Electronic Data Interchange (EDI), which provides a new way of doing business with paperless transactions, has emerged as an essential means for companies to gain a competitive edge. In the following, the definition of EDI, introduction effect, and EDI document standard, EDI communication standard, EDI software, and EDI hardware for configuring EDI will be described to help the present invention.

Conventional faxes and e-mails transmit data electronically by expressing the data in a form that can be read by an unformatted person, but it is not a standardized form. Therefore, the receiver must re-enter necessary data into a computer and process the data.

However, in the EDI system, the data is generated in a standard form structured by the computer program, which is fundamentally different from the above fax and e-mail, so that it can be interpreted and processed by other computer grand programs, and the transaction document between the company and the company can be processed. They are exchanged electronically over the network in a structured and standardized format that enables computer-based processing.

For example, instead of sending and receiving paper documents such as orders, invoices, and quotations by mail or in person, the transaction document data is transmitted in electronic form, from the application of one company computer to the grand program of another company computer. It is possible to be delivered automatically without.

The EDI system that connects each company's information system is not limited by computer hardware, software, geopolitical location, time zones, and communication facilities, but only software that can generate and interpret documentation according to EDI document standards and communication standards. Anyone can send paperless electronic documents to any customer, anywhere, anytime, anywhere in the world. In other words, the scope of EDI is very wide, enabling not only vertical information flow but also horizontal information flow between industries and industries, and international information flow between countries.

Therefore, the data is repeatedly input in the conventional document processing methods such as telephone, mail, and fax, so that the processing time is delayed, the accuracy of data by re-input is decreased, and the time and manpower are consumed. Although ineffective and complex, the use of EDI systems can reduce costs such as inventory costs, transportation costs, and data errors, improve work efficiency, improve customer service, improve relationships with customers, and improve international competitiveness.

In order to realize such an EDI system, standards for documents to be exchanged must be established. Since the format of documents used in each company is different, rules for the content and structure of electronic documents are required to transmit them electronically. .

Syntax rules: Rules that govern the structure and organization of electronic documents.

Data item: data unit that constitutes an electronic document

Electronic document: defines an electronic document by combining data items according to syntax rules

Document standards have evolved from corporate standards, industry standards, national standards and regional standards to international standards.

Industry Standards: TDCC (Transportation, 1986), UCS (Food), WINS (Warehouse) ...

National (Regional) Standards: ANSIX12 (US North America, I981), UNTDI (Europe)

International standard: UN / EDIFACT (UN, 1987)

In order to enable the international distribution of information, the United Nations (UN / ECE) has established the standard of exchange documents for each field such as trade, banking, aviation, transportation and administration as the international standard (UN / EDIFACT). , Message cell system instructions, data item directory, data segment directory, message directory. These international standards (UN / EDIFACT) are document standards on global EDI that have been approved by the International Organization for Standardization (ISO) as international standards.

In addition, there is a need for a standard for communication to support the exchange of electronic documents. In the past, various communication protocols existed, and although the EDI Third Party solved the communication problem in the middle, the International Telecom Advisory Committee, an international telecommunication standard organization (CCITT) has established X.435 and F.435 communication standards that combine EDI and the X.400 Mgsgage Handling System (MHS) to solve communication problems for transmitting electronic documents. X.435 and F.435 define protocols and services for EDI document transmission, respectively.

With the advent of X.435 based on the OSI (Open Sygtem Interconnection) seven-layer model, EDI documents can be transmitted reliably with multimedia data to geopolitically distributed EDI systems, regardless of customer location, computer type, or communication network. It became possible.

The software for EDI requires a subscriber system installed at the subscriber (EDI subscriber) side and a message store and relay system installed at the transmission host having a function of transmitting and temporarily storing messages transmitted between subscribers. EDI is available on any hardware platform such as personal computers (PCs), workstations, minicomputers, mainframes, along with communication modems, and low-cost, high-performance personal computers. System construction is possible at low cost, contributing to the spread of EDI.

