JPS62182838A - Document processor - Google Patents

Abstract

PURPOSE:To facilitate an easy sentence editing job by performing the rearrangement processing and the extraction processing for data sentences based on the words divided by the space or return within a field. CONSTITUTION:A sorting designation area 7 which stores the word information used as the standard for the rearrangement of data sentences includes the position information area 7A of the field where the standard word exists, a position information area 7B for the reference word within the field, and a sorting flag 7C which decides whether the reference words, i.e., an alphameric character string are set in the ascending or descending order. While a selection designating area 8 which stores the word information serving as the standard for the extraction of data sentences includes a position information area 8A where the reference word exists, a position information area 8B for the reference word within the field, and a selection flag 8C which sets the information area for alphameric character string that decides the range of extraction.

Description

DETAILED DESCRIPTION OF THE INVENTION [Field of Industrial Application] The present invention relates to a document processing device that handles document information, and particularly to a document processing device that controls searching for document information and its output.

[Prior Art] Conventionally, a word processor is a typical example of this type of device. With this word processor, you can create sentences and lists that collect data in units called records.

By the way, in one record, various data regarding each individual are divided into units called fields. It is possible to rearrange (sort) or extract (select) this data text on a record-by-record basis based on character examples in the field. Basically, there is no limit to the amount of information in one field, but when performing rearrangement processing or extraction processing, comparisons are made sequentially starting from the first character of the reference field.

For example, when names from Western countries are stored in one field, the first name, middle name, and last name are usually entered by separating them with a space. If you want to sort or extract records based on last name, you will need to separate the last name as a separate field.

[Problems to be Solved by the Invention] However, when merging data text into a form letter and printing it, it is extremely effective to keep the name in one field. In order to facilitate the sorting or extraction process, it is necessary to limit the input in the field, but it is more convenient to manually input as much information as possible in the field to use it as a data text for a form letter or as a list. A contradiction arises.

The present invention has been made in view of the above-mentioned prior art,
It is an object of the present invention to provide a document processing device that facilitates text editing by performing rearrangement processing and extraction processing on data text based on words separated by spaces or returns in a field.

[Means for Solving the Problem] In order to solve this problem, the document processing device of the present embodiment includes a storage means for storing a plurality of pieces of document information consisting of a plurality of items, and a document processing device that stores documents stored in the storage means. A document position storage means for storing the position of each piece of information; a search means for searching for a word or phrase within a predetermined item in the document information; and a search means for searching for a desired word or phrase in the document information to obtain the desired word or phrase. an extraction means for extracting document information in which is stored;
A document processing apparatus comprising: a reordering means for rearranging position information of document information stored in a document position storage means corresponding to each piece of document information from words or phrases within a predetermined item by a retrieval means, the document processing apparatus comprising: an extraction means; a first extraction position specification means for specifying the position of an item within the document information; a second extraction position specification means for specifying the position of a word or phrase within the item;
The sorting means includes a first position specifying means for specifying an item in the document information, and a second position specifying means for specifying the position of the word or phrase within the item. and a position specifying means.

[Operations] In the configuration of this embodiment, when extracting only document information that has a word or phrase as an extraction criterion, it is necessary to identify the item position in the document information where the word or phrase may be stored, and the The desired document information is extracted by specifying a position within the item and specifying a word or phrase as a reference for extraction.

In addition, when rearranging the storage order of document information based on a standard word or phrase, specify the direction of rearrangement,
The item position within the document information that serves as the reference and the position within the item are specified and rearranged.

[Embodiments] Hereinafter, embodiments of the present invention will be described in detail with reference to the accompanying drawings.

In the figure, 1 is a central processing unit (CPU) in the form of a microprocessor that controls each component described later, performs calculations and logical judgments for text processing, and is connected to the bus via a bus. Control each component. Note that hereinafter, document information includes image information.

Reference numeral 2 denotes a read-only memory (ROM), in which when the central processing unit 1 supplies control signals to various devices such as a display device and a recording device, which will be described later, it stores a control procedure program and document as shown in FIG. 5, for example. A program related to editing is stored.

3 is a RAM, which has a text area for storing input codes and an area for storing the operating status of each device, as well as a storage area for data sentences and information necessary for rearranging and editing data sentences. .

Reference numeral 7 denotes a sort designation area in which word information serving as a reference for sorting the data sentences is stored. Here, the position information area 7A of the field where the reference word is located, the position information area 7B of the reference word within the field, and the reference word which is an alphanumeric string are arranged in ascending order or in descending order. It has a sort flag 7C that sets the

Reference numeral 8 denotes a select designation area in which word information serving as a standard for extracting data sentences is stored. Here, the position information area 8A of the field where the reference word is located, and the position information area 8A of the reference word within the field.
B, and a select flag 8C that sets an alphanumeric character string information area that determines the range of extraction.

