JPH10187516A - Method, device for electronic filing and storage medium - Google Patents

Abstract

PROBLEM TO BE SOLVED: To improve the response of file retrieving processing. SOLUTION: At the time of file registration, initialize information such as a volume name is loaded into a RAM 3 and at the time of file retrieval, a volume ID and a path ID or the like corresponding to a managing ID are acquired from a managing data base 31 in a storage part 6. Next, the initialize information is made consistent between the storage part 6 and the RAM 3 and an attribute information data base 32 inside the RAM 3 is accessed later so that this acquired volume ID can be converted into the volume name and the path ID can be converted to a path name.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to management identification information (hereinafter referred to as "management I") when storing (or registering) a file such as a document.
D ”) and a method and apparatus for electronic filing that searches for a document file based on this attribute information, and a storage medium.

[0002]

2. Description of the Related Art When a file such as a document is stored in an external storage medium or the like, a disk name or volume name, a path name,
An electronic filing apparatus that creates a management database based on attribute information indicating a storage location and classification of a file such as a directory and a management ID corresponding to the attribute information and stores the management database in a memory such as a hard disk has been conventionally used. Are known. Further, in this apparatus, keywords in a file are automatically cut out, the cut-out keywords are made to correspond to the management ID of the file, and the management ID of a file including a certain keyword can be easily recognized. At the time of file search, the management ID is known based on the keyword, and the attribute information is obtained from the management database based on the management ID. Thus, a desired file can be searched.

[0003]

However, in the conventional electronic filing apparatus, since the attribute information is directly registered as a character string in the management database, the record length of the database becomes longer and the utilization efficiency is poor. There were drawbacks. In order to solve this drawback, a method of replacing attribute information with an ID code (identification information) in the management database and separately storing an attribute information database in which the same attribute information is associated with the same ID code is already known. Have been. According to this method, the management database itself is simplified and its accessibility is improved.
A step of converting the D code into a character string is required separately. Further, a step of checking whether or not the converted character string is a registered character string is also required. Therefore, as a result, it is necessary to frequently access the attribute information database, and there is a problem that the response of the file search process cannot be improved.

SUMMARY OF THE INVENTION The present invention has been made to solve the above-mentioned problems of the prior art, and an object of the present invention is to provide an electronic filing method and apparatus and a storage medium which can improve the response of a file search process. is there.

[0005]

According to a first aspect of the present invention, there is provided an electronic filing method which associates attribute information indicating an attribute of a file with management identification information when storing the file. In the electronic filing method for searching for a document file based on the attribute information when searching for a file, a first database of storage destination information indicating a storage destination of the file and storage destination identification information corresponding to the storage destination information is created. Creates a second database of the storage destination identification information and management identification information corresponding to the storage destination identification information, and stores the created first database and second database in a first memory, respectively. Storing a first database stored in the first memory into a second memory that is randomly accessible. A loading step, a management identification information specifying step of specifying the management identification information, and a storage destination identification information corresponding to the management identification information specified in the management identification information specifying step, wherein the storage destination identification information is stored in the first memory. A storage destination identification information obtaining step of obtaining from the database, and storage destination information corresponding to the storage destination identification information obtained in the storage destination identification information obtaining step is obtained from the second database loaded in the second memory. And a storage destination information acquisition step.

[0006] To achieve the same object, claim 2 of the present invention
2. The electronic filing method according to claim 1, wherein the frequency information is stored in the first memory and a new storage destination is stored in the first database stored in the first memory in the storing step. A count-up step of counting up the frequency information each time information and storage destination identification information are added; and storing the frequency information in the second memory as the first database is loaded in the database loading step. Frequency information loading step of loading the frequency information into the first memory and the first database stored in the first memory based on the frequency information loaded into the second memory and the frequency information loaded into the second memory. And a matching step for matching with the first database loaded in the second memory.

[0007] To achieve the same object, claim 3 of the present invention.
3. The electronic filing method according to claim 2, wherein in the matching step, the matching step stores the frequency information loaded in the second memory corresponding to a shortage of the frequency information stored in the first memory. Loading destination information and storage destination identification information from the first database stored in the first memory into the second memory, and loading the loaded storage destination information and storage destination identification information into the second memory And the frequency information loaded into the second memory is also loaded into the second memory so that the frequency information loaded into the second memory is the same as the frequency information stored in the first memory. The frequency information is counted up.

