JPH11339024A - Document abandonment support system and method therefor and computer readable recording medium for recording program for allowing computer to execute the method - Google Patents

Abstract

PROBLEM TO BE SOLVED: To abandon a document by a simple operation, and to maintain and manage the abandoned document. SOLUTION: This system is constituted of a document abandoning device 101 and a document managing device 102. In this case, the document abandoning device 101 is connected with a network 103, and provided with a document fetching part 501 for fetching a document to be abandoned, image data generating part 502 for reading the image of the fetched document, and generating image data from the read image, transmitting part 504 for transmitting the generated image data to the network 103, and document storing part 505 for storing the fetched document. Then, the document managing device 102 is provided with a receiving part 511 for receiving image data transmitted from the network 103, storing part 512 for storing the image data, and reusing part 513 for reusing the stored image data by displaying or printing the image data.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

TECHNICAL FIELD The present invention discards a document,
A document disposal support system that stores and manages discarded documents,
The present invention relates to a document disposal support method and a computer-readable recording medium recording a program for causing a computer to execute the method.

[0002]

2. Description of the Related Art Heretofore, documents such as documents to be stored as important and documents to be used in the future have been filed as they are recorded on paper and arranged on a bookshelf or the like. However, in an office or the like where a large number of documents are stored, the storage space is occupied, and searching for a desired document is complicated. For this reason, in recent years,
With the sophistication and speeding up of data processing technology and the lowering of the cost of storage means, so-called filing systems have emerged.

[0003] As such a filing system, there is a filing system in which documents are systematically classified according to their types in a database, so that related documents can be easily searched. Recently, various filing systems have been proposed to further improve convenience.

Further, when it is determined that a document recorded on paper is not used at all in the future, if it is a normal document, it is discarded in a trash box or a document discard box, and if it is a secret document, a document discarding device (shredder) is used. It is made unreadable and discarded. The document disposal device has been devised to improve the noise at the time of shredding and to improve the shredding method suitable for paper recycling.

Further, as a prior art of a document management system, for example, there is a technology described in Japanese Patent Application Laid-Open No. 8-36564.

[0006]

However, in the above-mentioned prior art, during normal office work, document disposal is performed when it is determined that the target document will not be used at all in the future. For documents that are not considered particularly important, judgment is made on the spot when the document is received, and for personal documents, judgment is often made when the work content changes, but some documents will not be used at all in the future In many cases, it is not possible to judge that the document will not be used in the future, and even if the document is discarded and discarded, it may be necessary again. Therefore, there is a problem in that hesitant to discard documents, and as a result, almost all documents are often filed and stored in a bookshelf or the like.

When documents are stored and managed by an existing filing system using a scanner device,
In the existing filing system, the user must read the document using a scanner and perform operations for registering data for searching the document for each document, which makes document disposal work complicated. was there.

In such an existing filing system, documents are stored and stored in the filing system.
A determination has to be made as to whether or not it needs to be managed, and again, there is a problem that this determination cannot be made as easily as a determination to discard a document unless it is used at all.

According to the present invention, a document destruction support system capable of disposing of a document by a simple operation and storing and managing a discarded document in order to solve the above-described problem of the conventional example, An object of the present invention is to provide a document disposal support method and a computer-readable recording medium on which a program for causing a computer to execute the method is recorded.

[0010]

Means for Solving the Problems The above-mentioned problems are solved,
In order to achieve the object, a document destruction support system according to the first aspect of the present invention is connected to a network, reads a document to be discarded, a document capturing unit, and reads an image of the document captured by the document capturing unit, Image data generating means for generating image data from the read image, transmitting means for transmitting the image data generated by the image data generating means to the network, and a document for storing the document captured by the document capturing means A document discarding device having a saving unit, a receiving unit connected to the network and receiving image data transmitted from the network by a transmitting unit of the document discarding unit, and an image data received by the receiving unit. Storage means for storing;
A document management device having a reusable unit for reusing, for example, displaying and printing the image data accumulated by the accumulating unit.

According to the first aspect of the present invention, the document can be discarded and the filing of the image relating to the document can be performed only by inputting the document to be discarded into the document discarding device. Storage and management can be performed easily and efficiently.

According to a second aspect of the present invention, there is provided a document disposal support system which is connected to a network and captures a document to be disposed, and reads an image of the document captured by the document capture unit and reads the read image. Image data generating means for generating image data from the image data, transmitting means for transmitting the image data generated by the image data generating means to the network, and document shredding for shredding a document captured by the document capturing means. Means for receiving the image data transmitted by the transmitting means of the document destruction apparatus from the network, and storing the image data received by the receiving means. Storage means for displaying and printing the image data stored by the storage means,
And a document management apparatus having a reuse unit for reusing.

According to the second aspect of the present invention, the document can be discarded and the image relating to the document can be filed only by inputting the document to be discarded into the document discarding device. Storage and management can be performed easily and efficiently, and the discarded document is shredded and cannot be read again, so that the secret document can be discarded and filed.

According to a third aspect of the present invention, in the document destruction support system according to the first or second aspect, the image data generating means reads and reads images on both sides of the document captured by the document capturing means. Image data is generated from the images on both sides.

According to the third aspect of the present invention, the double-sided document can be discarded and the filing of the image relating to the document can be performed only by inputting the document to be discarded into the document discarding device. Processing, storage and management can be performed easily and efficiently.

According to a fourth aspect of the present invention, in the document destruction support system according to the first to third aspects, the document destruction device further includes a compression unit for compressing the image data generated by the image data generation unit. Wherein the transmission means transmits the image data compressed by the compression means to the network.

According to the fourth aspect of the present invention, since image data is compressed and transmitted, it is possible to transmit a large amount of discarded document image data at high speed, and to suppress an increase in network traffic. It is possible to

According to a fifth aspect of the present invention, there is provided the document disposal support system according to the first to fourth aspects of the present invention, wherein the document disposal device comprises: a tray member on which the document loading means places the document to be disposed; A cover member that covers the document placed on the tray member, and the cover is configured to prevent the document from being taken out while the document placed on the tray member is being read by the document reading unit. It has an opening and closing control means for controlling the opening and closing of the member.

According to the fifth aspect of the invention, it is prohibited to remove or add a document while the document is discarded.
It is possible to avoid leakage of information to a third party during mixing of the document and mixing of the third party document.

According to a sixth aspect of the present invention, in the document destruction support system according to the first to fifth aspects, the document destruction device further specifies a document destructor who has discarded the document, and outputs document destructor information. The apparatus further comprises: a document destructor specifying unit for generating, the transmitting unit transmits the document destructor information generated by the document destructor specifying unit together with the image data to the network, and the document management device further includes:
A retrieval unit, wherein the reception unit receives the document destructor information transmitted from the network by the transmission unit of the document destruction device, and the storage unit stores the document destructor information received by the reception unit. The image data is stored in association with the image data, the search means searches for the image data based on the document revoked information stored by the storage means, and the reuse means searches for the image searched by the search means. Data is reused.

According to the sixth aspect of the present invention, when the document is discarded, information on the document discarder is input, and when the stored document image data is reused, the input information on the document discarder is used. Thus, the document image data to be easily reused can be found based on the information on the document discarder.

According to a seventh aspect of the present invention, there is provided a document disposal support system according to the first to sixth aspects, wherein the document disposal apparatus further comprises a person who can reuse the discarded document. And a discarded document reusable person identifying unit for generating discarded document reusable person information, wherein the transmitting unit transmits the discarded document reusable person identifying unit together with the image data. Transmitting the user information to the network, wherein the document management device further comprises a determination unit, wherein the reception unit transmits the discarded document reusable person transmitted from the network by the transmission unit of the document destruction device. Receiving the information, the storage means stores the discarded document reusable person information received by the receiving means in association with the image data, and the determination means, It is determined whether or not the image data can be reused based on the rejected-document reusable person information, and only when the reuse unit determines that the reuse is possible by the determination unit, The image data is reused.

According to the seventh aspect of the present invention, when a document is to be discarded, information on a person who can reuse a discarded document is input,
When the stored document image data is reused, only the person who can reuse the input discarded document can be reused. The document can be reused, and the discarded document can be easily shared.

According to an eighth aspect of the present invention, there is provided a document destruction support system according to the sixth or seventh aspect, wherein the document destruction apparatus further comprises a pre-registered document rejector or a rejected document. Display means for displaying a list of persons, wherein the document revoker identification means or the discarded document reusable person identification means is selected from among the document revoked persons or discarded document reusable persons displayed by the display means. It is characterized by selecting one or a plurality of document discarders or discarded document reusable persons.

According to the invention of claim 8, the applicable person can be selected from the displayed list, so that the input of the applicable person can be performed easily and efficiently.

