JPH1063815A - Electronic filing system - Google Patents

Abstract

PROBLEM TO BE SOLVED: To easily register document information even from a place far from an electronic filing device. SOLUTION: A picture inputting means 3 of a registering terminal equipment 1 reads picture information read from an original by a scanner 2, and writes the picture information in a storing means 11 of an electronic filing device main body 10. A registration instructing means 7 inputs a document registration instruction to a document registration controlling means 13 of the electronic filing device main body 10 according to the input of a registration instruction button 6, and the electronic filing device main body 10 temporarily stores the picture information from the registering terminal equipment 1 in the storing means 11. The document registration controlling means 13 allows an outside storage device 14 to write the picture information as document information by an outside storage device controlling means 12 so that the retrieval of the picture information stored in the storing means 11 can be operated based on the document registration instruction from the registering terminal equipment 1.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

The present invention relates to an electronic filing apparatus for registering document information in a searchable manner.

[0002]

2. Description of the Related Art When performing document management using an electronic filing apparatus, document registration / update work is indispensable in order to keep document information always at the latest version. In a conventional electronic filing device, in order to register document information, an operator goes to a place where the electronic filing device is located, selects a registration mode from a menu or the like on the electronic filing device, and inputs the registration mode to an image input device such as a scanner. After placing an original and instructing input conditions such as the original size, a scan instruction is input, an index is input, and a document information registration instruction is performed while checking on the screen.

For example, a conventional electronic filing device is:
As shown in FIG. 5, the document registration control means 21 starts processing according to a work selection menu by the operator, and the document registration control means 21 calls the image input means 23 and the index input means 24 in order to transfer the image information and the index information. The data is read into the storage unit 22.

The image input means 23 starts image input processing in accordance with an instruction from the document registration control means 21, the index input means 24 starts index input processing in accordance with an instruction from the document registration means 21, and the document registration control means 21 initiates image input processing. It calls the terminal control means 27 and displays the image information and index information stored in the storage means 22 on the screen.

The document registration control means 21 waits for an instruction from the registration instructing means 25. After the document registration control means 21 associates both the image information and the index information as document information, the external storage device control The means 26 is called to write the document information into the external storage device.

[0006]

However, in the conventional electronic filing apparatus, every time new registration or update of document information occurs, the operator goes to a place where the electronic filing apparatus is located and performs the above-mentioned complicated operation. However, there is a problem that document information cannot be registered efficiently.

Further, since the electronic filing apparatus itself is required to be multifunctional, even if a plurality of operators simply register a document, the amount of work is increased, and many operators are required to register the document information. There was also a problem that registration could not be performed efficiently.

[0008] The present invention has been made in view of the above points, and it is an object of the present invention to be able to easily register document information even from a place remote from an electronic filing apparatus.

[0009]

SUMMARY OF THE INVENTION In order to achieve the above object, the present invention provides a storage means for temporarily storing image information written from the outside, and writes the image information stored in the means to an external storage device. External storage device control means, and the external storage device control means writes the document information to the external storage device as document information so that the image information stored in the storage means can be searched based on a document registration instruction input from outside. An electronic filing apparatus main body provided with document registration control means for causing the image input apparatus to read image information read from a document by the image input apparatus, and write the image information into the storage means; An electronic filing system comprising a registration terminal device having a registration instruction means for inputting a document registration instruction to the means.

Further, storage means for temporarily storing image information and index code information written from the outside, and external storage device control means for writing the image information and index code information stored in the means to an external storage device And linking the index code information with the image information so that the image information can be searched based on the index code information stored in the storage means based on a document registration instruction input from the outside. An electronic filing apparatus main body provided with document registration control means for writing document information to the external storage device as document information by the device control means, an image input apparatus, and image information read from a document by the image input apparatus; Image input means for writing to the storage means and read by the means The electronic filing system may include an index input unit that inputs index code information for image information and writes the index code information into the storage unit, and a registration terminal device including a registration instruction unit that inputs a document registration instruction to the document registration control unit. .

Further, a plurality of storage means for temporarily storing image information and index code information respectively written from a plurality of external locations, and externally storing the image information and index code information respectively stored in the respective means. External storage device control means for writing to the apparatus, and index code information for searching image information based on the index code information stored in each of the storage means based on a document registration instruction input from a plurality of external locations. And an electronic filing apparatus having a document registration control means for causing the external storage device control means to write the document information as document information in the external storage device, an image input device and a document by the image input device. Read the image information read from the Image input means for writing in a column, index input means for inputting index code information for the image information read by the means and writing the index code information in the storage means, and registration instruction means for inputting a document registration instruction to the document registration control means The electronic filing system may include a plurality of registered terminal devices.