[0008] To achieve the same object, claim 4 of the present invention.
The electronic filing method according to any one of claims 1 to 3, wherein the storage destination information is at least one of a volume name and a path name of the file.

[0009] Claim 5 of the present invention to achieve the same object.
The electronic filing method according to any one of claims 1 to 4, wherein a keyword in the file is cut out when the file is stored, and the management identification information is made to correspond to the cut-out keyword. Wherein the management identification information specifying step specifies a keyword and specifies management identification information corresponding to the specified keyword.

[0010] To achieve the same object, claim 6 of the present invention.
An electronic filing apparatus that associates attribute information indicating the attribute of the file with management identification information when storing the file, and searches for a document file based on the attribute information when searching for the file. A first database of storage destination information indicating a storage destination and storage destination identification information corresponding to the storage destination information is created, and a first database of the storage destination identification information and management identification information corresponding to the storage destination identification information is created. Storage means for creating the second database and storing the created first database and the second database in a first memory, respectively, and enabling random access to the first database stored in the first memory Database loading means for loading into the second memory, management identification information specifying means for specifying management identification information, Storage destination identification information obtaining means for obtaining storage destination identification information corresponding to the management identification information specified by the separate information specifying means from the second database stored in the first memory; and storage destination identification information obtaining means And storage destination information acquisition means for acquiring storage destination information corresponding to the storage destination identification information acquired from the second database loaded in the second memory.

[0011] To achieve the same object, the present invention is directed to claim 7 of the present invention.
7. The electronic filing apparatus according to claim 6, wherein the frequency information is stored in the first memory and a new storage destination is stored in the first database stored in the first memory by the storage unit. Count-up means for counting up the frequency information each time information and storage destination identification information are added; and storing the frequency information in the second memory as the first database is loaded by the database loading means. Frequency information loading means for loading the first information stored in the first memory based on the frequency information stored in the first memory and the frequency information loaded in the second memory. A matching unit for matching with the first database loaded in the second memory.

[0012] In order to achieve the same object, claim 8 of the present invention.
8. The electronic filing apparatus according to claim 7, wherein the matching unit stores the frequency information loaded in the second memory corresponding to a shortage of the frequency information stored in the first memory. Loading destination information and storage destination identification information from the first database stored in the first memory into the second memory, and loading the loaded storage destination information and storage destination identification information into the second memory And the frequency information loaded into the second memory is also loaded into the second memory so that the frequency information loaded into the second memory is the same as the frequency information stored in the first memory. The frequency information is counted up.

[0013] To achieve the same object, claim 9 of the present invention.
In the electronic filing apparatus of the sixth aspect, the storage destination information is at least one of a volume name and a path name of the file in the configuration according to any one of claims 6 to 8.

[0014] To achieve the same object, claim 1 of the present invention.
The electronic filing device according to any one of claims 6 to 9, wherein:
A keyword extracting unit that extracts a keyword from the file and associates the management identification information with the extracted keyword; the management identification information specifying unit specifies a keyword and specifies management identification information corresponding to the specified keyword It is characterized by doing.

[0015] To achieve the same object, claim 1 of the present invention.
A storage medium that associates attribute information indicating an attribute of the file with management identification information when storing the file, and controls a digital filing apparatus that searches for a document file based on the attribute information when searching for a file. Creates a first database of storage destination information indicating a storage destination of a file and storage destination identification information corresponding to the storage destination information, and stores the storage destination identification information and the storage destination identification information And a storage module for creating a second database with management identification information corresponding to the first and second databases and storing the created first and second databases in a first memory, respectively. Load module for loading the first database into a second memory that is randomly accessible, and management identification information Management identification information specifying module to be specified, and storage destination identification information for obtaining storage destination identification information corresponding to the management identification information specified by the management identification information specifying module from a second database stored in the first memory An acquisition module, and a storage destination information acquisition module for acquiring storage destination information corresponding to the storage destination identification information acquired by the storage destination identification information acquisition module from the second database loaded in the second memory. The program is stored.