According to a ninth aspect of the present invention, in the document disposal support system according to the first to fifth aspects, the document management device further stores the image data received by the receiving unit or the image data received by the storage unit. Character recognition means for recognizing a character from image data, keyword extraction means for extracting a keyword for detecting image data from the character recognized by the character recognition means, and a keyword extracted by the keyword extraction means Searching means for searching for image data by using the reusing means, wherein the reusing means reuses the image data searched by the searching means.

According to the ninth aspect of the present invention, a character is recognized from the document image data and a keyword is extracted from the character. Therefore, when the stored document is reused, a search can be performed using the keyword. It is possible to find a document to be reused only by an easy operation of inputting a keyword.

According to a tenth aspect of the present invention, in the document disposal support system according to the ninth aspect, the storage unit stores the keyword extracted by the keyword extraction unit in association with the image data. I do.

According to the tenth aspect of the present invention, since the extracted keywords are stored in association with the document, the keywords that are frequently searched are stored, so that the search using the keywords can be performed at a higher speed. Is possible.

[0030] According to another aspect of the present invention, there is provided a document destruction support method for reading a document to be discarded, reading an image of the document captured by the document capturing means, and generating image data from the read image. Image data generating step, a transmitting step of transmitting the image data generated by the image data generating step to a network, a document storing step of storing a document captured by the document capturing step, and the document from the network. A receiving step of receiving the image data transmitted by the transmitting step of the disposal device,
The image processing apparatus further includes a storage step of storing the image data received in the receiving step, and a reuse step of displaying and printing the image data stored in the storage step for reuse.

According to the eleventh aspect of the present invention, the document can be discarded and the image related to the document can be filed only by inputting the document to be discarded into the document discarding device. Storage and management can be performed easily and efficiently.

According to a twelfth aspect of the present invention, there is provided a document destruction support method for reading a document to be discarded, reading an image of the document captured by the document capturing means, and generating image data from the read image. An image data generating step, a transmitting step of transmitting the image data generated by the image data generating step to a network, a document shredding step of shredding a document captured by the document capturing means, A receiving step of receiving the image data transmitted by the transmitting step of the document disposal device,
The image processing apparatus further includes a storage step of storing the image data received in the receiving step, and a reuse step of displaying and printing the image data stored in the storage step for reuse.

According to the twelfth aspect of the present invention, the document can be discarded and the filing of the image relating to the document can be performed only by inputting the document to be discarded into the document discarding device. Storage and management can be performed easily and efficiently, and the discarded document is shredded and cannot be read again, so that the secret document can be discarded and filed.

According to a thirteenth aspect of the present invention, a storage medium records a program for causing a computer to execute the method according to the twelfth or thirteenth aspect, thereby making the program readable by a machine. The operation of item 12 or 13 can be realized by a computer.

[0035]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS With reference to the accompanying drawings, preferred embodiments of a document destruction support system, a document destruction support method, and a computer-readable recording medium on which a program for causing a computer to execute the method are recorded. Embodiments will be described in detail.

(Embodiment 1) First, the configuration of the entire document disposal support system according to Embodiment 1 will be described.
FIG. 1 is an explanatory diagram showing the configuration of the entire document disposal support system according to the first embodiment. In FIG. 1, a document destruction support system 100 has a configuration including a document destruction device 101, a document management device unit 102, and a network 103 connecting them. One or a plurality of document discarding devices 101 and document management devices 102 are connected to the network 103, and the number thereof can be increased or decreased.

Next, the appearance of the document discarding apparatus 101 applied to the document discarding support system according to the first embodiment will be described. FIG. 2 is an explanatory diagram illustrating an appearance of a document disposal device applied to the document disposal support system according to the first embodiment. In the document disposal device 101 of FIG. 2, reference numeral 201 denotes a display device, reference numeral 202 denotes a disposal document mounting tray,
203 is a tray cover, and 204 is a locking claw.

The display device 201 has an LC having a display function.
D, etc., and a touch panel having an input function. The operation of the document disposal device 101 is performed by touching the touch panel with a finger or the like according to the guidance displayed on the display device 201.

The discarded document placing tray 202 is a tray for placing discarded documents. Also, the discarded document placement tray 20
2 is provided with a sensor for detecting whether or not a document is placed.

The tray cover 203 is a cover that covers the discarded document placing tray 202 on which the discarded documents are placed. The tray cover 203 may be transparent so that the state of disposal can be recognized when the lid is placed so as to cover the disposal document mounting tray 02. It may be opaque so that the waste document is not visible from the outside. Further, the tray cover 203 is provided with a sensor for detecting whether or not it is completely closed.

The locking claw 204 can be locked with the tray cover 203 covered by the document disposal apparatus 101.
It is a nail provided on the side. The locking claw 204 is configured to lock with a lid (not shown) of the locking claw 204 provided on the tray cover 203 under the control of the opening / closing control unit 506 described later. And the receiving portion is locked, so that the tray cover 203
Is locked. Note that the locking claw 204 may be provided on the tray cover 203 side.

Next, a description will be given of a hardware configuration of a document destruction apparatus applied to the document destruction support system according to the first embodiment. FIG. 3 is an explanatory diagram illustrating a hardware configuration of a document destruction apparatus applied to the document destruction support system according to the first embodiment.

In FIG. 3, reference numeral 301 denotes a push-up plate which pushes up the discarded document placed on the discarded document placing tray 202, and 302 denotes one of the discarded documents placed on the discarded document placing tray 202. A pickup roller 303 for picking up, 303 is a lead rail for guiding one sheet of paper picked up by the pickup roller to the scanner, 304 is a fluorescent light for a scanner for a front surface, and 305 is a fluorescent light for a scanner for a back surface. Yes, 306
Is a front light receiving element, 307 is a back light receiving element, 308 is a front image compression unit, 309 is a back image compression unit, 310 is a front image memory,
Reference numeral 311 denotes an image memory for the back surface, and 312 denotes a communication line 3
An interface (I / F) which is connected to the network 103 via the network 13 and controls the internal interface with the network 103, 313 is a communication line, 314 is a document saving box, and 315 is a discarded document. .

Next, the hardware configuration of the document management apparatus applied to the document disposal support system according to the first embodiment will be described. FIG. 5 is a block diagram showing a hardware configuration of a document management device applied to the document disposal support system according to the first embodiment.

In the document management apparatus 102 shown in FIG.
1 is a communication line, 402 is connected to the network 103 via the communication line 401, and
Reference numeral 403 denotes an interface (I / F) that controls an internal interface. Reference numeral 403 denotes a C that controls the entire system.
PU 404, R which stores a boot program and the like
405, a RAM used as a work area of the CPU 403;
Reference numeral 407 denotes a display for displaying image data, various operation procedures, and the like. Reference numeral 408 denotes a printer control unit for controlling a printer 409. Reference numeral 409 denotes printing of image data and the like. It is a printer.

A KB / PD (keyboard / pointing device) control unit 410 controls input data from the keyboard 411 and the mouse 412.
Reference numeral 11 denotes a keyboard having keys for inputting characters, numerical values, various instructions, and the like. Reference numeral 412 denotes a pointing device such as a mouse for moving a cursor and selecting a range.
(Hard disk) 414, an HDD (hard disk drive) for controlling reading / writing of data, 414, an HD for storing data written under the control of the HDD 413, 415, an FD (floppy disk) 416 under the control of the CPU 403; Is an FDD for controlling data read / write for
Reference numeral 6 denotes a detachable FD for storing data written under the control of the FD 415, and reference numeral 417 denotes a bus for connecting the above components.

Next, a description will be given of a functional configuration of a document destruction apparatus applied to the document destruction support system according to the first embodiment. FIG. 5 is a block diagram functionally showing the configuration of the document disposal support system according to the first embodiment. FIG.
, The document discarding device 101
, An image data generation unit 502, a compression unit 503, a transmission unit 504, a document storage unit 505, and an open / close control unit 506. Further, the document management device is configured to include a receiving unit 511, a storage unit 512, and a reuse unit 513.

The document take-in section 501 takes in a document to be discarded.
2. It is realized by a tray cover 203, a push-up plate 301 for feeding paper, a pickup roller 302, a lead rail 303, and the like.

The image data generation unit 502 includes the document acquisition unit 5
In step S01, the image of the document taken in by step S01 is read, and image data is generated from the read image. For example, this is realized by a front-side scanner fluorescent lamp 304, a back-side scanner fluorescent lamp 305, a front-side light receiving element 306, and a back-side light receiving element 307. The light emitted by the front-surface scanner fluorescent lamp 304 and the back-surface scanner 305 fluorescent lamp is reflected on the front side of the paper, and the light that is turned off by the front-side light receiving element 306 and the back-side light receiving element 307 is read. The optically read image is converted into an electric signal. Thereby, digitized image data is generated.