In the electronic filing system according to the present invention, the image input means of the registration terminal device reads the image information read from the original by the image input device, and writes the image information in the storage means of the main body of the electronic filing device.
The registration instruction means inputs a document registration instruction to the document registration control means of the electronic filing apparatus main body, and the electronic filing apparatus main body temporarily stores image information written from the registration terminal device in the storage means, and the document registration control means Is stored in the external storage device as document information by the external storage device control unit so that the image information stored in the storage unit can be searched based on the document registration instruction input from the registration terminal device.

Therefore, the minimum necessary work for performing the document registration work can be completed by the operation around the image input device such as the scanner, and the operator can easily perform the document registration from a place remote from the electronic filing apparatus main body. You can register. Also, an environment specialized for document registration can be provided.

Further, the image input means of the registration terminal device reads the image information read from the original by the image input device, writes the image information into the storage means of the electronic filing apparatus main body, and stores the image information to the read image information by the index input means. The index code information is input and written into the storage means, the registration instruction means inputs a document registration instruction to the document registration control means of the electronic filing apparatus main body, and the electronic filing apparatus main body writes the image written from the registration terminal device into the storage means. Information and index code information are temporarily stored so that the document registration control means can search for image information based on the index code information stored in the storage means based on a document registration instruction input from the registration terminal device. Between the index code information and the image information Communicating with, and writes to an external storage device as the document information by the external storage device control unit.

Therefore, index code information such as a holder number and a drawing number can be easily registered when registering a document from a place remote from the electronic filing apparatus main body.

Further, each of the plurality of registration terminal devices is
The image information read from the original by each image input device is read, the image information is written in the storage means of the electronic filing apparatus main body, and the index input means inputs the index code information for the read image information and writes it in the storage means, The registration instruction means inputs a document registration instruction to the document registration control means of the electronic filing apparatus main body, and the electronic filing apparatus main body temporarily stores the image information and the index code information written from the storage means allocated to each registration terminal device. Index code so that the document registration control means can search for image information based on the index code information stored in each storage means based on the document registration instruction input from each registration terminal device. Associating information with its image information, And writes to external storage device as the document information by parts storage controlling means.

Accordingly, a plurality of operators can easily and efficiently register a document from an arbitrary place apart from the electronic filing apparatus body.

[0018]

Embodiments of the present invention will be specifically described below with reference to the drawings. FIG. 1 is a block diagram showing a configuration of an electronic filing system according to one embodiment of the present invention. FIG. 2 is an external view of the registration terminal device.

In this electronic filing system, a registration terminal device 1 is connected via a cable to an electronic filing device main body 10 such as a personal computer. The registration terminal device 1 has a built-in scanner 2 and an electronic filing device main body 10. The document information described in the document can be registered in the electronic filing apparatus main body 10 from a place away from the user.

The registration terminal device 1 comprises a scanner 2, image input means 3, numeric keypad 4, index input means 5, registration instruction button 6, registration instruction means 7, LCD panel 8, and image reading instruction button 9. The image input means 3 and the registration instruction means 7 are arranged inside or near the scanner 2,
The image input means 3, index input means 5, registration instruction means 7 and the like are realized by a microcomputer including a CPU, a ROM, a RAM and the like.

The scanner 2 is an image reading device such as an image scanner for optically reading document information described on a document. The image input means 3 monitors an input operation of the image reading instruction button 9 at the time of idling, starts an image input process when an input instruction operation is performed by an operator, reads image information read from a document by the scanner 2, and reads the image information. To the storage means 11 of the electronic filing apparatus body 10
Write to.

The index input means 5 monitors input operation of the numeric keypad 4 by an operator at the time of document registration, and retrieves document information such as a holder number or a drawing number input from the numeric keypad 4 with respect to image information read by the scanner 2. And reads it into the storage means 11 of the electronic filing apparatus body 10.

The registration instruction button 6 is a key for an operator to input a document registration instruction. The registration instructing means 7 monitors the input operation of the registration instructing button 6 at the time of idling, and inputs a document registration instruction to the document registration controlling means 13 of the electronic filing apparatus main body 10 when there is a registration instructing operation by the operator. The LCD panel 8 is a display unit that displays various operation guidances and messages. The image reading instruction button 9 is a key for an operator to input an image reading instruction.