[0016]

Embodiments of the present invention will be described below with reference to the drawings.

FIG. 1 is a block diagram showing the overall configuration of an electronic filing apparatus according to one embodiment of the present invention.

The present electronic filing apparatus includes a CPU 1 and an R
OM2, RAM3 (second memory), single kanji dictionary unit 4,
The kana-kanji dictionary section 5, external storage device 7, keyboard buffer 8, document buffer 10, cursor register 12, and video buffer 13 are connected to each other via a control bus 16, a data bus 17, and an address bus 18. The keyboard buffer 8 has a keyboard 9.
Is connected to the document buffer 10, and a database buffer 11 is connected to the document buffer 10. Further, the video buffer 13
Via a D / A converter (RAMDAC) 14
An RT (display) 15 is connected.

The storage unit 6 (first memory) of the external computer is connected to the electronic filing apparatus via a control bus 16, a data bus 17, and an address bus 18.

The CPU 1 executes various operations and logical judgments for the electronic filing process, and controls the operation of the components of the electronic filing apparatus. At that time, CPU1
Transmits a control bus signal to each component to be controlled via the control bus 16. Also, CP
A signal for designating a corresponding address of each component in the memory of U1 is transmitted to each component via the address bus 18. The data bus 17 is used for transmitting and receiving data between the components.

The ROM 2 is a fixed read-only memory and stores a control program to be executed by the CPU 1. The RAM 3 is a memory that can be accessed at random, and stores initialization information and the like to be described later.
The single kanji dictionary unit 4 is used to designate a radical, the number of strokes, and a single kanji when inputting a kanji. The Kana-Kanji dictionary section 5
Used when performing kana-kanji conversion.

The external storage device 7 is configured so that a floppy disk can be inserted therein, and stores files such as document data on the floppy disk. Keyboard 9
Used by the user to input various instructions. The keyboard buffer 8 is a memory for temporarily storing a scan code transmitted from the keyboard 9. The document buffer 10 temporarily stores text data in a file registration process described later,
Temporarily stores various databases described later in the processing.

The cursor register 12 holds the address of the cursor on the display screen of the CRT 15, and its contents are read and written by the CPU 1. Video buffer 1
Reference numeral 3 stores pixel data for one screen of the CRT 15 obtained by bit-expanding the character code in the document buffer 10. The D / A converter 14 converts the digital code pixel data stored in the video buffer 13 into analog data. The CRT 15 visually displays the pixel data converted into the analog data. Also CRT1
Numeral 5 inputs the address of the cursor from the cursor register 12 and displays the cursor at the corresponding position.

The storage unit 6 is provided in an external computer capable of communicating with the present electronic filing apparatus, and includes a hard disk or the like. The storage unit 6 stores various databases described later in a database format, and transmits the databases to the RAM 3 as needed. Note that a plurality of devices having the same configuration as the present electronic filing device may be connected to the storage unit 6. In this case, the storage unit 6 is a so-called server, and the present electronic filing device is a so-called client. Become.

In such a configuration, at the time of filing processing, an interrupt signal is transmitted from the keyboard buffer 8 to the CPU 1 according to an instruction from the keyboard 9, and
U1 reads out various control signals in the ROM 2, and executes various controls according to these control signals.

The database stored in the storage unit 6 and the transfer of the database will be described below with reference to FIGS.

FIG. 2 is a conceptual diagram showing a database stored in the storage unit 6 in the present embodiment.

The database used in this embodiment includes:
The keyword database 30 shown in FIG. 3A, the management database 31 (second database) shown in FIG. 3B, the attribute information database 32 (first database) shown in FIG. ) Includes attribute information update data 35 shown in FIG. The attribute information database 32 includes a volume name database 33 and a path name database 34, and the attribute information update data 35 includes a volume update frequency 36 and a path update frequency 37.

