JPS63221457A - Document shaping device - Google Patents

Abstract

PURPOSE:To effectively store the documents within the designated number of pages by deciding an output form based on the logical structure of an input document so that the designated page conditions are satisfied. CONSTITUTION:A shaping rule dictionary 7 stores a format which evolves the logical structure of an input document analyzed by a logical structure analyzing part 5 and a shaping rule which decides said format. Then the application of the shaping rule is decided by a shaping processing part 8. The part 8 calculates the extra and short amounts, etc., of designated pages when a document is evolved in a prescribed format. Based on this calculation result, the part 8 selects an optimum shaping rule and applies it to change the document evolving format so that the document data are stored within the designated number of pages. In such a way, an optimum document structure that is stored within the prescribed number of pages can be selected.

Description

Detailed Description of the Invention [Objective of the Invention] (Industrial Application Field) The present invention relates to a document formatting device that determines a document output format based on the logical structure of document data, and particularly relates to a document formatting device that determines a document output format based on the logical structure of document data. The present invention relates to a document formatting device that makes it possible to determine a protected output format.

(Prior Art) In general, word processors perform page layout of document data based on a preset format. Therefore, for documents that have a condition on the number of pages that should be included, such as a collection of papers presented at a national conference of an academic society, the number of characters and lines per page must be determined based on the number of characters in the document so as not to exceed the number of pages stated above. needed to be set.

However, if there are headings such as chapter headings or section headings in a document, the output format of the document must be determined after considering these headings and various conditions such as whether to leave blank lines before and after them. However, determining the format by considering all the headings for the entire document was a very time-consuming task.

(Problem to be solved by the invention) As described above, in conventional word processors, in order to efficiently fit a document into a pre-specified number of pages, the document creator decides the number of characters and lines of the document, and This required a complicated process of repeated trial and error, such as making adjustments to these parts.

Based on such facts, an object of the present invention is to provide a document formatting device that determines the output format of document data to satisfy specified page conditions based on the document structure ascertained from the document data. do.

[Structure of the Invention] (Means for Solving the Problems) The present invention includes an input unit for inputting document data and specifying the number of restricted pages, and detecting morphological features from the document data input by the human input unit. and the wording data chapter above.
a logical structure analysis unit that analyzes the logical structure of clauses, etc.; a logical structure storage unit that stores the logical structure of the input document data obtained here; and a logical structure storage unit that stores the logical structure of the input document data obtained here; a formatting rule dictionary that stores a format for developing document data and a formatting rule for determining this format; and determining the format by applying the formatting rule so that the document data fits within the specified number of pages. The present invention is characterized by comprising a formatting processing section that performs the processing, and an output section that outputs the results processed by the formatting processing section.

(Operation) According to the present invention, a format for expanding the logical structure of an input document analyzed by the logical structure analysis unit and a formatting rule for determining this format are stored in a formatting rule dictionary, and the formatting rule is applied. This is determined by the formatting processing section. For example, the formatting processing unit calculates the excess and shortage of the specified number of pages when a document is developed in a predetermined format, selects and applies the optimal formatting rule from the calculation results, and prints the specified page. Since the document development format is changed so that the document data fits within the specified number of pages, the optimal document structure that fits within the predetermined number of pages is selected.

Therefore, according to the present invention, the obtained document can be obtained in a uniform, easy-to-read format without imposing any burden on the user.

(Example) Hereinafter, an example of the present invention will be described with reference to the drawings.

FIG. 1 is a schematic configuration diagram of a document formatting device according to this embodiment.

The input unit 1 is an input means including, for example, a keyboard, and is used to input necessary data such as document data and page restriction information. Data input through this input section 1 is given to a document management section 2 which is in charge of overall IT control. The document data given to the document management section 2 is
It is stored in the original text storage unit 3. The document management unit 2 detects a delimiter code, such as a line feed code, in the document data stored in the original text storage unit 3, considers this to be the end of one sentence, and decomposes it into individual sentences. The display unit 4 displays the document data decomposed in this way together with sentence numbers as shown in FIG.

The logical structure analysis unit 5 is equipped with a Japanese dictionary inside.
With reference to this Japanese dictionary, the logical structure of chapters, sections, etc. is determined based on the connection relationship between the form B elements of the input document and the structure of the preceding and succeeding sentences. For example, in the example shown in FIG. 2, sentence number 1 is the first sentence and ends with the noun phrase "document understanding system," so it is determined that the attribute of sentence number 1 is a title.

