JPS6319032A - Document file processing system - Google Patents

Abstract

PURPOSE:To perform the retrieval of a document without giving an instruction to display by every document by an operator, by calling and displaying sequentially the forefront page of all of the documents in a binder from a memory device automatically. CONSTITUTION:The operator designates the binder in which a targeted document desired to retrieve is contained, by a keyboard 7, and reads out a binder record 61 in a binder managing file 60. Also, out of the documents accommodated in the binder, a document record 71 corresponding to a forefront document is read out from a document managing file 70. In the document record 71, the pointer 110 of a page record 81 corresponding to the forefront page of the document is stored, and the page record 81 is read out by the pointer 110. In the page record 81, the address of an optical disk 1 in which an image data is stored, is stored, therefore, a desired image data can be read out.

Description

[Detailed Description of the Invention] [Field of Industrial Application] The present invention relates to a document file processing method, and in particular to a document file processing method that has greatly improved operability for document retrieval. be.

[Conventional technology]

FIG. 6 shows an example of the configuration of a general document file device. In FIG. 6, (1) is an optical disk that stores image data, (2) is an optical disk device that stores the optical disk and performs writing or reading, and (6) is an optical disk control device that controls the optical disk device (2). ,
(4) is the progera 11 or a storage device that temporarily stores image data; (5) is a display device that can display image data; (6) is a display control device that controls the display device;
7) is a keyboard for inputting instructions from the operator, and (8) is a central processing unit (OPU) that controls the entire device.
, (9) is a system bus to which the above-mentioned means are interconnected. (10) and (11) show the flow of image data.

FIG. 4 is an illustration of a logical hierarchical structure for general document management. In FIG. 4, (2o) is a binder, which corresponds to a binder in a general office. (1)
#(40) and (50) are documents A, document B, and document N stored in the binder (2o), which correspond to a document consisting of 61 pages or a plurality of pages in a general office I compartment. (51) to (64) are pages constituting the document system;
(41) to (44) are pages constituting document B; (51)
) to (54) are pages forming document N. A page is the smallest unit of the hierarchical structure of document management, and one page is one
Corresponds to image data.

FIG. 5 is an exemplary diagram of a management data file structure for document management corresponding to the hierarchical structure.

In this 1g5 diagram, (6o) is a binder management file, (61) to (66) are binder records each corresponding to one binder, (70) is a document management file, (7
1) to (73) are document records each corresponding to one document,
(80) is a page management file, (81) to (92) are page records each corresponding to one page, (too) is a pointer indicating the first document record in the binder, (1
o1) to (1OS) are pointers indicating the next document record, (110), (120), and (150) are pointers indicating the first page record in the document, and (111) to (1
15), (121)-(125).

(1a1) to (155) are pointers each indicating the next page record within the same document.

FIG. 6 is an illustrative diagram of the structure of a page record, (1
40) is a pointer indicating the next page record, (141)
is the address on the optical disk where the image data corresponding to the page is stored, and (142) is various attributes such as the data length and page size of the image data.

Next, the conventional operation of the above-mentioned general document file device will be explained. FIG. 7 is a flowchart showing an example of conventional document search processing. In FIG. 7, a process (150) waits for a binder designation from the operator. The operator uses the keyboard (7) to specify the binder (20) in which the target document to be searched is stored. When a binder is designated, a binder record (61) corresponding to the binder in the binder management file (60) is read in a process (151). The operator is
One way to search for a target document is to display an image of the first page of each document. Therefore, the user sequentially designates the documents he/she wants to check using the keyboard (7). process(
At step 160), a document specification from this operator is awaited.

When a document is specified, a document record corresponding to the document in the document management file (70) is read out in a process (161). A pointer to a page record corresponding to the first page of the document is stored in the document record J, and the page record is read out in a process (155). The address of the optical disk (1) in which the image data is stored is stored in the page record, and in a process (154), the image data corresponding to this first page is read out. In the process (155), the read image data is displayed on the display device. If the target document has been retrieved or if all necessary documents in the binder have been confirmed, the process returns to step (1so). If there are other documents to be confirmed in the binder, the process returns to step (160). Process this judgment process (1+62)
Note that (10) in Fig.
4) The flow of image data, (11) is the process (15)
5) shows the flow of image data.

FIG. 8 is a detailed illustration of the flow of the display screen and operator instructions in accordance with the above operations (170).
171) and (172) are document (io), document (4
0) and the display screen of the first page of document (50), (1
90), (191) and (192) indicate instructions by the operator to display documents (30χ document (40) # and document (5), respectively.

[Problem that the invention seeks to solve]

Conventional document file processing is performed as described above, and when searching for a target document by displaying and checking the image of the first page of the document, the operator must sequentially specify the document to be checked. However, as the number of documents in the binder increases, the operation becomes cumbersome.

This invention was made to solve the above-mentioned problems, and when an operator specifies a desired binder when searching for documents in a binder, all documents stored in that binder are searched. A document file in which the images of the first page are automatically displayed one after another, and the above operation is continuously repeated without operator instructions until the operator instructs the operator to stop or the last document in the binder is detected. The purpose is to obtain a processing method.