The keyword database 30 is a database in which keywords automatically extracted from a file by a known method are compiled into a database.
This is an index based on the list of D. The management ID is information for specifying a registered file, and is assigned to each file when the file is registered. In the keyword database 30, as shown in the figure, all the management IDs of the files including each keyword ("Cannon", etc.)
1, 3, 8, 50, etc.) are stored in the same record so as to correspond to each other. The keyword database 30 is created or updated at the time of file registration, and is used to obtain a management ID from a keyword at the time of file search.

The management database 31 stores a document ID, a file ID, a volume ID, and a path
It is a database of attribute information such as D and file name. Here, the volume ID and the path ID are storage destination identification information indicating a storage destination of a file (hereinafter, “storage destination ID”).
It is). The volume ID is a volume name, that is, information for specifying a file storage disk, and the path ID is a listing in a hierarchical file system, that is, information for specifying a file storage directory or folder. In the management database 31, for example, for the management ID “2”, the document ID
, "1", file ID "2", volume ID "1", path ID "2", and the like. This management database 31
It is created or updated when a file is registered, and is used to obtain a volume ID, a path ID, and the like from the management ID when searching for a file.

In the attribute information database 32, the volume name database 33 is a database of volume names and volume IDs, and the path name database 34 is a database of path names and path IDs. These databases are provided separately from the management database 31, and the volume name and the path name are stored in the attribute information database 32 instead of being stored in the management database 31. As a result, the record length of the management database 31 is reduced,
There is an advantage that the use efficiency of the management database 31 can be improved. The volume name database 33 is created or updated when a file is registered, and the volume I
Used to get the volume name from D. The path name database 34 is created or updated when a file is registered, and is used to obtain a path name from a path ID.

The attribute information update data 35 is count information of a counter (not shown) provided in the CPU 1.
Specifies the update frequency (numbering) of the volume name database 33, and the path update frequency 37 is used to specify the update frequency of the path name database 34. Specifically, the volume update frequency 36 (or the path update frequency 37) is set to “0” when a file is not registered, and a volume name (or path name) is newly added to the attribute information database 32 by additionally registering a file. Each time it is added, the volume update frequency 36 (or path update frequency 37) is incremented by "1" each time. In order to simplify the initialization information coordination process described later, the update frequency of the attribute information update data 35 is not counted down even if a file is deleted, so that a missing number does not occur.

The attribute information database 32 and the attribute information update data 35 (hereinafter referred to as "initialization information") among the databases stored in the storage unit 6 are loaded into the RAM 3 as will be described later, and are subjected to file search processing. To be served.

FIG. 3 is a diagram showing the concept when the initialization information in the storage unit 6 is loaded into the RAM 3 of the electronic filing apparatus. In the figure, "Client A"
Means the present electronic filing apparatus. In the figure, the same components as those in FIG. 1 are denoted by the same reference numerals.

The attribute information database 32 and the attribute information update data 35 among the databases stored in the storage unit 6 are loaded into the RAM 3 at the time of initialization processing. This initialization process is executed only once when the application of the electronic filing apparatus accesses the storage unit 6. The same applies to other clients.

FIG. 4 is a conceptual diagram showing a mismatch state between the initialization information in the RAM 3 and the initialization information in the storage unit 6. In the figure, a client B is an electronic filing device other than the present electronic filing device.
In the figure, the same components as those in FIG. 1 are denoted by the same reference numerals.

Immediately after the initialization information is loaded into the RAM 3, the initialization information in the RAM 3 matches the initialization information in the storage unit 6. However, since the file is also registered by another client, a new volume name or the like may be added to the attribute information database 32 when a file is newly registered by the client B, for example. In this case, the update frequency of the attribute information update data 35 is counted up, and the client B loads the initialization information independently, so that the initialization information of the client B and the storage unit 6 can be matched. However, the initialization information of the client A is older than the initialization information of the storage unit 6. In order to improve the efficiency of file registration and search processing, it is necessary to consider solving this problem.

The file registration and search processing will be described below with reference to FIGS.

FIG. 5 is a diagram showing a flowchart of a file registration process by the electronic filing apparatus according to the present embodiment. This process is executed by the CPU 1.