Further, since no heading pattern is added to this title, a null code is given to the heading pattern.

Since sentence number 2 is found to be the proper noun [Okawa Taibe] by referring to a Japanese dictionary, it is determined that this is the author's name. The heading pattern for this author name is nu
It is ll. The results of this analysis are shown in FIG. This analyzed logical structure is stored in the structure storage unit 6. The attributes of heading patterns such as the numeric afterword section are determined in the order in which they are detected, for example, as chapter headings and section headings, and those with the same structure are considered to be headings of the same level.

The formatting rule dictionary 117 includes the developed form (format) of the obtained logical structure and rules regarding how to change the format so that it fits on a designated page. FIG. 4 is an example of a stored format. The currently selected format is marked with an asterisk.

The rules are also shown in FIG.

In other words, rule ■ is a rule that reduces "attribute: post sentence" one line at a time among the formats stored in the formatting rule dictionary 7.
For example, as shown in FIGS. 6(a) to 6(b), the line between the heading and the next paragraph is shortened. This rule is applied in the order of subheadings → section headings → section headings → chapter headings, that is, in descending order of level. Once the interval becomes the smallest (blank line O), this rule is no longer applied. Further, this rule is not applied when the stored format originally selects r-sequel-blank line OJ.

Rule ■ is a rule that reduces "attribute: preamble" one line at a time in the format stored in the formatting state dictionary 7. For example, the 6th rule
As shown in Figures (b) to (C), this is for shortening the line between the heading and the preceding paragraph. This rule is not applied if the interval is the smallest (blank line O).

The rest is the same as rule ■.

Rule ■ sets "Attribute: Sequel" stored in the formatting rule dictionary 7 to blank 1, and also sets "Attribute: Underline" in the heading to "
As shown in Figures 6(C) to 6(d), the heading and the following paragraph are separated by a blank space without a line break, making the heading more noticeable. It means to change it so that it is underlined.

Furthermore, rules (■) and (2) increase the number of characters per line and the number of lines per page by one character and one line, respectively. Naturally, when this rule is applied, character spacing and line pitch will also change. In addition, the formatting rule dictionary 117 stores various rules such as changing the font size (rule 6) so that the document can fit within a specified page.

The formatting processing unit 8 applies the rules of the formatting rule dictionary 7 to determine the optimal format so that the document data fits within the specified number of pages.

Further, the output section 9 outputs the document data in the format determined by the formatting section 8.

Next, the operation of the apparatus according to this embodiment configured as described above will be explained.

When the document data shown in FIG. 2 is input through the input unit 1 and stored in the original text storage unit 3, the logical structure analysis unit 5
The process shown in FIG. 7 is performed to determine the logical structure of document data.

That is, first, it is determined whether there is a headword in the document data (a), and if there is a headword, a headline candidate is created (b). Next, check whether there is a matching heading rule among the created heading candidatesC)
, create a heading (d). If a headword is not detected or a matching header rule is not obtained, it is treated as having no header (e), and then it is checked whether there is a matching document structure rule (f). , if there is a matching document structure rule, create a word structure (Q).

Then, store the document structure in the structure storage unit 6 (iT)
. If there is no matching document rule, error processing is performed (1).

When the above processing is performed, a logical structure as shown in FIG. 3 is stored in the structure storage section 6.

Next, the operation of the formatting processing section 8 will be explained based on FIG.

First, the formatting processing unit 8 develops document data based on a prespecified format or an initialized format.
). As a result of this expansion, it is checked whether the number of pages is within the specified number of pages (k). If the number of pages is within the specified number of pages, the processing ends here, but if the number of pages exceeds the specified number of pages, the extra number of lines m is added.
Calculate (2). Applying rule 1 in order (n
.

m, o), calculate the number of lines n to be shortened each time 1).

This calculation continues until m≦n ((1).

For example, suppose that document data is specified to be output in two A4 pages, and when the initial development is performed according to the format shown in FIG. 4, it does not fit on two pages and four lines are left over. In this case, the formatting processing unit 8 applies the rules of the formatting rule dictionary 7 in order from rule 1 to calculate the number of lines that can be shortened.