An example of an EDI system based on the X.435 and F.435 standards and international document standards, based on the X.400 Recommendations of the International Telegraph and Telephone Advisory Committee (CCITT), is as follows:

Once an EDI system can have various hardware (H / W) and software (S / W) configurations, depending on the application and the user's environment, the software (S / W) is basically a subscriber system and a subscriber processor. It consists of a relay system, a message store, and various subsystems can be installed in various combinations according to the user's hardware (H / W) and software (S / W) environment. W) Platforms may vary.

FIG. 1 is a schematic structural block diagram of an EDI system. Each subsystem constituting the system plays the following roles.

First, the subscriber system connects to a relay host equipped with a provider processor, a message store (MS) and a plurality of relay systems (MTAs) through a public telephone network (PSTN) to send a message to another subscriber. You can use services such as searching and viewing messages from other subscribers.

That is, it provides various functions for the user to create and transmit or receive an EDI message, a document form generation system, a document editing system, a document conversion system, a communication processing system responsible for transmitting / receiving an EDI message between a relay host and a subscriber system; Message store inquiry system according to message store access protocol (P7) is composed of a document management system for objectizing and managing the transmission and reception documents and management information.

The subscriber processor performs intelligence that encodes or decodes a message transmitted during the message storage period with the subscriber system. That is, the message created and transmitted by the subscriber system is encoded according to the encoding rule (ASN.l) and transmitted to the message store, or the message transmitted from the message store is decoded and transmitted to the subscriber system.

The message store is a system that acts as a relay between the subscriber processor and the relay system, and performs a function of receiving and storing a message transmitted to the subscriber from the relay system. In addition, for messages stored in the message store, the user can use the subscriber system to search the number of messages satisfying a specific condition, take a specific message entirely, or search the list of stored messages. Provides the ability to The P7 protocol (message store retrieval protocol) applies when the message is delivered to the subscriber handler and the message storage period, and the P3 protocol (submission and delivery protocol) applies when the message is delivered between the message store and the relay system.

The relay system transmits a message submitted from the message store through the subscriber system to another relay system or delivers the message to the message store connected to the relay system. That is, the message is stored in the message store using the P3 protocol (submission and delivery protocol) or the message is submitted from the message store, and the message is transmitted to another relay system using the P1 protocol (message transfer protocol). In addition, multiple relay systems can be connected to relay messages. A verification service that delivers messages using the accumulative-storage method and informs the message delivery requestor whether the message has succeeded or failed. It provides various services such as support according to rank, delivery selection function such as delayed delivery, contents conversion to various media, error diagnosis function according to message submission and delivery.

2 is a flowchart of document transmission / reception in a general EDI system. The process of generating and transmitting a document is as follows.

The sender starts and logs into the subscriber system of the personal computer (20l), enters the contents of the document in the form of the document, creates / edits the document (202), converts the document (203) and selects the send menu (204). After creating (205), the relay host is connected (206) and the document is transmitted (207).

Then, the relay host receiving the document notifies the receiving party (PC) that the connection has already been started and logged in to establish a connection (208). The receiving party calls the message (209), classifies and stores the account (210), converts the document (211) and confirms the received document (212).

Based on the basic understanding of the EDI system as described above, the prior art and the present invention will be described.

In order to send / receive documents to and from the customer in the electronic document exchange system, each document is processed by each process such as document form file, private document type file, standard document type file, envelope file, error logging file, and logging data file. Several types of files must be created or exist.

Therefore, there is a problem in such an electronic switching system that it is difficult for a user to use the system and difficult to understand the processing flow.

Therefore, in the electronic exchange system, users can systematically manage the files that are needed or created in each step in order to create and send / receive electronic documents, and perform the necessary operations with simple operations. Interface is essential. Accordingly, the present invention provides a subscriber system of an electronic document exchange system that manages a document using a directory system that classifies and manages files according to a customer and a file type in order to systematically manage necessary input files or generated files for each task. Its purpose is to provide a document management method using directories.

In order to achieve the above object, the present invention relates to a general-purpose computer, wherein when a user inputs a root directory of a client when a user registers a client, the subscriber system of the electronic document exchange system automatically generates a subdirectory. Stage 1; Allocating a memory to form a wood structure in the memory; A third step of editing, converting and transmitting a document by using a receiving account directory of a document to be transmitted after performing the second step; And a fourth step of converting, confirming, and receiving a document by using the sending account directory of the received document after performing the second step.