Reference numeral 9 denotes a merge data record pointer, which is an area in which the first character address of each record in the data text is stored in records.

10 is the merge data document record tQ area, and the keyboard 4
The character information inputted from the computer, processed by the central processing unit 1, and displayed by the display device 5 is stored as a character code.

2 to 4 are data text editing screens that appear on the display device 5 shown in FIG. 1.

In FIG. 2, numeral 11 is a ruler indicating the positions of the left margin, right margin, tabs, etc. Also 1 2 ("l
”) indicates a field end symbol, and 13 (“4”) indicates a record end symbol.

In this embodiment, a case will be explained in which a total of four records are included.

Each record has three fields: the first field contains the name, the second field contains the address, and the third field contains the telephone number. Although the number of fields is three in this embodiment, the number of fields is not limited to three; for example, new items such as date of birth may be added.

Here, the process of rearranging these four records will be explained.

For example, a case will be described in which last names are rearranged in ascending alphabetical order as reference words or phrases in the rearrangement process.

Since the last name is the second word in the first field, '1' is written in the field position information area 7A, and '2' or R1 is written in the word position information area 7B (R1 is the first word from the right. data indicating ascending order, for example, "1"("0'' indicates descending order), is input from the keyboard 4 into the sort flag 7C. Note that the selection of ascending or descending order is not limited to alphabetical order.
For example, it may be in alphabetical order.

The operation process of this rearrangement process (sorting) will be explained below with reference to the flowchart shown in FIG.

The merge data text is expanded into 10 areas of the RAM 3, and the first character address of each record in the merge data text is developed into 9 areas. Here, the fields in each record are separated by the field end symbol 12 as shown in Figure 2.
It is assumed that

In step St, following the menu screen shown in 5 on the display, the keyboard 4 is used to select the field position/[portion f1 area 7A, word position information area 7B, sort flag 7C, which will serve as the reference for sorting. Each “1”
', '2°° and °'1°' are manually installed and stored.

Thereafter, the CPUI processes based on this information, searches for the surname from the beginning of the first field, and determines the next word in which a space is detected to be the surname. Also sort (
For the sorting method, a known sorting method will be used.

In step S2, two records to be compared are extracted.

First, assume that records 1 and 2 shown in FIG. 2 are extracted. In step S3, words that serve as a reference for rearranging the two records are extracted based on the information of 7A and 7B. Record 1 is “Ueno” (Word
), and in record 2 'Akasaka' (Word
2) is extracted as the corresponding word. Step S4
The size of Word1 and Word2 is determined by determining the size of Word1 and Word2 from the beginning of the character string as ASCII code.

Here, "U e no "° u" is 55H in ASCII code (H means hexadecimal number),"
The ASCII code for 'A' in 'Akasaka' is 41H, so 'Ueno'>A ka s a ka '(Wo
rdl>Word2), and the process advances to step S5. Here, data stored in 7C is referred to. Since "1", which is ascending order information, is stored in 7C, the process moves to step S7, and the merge data record pointer 9 is exchanged. In the exchange, the address information of record 2 is stored in the area where the address information of record 1 was stored, and the address information of record 1 is stored in the area where the address information of record 2 was stored. This will change the order of records 1 and 2.

In addition, step S7 is executed because the determination in step S4 is Word1>Word2 and the blue report of 7C is R-111m.
! Or, when the determination in step S4 is that Wordl<Word2 and the information is 70 or in descending order.

In step S8, it is determined whether the sorting (known sorting method used here) or not is possible, and if it is determined to continue, the process returns to step S2 and repeats the same process as needed.

Figure 3 shows the result of the sorting completed on the display device 5, and shows that the last name is Alphabella!・You can see that the items have been sorted in order.

Next, the extraction process (selection) for extracting documents with desired items will be explained. Further, here, a case will be described in which a postal code is used as a word or phrase as a reference for selection processing, and records whose address is Tokyo are extracted.

Since the postal code is the last word in the second field, the position information area 8A of the field contains 2.

, "R" or R1" is written in the word position information area 8B.
(R indicates the position from the right in the field, and since it is the right edge, °1" can be omitted.) Also, if the address is Tokyo, the postal code is 100 to 199, so 100'' and 199'' are stored in the select flag 8C.