Here, by providing two pairs of the scanner fluorescent lamp and the light receiving element, the front and back sides of the paper can be read at the same time, so that the document disposal processing is performed efficiently. If the image is printed on only one side of the paper,
Only one of the two pairs needs to be used. These switching operations can be performed using the display device 201. Of course, a configuration in which only a pair of scanner fluorescent lamps and light receiving elements are provided may be employed. In this case, in order to read the images on both sides, a paper reversing mechanism may be additionally provided.

The compression section 503 includes an image data generation section 502
Is for compressing the image data generated by. As a method of compressing image data, a known method may be used, and the description of the method is omitted.

The transmission unit 504 includes an image data generation unit 502
Is transmitted to the network 103 via the communication line 313. Specifically, it is realized by an interface (I / F) 312. A known method may be used for the method of transmitting image data, and a description of the method will be omitted.

The document storage unit 505 stores the document captured by the document capture unit 501. Specifically, the document storage box 31 provided on the bottom side of the document disposal device
4 is realized. The document from which the image has been read by the image data generating unit 502 is guided by the guide rail 303 and falls into the document storage box 314 on the bottom side.
Save as stacking documents. Document Saving Unit 50
5 may also include a sensor for detecting the stored amount of the document, and when the document is stored in a predetermined amount, an alarm is issued using the display device 201, whereby a not-shown document storage box 314 is provided. It is taken out from the outlet and stored in a document storage box or the like, or discarded in a document disposal box.

An opening / closing control unit 506 controls opening and closing of the tray cover 203 so that the waste document cannot be taken out while the document placed on the waste document placing tray 202 is being read by the image data generating unit 502. It is. Specifically, when reading of an image is started, the opening / closing control unit 5
Based on the control at step 06, the locking claw is driven by a motor or the like (not shown) to be locked on a receiving portion (not shown) of the locking claw 204 provided on the tray cover 203, and that state is maintained. When the image reading is completed, the engagement with the receiving portion is released by the reverse operation, and the tray cover can be opened and closed. At this time, the display device 201 may be used to display a message such as "locking released" or "locking".

Note that the document import unit 501, the image data generating unit 502, the compressing unit 503, the transmitting unit 504, and the document storing unit 5
Although not shown, the opening / closing control unit 506 is described in a program such as an OS or an application program recorded on a recording medium such as a ROM, a RAM, a hard disk, or a floppy disk built in the document disposal apparatus 101. According to the command, similarly, a CPU or the like (not shown) built in the document discarding apparatus 101 executes the command processing to realize the function of each unit.

The receiving unit 511 is connected to the network 10
3 receives the image data transmitted by the transmission unit 504 of the document destruction apparatus 101 via the communication line 401. Specifically, the interface (I / F) 40
2 is realized. As for the image data receiving method, a known method may be used similarly to the image data transmitting method, and the description of the method will be omitted.

The storage unit 512 stores the image data received by the reception unit 511. In particular,
Using the hard disk drive (HDD) 413,
This is realized by storing the information in a hard disk (HD) 414. Alternatively, the information may be stored in a removable storage medium such as a floppy disk (FD) 416.

The reuse unit 513 reuses the image data stored by the storage unit 512, such as displaying and printing the image data. More specifically, the reuse is, for example, displaying image data on the display 407 using the display control unit 406 or printing on paper using the printer 409 using the printer control unit 408.

The receiving unit 511, the storing unit 512, and the reusing unit 513 are respectively a ROM 404, a RAM 405 or a hard disk 414, and a floppy disk 416.
According to instructions written in a program such as an OS or an application program recorded on a recording medium such as
The function of each unit is realized by the PU 403 and the like executing the instruction processing.

Next, an operation procedure of the operator in the document disposal apparatus applied to the document disposal support system according to the first embodiment will be described. FIG. 6 is a flowchart illustrating a work procedure of an operator in the document disposal apparatus applied to the document disposal support system according to the first embodiment.

In the flowchart of FIG. 6, first, the power of the document discarding device 101 is turned on (Yes at step S601). Then, after waiting for the state where the discarded document is being read (No at step S602), Power supply is OF
It is determined whether or not to perform F (step S603). Here, when the power is not turned off (No at Step S603)
Next, the tray cover 203 is opened (step S
604), the discarded document is loaded by placing the discarded document on the discarded document mounting tray 202 (step S605).
The tray cover 203 is closed (Step S606).

Next, a reading start button provided as a touch panel on the display device 201 is pressed (Yes at step S607). Then, reading of the discarded document is started, and thereafter, after reading is completed (step S60).
2)), the power is not turned off when the reading of another discarded document is to be continued (No at step S603). On the other hand, when the reading of the discarded document is ended, the power is turned off.
F (Yes at Step S603), the operation ends.

Next, a procedure of a series of processes of the document discarding apparatus applied to the document discarding support system according to the first embodiment will be described. FIG. 7 is a flowchart illustrating a procedure of a series of processes of the document destruction apparatus applied to the document destruction support system according to the first embodiment.

In the flowchart of FIG. 7, first, a sensor provided on the
It is determined whether or not a document is placed on the discarded document placing tray 202 (step S701). If a document is placed (Yes at step S701), then the tray cover 2
03, the tray cover 203
It is determined whether or not is completely closed (step S
702).

If the tray cover 203 is closed (Yes at step S702), then, after the reading start button is pressed (Yes at step S703), the locking claw 204 is locked in the receiving portion. By
The tray cover 203 is locked (step S704).

Thereafter, one of the documents placed on the discarded document placing tray 202 is picked up (step S).
705), the image of the picked-up document is read (step S706). Subsequent to the reading of the image, image compression processing of image data continuously sent from the light receiving elements 306 and 307 is performed (step S70).
7).

Next, after the completion of the reading of the image and the completion of the writing of the compressed image data to the front-side image memory 310 and the back-side image memory 311 (Yes at step S708), the compressed image data is transmitted to the network 103. (Step S709). Next, the document from which the image has been read is stored in the document storage box 314 (step S71).
0). Thereafter, it is determined whether or not the document placed on the discarded document placing tray 202 remains (Step S71).
1) If remaining (Yes in step S711), the process proceeds to step S705, and the processes in steps S705 to S711 are repeated until there are no more documents.

If it is determined in step S711 that all the documents have been lost (step S711, negative), the lock performed in step S704 is released (step S711).
712), end all processing.

Next, the operation procedure of the operator in the document management apparatus applied to the document disposal support system according to the first embodiment will be described. FIG. 8 is a flowchart illustrating a work procedure of an operator in the document management apparatus applied to the document disposal support system according to the first embodiment.

In the flowchart of FIG. 8, first, it is confirmed whether or not a search screen is displayed on the display 407 of the document management apparatus 102 (step S801). If it is displayed (Yes at step S801), a search for a document image is performed. Necessary search conditions are entered (step S80)
2). The search condition is, for example, the date and time when the image was registered (discarded).

Next, based on the above search conditions, a plurality of candidates for the search results are displayed as thinned-out images (step S803). If a redo is selected because the desired document is not displayed among the displayed search result candidates (Yes at Step S804), the process proceeds to Step S802, and the search condition is input again (Step S802).

If no redo is selected in step S804, that is, if a desired document is displayed (No in step S804), a desired document image is designated as a document from a plurality of search result candidates (step S80).
5), the document image is obtained (step S806).

If the document image is to be printed (Yes at step S807), the printer control unit 408 is used.
, And print processing is performed by the printer 409 (step S808), after which all processing ends. If printing is not to be performed (No at Step S807), the process ends without doing anything.

Next, a procedure of a series of processes of the document management apparatus applied to the document disposal support system of the first embodiment will be described. FIG. 9 is a flowchart illustrating a procedure of a series of processes of the document management apparatus applied to the document disposal support system according to the first embodiment.

In the flowchart of FIG. 9, as a process of storing document image data, first, it is determined whether or not document image data has been received from the network 103 (step S901).
Accumulates the document image data in the accumulation unit 512 (step S902). This document image data accumulation process
This can be performed independently of the document image data search processing described below. That is, even if the document image data is not searched, the document image data can be stored each time the document image data is received.

Next, as document image data search processing, first, it is determined whether a search condition has been input (step S903). If a search condition has been input (Yes at step S903), a search process for a document image is performed (step S904). Thereafter, a thinned image of the document image data as a search result candidate is created (step S905), and the thinned image is displayed (step S9).
06).

Next, it is determined whether or not the document image has been designated (step S907). If there is a designation (Yes at Step S907), the process proceeds to Step S909.
On the other hand, if there is no designation (No at Step S907), it is determined whether or not there is a redo instruction (Step S908). If there is no redo instruction (No at Step S908), the process proceeds to Step S907. I do. Here, if there is a redo instruction (Yes at Step S908), the process proceeds to Step S903, and Step S903 is performed.
To S907 are repeatedly performed.