On the other hand, the electronic filing apparatus main body 10
It comprises a storage unit 11, an external storage device control unit 12, a document registration control unit 13, and an external storage device 14. The external storage device control unit 12, the document registration control unit 13 and the like are a CPU,
This is realized by a microcomputer including a ROM, a RAM, and the like.

The storage means 11 is a memory such as a RAM for temporarily storing image information and index code information written from the registration terminal device 1. The external storage device control unit 12 writes the image information and the index code information stored in the storage unit 11 into the external storage device 14.

The document registration control means 13 monitors the registration instruction from the registration terminal device 1 independently of the screen processing in the main body, and based on the document registration instruction input from the registration terminal device 1, Document registration processing for associating the index code information with the image information so that the image information can be searched using the index code information stored in the external storage device 12 and writing the document information as document information to the external storage device 13 Perform

Next, a document registration process in the electronic filing system will be described. FIG. 3 is a flowchart showing the document registration process. In this process, in step (indicated by "S" in the figure) 1, the image input means 3 of the registration terminal device reads the image information by the scanner 2 in accordance with the operator's instruction from the image reading instruction button 9, and reads the image information. Is written in the storage means 11 of the electronic filing apparatus main body 10, and the process proceeds to step 2.

In step 2, the index input means 5 of the registration terminal device reads the index code information input by the operator's instruction from the ten keys 4,
The index code information is written in the storage unit 11 of the electronic filing apparatus main body 10, and the process proceeds to step 3.

In step 3, the registration instruction means 7 of the registration terminal device issues a registration instruction to the document registration control means 13 of the electronic filing apparatus main body 10 in accordance with the operator's instruction from the registration instruction button 6, and proceeds to step 4.

In step 4, when the document registration control means 13 of the electronic filing apparatus main body 10 receives the registration instruction from the registration instruction means 7 of the registration terminal device, the process proceeds to step 5, where the document registration control means 13 stores the storage means 11 After the image information and the index information stored in the external storage device are associated with each other, the external storage device control means 12 is called, and the image information and the index information associated with the external storage device control device 12 are used as document information by the external storage device. 14 to register, and the process ends.

As described above, the operator does not directly operate the electronic filing apparatus main body 10 even from a place remote from the electronic filing apparatus main body 10 and operates the document with a simple operation feeling of making a copy by the registration terminal apparatus 1. Information can be easily registered. Also, index code information such as a holder number and a drawing number for searching for the registered document can be easily registered, and an environment specialized for document registration can be provided.

Next, an electronic filing system according to another embodiment of the present invention will be described. FIG. 4 is a block diagram showing the configuration of the electronic filing system. In this electronic filing system, a plurality of registered terminal devices 1a, 1 are connected to an electronic filing device body 10 via a cable.
are connected to each other, and each of the registration terminal devices 1a, 1b, 1c,... respectively transmits the document information described in the document from an arbitrary place away from the electronic filing apparatus body 10 to the electronic filing apparatus. It can be registered in the main body 10.

Each of the registered terminal devices 1a, 1b, 1c,...
Is provided with a scanner 2, an image input means 3, a numeric keypad 4, an index input means 5, a registration instruction button 6, a registration instruction means 7, an LCD panel 8, and an image reading instruction button 9, respectively. Is the same as the function of each unit in the registration terminal device 1 shown in FIG.

Also in this case, the image input means 3 and the registration instructing means 7 are arranged inside or near the scanner 2, and
The image input means 3, index input means 5, registration instruction means 7 and the like are realized by a microcomputer including a CPU, a ROM, a RAM and the like.

On the other hand, the electronic filing apparatus body 10
The electronic filing apparatus main body 10 shown in FIG. 1 is different from the electronic filing apparatus main body 10 in that a plurality of storage means 11a, 11b, 11c,... The external storage device control means 12, the document registration control means 13, etc.
It is realized by a microcomputer including U, ROM, RAM and the like.

A plurality of storage means 11a, 11b, 11c,
.. Indicate the registration terminal devices 1a, 1b, 1c,.
, And temporarily stores image information and index code information written from the corresponding registration terminal device.

The document registration control means 13 is independent of screen processing and the like in the main body, and each of the registration terminal devices 1a, 1b, 1
By monitoring the registration instruction from c,..., image information can be searched based on the index code information stored in the storage unit corresponding to the terminal device based on the document registration instruction input from the registration terminal device. In this way, the index code information and the image information are associated with each other, and the external storage device
A document registration process to be written into the document is performed.

