JPH10307745A - Document processing system - Google Patents

Abstract

PROBLEM TO BE SOLVED: To relieve user burden by automatically executing the registration of document into a server at the time point when that document is fetched into a software for performing the processing of document under a network environment. SOLUTION: When an icon symbolizing a document 20 is dropped onto a window 12 corresponding to a 2nd software while a transfer mode is set, the data format of document is automatically transformed. At the same time, the file transfer of that transformed document is automatically performed and that document is registered in a server 24. Further, a low resolution reference document corresponding to a document 22 is prepared while being linked with dropping. After automatic transfer, that document is deleted.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document processing system, and more particularly, to a document (electronic document) transfer process.

[0002]

2. Description of the Related Art In a network environment, an information browsing system in which various data and files are stored in a server and the client can freely access the data and files in the server and acquire the information is utilized. ing. As we all know, on the Internet,
Web that makes up the World Wide Web (WWW)
The data in the server can be browsed by a browsing tool called a Web browser. HTTP (HyperTex) as a file transfer protocol on the Internet
t Transfer Protocol) is known, and the data format is HTML (H
hyper Text Markup-Languag
e) is known.

[0003] Many users want to construct a system for browsing their own created documents using the above-described browsing system on a network. In this method, a document created by an application program is registered in a server, and is provided to a network user for the convenience of each user. In the past, generated documents were basically under the control of each individual, but if you build a browsing system as described above, you can share documents between users and increase the use of documents be able to.

Conventionally, in order to register a document on a Web server, the following procedure has to be performed.
First, a document file is converted into an HTML format. Then, login to the Web server is executed. At this time, if necessary, a directory is created in the server. Next, the file of the document to be registered is transferred to the server by executing the “put” command, for example. Then, in order to confirm the registration fact, the Web browser is activated, and the registered document is displayed on the display.

[0005]

However, it is very difficult for a user who does not know the command of the file transfer protocol (FTP) to register a document in the server using the above method. In some cases, knowledge and understanding of the OS (operation system) of the server may be required, resulting in a result contrary to a request for anyone to use the network.

[0006] If the document is automatically registered in the server when the document is loaded into the software for browsing and operating the document in a network environment, the convenience of the software can be further improved. The burden on the user can be greatly reduced.

JP-A-6-44126 and JP-A-7-4
No. 9818 discloses a conventional file transfer device. However, there is no mention of a technique for solving the above problem.

The present invention has been made in view of the above-mentioned conventional problems, and an object of the present invention is to make it easier to transfer a document in a network environment.

Another object of the present invention is to automatically register a document on a server when the document is taken into software for processing a document in a network environment, thereby reducing the burden on the user. It is in.

[0010]

In order to achieve the above object, the present invention is directed to a predetermined user operation for loading a document generated under a first software under the control of a second software. Converting means for performing a conversion process on the document; and, when an automatic transfer mode is set, the document after the conversion process is linked to a server via a network in conjunction with the predetermined user operation. And a transfer means for transferring the data to the server.

According to the above configuration, when a document generated by the first software is loaded into the second software, the necessary file conversion is automatically executed in conjunction with the user operation and the server is executed. The file transfer to is also performed. Therefore, even a person who does not know the file transfer command can easily register the document in the server, and can use the document in a network environment.

In a preferred aspect of the present invention, the image processing apparatus includes a reference image generating means for generating a reference image of the document in association with the predetermined user operation. The reference image is, for example, low-resolution data having a data amount smaller than the data amount of the converted document, and is a reference image created for display.

When the reference image is created and the file transfer of the converted document is completed, it is not necessary to store the document, and the document is deleted. For example, if the document itself is needed for editing or printing, the document may be obtained from the server.

In a preferred aspect of the present invention, the predetermined user operation is a drop of an icon representing the document into a predetermined window. That is, the user can execute the file transfer only by moving the icon with the mouse.

[0015]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS Preferred embodiments of the present invention will be described below with reference to the drawings.