Next, in step S909, the compressed image of the designated document is expanded into original image data, and the original image data is displayed on the display 407 (step S910). Thereafter, when there is a print instruction (Yes at Step S911), print processing is performed (Step S912), and all processing ends.

As described above, according to the document discarding support system of the first embodiment, by discarding the discarded document into the discarding support device, it is possible to discard the document and file the document image. Further, both sides of the discarded document can be read, and discarding and filing of the double-sided document can be performed efficiently. Further, since the read image data is compressed and transmitted to the document management apparatus 102, an increase in traffic on the network 103 can be suppressed.

When a large number of confidential documents are to be discarded at one time, the discarded documents are placed on the discarded document placing tray 202 and the tray cover 203 is closed, so that the tray cover 203 is locked during document reading. In addition, since it is prohibited to open or remove the document by opening the tray cover 203, it is possible to prevent information leakage to a third party and mixing of the third party's document while the document is being discarded.

(Embodiment 2) In Embodiment 1 described above, the taken-in document is stored.
As in the second embodiment described below, the captured document may be shredded.

Embodiment 1 Regarding the configuration of the entire document destruction support system according to Embodiment 2 of the present invention and the external appearance of a document destruction apparatus applied to the document destruction support system according to Embodiment 2 of the present invention, Embodiment 1 1 is the same as the configuration of the entire document destruction support system of FIG. 1 and the external appearance of the document destruction apparatus of FIG.

Next, a description will be given of a hardware configuration of a document destruction apparatus applied to the document destruction support system according to the second embodiment. FIG. 10 is an explanatory diagram illustrating a hardware configuration of a document destruction device applied to the document destruction support system according to the second embodiment. 10, the same components as those in FIG. 3 of the first embodiment are denoted by the same reference numerals, and description thereof will be omitted. In FIG. 10, 1001
Is a shredding roller for shredding the waste document guided by the lead roller 303.

Next, a functional configuration of a document discarding apparatus applied to the document discarding support system according to the second embodiment will be described. FIG. 11 is a block diagram functionally showing the configuration of the document disposal support system according to the second embodiment. 11, the same components as those in FIG. 5 of the first embodiment are denoted by the same reference numerals, and description thereof will be omitted. FIG.
Reference numeral 1101 denotes a document shredding unit that shreds the document captured by the document capturing unit 501. In particular,
This is realized by the shredding roller 1001 and the like.

Although not shown, the document shredding unit 1101 has a ROM, RA,
M or a CPU (not shown) built in the document discarding apparatus 101 similarly executes an instruction process according to an instruction described in a program such as an OS or an application program recorded on a recording medium such as a hard disk or a floppy disk. By doing so, the function of each unit is realized.

Next, a description will be given of a procedure of a series of processes of the document discarding apparatus applied to the document discarding support system according to the second embodiment. FIG. 12 is a flowchart illustrating a series of processing procedures of the document discarding apparatus applied to the document discarding support system according to the second embodiment.

The flowchart of FIG. 12 performs the same processing from step S701 to step S709 as the flowchart of FIG. 7 of the first embodiment, so the same reference numerals are given and the description thereof will be omitted.

In the flowchart shown in FIG. 12, an image is transmitted (step S709), and after confirming that the transmission of the image has been completed (Yes at step S1001), the read document is shredded (step S10).
02). Subsequent steps S1011 and S1012
Is step S7 in the flowchart of FIG. 7 of the first embodiment.
11 and the same processing as in S712, the description thereof is omitted.

If the image transmission is not completed in step S1001 (No in step S1001), it is determined whether or not a predetermined time has elapsed (step S102).
1) If the image transmission is not completed even after the lapse of a predetermined time (Yes at step S1021), it is determined that an error has occurred in any of the processes of reading the image, generating the image data, or transmitting the image. Then, an error display is performed using the display device 201 (step S1022), and the process is thereafter terminated. In this case, the document disposal device 100
Is reset and the document discarding process is executed again. Therefore, the discarded document is not shredded until the transmission of the image is completed.

As described above, according to the second embodiment, the discarded document is cut and cannot be read again.
Even a secret document can be easily and efficiently discarded and filed.

(Embodiment 3) In the above-described Embodiment 1 or 2, no information is input regarding the document discarder. However, as in Embodiment 3 described below, a document is discarded. When discarding a document, information about the document discarder may be input, and when the stored document image data is reused, a search may be performed using the input information about the document discarder.

Embodiment 1 Regarding the configuration of the entire document destruction support system according to Embodiment 3 of the present invention and the external appearance of a document destruction apparatus applied to the document destruction support system according to Embodiment 3 of the present invention, Embodiment 1 1 is the same as the configuration of the entire document destruction support system of FIG. 1 and the external appearance of the document destruction apparatus of FIG.

The hardware configuration of the document destruction apparatus applied to the document destruction support system according to the third embodiment is the same as that of the document destruction support system shown in FIG. 3 of the first embodiment. Since the configuration or the hardware configuration of the document destruction apparatus applied to the document destruction support system of FIG. 10 according to the second embodiment is the same, a description thereof will be omitted.

Next, a functional configuration of the document disposal support system according to the third embodiment will be described. FIG. 13 is a block diagram functionally showing the configuration of the document disposal support system according to the second embodiment. In FIG. 13, the same components as those in FIG.
The description is omitted. In FIG. 13, the document disposal device 1
01 further includes a display unit 1301 and a document discarder specifying unit 13
02, and the document management apparatus 102 further includes a search unit 1311.

The display unit 1301 displays a list of document revokers registered in advance. In particular,
This is realized by the display device 201 or the like of the document disposal device 102. FIG. 14 shows a display unit 1 of a document destruction apparatus 101 applied to the document destruction support system according to the third embodiment.
It is an example of the display of 301.

In FIG. 14, a display screen 1400 includes:
A plurality of buttons 1401 each displaying a previously registered document revoker name, a “previous” button 1402 for displaying a list of previous document revokers, and a “following button” for displaying the next list of document revokers. A “Next” button 1403 and a “Start” button 140 for starting reading of the discarded document
4 and the like are displayed.

What is displayed on the button 1401 may be a name that can identify the document revoked person. In addition to the personal name, for example, the department name such as “Sales Department 1 Sales Department”, “Salary Department 2 Accounting Department”, etc. There may be. The number of buttons 1401 to be displayed is not limited to 14 as shown in FIG. 14, and depends on the size of the display device 201 and the content (the number of characters, the size of characters, etc.) displayed on the buttons 1401. Can be changed. Furthermore, the order of the displayed buttons 1401 can be set freely, such as in Japanese syllabary order, by department, or the like. A “next” button 1403 displays a button 1401 corresponding to another document discarder that cannot be displayed at once. Similarly, a “before” button 1402 similarly displays a button 1401 corresponding to the previously displayed document discarder.

The document discarder specifying unit 1302 specifies a document discarder who has discarded a document and generates document discarder information. As an example of a specific mode of specifying the document revoker, for example, the document revoker displayed by the display unit 1301 is pressed by pressing a button selected from the displayed buttons 1401 to specify the document revoker. The display unit 1301 is realized by, for example, the display device 201. Therefore, by touching the touch panel on which the button 1401 of the display screen 201 is displayed with a finger or the like, it is possible to very easily specify the document discarder. .

The document discarder specifying unit 1302 generates document discarder information based on the specified document discarder name. The generated document discarder information is transmitted to the transmission unit 504, and is associated with the compressed document image data, and then transmitted to the network 103.

Although not shown, the display unit 1301 and the document discarder specifying unit 1302 include an OS and an application recorded on a recording medium such as a ROM, a RAM, a hard disk, or a floppy disk incorporated in the document discarding apparatus 101. Similarly, according to instructions described in a program such as a program, a CPU or the like (not shown) built in the document discarding apparatus 101 executes the instruction processing to realize the functions of the respective units.

The search unit 1311 is provided for the document discarder specifying unit 13.
The document image data is searched based on the document discarder information generated in step S02, and the document image data desired to be reused is searched. Specifically, a keyboard 411 for inputting the name of a document discarder, a pointing device 412
And the information input by the user, etc.
Is compared with the document discarder information received via the network 103 in association with the document image data specified in
This is realized by specifying the matched document revoker information.

The input of the name of the document discarder may be the full text of the name or a part thereof. Further, the display 407 displays the already registered document revoker information.
May be displayed, and the name of the document discarder may be input by selecting one of them.

Note that the search unit 1311 includes a ROM 404,
The functions of the respective units are realized by the CPU 403 and the like executing the instruction processing according to the instructions described in the programs such as the OS and the application programs recorded on the recording medium such as the RAM 405 or the hard disk 414 or the floppy disk 416. .

Next, a description will be given of the operation procedure of the operator in the document destruction apparatus applied to the document destruction support system according to the third embodiment. FIG. 15 is a flowchart illustrating a work procedure of an operator in the document disposal device applied to the document disposal support system according to the third embodiment. FIG.
Since the same operation is performed from step S601 to step S606 as the flowchart of FIG. 6 of the first embodiment, the same reference numerals are given and the description thereof will be omitted.