Hereinafter, with reference to the accompanying drawings will be described an embodiment according to the present invention;

3 is a configuration diagram of a personal computer to which the present invention is applied, where 301 is a central processing unit, 302 is a control unit, 303 is an arithmetic unit, 304 is a main memory device, 305 is an auxiliary memory device, 306 is an input device, and 307 is Represent each output device.

Looking at the operation, since the arithmetic unit 303 and the control unit 302 becomes the center of computer processing, these are collectively referred to as a central processing unit 301, and an accompanying input unit 306, auxiliary storage unit 305, and The output device 307 or the like is called a peripheral device. The main memory device is a high speed memory device that enables data or information movement between the central processing unit 30l and a peripheral device.

The central processing unit 30l is a device for performing the overall control of the present invention. The central processing unit 30l takes out and deciphers the command of the program stored in the storage device (main storage device or auxiliary storage device) line by line, and performs control for execution.

The memory device (main memory device, auxiliary memory device) is a device that stores the program contents of the present invention and input / output data of the present invention, and stores the output result after the processing is completed.

The input device 306 is a device that receives a user input for driving the present invention or a user history during execution.

The output device 307 is a device that serves as a medium for outputting the results output by the present invention to the user.

4 is a structural diagram of a basic directory according to the present invention.

In the directory management system of the present invention, a document classifies and manages all files (or documents) by customer. The document to be sent is stored in the receiving account directory of the document, and the received document is stored in the sending account directory of the document. Each account directory has seven subdirectories: Inbox, Incoming Documents, Outbox, Sent Documents, Document Form, Error Handling, and Audit Trail.

On the other hand, each account directory is entered when the user registers the account and this directory becomes the root directory of the account. The subscriber system of the electronic document exchange system automatically creates seven subdirectories under the root directory of the account.

In this environment, in order to perform a task using the subscriber system, the user must first select a customer in the main screen of the subscriber system. After selecting an account, the files created in each step of creating, editing, converting, and sending documents are stored in one of seven sub-directories of the selected account, depending on the file type.

Hereinafter, the seven sub directories will be described in detail.

First, the inbox is a subdirectory that stores the received message, and the data type is the received message. The received document is a subdirectory that stores a document file obtained by converting (interpreting) the received message into a private document. The contents of this file can be queried by driving a text editor, and the data format is a flat file.

The outbox is a subdirectory that holds outgoing messages, and the data form is outgoing messages. The transmission document is a subdirectory that stores the transmission document file created by using a text editor. The contents of this file can be inquired / modified by running a text editor, and the data format is a flat file.

The document form is a subdirectory that stores form files of documents created using the document form generator, which can be viewed / modified by running the document form generator, and the data type is a binary file.

Audit Trail is a directory that stores a log file of report files generated by performing document conversion (generation, interpretation). The data format is a text file.

Error reporting is a directory that stores a log file of error files generated while performing document conversion (generation, interpretation), and the data format is a text file.

5 is an exemplary diagram of a main screen of a subscriber system according to the present invention. When kang and yang are registered as customers, when the subscriber system is driven, the seven main directories are created and drawn for each customer.

6 is a flowchart of document management in document transmission according to the present invention.

Looking at the sequential flow in detail, after driving the subscriber system of the electronic document exchange system (601), a memory structure is formed in the memory by allocating memory for basic directory processing of each account (602).

For example, when a client is registered under the names kang and yang, the wooden structure formed in the memory at the beginning of the subscriber system by performing a recursive algorithm is shown in FIG. 7.

Then, select the account you want to send the document from the system initial screen of the subscriber system, expand the 'Document Form' directory, then double-click the desired file to edit the document (603), then edit the saved file to the 'Send Document' directory. At 604.

Thereafter, after the document conversion is performed by selecting a file to be transmitted from the 'send document' directory (605), the converted document is stored in the 'sent' directory (606).

After selecting and sending a document from the 'Send' directory (607), an error generated in the execution process is stored in a file in the 'error report' directory, and the logging data is stored in a file in the 'audit tracking' directory. Next, the memory allocated for directory management is released (608) (609).