First, by declaring the start of a transaction by input from the keyboard 9, the application of another client is prohibited from accessing the same database (step S501). Therefore, the following processing is a procedure when only one application of the client (the electronic filing apparatus) accesses the database.

Next, the consistency of the initialization information between the RAM 3 and the storage unit 6 is determined by the processing of FIG. 6 described later (step S502), and the volume name and the path name of the file related to the registration processing are stored in the attribute information in the RAM 3. It is determined whether or not it has already been registered in the database 32 (step S503). In this determination, it is sufficient to access not the storage unit 6 but the RAM 3 which can be accessed randomly, so that the response of the process is surely improved. The effect increases as the number of file names registered in one process increases.

As a result of the determination in step S503, the volume name and the path name of the file related to the registration processing are R
If the file has already been registered in the attribute information database 32 in the AM 3, the process immediately proceeds to step S 505, while one of the volume name and the path name of the file related to the registration processing is still registered in the attribute information database 32 in the RAM 3. If not, the process proceeds to step S504, and an unregistered volume name or path name is additionally registered in both the attribute information database 32 in the storage unit 6 and the attribute information database 32 in the RAM 3, and the attribute in the storage unit 6 is also registered. The update frequency of both the information update data 35 and the attribute information update data 35 in the RAM 3 is counted up by “1”. In this case, if only the volume name is unregistered, only the volume update frequency 36 is counted up, and if only the path name is unregistered, only the path update frequency 37 is counted up.

In the following step S505, if there is other information (document ID, file ID, etc.) to be registered, it is also registered, the end of the transaction is declared (step S506), and this processing ends.

According to this processing, the registration of the file can be performed efficiently while the initialization information in the storage unit 6 and the RAM 3 is matched.

FIG. 6 is a flowchart showing the initialization information matching processing executed in step S502 in FIG.

First, it is determined between the storage unit 6 and the RAM 3 whether or not the volume update degrees 36 and the path update degrees 37 match each other (step S601). If this is the case, this process is immediately terminated, while the storage unit 6 and the RAM 3
Volume update frequency 36 or path update frequency 37
If any one of them does not match, step S6
The process of matching the initialization information of 02 or less is executed.

That is, in step S 602, the R value for the update frequency of the attribute information database 32 in the storage 6 is
Data is newly loaded from the attribute information database 32 by an amount corresponding to the insufficient update frequency of the attribute information database 32 in AM3. For example, when the volume update frequency 36 of the storage unit 6 is “4” and the volume update frequency 36 of the RAM 3 is “2”, in this loop, the volume name corresponding to the volume update frequency 36 “3” is stored in the storage unit 6. Is loaded from the volume name database 33 of
This is added to the attribute information database 32 in AM3. The same applies when the path update frequency 37 does not match. Thereby, the attribute information database 32 can be matched between the storage unit 6 and the RAM 3.

Next, in step S603, the RAM 3
Is updated. For example, when the volume update frequency 36 of the storage unit 6 is “4” and the volume update frequency 36 of the RAM 3 is “2”, the volume update frequency 36 of the RAM 3 is updated by “1” in this loop. Thereby, the attribute information update data 35 can be matched between the storage unit 6 and the RAM 3. After the processing in step S603, the process returns to step S601.

According to this processing, the initialization information, that is, the attribute information database 32 and the attribute information update data 35 can be matched between the storage unit 6 and the RAM 3. For example, even when a new volume name or path name is added from another client, matching is performed at the time of searching for a file, so that omission of searching for a file can be completely avoided.

Whether the storage unit 6 and the RAM 3 match or not in the attribute information database 32 is determined by the storage unit 6 and the RAM 3.
This is possible by comparing the size of the attribute information update data 35 with the AM3. Since the attribute information update data 35 is small information of only a few bytes, there is an advantage that the processing load is extremely small.

FIG. 7 is a diagram showing a flowchart of a file search process by the electronic filing apparatus according to the present embodiment. This process is executed by the CPU 1.