Next, the user selects a corresponding document revoker name from the list of document revoker names displayed on the display device 201 (step S1501), and presses a corresponding button 1401 provided as a touch panel (step S15).
After that, the “start” button is further pressed (Yes at Step 1503). Then, the reading of the discarded document is started, and thereafter, after the reading is completed (step S6).
02 denies), when continuing to read another discarded document, the power is not turned off (No at step S603),
On the other hand, when ending the reading of the discarded document, turn off the power.
FF is performed (Yes at Step S603), and the operation ends.

Next, a description will be given of a procedure of a series of processes of the document discarding apparatus applied to the document discarding support system according to the third embodiment. FIG. 16 is a flowchart illustrating a sequence of a series of processes of the document destruction apparatus applied to the document destruction support system according to the third embodiment.

In the flowchart of FIG. 16, first,
The sensor provided on the discarded document placing tray 202 determines whether a document is placed on the discarded document placing tray 202 (step S1601). If the document is placed (Yes at step S1601), Next, it is determined whether or not the tray cover 203 is completely closed by a sensor provided on the tray cover 203 (step S1602).

If the tray cover 203 is closed (Yes at step S1602), the process waits until the button 1401 of the document revoker name is pressed, and if it is pressed down (Yes at step S1603), it is pressed down. Of the document discarder corresponding to the button (step S160)
4). Next, after waiting for the “start” button 1404 to be pressed (Yes in step S1605), the tray cover 203 is locked by locking the locking claw 204 in the receiving portion (step S1606).

Steps S1607 to S1610 are the same as steps S705 to S708 in FIG. 7 of the first embodiment, and a description thereof will be omitted.

Next, after completion of reading of the image and completion of writing of the compressed image data into the front image memory 310 and the back image memory 311 (step S1610)
Affirmative), the compressed image data is transmitted to the network 103 following the transmission of the document revoker information to the network 103 (step S1611) (step S161).
2). Next, the document in which the image is read is stored in the document saving box 3.
The document is stored in the document 14 or the document from which the image has been read is shredded (step S1613). Thereafter, it is determined whether or not the document placed on the discarded document placing tray 202 remains (step S1614). If the document remains (YES in step S1614), the process proceeds to step S1607.
Then, the process from steps S1607 to S1614 is repeatedly performed until there are no more documents.

If all documents are lost in step S1614 (No in step S1614), the lock performed in step S1606 is released (step S1615), and all the processing ends.

Next, the work procedure of the operator in the document management apparatus applied to the document disposal support system of the third embodiment will be described with reference to the flowchart of FIG. 8 of the first embodiment. In the flowchart of FIG. 8, first, it is checked whether a search screen is displayed on the display 407 of the document management apparatus 102 (step S801).
If it is displayed (Yes at step S801), search conditions necessary for searching for a document image are input (step S8).
02).

As search conditions, for example, the date and time when an image is registered (discarded), and the name of a document discarder can be input. Alternatively, a list of document revoker names may be displayed on the search screen, and a search condition may be input by selecting a document revoker from the list. In the following, the same operations as those in FIG. 8 of the first embodiment are performed, and the description thereof will be omitted.

Further, the procedure of a series of processes of the document management apparatus applied to the document destruction support system according to the third embodiment is the same as that of the third embodiment except that search conditions are input by selecting a document destructor. Since the same processing as in FIG. 9 of FIG. 1 is performed, the description thereof is also omitted.

As described above, according to the third embodiment, when a document is discarded, information on a document discarder is input, and when the stored document image data is reused, the inputted document discard is used. Search using information about the document writer,
Document image data to be easily reused can be found.

(Embodiment 4) In Embodiments 1 to 3 described above, no information is input regarding a person who can reuse a discarded document. However, as in Embodiment 4 described below. Alternatively, when a document is discarded, information about a person who can reuse a discarded document may be input, and the reuse of the stored document image data may be limited to only the person who can reuse the discarded document.

Embodiment 1 Regarding the configuration of the entire document destruction support system according to Embodiment 4 of the present invention and the external appearance of a document destruction apparatus applied to the document destruction support system according to Embodiment 4 of the present invention, Embodiment 1 1 is the same as the configuration of the entire document destruction support system of FIG. 1 and the external appearance of the document destruction apparatus of FIG.

Further, regarding the hardware configuration of the document destruction device applied to the document destruction support system according to the fourth embodiment, the hardware of the document destruction device applied to the document destruction support system of the first embodiment shown in FIG. Since the configuration or the hardware configuration of the document destruction apparatus applied to the document destruction support system of FIG. 10 according to the second embodiment is the same, a description thereof will be omitted.

Next, a functional configuration of the document disposal support system according to the fourth embodiment will be described. FIG. 17 is a block diagram functionally showing the configuration of the document disposal support system according to the fourth embodiment. In FIG. 17, the same components as those in FIG.
The description is omitted. In FIG. 17, the document disposal device 1
01 further includes a display unit 1701 and a discarded document re-user identification unit 1702, and the document management apparatus 102 further includes a determination unit 1711.

The display section 1701 displays a list of persons who can re-use a discarded document registered in advance, and is specifically realized by the display device 201 of the document discarding apparatus 102 or the like. FIG. 18 shows a document destruction apparatus 101 applied to the document destruction support system according to the fourth embodiment.
5 is an example of a display on the display unit 1701.

In FIG. 18, a display screen 1800 includes:
A plurality of buttons 1801 on which pre-registered names of rejected document reusable users are displayed, and a “previous” button 1802 for displaying a list of reusable users of previous rejected documents
A "Next" button 1803 for displaying a list of the next reusable users of the discarded document, a "Start" button 1804 for starting reading of the discarded document, and the like are displayed.

What is displayed on the button 1801 may be a name that can identify a person who can reuse a discarded document. In addition to an individual name, for example, “Sales Department 1 Sales Section”, “Accounting Department Salary 2”
Section, etc., may be a department name,
It may be a post title such as “section manager or higher”.

The number of buttons 1801 displayed is
It is not limited to 14 as shown in FIG.
It can be changed according to the size of the display device 201 or the content (the number of characters, the size of characters, etc.) displayed on the button 1801. Further, the order of the displayed buttons 1801 can be set freely, such as in Japanese syllabary order, by department, or the like.

A “Next” button 1803 displays a button 1801 corresponding to another discarded document reusable person who cannot be displayed at one time. Also, a “before” button 1802
Similarly displays a button 1801 corresponding to the previously displayed discarded document reusable person.

The discarded document reusable person identification unit 1702
A discarded document reusable person who can reuse a discarded document is specified, and discarded document reusable person information is generated. As an example of a specific form of specifying a person who can reuse a discarded document, for example, a button 1801 displaying a person who can reuse a discarded document displayed on the display unit 1701
, One or more buttons are selected from the list, and those (these) buttons are pressed to specify a person who can reuse the discarded document.

The display unit 1701 is, for example, a display device 20
Therefore, by touching the touch panel on which the button 1801 of the display screen 201 is displayed with a finger or the like, it is possible to very easily specify a person who can reuse the discarded document.

The discarded document reusable person identification unit 1702
Based on the specified name of the reusable user of the discarded document, the reusable person information of the discarded document is generated. The generated discarded document reusable person information is transmitted to the transmission unit 504, and is associated with the compressed document image data, and then transmitted to the network 103.

Although not shown, the display unit 1701 and the discarded document reusable person identification unit 1702 are recorded on a recording medium such as a ROM, a RAM, a hard disk, or a floppy disk built in the document discarding apparatus 101. O
S, similarly to the instructions described in the programs such as the application programs, a CPU or the like (not shown) built in the document destruction apparatus 101 executes the instruction processing to realize the functions of the respective units.

The determination section 1711 determines whether or not the image data can be reused based on the rejectable document reusable person information generated by the rejectable document reusable person specifying section 1702. Specifically, the information input by the keyboard 411, the pointing device 412, or the like for inputting the name of the reusable person of the discarded document is specified by the discarded document reusable person specifying unit 1702 and associated with the document image data, and This is realized by comparing the discarded document reusable person information received via the hard disk 414 or the like with the discarded document reusable person information and determining whether or not they match.

The input of the name of the reusable person of the discarded document may be the full text of the name or a part thereof. Further, the information on the reusable person of the discarded document that has already been registered may be displayed on the display 407, and the name of the reusable person of the discarded document may be input by selecting from among the information. Further, in order to confirm whether or not the user is the reusable person of the discarded document, the ID password of the reusable person of the discarded document registered in advance may be input together.

The reuse unit 1712 performs reuse, for example, display and printing of document image data, only when the determination unit 1711 determines that reuse is possible.