FIGS. 1 and 2 conceptually show processing in the non-transfer mode and processing in the transfer mode in the document processing system according to the present invention. This system is built on, for example, a computer (client) 8 connected on a network.

Referring to FIGS. 1 and 2, a display screen 10 is shown.
Inside, a window 12 is displayed. This window 12 is a second window for executing document processing according to the present invention.
Windows 12
Displays a workspace 14 and a directory list 16. The workspace 14 corresponds to a processing space of the software, and displays one or a plurality of icons symbolizing a document.

The document 20 has been generated by the first software. In the present embodiment, the first software and the second software are document processing software for executing editing and processing of a document. However, the second software has a function of registering and searching for a document in a network environment.

In the non-transfer mode shown in FIG. 1, when an icon representing the document 20 existing outside the window 12 is dropped into the window 12 by moving the mouse, only the automatic conversion 100 is executed.
That is, the first format document 20 is converted into the second format document 22. Thus, the document can be processed and operated by the second software. This is the same function as the conventional one.

On the other hand, in the transfer mode shown in FIG.
When the document 20 is dropped in the window 12, the automatic conversion 100 is executed as in the non-transfer mode. At the same time, automatic file transfer is performed on the document 22 after the automatic conversion. This is Figure 2
In FIG. Specifically, this computer (client machine) is connected to the server 24 via a network (for example, the Internet).
The data of the document 22 will be registered in the storage device in the server 24 via the network. In this case, all settings related to the transfer are automatically performed.

Therefore, according to the transfer mode shown in FIG.
Since the user only has to drop the icon without directly performing the necessary operation in the file transfer process, the complexity of the user is greatly reduced.

In the present embodiment, in the transfer mode shown in FIG.
In addition to the automatic transfer 102, automatic generation of a reference document for reference is executed. This will be described later in detail.

FIGS. 1 and 2 show the processing in each mode as viewed from the user interface, while FIG. 3 is a block diagram showing the relationship between the functions as viewed from the software. I have.

As described above, the document 20 is generated by the first software 30 in this embodiment. By the way, this first software 3
0 may be installed on the same machine as the machine on which the second software 32 is installed, or may be installed on another machine. That is, the present invention can be applied to a case where the document 20 is input via the network and the input document 20 is processed by the second software 32.

In this embodiment, the second software 32 executes a predetermined process for a document, for example, a processing and a conversion process. As shown in FIGS. 1 and 2, when the document 20 is taken into the window 12, specifically, when the document 20 is dropped into the window 12 by moving an icon,
The fact is detected by the drop detection unit 33.

Here, when the non-transfer mode shown in FIG. 1 is set by the user, only the conversion of the data format by the conversion unit 34 is executed in accordance with the detection of the drop. That is, the data format of the document 20 is the first
Format to the second format. The second format is a data format for data processing in the second software 32. The converted document 22 is stored in, for example, an internal storage device.

On the other hand, when the transfer mode shown in FIG. 2 is set by the user, the process up to the conversion of the document 22 is the same as that in the non-transfer mode. In this embodiment, automatic transfer of a converted document and automatic generation of a reference image relating to the document are performed. Therefore, a transfer processing unit 36 and a reference creation unit 38 are provided. The transfer processing unit 36 has a function of automatically executing a transfer command in the FTP, and transfers the document 22 to the server 24 via the network.

In parallel with this transfer processing, the reference creating unit 38 converts the document 22 into the reference document 40
Convert to Reference document 40 is document 2
2 is a low resolution and is display data.
This reference image is stored in, for example, an internal storage device.

After the above-described transfer processing and reference creation processing are completed, the transfer processing section 36 deletes the document 22 stored in the internal storage device or the like. As a result, the document 22 can be replaced with the reference document 40 having a small data amount, and the storage capacity can be reduced.

By the way, the document registered in the server 24 can be browsed by the second software 32 or by combining the second software 32 with a browsing tool. When a document is described in a specific data format, a browser corresponding to the data format may be used. Using such a browser, a document can be fetched and the second software 32 can execute a predetermined process on the document. Next, specific contents of the document processing according to the present invention will be described with reference to FIGS. The flowcharts shown in FIGS. 4 and 5 are executed by the second software 32.