First, a keyword (search character string) is designated by the keyboard 9 (step S701), and the designated keyword is stored in the keyword database 30 in the storage unit 6.
Is determined (step S70).
2). As a result of the determination, the designated keyword is stored in the storage unit 6
If the specified keyword is registered in the keyword database 30 in the storage unit 6, the process ends immediately if the keyword has not been registered in the keyword database 30. Volume I obtained from the keyword database 30 (step S703) and corresponding to the obtained management ID
D, the path ID, and the file name are acquired from the management database 31 in the storage unit 6 (step S704).

Next, the initialization information is matched between the storage unit 6 and the RAM 3 by the processing of FIG. 6 described above (step S705), and the ID is converted into a full path name.
That is, by accessing the attribute information database 32 in the RAM 3, the acquired volume ID is converted into a volume name, and the path ID is converted into a path name (step S706). In this conversion process, it is sufficient to access the RAM 3 that can be accessed randomly, and it is not necessary to access the storage unit 6, so that the response of the process is significantly improved. The effect is particularly large when a large amount of data conversion is required.

Next, the full path name obtained by the conversion processing, that is, the list of the volume name and the path name is output (step S707), and this processing ends. The user can call a desired file by the output full path name.

According to this processing, the loss time due to the access to the disk can be greatly reduced, and the response to the search for the full path name of the file can be remarkably improved.

The initialization information matching processing in step S705 may be performed at any timing after the acquisition of the management ID (after step S703).

According to the present embodiment, the information of the volume name and the path name is loaded into the RAM 3 and the RAM 3 is accessed in the file search process. Since the processing for data consistency between the storage unit 6 and the RAM 3 is kept to a minimum load using the attribute information update data 35, the file search processing is performed. Can be remarkably improved.

In the file registration process, the RAM 3 is accessed when confirming whether the volume name and the path name are already registered, so that the efficiency of the process can be improved.

A similar effect can be obtained by reading out a memory such as a floppy disk (FD) storing a control program represented by software for achieving the present invention into the electronic filing apparatus of the present invention. Can be.

Hereinafter, a storage medium that can be used in the electronic filing apparatus according to the present embodiment will be described with reference to FIG.

When storing a file, attribute information indicating the attribute of the file is associated with management identification information (management ID), and when searching for a file, an electronic filing apparatus that searches for a document file based on the attribute information is controlled. As shown in FIG. 8, a storage medium for storing a program for storing a storage module, a “database load module”, a “management identification information (management ID) specifying module”, a “storage destination identification information (storage destination ID) ) Acquisition module ”and“ storage destination information acquisition module ”may be stored.

Here, the “storage module” is a first database in which storage destination information (such as a volume name) indicating a storage destination of a file is associated with a storage destination ID (such as a volume) corresponding to the storage destination information. (Attribute information database 3
2), the storage destination ID and the storage destination I
A second database (management database 31) in which a management ID corresponding to D is associated is created, and the created first database and second database are stored in a first memory (storage unit 6). It is a module to do.

The "database load module" is a module for loading the first database stored in the first memory into the second memory (RAM3) which can be accessed at random.

The “management identification information specifying module” is a module for specifying a management ID.

The “storage destination identification information obtaining module” is a module for obtaining a storage destination ID corresponding to the management ID specified by the management ID specifying module from the second database stored in the first memory. is there.

The “storage destination information acquisition module” stores storage destination information corresponding to the storage destination ID acquired by the storage destination ID acquisition module in the second memory loaded in the second memory.
This is a module for acquiring from the database.

In the present embodiment, the attribute information update data 35 contains the volume update frequency 36 and the path update frequency 37
Are provided separately, but the present invention is not limited to this.
It may be arranged as one piece of information. That is, the update frequency of the attribute information update data 35 is set to a single value, and the update frequency is counted up when either the volume name or the path name is updated. Thus, the access to the attribute information update data 35 is only required to access one database, and the loss time can be further reduced.

In the present embodiment, the storage unit 6 is a hard disk of an external computer. However, the present invention is not limited to this, and the storage unit 6 may be a hard disk provided in the electronic filing apparatus.

The storage destination of a file such as a document is not limited to the external storage device 7, but may be, for example, the storage unit 6.

The information registered in the attribute information database 32 is not limited to a volume name and a path name, but may be other information.