Note that the judgment unit 1711 and the reuse unit 1712
The functions of each unit are realized by the CPU 403 or the like executing the instruction processing in accordance with the instructions described in the programs such as the OS and the application programs recorded on the recording medium such as the ROM 404, the RAM 405 or the hard disk 414 and the floppy disk 416. Is what you do.

Next, an operation procedure of the operator in the document disposal apparatus applied to the document disposal support system according to the fourth embodiment will be described. FIG. 19 is a flowchart showing a work procedure of an operator in the document disposal apparatus applied to the document disposal support system according to the fourth embodiment. FIG.
Since the same operation is performed from step S601 to step S606 as the flowchart of FIG. 6 of the first embodiment, the same reference numerals are given and the description thereof will be omitted.

Next, the user selects a corresponding reusable document reusable person name from the list of reusable person names displayed on the display device 201 (step S1901), and presses a corresponding button 1801 provided as a touch panel. (Step S1902: Yes), and then until the “Start” button 1804 is pressed (Step 1903: No).
The operations of steps S1901 to S1903 can be repeatedly performed. As a result, the operator can repeatedly select a person who can reuse a discarded document until the “start” button 1804 is pressed. In this way, the operator can select a plurality of reusable persons.

When the "start" button 1804 is pressed (Yes at step S1903), the reading of the discarded document is started. After the reading is completed (No at step S602), the power supply is turned on to continue reading another discarded document. Without being turned off (No at Step S603),
When the reading of the discarded document is ended, the power is turned off (Yes in step S603), and the operation is ended.

Next, a procedure of a series of processes of the document discarding apparatus applied to the document discarding support system according to the fourth embodiment will be described. FIG. 20 is a flowchart illustrating a sequence of a series of processes of the document destruction apparatus applied to the document destruction support system according to the fourth embodiment.

In the flowchart of FIG. 20, first,
It is determined whether a document is placed on the waste document placing tray 202 by a sensor provided on the waste document placing tray 202 (step S2001). If the document is placed (Yes at step S2001), Next, it is determined whether or not the tray cover 203 is completely closed by a sensor provided on the tray cover 203 (step S2002).

If the tray cover 203 has been closed (Yes at step S2002), the process waits until the button 1801 of the reusable person name of the discarded document is pressed.
When the button is pressed (Yes at Step S2003), the reusable-document reusable person information corresponding to the pressed button is generated (Step S2004). Next, a "start" button 18
04 is pressed (step S200).
5) If not pressed (step S2005), the process moves to step S2003, and steps S2003 to S20
Step 05 is repeated. Therefore, the discarded document reusable user information in step S2004 is created every time the button 1801 is pressed.

Next, after waiting for the “start” button 1804 to be pressed (Yes at step S2005), the locking claw 2 is pressed.
04 is locked to the receiving portion, so that the tray cover 2
03 is locked (step S2006).

Steps S2007 to S2010 are the same as steps S1607 to S1610 in FIG. 16 of the third embodiment, and a description thereof will be omitted.

Next, after the reading of the image is completed, the writing of the compressed image data to the front image memory 310 and the back image memory 311 is completed (step S2010).
Affirmative), the information on the reusable person of the discarded document is
3 (step S2011), and transmits the compressed image data to the network 103 following transmission of the discarded document reusable person information (step S2012). Next, the document from which the image has been read is stored in the document storage box 314, or the document from which the image has been read is shredded (step S2013). Thereafter, it is determined whether or not the document placed on the discarded document placing tray 202 remains (Step S2014). If the document remains (Yes in Step S2014), the process proceeds to Step S2007.
Steps S2007 to S2014 until the document runs out
The process up to is repeated.

In step S1614, if all the documents are gone (step S1614: No), the lock performed in step S1606 is released (step S1615), and all the processing ends.

Next, the work procedure of the operator in the document management apparatus applied to the document disposal support system according to the fourth embodiment will be described. FIG. 21 is a flowchart illustrating a work procedure of an operator in the document management apparatus applied to the document disposal support system according to the fourth embodiment.

In the flowchart of FIG. 21, first,
It is confirmed whether or not the search screen is displayed on the display 407 of the document management apparatus 102 (step S2101). If it is displayed (Yes at step S2101), the user name, that is, the person operating the document management apparatus 102 (Step S2102), and after the user name, a predetermined ID password is input (step S2103).

Next, personal authentication of the user is performed (step S2104). If the passwords do not match (No at step S2104), the process proceeds to step S2102, and the user name is input again (step S210).
2). This work (steps S2102 to S2104)
Is performed until the passwords match.

If the passwords match in step S2104 (Yes in step S2104), the flow shifts to step S802 in FIG. 8 of the first embodiment, and thereafter, the same operations as steps S802 to S808 are performed.

Next, the sequence of a series of processes of the document management apparatus applied to the document discarding support system according to the fourth embodiment will be described. FIG. 22 is a flowchart illustrating a procedure of a series of processes of the document management apparatus applied to the document disposal support system according to the fourth embodiment.

In the flowchart of FIG. 22, as the storage processing of the document image data, first, the network 103
It is determined whether or not document image data has been received from (step S2201). If received (YES at step S2201), the document image data is stored in the storage unit 512 (step 2202). This document image data storage process can be performed independently of the document image data search process described below. That is, even if the document image data is not searched, the document image data can be stored each time the document image data is received.

Next, as a search process for document image data, it is first determined whether or not a user name has been input (step S2203). Here, if the user name has been input (Yes at Step S2203), it is next determined whether or not the password has been input (Step S2).
204), here, if a password has been input (Yes at step S2204), it is determined whether or not the input password matches a previously registered user (step S2205).

If the passwords match in step S2205 (Yes in step S2205), the flow advances to step S2206. On the other hand, if the passwords do not match (No at Step S2205), Step S220 is performed.
3 and waits again for a user input (step S2203).

Steps S2206 to S2215 perform the same processing as steps S903 to S912 in FIG. 9 of the first embodiment, and a description thereof will not be repeated.

As described above, according to the fourth embodiment, when a document is to be discarded, information on a person who can reuse a discarded document is input, and when the stored document image data is reused, the information is input. Only those who can reuse discarded documents can reuse the discarded documents, so that the discarded documents can be reused by anyone other than the discarder while maintaining the confidentiality of the discarded documents. Can be achieved.

(Embodiment 5) In the above-described Embodiments 1 to 4, the registration date and the information of the document discarder are input as the search condition. However, as in Embodiment 5 described below. Alternatively, a keyword may be extracted from the document image data, and a desired document may be searched based on the keyword.

Embodiment 1 Regarding the configuration of the entire document destruction support system according to Embodiment 5 of the present invention and the external appearance of a document destruction apparatus applied to the document destruction support system according to Embodiment 5 of the present invention, Embodiment 1 1 is the same as the configuration of the entire document destruction support system of FIG. 1 and the external appearance of the document destruction apparatus of FIG.

The hardware configuration of the document destruction apparatus applied to the document destruction support system according to the fifth embodiment is also the same as that of the first embodiment shown in FIG. Since the configuration or the hardware configuration of the document destruction apparatus applied to the document destruction support system of FIG. 10 according to the second embodiment is the same, a description thereof will be omitted.

Next, a functional configuration of the document disposal support system according to the fifth embodiment will be described. FIG. 23 is a block diagram functionally showing the configuration of the document disposal support system according to the fifth embodiment. In FIG. 23, the same components as those in FIG.
The description is omitted. In FIG. 23, the document management device 1
02 further includes a character recognition unit 2301, a keyword extraction unit 2302, and a search unit 2303.

The character recognizing unit 2301 recognizes a character from the image data received by the receiving unit 511 or the image data stored by the storing unit 512. Specifically, the character region is cut out from the image data by the OCR function, and the image of the cut region is converted into text data by a predetermined algorithm.
The character recognition processing by the character recognition unit 2301 will be described later.

The keyword extracting unit 2302 extracts a keyword for detecting image data from the character recognized by the character recognizing unit 2301. More specifically, natural language analysis is performed from text data, and words, idioms, and the like serving as keywords are extracted from the analysis results. The keyword extraction processing by the keyword extraction unit 2302 will also be described later.

[0159] The search section 2303 is the keyword extraction section 23.
The image data is searched for based on the keyword extracted in step S02. Specifically, a keyboard 411 for inputting a keyword and a pointing device 412
And the like, and a keyword extracting unit 2
This is realized by comparing the keyword extracted in step 302 with the keyword extracted and identifying the matching keyword.

The keyword may be input directly into a predetermined column, or the already registered keyword may be displayed on the display 407, and the keyword may be input by selecting the keyword. .

The character recognizing unit 2301, the keyword extracting unit 2302, and the searching unit 2303 are composed of the ROM 404, RA
The functions of each unit are realized by the CPU 403 or the like executing the instruction processing according to the instructions described in the programs such as the OS and the application programs recorded on the recording medium such as the M405 or the hard disk 414 or the floppy disk 416. .