In FIG. 4, when it is determined in S101 that the icon symbolizing the document has been dropped in the window 12 corresponding to the second software 32, it is determined whether or not the mode setting has been completed. If the mode setting is not completed, a dialog (dialog box) as shown in FIG. 6 is displayed.

In the dialog shown in FIG. 6, "Desk" is checked when the user selects the non-transfer mode, and "Web server" is checked when the user sets the transfer mode. That is, the user can arbitrarily select the non-transfer mode or the transfer mode on this dialog. If "Do not show this message again" in the dialog shown in FIG. 6 is checked, the dialog is not displayed from the next processing, and the processing is executed according to the set mode. The setting of non-display can be changed by separately starting an application related to transfer.

The above-mentioned "Desk" indicates the concept of putting the converted document on the desktop in the second software 32. On the other hand, "Wsk"
"e-server" is the converted document 2 on the server
2 shows the concept of storing 2.

If the OK button is clicked after such setting, the setting becomes effective and each step after S101 is executed.

On the other hand, when the above Web server column is selected, the server names of the Web servers are displayed in a list form in the dialog shown in FIG. Therefore, the user can specify a server to which the document 22 is to be transferred by selecting a predetermined server name from the list.

When a list of server names is not displayed even when the Web server column is selected, a setting dialog as shown in FIG. 7 can be displayed by clicking a setting button.

In FIG. 7, the server name and the user name cannot be omitted, while the password can be omitted. The directory at the time of login can be arbitrarily specified by the user, but if omitted, the login is automatically executed to the login directory of the specified user name. By the way, the directory is checked when transferring the document, and if a directory that does not exist is specified, it is automatically determined, and a new directory is created on the server with the name of the directory. Will be.

A list of registered Web servers is displayed on the left side of the dialog shown in FIG. One of these servers is shown as the default server and is highlighted, for example. To change the default server, select the server from the list and click the "Default" button.

Returning to FIG. 4, in S102, it is determined whether or not the conversion of the document has succeeded. In S103, the mode setting of the user is referred to, and it is determined whether or not the transfer mode for transferring to the server has been set. Is determined. If the transfer mode has been set, it is determined in S104 whether or not the server as the transfer destination has been set. In this case, if the server is not set, S10
In FIG. 5, a dialog as shown in FIG. 7 is displayed, and settings for the server are made.

In step S106, when the document is transferred, it is determined whether Japanese is set as the file name. This is usually a URL (Uniform Resource Lo) on the Internet.
This is because the use of Japanese is not recommended as the cat. For this reason, it is determined whether Japanese is included in the file name. Here, if such Japanese is not included, S108 described later is executed, while if Japanese is included, a dialog as shown in FIG. 8 is displayed in S107. Then, a new file name is entered in a form corresponding to the dialog using a language other than Japanese.

After the above preparations are completed, S108
, The document transfer process is actually executed.
Then, in S109, the transferred document is deleted from the internal storage device or the like in the machine. Of course, a reference creation process is also performed separately from this process, and even if a document is deleted, a reference image representing the document is stored as it is. Therefore, it is also possible to confirm the contents or perform a certain editing using such a reference image.

FIG. 5 is a flowchart showing a specific process in S108. In S201,
It is determined whether or not the client has successfully logged in to the server. If the login has not been successful, the setting dialog shown in FIG. 7 is displayed again in S202, and for example, an error part is highlighted. And
In S202, resetting is performed using such a setting dialog.

On the other hand, if it is determined in S201 that the login is successful, it is determined in S203 whether the same file name exists in the server.
Here, if such an identical file name does not exist, S206 described later is executed. On the other hand, if the same file name exists, a dialog as shown in FIG. 9 is displayed in S204. That is, the user is required to select whether or not to permit overwriting. Here, when the change button is clicked, the file name change dialog shown in FIG. 8 is displayed in S205, and the file name is changed using the dialog. On the other hand, if the overwrite is clicked, the transfer is actually executed in S206,
It is determined whether the transfer was successful. If unsuccessful, the step shown in S202 is executed again. If successful, this process ends, and S109 shown in FIG. 4 is executed.