Next, a document registration process in this electronic filing system will be described. In this process, the image input means of each registration terminal device reads image information by each scanner according to an operator's instruction from each image reading instruction button, and transfers the image information to its own device of the electronic filing apparatus main body 10. Write to the assigned storage means.

Also, the index input means of each registered terminal device reads the index code information input by the operator's instruction from the respective numeric keypad, and the index code information is assigned to the own device of the electronic filing apparatus main body 10. Write to storage means.

Further, the registration instruction means of each registration terminal device issues a registration instruction to the document registration control means 13 of the electronic filing apparatus main body 10 according to an operator's instruction from each registration instruction button.

When the document registration control means 13 of the electronic filing apparatus main body 10 sequentially reads the registration instructions from the registration instruction means of each registration terminal device, the storage means allocated by the document registration control means 13 to the registration terminal device After the image information and index information stored in the storage device are associated with each other, the external storage device control unit 12 is called, and the external storage device control unit 12 registers the image information and the index information associated with each other. The information is written and registered in the external storage device 14 as the document information of the terminal device, and the process ends.

In this way, a plurality of operators can use the respective registration terminal devices 1a, 1b, 1c,.
Documents can be registered simultaneously and efficiently from an arbitrary place away from the electronic filing apparatus body 10. Also, the index code information at that time can be easily registered.

[0043]

As described above, according to the electronic filing system according to the present invention, the document information can be easily registered even when the operator is away from the electronic filing device by the registration terminal device. The registration work can be performed efficiently.

[Brief description of the drawings]

FIG. 1 is a block diagram showing a configuration of an electronic filing system according to an embodiment of the present invention.

FIG. 2 is an external view of a registration terminal device of the electronic filing system according to the embodiment of the present invention.

FIG. 3 is a flowchart showing a document registration process in the electronic filing apparatus shown in FIG.

FIG. 4 is a block diagram showing a configuration of an electronic filing system according to another embodiment of the present invention.

FIG. 5 is a block diagram showing a configuration example of a conventional electronic filing system.

[Explanation of symbols]

 1: Registration terminal device 2: Scanner 3, 23: Image input means 4: Numeric keypad 5, 24: Index input means 6: Registration instruction button 7, 25: Registration instruction means 8: LCD panel 9: Image reading instruction button 10: Electronic Filing device main body 11, 22: Storage means 12, 26: External storage device control means 13, 21: Document registration control means 14: External storage device 20: Electronic filing device 27: Terminal control means

Claims (3)

[Claims] A storage unit for temporarily storing image information written from outside; an external storage device control unit for writing image information stored in the unit to an external storage device; and a document registration instruction input from outside. An electronic filing apparatus main body comprising: a document registration control unit that writes the document information to the external storage device by the external storage device control unit so that the image information stored in the storage unit can be searched based on the The image input device includes: an image input device that reads image information read from a document by the image input device and writes the image information into the storage device; and a registration instruction device that inputs a document registration instruction to the document registration control device. Electronic filing system consisting of a registered terminal device. 2. A storage unit for temporarily storing image information and index code information written from outside, and an external storage device control unit for writing the image information and index code information stored in the unit to an external storage device And linking the index code information with the image information so that the image information can be searched based on the index code information stored in the storage unit based on a document registration instruction input from the outside. An electronic filing apparatus main body including document registration control means for writing document information to the external storage device as document information by the device control means; an image input device; and image information read from a document by the image input device, and the image information is read. Image input means for writing to the storage means, and image information read by the means Electronic filing system consisting of index and the index input means for encoding information by entering written in the storage means, a registration terminal device including a registration instruction means for inputting document registration instruction to the document registration controller. 3. A plurality of storage means for temporarily storing image information and index code information respectively written from a plurality of external locations, and externally storing the image information and index code information respectively stored in the respective means. External storage device control means for writing to the apparatus, and the index code information so that image information can be searched for based on the index code information stored in each of the storage means based on a document registration instruction input from a plurality of external locations. An electronic filing apparatus main body comprising a document registration control means for associating document information with the image information and writing the document information as document information to the external storage device by the external storage device control means; Reads image information read from a manuscript and writes the image information to the storage unit A plurality of image input means, index input means for inputting index code information for image information read by the means and writing the index code information in the storage means, and registration instruction means for inputting a document registration instruction to the document registration control means; Electronic filing system consisting of a registered terminal device.