The storage section 512 stores the keyword extracted by the keyword extracting means in association with the image data. Also, the reuse unit 513
Is for reusing the image data searched by the search unit 2303.

Next, the character recognition processing by the character recognition unit 2301 will be described. FIG. 24 is a flowchart showing a procedure of character recognition processing by the character recognition unit 2301 of the document management apparatus 102 applied to the document disposal support system according to the fifth embodiment. In FIG. 24, first, a character area is specified from the target image data (step S24).
01). As a specific method, for example, it is specified by extracting features of a sentence such as being arranged at a predetermined interval.

Next, the character area is cut out one by one from the specified character area (step S2402).
The image of the cut-out region is compared with a shape pattern dictionary in which character shape patterns are registered in advance, and a shape pattern having a similar shape is selected (step S2403). A character corresponding to the image of the region cut out in step S2402 is determined from the selected shape pattern (step S2404). afterwards,
The data is converted into text data of the determined character (step S2405).

It is determined whether or not processing has been completed for all cutout areas (step S2406). If processing has not been completed (step S2406: No), step S2 is performed.
The process proceeds to step S402, and thereafter, steps S2402 to S2406 are performed.
Repeat the process by If all the processes have been completed in step S2406 (Yes in step S2406), the process ends.

The character recognition processing is not limited to the above-described processing method as long as it can extract characters from image data and convert the characters into text data.

Next, the keyword extracting process by the character recognizing unit 2302 will be described. FIG. 25 shows Embodiment 5
Document Management Apparatus 10 Applied to Document Disposal Support System
7 is a flowchart illustrating a procedure of keyword extraction processing by a second keyword extraction unit 2302. In FIG. 25, first, a morphological analysis of the entire text data is performed (step S2501). Next, only the noun phrases are extracted from the result of the morphological analysis (step S2502). Next, the appearance frequency of each word (noun phrase) is calculated (step S2503). A keyword in the text data is determined based on the appearance frequency (step S250)
4).

The keyword extraction method is not limited to the above method. As another keyword extraction method,
For example, when a document is discarded, a mark (for example, an underline) is added to a portion serving as a keyword, the document is discarded by the document discarding device 101, and the character recognition unit 2301 recognizes the marking at the same time. The word in that part can also be extracted as a keyword.

Next, the work procedure of the operator in the document management apparatus applied to the document disposal support system of the fifth embodiment will be described with reference to the flowchart of FIG. 8 of the first embodiment. In the flowchart of FIG. 8, first, it is checked whether a search screen is displayed on the display 407 of the document management apparatus 102 (step S801).
If it is displayed (Yes at step S801), search conditions necessary for searching for a document image are input (step S8).
02).

As search conditions, for example, in addition to the date and time when an image is registered (discarded), a keyword or the like can be input. Further, a list of keywords may be displayed on the search screen, and a search condition may be input by selecting a keyword from the list. In the following, the same operations as those in FIG. 8 of the first embodiment are performed, and the description thereof will be omitted.

Next, the sequence of a series of processes of the document management apparatus applied to the document disposal support system of the fifth embodiment will be described. FIG. 26 is a flowchart showing a series of processing procedures of the document management apparatus applied to the document disposal support system according to the fifth embodiment.

In the flowchart of FIG. 26, first,
It is determined whether or not the document image data has been received from the network 103 (step S2601). If the document image data has been received (step S2601 affirmative), character recognition processing is performed (step S2602), and keyword extraction is performed (step S2602). Step S2603). The document image data is stored in the storage unit 512 (step 2204). This document image data storage process can be performed independently of the document image data search process described below.
That is, even if the document image data is not searched, the document image data can be stored each time the document image data is received.

Next, as a search process for document image data, it is first determined whether or not a keyword has been input (step S2605). If a keyword has been input (Yes at step S2605), the process proceeds to step S2.
It moves to 2606.

Steps S2606 to S264 perform the same processing as steps S904 to S912 in FIG. 9 of the first embodiment, and a description thereof will not be repeated.

As described above, according to the fifth embodiment, a character is recognized from document image data, and a keyword is extracted from the character. Therefore, when the stored document image data is reused, the keyword is used. It is possible to search for the document image data to be reused by an easy operation of inputting a keyword.

The document disposal support method described in the first to fifth embodiments is realized by executing a prepared program on a computer such as a personal computer or a workstation. This program is for hard disk, floppy disk, CD-R
The program is recorded on a computer-readable recording medium such as OM, MO, and DVD, and is executed by being read from the recording medium by the computer. This program can be distributed via the recording medium via a network.

[0177]

As described above, according to the first aspect of the present invention, it is possible to discard a document and file an image relating to the document only by inputting the document to be discarded into the document discarding device. Therefore, it is possible to obtain a document disposal support system that can easily and efficiently perform the disposal processing and storage / management of the document.

Further, according to the second aspect of the present invention, it is possible to perform document discarding and filing of an image relating to the document only by inputting the document to be discarded into the document discarding device. In addition, it is possible to easily and efficiently perform storage and management, and since a discarded document is shredded and cannot be read again, a document destruction support system capable of discarding and filing confidential documents is obtained. It works.

According to the third aspect of the present invention, double-sided document discarding and filing of an image relating to the document can be performed only by inputting the document to be discarded into the document discarding device. There is an effect that a document disposal support system that can easily and efficiently perform disposal processing and storage / management is obtained.

According to the fourth aspect of the present invention, since image data is compressed and transmitted, it is possible to transmit a large amount of discarded document image data at high speed, and to increase network traffic. There is an effect that a document disposal support system that can be suppressed can be obtained.

According to the fifth aspect of the present invention, it is prohibited to remove or add a document while the document is being discarded. This has the effect of providing a document disposal support system that can avoid mixing.

According to the invention of claim 6, when the document is discarded, information on the document discarder is input, and when the stored document image data is reused, the input information on the document discarder is input. Since the retrieval is performed using the information, the document destruction support system capable of easily finding the document image data to be reused can be obtained based on the information on the document destructor.

According to the seventh aspect of the present invention, when a document is discarded, information on a person who can reuse a discarded document is input, and when the stored document image data is reused, the inputted discarded document is re-used. Since only the authorized users can reuse the discarded document, it is possible to reuse the discarded document even if it is not the discarder while maintaining the confidentiality of the discarded document, making it easy to share the discarded document. There is an effect that a possible document disposal support system can be obtained.

According to the eighth aspect of the present invention, since the corresponding person can be selected from the displayed list, the document discarding support which can easily and efficiently input the corresponding person. An effect is obtained that a system can be obtained.

According to the ninth aspect of the present invention, a character is recognized from document image data and a keyword is extracted from the character. Therefore, when the stored document is reused, a search can be performed using the keyword. This makes it possible to obtain a document disposal support system that can find a document to be reused by an easy operation of inputting a keyword.

Further, according to the tenth aspect of the present invention, since the extracted keywords are stored in association with the document, the keywords that are frequently searched are stored, so that the search using the keywords is performed at higher speed. There is an effect that a document disposal support system that can perform the above is obtained.

Further, according to the eleventh aspect of the present invention, the document can be discarded and the filing of the image relating to the document can be performed only by inputting the document to be discarded into the document discarding device. In addition, a document disposal support method capable of easily and efficiently storing and managing documents can be obtained.

The storage medium according to the twelfth aspect of the present invention records a program for causing a computer to execute the method according to the twelfth or thirteenth aspect, thereby making the program readable by a machine. There is an effect that a document disposal support method that can realize the operation of item 12 or 13 by a computer is obtained.

The storage medium according to the thirteenth aspect of the present invention records a program for causing a computer to execute the method according to the eleventh or twelfth aspect, thereby making the program readable by a machine. There is an effect that a recording medium capable of realizing the operation of item 11 or 12 by a computer is obtained.

[Brief description of the drawings]

FIG. 1 is an explanatory diagram showing a configuration of an entire document disposal support system according to a first embodiment of the present invention.

FIG. 2 is an explanatory diagram showing an appearance of a document disposal device applied to the document disposal support system according to the first embodiment.

FIG. 3 is an explanatory diagram illustrating a hardware configuration of a document disposal device applied to the document disposal support system according to the first embodiment;

FIG. 4 is an explanatory diagram illustrating a hardware configuration of a document management device applied to the document disposal support system according to the first embodiment;

FIG. 5 is a block diagram functionally showing the configuration of a document disposal support system according to the first embodiment.

FIG. 6 is a flowchart illustrating a work procedure of an operator in the document disposal device applied to the document disposal support system according to the first embodiment;

FIG. 7 is a flowchart illustrating a procedure of a series of processes of a document discarding device applied to the document discarding support system according to the first embodiment;

FIG. 8 is a flowchart showing a work procedure of an operator in the document management apparatus applied to the document disposal support system according to the first embodiment.