[Means for solving problems]

A document file processing method according to the present invention includes: an auxiliary storage device that stores image data; a storage device that temporarily stores programs and image data that control document file processing; and a display device that can display image data. It is equipped with a keyboard that transmits operator instructions and a central processing unit that executes the program, and has a logical hierarchical structure in which pages corresponding to image data are the minimum unit, a collection of pages is a document, and a collection of documents is a binder. Manage documents,
Under the control of the program, in response to a processing start instruction from an operator, image data corresponding to the first page of a document stored in the designated binder is read from the auxiliary storage device to the storage device, and displayed on the display device. A series of display processes is automatically performed sequentially for all documents in the binder, and a process stop instruction from an operator is accepted at any time to stop the process.

[Effect]

According to this invention, images of the first pages of all documents stored in a designated binder are automatically and continuously displayed, and the operator can stop the above operations at any time. can.

〔Example〕

An embodiment according to the present invention will be described below, but the configuration of the document file device to which this embodiment is applied and the logical configuration of the document files handled are as shown in FIGS.
Similar to that shown in the figure.

Next - The operation of one embodiment according to the present invention will be described.

FIG. 1 is a flowchart showing document search processing according to the present invention. In FIG. 1, the process (1SO) waits for a binder designation from the operator.

The operator uses the keyboard (7) to specify the binder (20) in which the target document to be searched is stored. When a binder is designated, a binder record (61) corresponding to the binder in the binder management file (60) is read in a process (151). In the process (152), the binder record is referred to and the document record (71) corresponding to the first document among the documents stored in the binder is read from the document management file (70).

The document record also stores a pointer to the page record corresponding to the first page of the document, and the process (15)
M) reads the page record. The page record is an optical disk (1) on which the image data is stored.
address is stored, and image data corresponding to this first page is read out in a process (164). Processing (15
In 5), the read image data is displayed on the display device.

Next, in step (156), the image is displayed and waits for a stop instruction from the operator for a certain period of time. During this time, the operator can check the displayed image and, if necessary, issue an instruction to stop the processing using the keyboard (7).

In the determination process (167), it is determined whether or not there is a stop instruction from the operator. If there is a stop instruction, the process returns to the process (1SO), and if there is no stop instruction, the process proceeds to the next determination process (1Sa). In the determination process (1513), it is determined whether or not there is a document in the binder that has not yet been subjected to the above process. If there is no document, the process returns to process (15O), and if there is, the next document is handled in process (159). The document record is read from the document management file (70) and the process returns to step (15i5).

FIG. 2 is a detailed illustration of the flow of the display screen and operator instructions along with the above operation (170).

(171) and (172) are document (30) and document (4)
0) and the display screen of the first page of document (50), (1
80) is an automatic document search start instruction by the operator, (1
81) is an instruction to stop processing by the operator.

In the above embodiment, the auxiliary storage device for storing image data is an optical disk, but it may be replaced with a fixed disk, a flexible disk, or a magnetic tape.

Further, a separate dedicated image memory may be provided for temporary storage of image data.

〔Effect of the invention〕

As described above, according to the present invention, the first page of each document is displayed and confirmed as an image from among a binder storing a plurality of documents. Once the desired binder is specified,
The first page of all documents in the binder is automatically read out sequentially from the auxiliary storage device and displayed on the display device, and an instruction to stop processing from the operator is accepted at any time to perform the automatic document search process. Since the display can be stopped, the operator no longer has to give display instructions for each document, and the operability of document file processing is greatly improved.

[Brief explanation of drawings]

FIG. 1 is a flowchart diagram illustrating the operation according to one embodiment of the present invention, FIG. FIG. 4 is an illustration of a logical hierarchical structure for general document management, and FIG. 5 is an illustration of a document management structure corresponding to the hierarchical structure. FIG. 6 is an illustration of the structure of a data file, FIG. 6 is an illustration of the structure of a page record, FIG. 7 is a flowchart illustrating the conventional operation, and FIG. 8 is a display screen diagram based on the conventional operation. FIG. 4 is a diagram illustrating a specific flow and operator instructions; (1) is an optical disk which is an auxiliary storage device, (2) is an optical disk device, (4) is a storage device, (5) is a display device, (
7) is the keyboard, and (8) is the central processing unit (6th
figure). (20) is a binder, (60), (40), (5
0) is a document, (61) to (54), (41) to (44)
s (51) to (54) are pages (FIG. 4). In addition, in the figures, the same reference numerals indicate the same or equivalent parts.

Claims (1)

[Claims] an auxiliary storage device that stores image data, a program that controls document file processing, a storage device that temporarily stores image data, a display device that can display image data, a keyboard that conveys operator instructions, and the program. It is equipped with a central processing unit that executes
Documents are managed using a logical hierarchical structure in which a collection of documents is used as a binder, and under the control of the program, the first page of a document stored in a designated binder is handled in response to a processing start instruction from an operator. A series of processes of reading image data from the auxiliary storage device to the storage device and displaying it on the display device are automatically performed sequentially for all documents in the binder, and the processing can be stopped at any time when the operator gives an instruction to stop the processing. 1. A document file processing method, characterized in that the document file processing method is configured to receive the document file and stop the processing.