8 is a flowchart illustrating document management when receiving a document according to the present invention. Looking at the sequential flow in detail, after driving the subscriber system of the electronic document exchange system (801), the memory for the basic directory processing of each account is allocated to form a wooden structure in the memory (802).

Then, after receiving the document stored in the message store of the relay host (803), the received document automatically sorts the accounts and stores them in the 'Inbox' directory of the corresponding account (804) and then stores the files stored in the 'Inbox' directory. In operation 805, the document is converted into a private document.

Thereafter, after storing the converted document in the 'received document' directory (806), to check the received document, select a document from the 'received document' directory and check the contents using a document editing system (807). The error occurring in the execution process is stored as a file in the 'error reporting' directory, the logging data is stored as a file in the 'audit tracking' directory (808), and the memory allocated for directory management is released (809).

The present invention as described above is capable of systematic management of files, etc. needed or generated in each step in order for a user to create and send / receive electronic documents in the subscriber system of the electronic document exchange system. The simple operation has the effect of performing the required action.

Claims (5)

A method applied to a general purpose computer, comprising: a first step in which a subscriber system of a subscriber system of an electronic document exchange system automatically creates a subdirectory if a user inputs a root directory of the account when a user registers a customer; Allocating a memory to form a wood structure in the memory (601, 602, 801, 802); A third step (603 to 609) of performing a second step (60I, 602, 801, 802), editing, converting and transmitting a document by using a receiving account directory of the document to be transmitted; And after performing the second steps 60I, 602, 801, and 802, a fourth step (803 to 809) for converting, verifying, and receiving a document by using a sending account directory of the received document. How to Manage Documents Using Directory in Subscriber System. The method of claim 1, wherein the sub-directory of the first step is an inbox, a received document, or a sent directory. A document management method using a directory in a subscriber system of an electronic document exchange system, which is composed of seven documents such as a transmission document, a document form, error handling, and an audit trail. 3. The inbox according to claim 2, wherein the inbox is a subdirectory for storing a received message, the data type is a received message, and the received document is a subdirectory for storing a document file obtained by converting (interpreting) the received message into a private document. The contents of the file can be queried by driving a document finder, the data type is a flat file, and the sender is a subdirectory for storing sent messages, the data type is a sent message, and the sent document is sent using the document editor. A subdirectory for storing the created outgoing document files, the contents of which can be viewed / modified by running the text editor, the data format is a flat file, and the document form is a form file of documents created using the document form creator. As a subdirectory for archiving, this form file can be queried / run by the document form generator. The data format is a binary file, and the audit trail is a directory that stores log files of report files generated by performing document conversion (generation, interpretation) operations. The data type is a text file. A directory for storing log files of error files generated while performing a document conversion (generation, anonymization) operation, and a data management method using a directory in a subscriber system of an electronic document exchange system, wherein the data format is a text file. . The method of claim 1, wherein the third step (603 to 609), in the system initial screen of the subscriber system, select a customer to send a document, expand the 'Document Form' directory, and then double-click the desired file to edit the document. A fifth step (603, 604) then storing the file in the 'Send Documents' directory; A sixth step (605, 606) of selecting a file to be transmitted from the 'send document' directory after performing the fifth step (603, 604), and then storing the converted document in the 'send' directory after performing document conversion; After performing the sixth step (605, 606), after selecting and transmitting a document from the 'sent' directory, an error occurring in the execution process is stored as a 'error report', a file in the directory, and the logging data is 'audit tracking'. And a seventh step (607 to 609) of storing the file as a file in a directory and then releasing the memory allocated for document management. The method of claim 1, wherein the fourth step (803 to 809), after receiving the document stored in the message store of the relay host, the received document automatically sorts the accounts and stores them in the 'Inbox' directory of the corresponding account. A fifth step (803 site 805) for selecting a file stored in the 'fishing box' at and performing document conversion into a private document; After performing the fifth step (803 to 805), the sixth step of selecting the document from the 'received document' directory to confirm the received document after storing the converted document in the 'received document' directory (806,807); And after the sixth step (806.807), the error generated in the execution process is stored in a file in the 'error report' directory, and the logging data is stored in a file in the 'audit tracking' directory and the memory allocated for document management. And a seventh step (808,809) of releasing the document management method using the directory in the electronic document exchange system and the subscriber system.