[0071]

As described above, according to the first aspect of the present invention,
According to the electronic filing method according to the first aspect, the electronic filing apparatus according to the sixth aspect, or the storage medium according to the eleventh aspect, the storage destination information indicating the storage destination of the file and the storage destination identification information corresponding to the storage destination information include 1 database is created, a second database of the storage destination identification information and management identification information corresponding to the storage destination identification information is created, and the created first database and second database are respectively 1 is stored in the first memory, the first database stored in the first memory is loaded into the second memory which is randomly accessible, the management identification information is specified, and the management identification information corresponds to the specified management identification information. The storage destination identification information is obtained from the second database stored in the first memory, and the storage destination information corresponding to the obtained storage destination identification information is obtained from the previous database. Since the information is obtained from the second database loaded in the second memory, the storage destination information can be obtained without frequently accessing the first database, and the response of the file search process can be improved. .

According to the electronic filing method according to the second aspect or the electronic filing apparatus according to the seventh aspect, the frequency information is stored in the first memory, and the frequency information is stored in the first database stored in the first memory. Each time new storage destination information and storage destination identification information are added, the frequency information is counted up, and the frequency information is loaded into the second memory as the first database is loaded, The frequency information stored in the first memory and the second
Based on the frequency information loaded in the memory of
After the first database is loaded, the first database stored in the memory is matched with the first database loaded in the second memory.
For example, even when new storage destination information and storage destination identification information are added from another client, consistency between the first database in the first memory and the first database in the second memory. For example, if matching is performed at the time of file search, search omission can be completely avoided.

[Brief description of the drawings]

FIG. 1 is a block diagram illustrating an overall configuration of an electronic filing apparatus according to an embodiment of the present invention.

FIG. 2 is a conceptual diagram showing a database stored in a storage unit in the embodiment.

FIG. 3 is a diagram showing a concept in a case where initialization information in a storage unit is loaded into a RAM of the electronic filing apparatus in the embodiment.

FIG. 4 is a conceptual diagram showing a mismatched state of initialization information between initialization information in a RAM and a storage unit in the embodiment.

FIG. 5 is a view showing a flowchart of a file registration process by the electronic filing apparatus according to the embodiment.

FIG. 6 is a diagram showing a flowchart of initialization information matching processing executed in step S502 of FIG. 5;

FIG. 7 is a diagram showing a flowchart of a file search process by the electronic filing apparatus according to the same embodiment.

FIG. 8 is a diagram showing program modules stored in a storage medium that can be used in the electronic filing apparatus according to the same embodiment.

[Explanation of symbols]

 1 CPU 3 RAM 6 Storage 9 Keyboard 11 Database Buffer 30 Keyword Database 31 Management Database 32 Attribute Information Database 33 Volume Name Database 34 Path Name Database 35 Attribute Information Update Data 36 Volume Update Frequency 37 Path Update Frequency

Claims (11)

