JPS6146554A - Documentation device - Google Patents

Abstract

PURPOSE:To detect the necessity of deletion to manage documents properly and use effectively the storage capacity of a floppy disc by discriminating and indicating documents which pass terms of availability when a list of documents is displayed on the screen of a CRT. CONSTITUTION:A CPU17 performs the control for generation and correction of documents, selective read and deletion of documents stored in a document floppy disc FD5a, printing and selection of documents, display of characters inputted from a keyboard 2 onto a CRT6, display of documents stored in the FD5a, etc. Each time a document is generated, the CPU17 instructs a memory part 18 to read out document information stored already in the FD5a and to sort these information in the order of generation date. If a deletion menu is indicated selectively, the CPU17 instructs a discriminating part to discriminate terms of availability of documents and discriminates and indicates documents, which pass terms of availability, in the list of documents by inverted display or the like.

Description

DETAILED DESCRIPTION OF THE INVENTION [Field of Industrial Application] The present invention relates to a method for managing the expiration date of documents created in a document creation device, and particularly relates to a document creation device that can identify and display documents that have reached their expiration date. It is something.

In recent years, word processors (document creation devices) have become popular as one of computer application devices.

In particular, it is easy to create Japanese Kanji and Kanji documents.

Printing devices are rapidly being developed and put into practical use, and their usage is increasing.

The sentences created by such document creation devices are stored and stored in, for example, a floppy disk (hereinafter referred to as FD), but a method that can easily manage the expiration date of documents is desired. .

[Conventional technology]

FIG. 5 is a perspective view illustrating the Japanese document creation device, FIG. 6 is a control block diagram of FIG. 5, and FIG. 7 fal and (bl are explanatory diagrams of the display method of FIG. 5. The same reference numerals indicate the same objects.

As shown in FIG. 4, the document creation device includes a main body 1, a keyboard 2. and a printer 3, and the device body 1 is provided with a dictionary FD drive section 4.

Keyboard 2 is kana, kana, numbers, alphahet,
This is an input unit equipped with operation input buttons for creating documents such as symbols.

The printer 3 is a document printing unit that prints out document data.

Dictionary FD drive unit 4, dictionary FD 4 storing a kanji dictionary
It has a function of reading/writing by driving a (see FIG. 2).

The document FD drive section 5 stores a document on a document FD 5a (
(see Figure 2) for reading/writing.

A display (hereinafter referred to as a CRT) 6 is a display section that displays and outputs operation menus, messages, and character barcoons of input document data.

In addition, in FIG. 5, the central processing unit (hereinafter referred to as CPLI) 7 performs document creation, selective reading and deletion of documents stored in the modified document FD5a, selection related to printing of documents, printing, and CBr4. It has the function of performing various controls when displaying a document stored in the second document FD 5a, etc., by displaying characters input from the kill board 2.

The memory unit 8 includes a program for controlling document creation/updating, deletion, and printing, a memory for storing documents during document creation, a counter (not shown) for managing the version number of documents,
and a document information recording section 8a for recording document information. The document information recording section 8a contains document name 1 creator name 1 creation/
Update date etc. are recorded.

The keyboard control unit 9 has a function of recognizing input data input from the keyboard 2 and sending it to the memory unit 8.

The printer control unit 10 has a function of controlling the printer 3 to print document data sent from the document FD 5a.

FD @ control section 11 contains dictionary 1"D drive section 4. and document FD
The drive unit 5 is controlled to drive the dictionary FD4a and the document F.
It has a function to control writing/reading to D5a.

The CRT control unit 12 includes a screen buffer (not shown), and has a function of temporarily storing display data sent from the memory unit 8 in the screen buffer, and then controlling the data to be displayed on the cR'r 6.

With such a configuration and function, when creating a document, when the work menu displayed on the CBr 4 is selected using the keyboard 2, the keyboard control unit 9 recognizes it and selects the corresponding work stored in the memory unit 8. Run the program. That is, when the document creation menu is first selected, the document creation program is activated, the document creation work is started, and the document is stored in the memory unit 8. At this time, the document information recording section 8a has the following information as shown in FIG.
Each time you create a document in the empty area, add document number 5 and document name.

The date of creation, etc. are recorded. This is information that constitutes the document list.

At the time when the creation work is completed and a termination instruction is input, the document and document information stored in the memory unit 8.

Creation date 1. and the version number are registered and stored in the document FD5a', and the process returns to the initial menu selection standby state.

Next, when the print menu is selected, the print program is started, and the registration permit stored in the document FD 5 is sent out and printed out to the printer 3 under the control of the printer control section 10.