FIG. 9 is a flowchart illustrating a procedure of a series of processes of the document management apparatus applied to the document destruction support system according to the first embodiment;

FIG. 10 is an explanatory diagram showing a hardware configuration of a document discarding device applied to a document discarding support system according to a second embodiment of the present invention.

FIG. 11 is a block diagram functionally showing a configuration of a document disposal support system according to a second embodiment.

FIG. 12 is a flowchart illustrating a procedure of a series of processes of a document destruction apparatus applied to the document destruction support system according to the second embodiment.

FIG. 13 is a block diagram functionally showing a configuration of a document disposal support system according to a third embodiment of the present invention.

FIG. 14 is an explanatory diagram showing an example displayed on a display unit of a document disposal device applied to the document disposal support system according to the third embodiment.

FIG. 15 is a flowchart showing a work procedure of an operator in a document disposal device applied to the document disposal support system according to the third embodiment.

FIG. 16 is a flowchart showing a series of processing procedures of a document discarding device applied to the document discarding support system according to the third embodiment.

FIG. 17 is a block diagram functionally showing a configuration of a document disposal support system according to a fourth embodiment of the present invention.

FIG. 18 is an explanatory diagram showing an example displayed on a display unit of a document disposal device applied to the document disposal support system according to the fourth embodiment.

FIG. 19 is a flowchart illustrating a work procedure of an operator in a document disposal device applied to the document disposal support system according to the fourth embodiment.

FIG. 20 is a flowchart illustrating a procedure of a series of processes of a document destruction apparatus applied to the document destruction support system according to the fourth embodiment.

FIG. 21 is a flowchart showing a work procedure of an operator in the document management device applied to the document disposal support system according to the fourth embodiment.

FIG. 22 is a flowchart illustrating a procedure of a series of processes of the document management apparatus applied to the document disposal support system according to the fourth embodiment.

FIG. 23 is a block diagram functionally showing a configuration of a document disposal support system according to a fifth embodiment of the present invention.

FIG. 24 is a flowchart illustrating a procedure of a character recognition process of a character recognition unit of a document management device applied to the document disposal support system according to the fifth embodiment.

FIG. 25 is a flowchart illustrating a procedure of a keyword extraction process of a keyword extraction unit of a document management device applied to the document disposal support system according to the fifth embodiment.

FIG. 26 is a flowchart illustrating a procedure of a series of processes of the document management apparatus applied to the document disposal support system according to the fifth embodiment.

[Explanation of symbols]

 REFERENCE SIGNS LIST 100 Document disposal support system 101 Document disposal device 102 Document management device section 103 Network 201 Touch panel 202 Waste document placement tray 203 Tray cover 204 Locking claw 301 Push-up plate 302 Pickup roller 303 Lead rail 304,305 Fluorescent light for scanner 306,307 Light reception Element 308,309 Image compression unit 310,311 Image memory 312,402 Interface (I / F) 313,401 Communication line 314 Document storage box 315 Discarded document 403 CPU 404 ROM 405 RAM 406 Display control unit 407 Display 408 Printer control unit 409 Printer 410 Keyboard / mouse control unit 411 Keyboard 412 Mouse 413 HDD 414 HD 417 Bus 501 Document capture unit 50 Image data generation unit 503 Compression unit 504 Transmission unit 505 Document storage unit 506 Opening / closing control unit 511 Receiving unit 512 Storage unit 513 Reuse unit 1001 Shredding roller 1101 Document shredding unit 1301 Display unit 1302 Document discarder identification unit 1311 Search unit 1701 Display unit 1702 Discarded document re-user identification unit 1711 Judgment unit 2301 Character recognition unit 2302 Keyword extraction unit 2303 Search unit

Claims (13)

[Claims] 1. A document capturing unit connected to a network for capturing a document to be discarded, an image data generating unit for reading an image of the document captured by the document capturing unit, and generating image data from the read image. A document discarding device comprising: a transmitting unit that transmits image data generated by the image data generating unit to the network; a document storing unit that stores a document captured by the document capturing unit; Connected, receiving means for receiving image data transmitted by the transmitting means of the document disposal device from the network, storing means for storing image data received by the receiving means, and images stored by the storing means A reusable means for reusing data such as displaying and printing data; and a document management device having Document disposal support system, characterized in that was. 2. A document capturing means connected to a network for capturing a document to be discarded, an image data generating means for reading an image of the document captured by the document capturing means and generating image data from the read image; A document discarding device comprising: a transmitting unit that transmits image data generated by the image data generating unit to the network; and a document shredding unit that shreds a document captured by the document capturing unit. A receiving unit connected to a network, receiving image data transmitted from the network by the transmitting unit of the document destruction device; a storing unit storing the image data received by the receiving unit; A document management device having a reusing means for reusing, for example, displaying and printing image data, Document disposal support system, characterized in that was. 3. The image data generating unit reads images on both sides of a document captured by the document capturing unit, and generates image data from the read images on both sides. Document disposal support system described in 1. 4. The document discarding device further includes a compression unit that compresses the image data generated by the image data generation unit, and the transmission unit transmits the image data compressed by the compression unit to the network. The document disposal support system according to any one of claims 1 to 3, wherein the document is transmitted. 5. The document disposal device, wherein the document take-in means has a tray member on which the document to be disposed is placed, and a cover member for covering the document placed on the tray member. 2. An apparatus according to claim 1, further comprising an open / close control unit that controls opening and closing of the cover member so that the document cannot be taken out while the document placed on the tray member is being read by the document reading unit. 4. The document disposal support system according to any one of 4. 6. The document discarding device further includes a document discarder specifying unit that specifies a document discarder who has discarded the document and generates document discarder information, and the transmitting unit includes the document discarder together with the image data. Transmitting the document destructor information generated by the document destructor specifying unit to the network, the document management device further includes a search unit, and the receiving unit includes a transmission unit of the document destruction device from the network. Receiving the document destructor information transmitted by the storage unit, the storage unit stores the document destructor information received by the reception unit in association with the image data, and the search unit is stored by the storage unit. Searching for the image data on the basis of the obtained document discarder information, wherein the reusing unit reuses the image data retrieved by the retrieving unit. Document disposal support system according to one of claims 1 to 5 that. 7. The discarded document reusable person specification for specifying a discarded document reusable person capable of reusing a discarded document and generating discarded document reusable person information. Means for transmitting, to the network, the discarded document reusable person information generated by the discarded document reusable person specifying means together with the image data, the document management device further comprising: Means for receiving the discarded document reusable person information transmitted by the transmitting means of the document discarding device from the network, and the storage means re-recording the discarded document received by the receiving means. User information is stored in association with the image data, and the determining unit can reuse the image data based on the discarded document reusable user information. 7. The method according to claim 1, wherein the reusing unit re-uses the image data only when the re-using unit determines that the image data can be reused. Document disposal support system described in 1. 8. The document discarding device, further comprising: a display unit for displaying a list of registered document discarding persons or discarded document reusable persons, wherein the document discarding person identifying unit or the document discarding unit. The discarded document reusable person specifying means specifies by selecting one or more document discarders or discarded document reusable persons from the document discarders or discarded document reusable persons displayed by the display means. The document disposal support system according to any one of claims 6 and 7, wherein: 9. The document management apparatus further comprising: a character recognition unit configured to recognize a character from the image data received by the reception unit or the image data stored by the storage unit; Keyword extraction means for extracting a keyword for detecting image data from characters; and search means for searching for image data based on the keyword extracted by the keyword extraction means; and 6. The document disposal support system according to claim 1, wherein the image data searched by the search unit is reused. 10. The document disposal support system according to claim 9, wherein the storage unit stores the keyword extracted by the keyword extraction unit in association with the image data. 11. A document capturing step of capturing a document to be discarded; an image data generating step of reading an image of the document captured by the document capturing unit and generating image data from the read image; A transmitting step of transmitting the image data generated by the step to a network, a document storing step of storing the document captured by the document capturing step, and image data transmitted by the transmitting step of the document discarding device from the network. Receiving the image data, accumulating the image data received in the receiving step, and reusing the image data accumulated in the accumulating step, such as displaying and printing the image data. A document disposal support method comprising: 12. A document capturing step of capturing a document to be discarded; an image data generating step of reading an image of the document captured by the document capturing unit and generating image data from the read image; A transmitting step of transmitting the image data generated by the process to the network, a document shredding step of shredding the document captured by the document capturing means, and a document transmitting process of the document discarding device from the network. A receiving step of receiving the image data, a storing step of storing the image data received in the receiving step, and a reusing step of reusing, for example, displaying and printing the image data stored in the storing step. A document disposal support method characterized by including: 13. A computer-readable recording medium on which a program for causing a computer to execute the method according to claim 11 or 12 is recorded.