[Claims] 1. An electronic filing method for associating attribute information indicating the attribute of a file with management identification information when storing the file, and searching for a document file based on the attribute information when searching for the file. A first database of storage destination information indicating the destination and storage destination identification information corresponding to the storage destination information is created, and a second database of the storage destination identification information and management identification information corresponding to the storage destination identification information is created. Storing the first database and the second database respectively created in a first memory; and randomly accessing the first database stored in the first memory. A database loading step of loading into the second memory; a management identification information specifying step of specifying management identification information; A storage destination identification information obtaining step of obtaining storage destination identification information corresponding to the management identification information specified in the step from the second database stored in the first memory; and a storage destination identification information obtaining step of obtaining the storage destination identification information. A storage destination information obtaining step of obtaining storage destination information corresponding to the storage destination identification information from the second database loaded in the second memory. 2. The frequency information is stored in the first memory, and new storage destination information and storage destination identification information are added to the first database stored in the first memory in the storing step. A count-up step of counting up the frequency information each time; a frequency information loading step of loading the frequency information into the second memory as the first database is loaded in the database loading step; A first database stored in the first memory and a second database loaded in the second memory based on the frequency information stored in the first memory and the frequency information loaded in the second memory. 2. The electronic filing method according to claim 1, further comprising a matching step for matching with the first database. 3. The matching step includes storing storage destination information and storage destination identification information corresponding to a shortage of the frequency information loaded in the second memory with respect to the frequency information stored in the first memory. Loading from the first database stored in the first memory into the second memory, adding the loaded storage destination information and storage destination identification information to the first database loaded in the second memory; , So that the frequency information loaded in the second memory is the same as the frequency information stored in the first memory.
3. The electronic filing method according to claim 2, wherein the frequency information loaded in the memory is counted up. 4. The electronic filing method according to claim 1, wherein the storage destination information is at least one of a volume name and a path name of the file. 5. A storing step of, when storing a file, extracting a keyword in the file and associating the management identification information with the extracted keyword, wherein the management identification information specifying step specifies a keyword, and specifies the keyword. The electronic filing method according to any one of claims 1 to 4, wherein management identification information corresponding to the specified keyword is specified. 6. An electronic filing apparatus which associates attribute information indicating the attribute of the file with management identification information when storing the file, and searches for a document file based on the attribute information when searching for the file. A first database of storage destination information indicating the destination and storage destination identification information corresponding to the storage destination information is created, and a second database of the storage destination identification information and management identification information corresponding to the storage destination identification information is created. Storage means for creating the first database and the created second database in the first memory, respectively, and the random access to the first database stored in the first memory Means for loading a database into the second memory; means for specifying management identification information for specifying management identification information; Storage destination identification information obtaining means for obtaining storage destination identification information corresponding to the management identification information specified by the means from the second database stored in the first memory; and storage destination identification information obtaining means for obtaining the storage destination identification information. An electronic filing apparatus comprising: storage destination information acquisition means for acquiring storage destination information corresponding to the storage destination identification information from a second database loaded in the second memory. 7. The frequency information is stored in the first memory, and new storage destination information and storage destination identification information are added to the first database stored in the first memory by the storage means. Count-up means for counting up the frequency information each time; frequency information loading means for loading the frequency information into the second memory as the first database is loaded by the database loading means; A first database stored in the first memory and a second database loaded in the second memory based on the frequency information stored in the first memory and the frequency information loaded in the second memory. 7. The electronic filing apparatus according to claim 6, further comprising matching means for matching with the first database. 8. The matching means stores the storage destination information and storage destination identification information corresponding to a shortage of the frequency information loaded in the second memory with respect to the frequency information stored in the first memory. Loading from the first database stored in the first memory into the second memory, adding the loaded storage destination information and storage destination identification information to the first database loaded in the second memory; , So that the frequency information loaded in the second memory is the same as the frequency information stored in the first memory.
8. The electronic filing apparatus according to claim 7, wherein the frequency information loaded in the memory is counted up. 9. The electronic filing apparatus according to claim 6, wherein the storage destination information is at least one of a volume name and a path name of the file. 10. A storage means for extracting a keyword from a file when storing the file, and associating the management identification information with the extracted keyword, wherein the management identification information specifying means specifies a keyword, and specifies the keyword. The electronic filing apparatus according to claim 6, wherein management identification information corresponding to the specified keyword is specified. 11. A program for controlling an electronic filing apparatus that associates attribute information indicating an attribute of a file with management identification information when storing the file and searches for a document file based on the attribute information when searching for the file. In the storage medium for storing, a first database of storage destination information indicating a storage destination of a file and storage destination identification information corresponding to the storage destination information is created, and the storage destination identification information and the storage destination identification information are stored in a first database. A storage module that creates a second database with the corresponding management identification information, and stores the created first database and the second database in a first memory, respectively; and a storage module that stores the created first database and the second database in the first memory. A database load module for loading the first database into a second memory that is randomly accessible, and management identification information Management identification information specifying module for specifying storage identification information, and storage destination identification information for obtaining storage destination identification information corresponding to the management identification information specified by the management identification information specification module from a second database stored in the first memory. An information acquisition module, and a storage destination information acquisition module that acquires storage destination information corresponding to the storage destination identification information acquired by the storage destination identification information acquisition module from the second database loaded in the second memory. A storage medium storing a program having the program.