The CPUI will extract certain records within these number ranges. Note that, for example, if the same number, for example "100", is set twice in the select flag 8C, only records with a postal code of 100° will be extracted.

The operation process of this extraction process (select) will be described below with reference to the flowchart of FIG.

In step S9, according to the menu screen shown on the display device 5, word information that becomes the basis of the selection process is selected.
“2” and “R” are set in the field position information area 8A, word position information area 8B, and select flag 8C, respectively.
Enter “100-199” from keyboard 4, respectively.
Store it. Thereafter, the CPU 1 will process based on this information.

Next, the record counter n is set to 1 as an initial value in step SIO. In step Sll, a word serving as a reference for extracting the n-th record is extracted based on the information in the field position information area 8A and the word position fi'i information area 8B. At this time, the corresponding word of the first record in FIG. 2 that has been parsed is "277".

Now, in step S+2, the information stored in the select flag 8C and the word °'2 searched in step Sll.
Make a comparison of 77°.

Since the word "°277°" is not within the range of 100 to 199, the process goes to step S13 and the first record is deleted from the merge data record pointer 9. Next, the process moves to step 514 and the record counter n is incremented. Further, in step S15, it is determined whether the processing has been performed on all records, and if it is determined that the processing has been performed on all records, the processing is terminated.

The records that remain without being deleted from the merge data record pointer 9 in the above process are records 2 and 4 in FIG. 2.

Figure 4 shows the results of the extraction displayed on a CRT5.
This means that the record “is output to the display device 5.

In addition, in order to select a record whose address is Tokyo, set the reference word for the selection process to 'TokyO', which is second from the right in the second field, and enter "2" in the position information area 8A of the field. ”, “'R2” in the word position information area 8B, select flag 8
A similar result can be obtained by setting "°'Tokyo" to C using letters instead of numbers.

As described above, this embodiment rearranges the merged data text as shown in Figure 2 based on arbitrary words in the field (Figure 3), and facilitates extraction (Figure 4). can be done.

In addition, in this embodiment, the merge data document is a name, address, and telephone number, but it is not limited to this, and text information may be used as long as the words can be distinguished even in text. It can be applied not only to alphabets and numbers, but also to kanji, etc.

[Effects of the Invention] As explained above, according to the present invention, a desired word or phrase can be easily searched, and sentences can be rearranged easily and quickly based on the searched word or phrase. It becomes possible to process

[Brief explanation of drawings]

Figure 1 is a block diagram of this embodiment, Figure 2 is a diagram showing an example of a displayed data document, Figure 3 is a diagram showing an example of a document after sorting processing, and Figure 4 is a diagram showing an example of a document after searching and extraction processing. FIG. 5 is a flowchart of sorting in this embodiment, and FIG. 6 is a flowchart of extraction in this embodiment. In the figure, 1...CPU, 2...ROM, 3...RA
M, 4...Keyboard, 5...Display device, 6...
Recording device, 7... Sorting data area, 8... Extraction data area, 9... Merge data record pointer, 10... Document storage area. Patent applicant Canon Co., Ltd., □ Agent Patent attorney Shonori Otsuka, Near 1

Claims (5)

[Claims] (1) A storage means for storing a plurality of pieces of document information consisting of a plurality of items, a document position storage means for storing the position of each piece of the document information stored by the storage means, and a predetermined position in the document information. a search means for searching for a word or phrase within an item; an extraction means for searching for a desired word or phrase in the document information and extracting document information in which the desired word or phrase is stored; and the search means. a document processing device for sorting position information of document information stored in the document position storage means corresponding to each of the document information from words or phrases in a predetermined item, the document processing apparatus comprising: The means includes a first extraction position specifying means for specifying the position of an item in the document information, a second extraction position specifying means for specifying the position of a word or phrase within the item, and a word or phrase serving as an extraction criterion. an extracted word specifying means for specifying an item to be extracted by the search means, and the reordering means specifies an item in the document information; and a first position specifying means for specifying the position of the word or phrase in the item. a second position specifying means, wherein the search means rearranges the storage order of the position information of the document information stored in the document position storage means. (2) The document processing apparatus according to claim 1, wherein the search means includes a detection means for detecting between words or phrases, and the detection means searches for words or phrases. (3) The document processing apparatus according to claim 1, wherein the extraction word specification means specifies a range of words or phrases that serve as extraction criteria. (4) The sorting means is the first
A second position specifying means for specifying the position of a word or phrase within the item, and a rearrangement direction specifying means for specifying the direction of rearrangement. The document processing device according to scope 1. (5) The document processing device according to any one of claims 1 to 4, wherein the storage means is a readable and writable memory.