Now, if this document has four section headings and Rule (2) can be applied, the entire document can be shortened by 1 x 4-4 lines. In this case, if the data is shortened by four lines, it will fit on the designated two pages, so the formatting processing unit 7 determines that the page constraints have been met and ends the process. The document management section 4 displays the document in the new format on the display section 4 and prints it out via the output section 9.

By performing such processing, it is possible to obtain a document that fits in the specified number of pages in an easy-to-read format without placing any burden on the user.

Note that, although the above explanation focuses on the shortening method when the number exceeds the designated page, almost the same processing can be performed even when the number is insufficient for the designated page. In this case, change the blank line change value for rules ■ and ■ in Figure 5 to (-1
)→(+1). Then, as shown in Figure 9, after finding the number of lines m that is missing from the specified page (r), it is necessary to judge whether m is positive or negative (s), and if m-0, it is exactly within the specified number of pages. If m<O, set the above change value to <-1), and if m>Q, set the above change value to (+1) (U). Then, apply the rules in order from ■ to calculate the increased number of lines n (
V). Then, when 1ml≦lnl (W), the process may be terminated.

In each of the above embodiments, an example has been described in which page constraints are observed according to the formatting rules as shown in FIG. 5, but it is quite possible to change these rules.

Furthermore, the application order of the rules and the contents of the rules can be changed in various ways according to the user's specifications.

Furthermore, the format structure and logical structure are not limited to those shown in the above embodiments.

Furthermore, if it is difficult to fit the information into a designated page due to the application of rules, it is also possible to issue a message to that effect. Also, in order to prevent a headword and its text from spanning multiple pages, for example, when a headword is located on the last line of a page, processing such as sending the headword to the next page can be performed based on the logical structure. A more easily viewable document can be obtained.

[Effects of the Invention] As described above, according to the present invention, the user can simply specify the number of pages he or she wants to fit and change the format to fit the page in the specified page, reducing the burden on the user. The effect is that the resulting document is easy to read.

[Brief explanation of the drawing]

1 to 8 are diagrams for explaining a document formatting device according to an embodiment of the present invention, in which FIG. 1 is a block diagram showing the overall configuration, and FIG. 2 is an example of the display form on the display unit. 3 is a diagram showing an example of the logical structure stored in the structure storage unit, FIG. 4 is a diagram showing format data stored in the formatting rule dictionary, and FIG. 5 is a diagram showing formatting data stored in the formatting rule dictionary. 6 is a diagram showing an example of a document format that changes by applying the same rule. FIG. 7 is a flowchart showing a logical structure analysis procedure. FIG. 8 is a flowchart showing a document formatting procedure. The figure is a flowchart showing a document formatting device according to another embodiment of the present invention. DESCRIPTION OF SYMBOLS 1... Input section, 2... Standing management section, 3... Original text storage section, 4... Display section, 5... Logical structure analysis section, 6.
...Structure storage section, 7.. Formatting rule dictionary, 8.. Formatting processing section, 9.. Output section. Applicant's Representative Patent Attorney Takehiko Suzue Figure 3 Figure 5 Figure 6 Figure 7 Figure 8

Claims (4)

[Claims] (1) An input section for inputting document data consisting of a series of code information and the number of pages to be included when outputting this document data, and detecting the morphological characteristics of the document data input through this input section. a logical structure analysis unit that analyzes the logical structure of chapters, sections, etc. of the document data based on the morphological characteristics; a logical structure storage unit that stores the logical structure of the input document data obtained by the logical structure analysis unit; a formatting rule dictionary that stores a format for developing the document data based on the logical structure stored in the logical structure storage unit and a formatting rule for determining this format; A document formatting device comprising: a formatting processing unit that applies the formatting rules to determine the format so that the formatting process fits within the format; and an output unit that outputs a result processed by the formatting processing unit. (2) The formatting processing unit adjusts the formatting so that it fits on the specified page.
2. The document formatting device according to claim 1, wherein delimiting elements such as blank lines between headings and paragraphs are uniformly transformed for the entire document. (3) The document formatting device according to claim 1, wherein the formatting processing section changes the number of lines per page and the number of characters per line so that the document data fits on a designated page. (4) The formatting processing unit formats the document data based on the contents of the logical structure storage unit so that the heading and the main text do not span multiple pages when the format is transformed so that the document data fits on the specified page. A document formatting device according to claim 2 or 3, characterized in that the document formatting device performs processing.