Further, when the update menu is selected, the document list stored in the document FD5a is displayed on the CBr4. When a document to be updated is selected from among them, the document is once stored in the memory section 8 and then displayed on the CRT 6. Thus, from now on, perform the same operations as in the creation menu. In this case, the update date is recorded in the updated document as document information.

Here, some documents stored in the FD5a may become unnecessary as time passes, and it is necessary to delete unnecessary documents for document management purposes. In that case, if you select the delete menu, the 6th As shown in FIG. 6(a), a document list is displayed, and by specifying the document number, it can be deleted as shown in FIG. 6(b). In this case, an example is shown in which document number N11l is specified, and the document number positive l is deleted from both the document information recording section 8a and the CRT 60 screen.

[Problem that the invention seeks to solve]

In the above conventional method, as shown in FIG. 6 fat, the newly created document is stored in the document information recording section 8a in the empty area vacated by deletion, so that even when the newly created document is displayed on the CRT 6, Not arranged in creation order.

Therefore, the operator usually has to decide which document to delete by looking at the creation date.

Moreover, since it is not always clear when to delete the data, it is often performed when an idea comes to mind or when the storage capacity of the FD 5a becomes low, which is not desirable in terms of document management.

When the storage capacity of the FD 5a becomes low, the document creation work may be temporarily stopped, unnecessary documents deleted, and then the creation work restarted, resulting in a decrease in efficiency.

[Means for solving problems]

The present invention includes a storage means for storing an expiration date of a created document;
A document creation device is provided with a discriminating means for discriminating whether or not a document stored in the storage means has reached its expiration date, and the discriminating means displays an identification when an instruction to display a list of documents is given. By doing so, the above problems can be solved.

[Effect]

According to the present invention, instead of the conventional method of determining deletion by checking the creation date from the document list displayed on the screen,
Document information for which an expiration date is added and input at the time of document creation is stored in a storage means, that is, a document information storage unit, and when a document list display is instructed, a determination means determines whether each document in the document list has an expiration date. By determining whether or not the expiration date has been reached, and as a result of the determination, documents that have reached their expiration date can be identified and displayed, thereby reminding the operator to delete the document, and making it easier to search for unnecessary documents. The operability of document deletion is improved, and the efficiency of using the sentence NFD can be improved.

〔Example〕

Hereinafter, one embodiment of the present invention will be described with reference to FIGS. 1 to 4. FIG. 1 is a control block diagram showing an embodiment according to the present invention, FIG. 2 is a control block diagram showing an embodiment of the present invention, FIG.
is an explanatory diagram of FIG. 1, and FIG. 4 is a flow chart of FIG. The same reference numerals indicate the same objects throughout the figures.

In FIG. 1, the CPU 17 is the CPU explained in the conventional example.
It has the same function as U7, and each time a document is created, it instructs the memory unit 18 to read the document information already stored in the FD 5a and sort it in order of creation date, and when the deletion menu is selected and instructed, it is determined. It has a function of instructing the unit 13 to determine the expiration date of a document and executing a control program for identifying and displaying documents that have reached the expiration date in the document list by, for example, inverted display.

The memory section 18 has the same function as the memory section 8 described in the conventional example, and also has a document information recording section 18a.

It is provided with a sorting work area 18b, a document number conversion table 18C2, and these work programs (not shown).

The document information recording section 18a stores the expiration date of the document which is inputted at the time of document creation in addition to the document information recording section 8a described in the conventional example. .

The sorting work area 18b is already on the FD at the time of document creation.
This is a work area for reading document information recorded in 5a and rearranging it in order of creation date. (Figure 2 (
(See b)) The document number conversion table 18C has a function of filing the document numbers sorted in the sorting work area 18b, and as shown in FIG. The document identifier (Ident
ifier (hereinafter referred to as ID) and document numbers assigned in order of newest creation/update are stored in correspondence.

The determining unit 13 has a function of comparing the expiration date stored in the expiration date storage unit 18a with date data sent from the clock unit 14, which will be described later, and notifying the CPU 17 of the comparison.

The time B1 section 14 has a clock function, and has a function of sending the date to the document information recording section 18a when a document is created, and a function of sending the date to the discriminating section 13 when there is an instruction to display a document list, according to a command from the CPU 17. are doing.

Since it has such a configuration and function, a method for managing the expiration date of created documents will be explained with reference to the flowchart of FIG.