According to the above embodiment, if the mode is set using the dialog as shown in FIG. 6 and if the display of the dialog is selected, the mode is set from the next execution. The processing according to the mode can be executed immediately upon dropping without displaying the dialog. If the dialog shown in FIG. 7 is used, an arbitrary server can be registered as a default server by the user. Further, since Japanese language check can be performed, even if an inappropriate file name exists, it can be prompted to correct it. Furthermore, when an error such as an incorrect password or directory creation failure occurs when the FTP command is issued, both can be notified of the error and the settings can be re-entered.

Next, a modified example will be described. When transferring a document as described above, attribute information may be added to the document. The attribute information is, for example, URL, creation date, creator, and the like.

According to the addition of such attribute information, a function for displaying the added attribute is newly provided.
For example, version control of a document can be performed, and user convenience can be further improved.

Further, by configuring only the above-described transfer processing unit so that it can be activated by itself, for example, a document taken in the second software 32 can be newly transferred to the server. And so on. In this case, a batch transfer of a plurality of documents or a transfer in a directory unit may be performed.

In the above embodiment, the file name is reset when Japanese is present. However, the file name is automatically changed by using predetermined characters instead of the Japanese. It may be performed. FIG. 10 shows a dialog for setting the function. Further, even when the same file name exists, a unique file name may be automatically set.
According to such a process, the user's labor can be further reduced.

In the above embodiment, the transferred document is deleted from the internal storage device or the like. However, a function of saving the document locally without deleting it may be provided.
Then, when the document on the server side is changed, the contents of the correction may be notified to the client side, and the same correction may be automatically performed on the same document stored in the client. According to such a configuration, the file is modified at the same time between the users, and there is an advantage that the document can always be managed with the same version. Another advantage is that you always have the latest version at hand.

[0050]

As described above, according to the present invention,
There is an advantage that the transfer of documents can be performed more easily in a network environment, and the burden on the user can be greatly reduced. In particular, according to the present invention, there is an advantage that the document can be automatically registered in the server when the document is taken into software for processing the document in a network environment.

[Brief description of the drawings]

FIG. 1 is a diagram illustrating a non-transfer mode of a document processing system according to the present invention.

FIG. 2 is a diagram showing a transfer mode in the document processing system according to the present invention.

FIG. 3 is a block diagram showing a configuration of the document processing system according to the present invention from the viewpoint of software.

FIG. 4 is a flowchart illustrating document processing according to the present invention.

FIG. 5 is a flowchart showing specific contents of a transfer process according to the present invention.

FIG. 6 is a diagram showing a dialog used in mode setting.

FIG. 7 is a diagram showing a server setting dialog.

FIG. 8 is a diagram showing a new file setting dialog.

FIG. 9 is a diagram showing a dialog displayed when the same file name exists.

FIG. 10 is a diagram showing a dialog to which a function for automatically converting a file name is added.

[Explanation of symbols]

8 client machines, 10 screens, 12 windows, 14 workspaces, 20 documents (first
Format), 22 documents (second format), 24 servers, 30 first software, 32 second software, 33 drop detection unit, 34 conversion unit, 36 transfer processing unit, 38 reference creation unit, 40 reference documents.

Claims (3)

[Claims] A conversion means for executing a conversion process on a document generated in accordance with a predetermined user operation for loading a document generated under the first software under the control of the second software; Transfer means for transferring the converted document to a server via a network in conjunction with the predetermined user operation when an automatic transfer mode is set, the document processing comprising: system. 2. The document processing system according to claim 1, further comprising: a reference image generating unit that generates a reference image of the document in conjunction with the predetermined user operation. 3. The document processing system according to claim 1, wherein the predetermined user operation is a drop of an icon representing the document into a predetermined window.