■First, when creating/updating a document, if the document creation or update menu is selected, the document creation program is started and the document creation/update screen is displayed on the CRT 6, as shown in Figure 2 (a). Therefore, the document name 9 creator name 1 creation date, (at the time of update, the document name 9 creator name has already been entered, and the creation date will be changed to the update date) expiration date, annotations, etc. Ru.

(2) The input data is stored in the document information recording section 18a, as shown in FIG. 2(b).

(2) Then, all the document information stored in the document information recording section 18a is developed in the sorting work area 18b and rearranged in the order of creation date.

(2) The document number of the rearranged document information is converted into a document ID and is filed in the document number conversion table 18C.

■The document/update work is thus performed and the document is stored.

Next, the update or delete menu will be displayed (immediately,
(The document list is called up), the expiration date included in the document information from the beginning of the document number of the document ID filed in the document number conversion table 18C, and the current "l" from the clock section 13, respectively. The information is sent to the determination unit 14.

■The determination unit 14 compares the expiration date and the current date to determine whether the expiration date has been reached or not. Documents that have not reached the expiration date in the determination result are normally displayed; The respective documents are displayed in reverse video on the CRT 6. Figure 3 (Displayed in chronological order of creation order, lower document numbers No., I, No., 4 indicate that the validity period has passed. Therefore, the screen shows that the document number has passed the expiration date. Since the documents are sequentially highlighted, the operator can immediately identify the documents to be deleted.

■Therefore, when there is a deletion menu, judge at this moment whether it is okay to delete the corresponding sentence(), if deletion is unnecessary, postpone deletion, and select the document to be deleted in the specified field at the bottom of the screen. Specify by entering the number.

When using the update menu, consider the remaining capacity of the FD5a and decide whether it is better to delete it first or after updating, and at that point switch to the delete menu and select the document number 2 to be deleted, for example. Input document number No. 1 in FIG. 3(a).

(2) Then, the document ID corresponding to the input document number tooth 1 is selected from the document number conversion table 18c.

[Phase] The corresponding document is deleted from the FD5a based on the document ID, and as shown in FIG. Disappear.

■If there is another document to be deleted, manually delete the document number in the same manner as in ■, and when the deletion is completed, the end button is pressed.

When the document list is displayed on the screen of the CRT 6 in this way, the need for deletion can be notified by identifying and displaying documents whose expiration date has passed, so that document management can be performed appropriately. , and the storage capacity of the F'D 5a can be used effectively.

In the above example, the case where the recorded data in the document information recording section 18a is sorted at the time when the expiration date is inputted, rearranged in order of creation date, and filed in the document number conversion table 18C was explained. When the deletion menu is designated, the document information may be developed in the sorting work area 18b.

In addition, the validity period 15R for document information input may be specified in units of months, such as 1, for example, 6 months.In this case, a function is provided to add the validity period to the document creation date. It will be sent to the determination unit 13 while obtaining the expiration date.

〔Effect of the invention〕

As explained above, according to the present invention, (1) Documents whose expiration date has passed are identified and displayed, so deletion can be performed in a timely manner and appropriate document management can be performed.

■The storage capacity of the FD can be used effectively.

There is an effect.

[Brief explanation of drawings]

Fig. 1 is a control block diagram showing an embodiment according to the present invention, Fig. 2 (81~, (C)), Fig. 3 (al and (+)
) is an explanatory diagram of FIG. 1, FIG. 4 is a flowchart of FIG. 1, FIG. 5 is a perspective view illustrating the Japanese document creation device, FIG. 6 is a control block diagram of FIG. 5, and FIG. a) and (bl are explanatory diagrams of the display method in Fig. 5. In the figure, 1 is a Japanese document creation device, 2 is a keyboard, 3 is a printer, and 5a is F[)
, 6 is CRT, 7 is CPU,
8 and 18 are memory sections, 8a and 18a are document information recording sections, 9 is a keyboard control section, 10 is a printer control section, 11 is an F and D control section, 12 is a CRT control section, 13 is a clock section, 14 is a discrimination section 18b is a sorting work area, and 18c is a document number conversion table. 1st Seal 2nd Figure '$4

Claims (1)

[Claims] A document creation device that includes an input section for inputting character data, a display section, and a document printing section, and that creates a document by displaying a character pattern for character data input from the input section on the display section. comprising a storage means for storing the expiration date of the created document, and a determination means for determining whether the document stored in the storage means has reached the expiration date,
A document creation device characterized in that, when an instruction is given to display a list of documents, documents that have reached the expiration date are identified and displayed based on a determination result by the determining means.