JPH0944429A - Document management system - Google Patents

Abstract

PROBLEM TO BE SOLVED: To confirm that a document issued by the issuing origin of the document is surely received by the opposite party of an intended issuing destination. SOLUTION: Document data distributed from a document distributing unit are received by the registration function part 11 of a document receiving unit, a reception management tag for the received document data is prepared by a reception management tag preparation function part 21 and the reception management tag is connected to the document data by a document connection function part 22. Reception confirmation completion information inputted by a predetermined authorized person is added to the reception management tag by an approval function part 12, the reception management tag is separated from the document data by a document separation function part 23 and the reception management tag to which the reception confirmation completion information is added is transmitted to the document distributing unit by a distribution function part 14.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document management system using a document management device such as an electronic filing device.

[0002]

2. Description of the Related Art Document creation, registration, approval, distribution, storage,
In general, a document management system that comprehensively manages operations related to issuance and receipt of documents such as abolition and the like is generally used.
Such a document management system has a function of automatically issuing and outputting a document to a preset distribution destination by a communication means such as e-mail or facsimile or to an output destination of an output device such as a printer.

By the way, in recent years, ISO900, which is an international standard for quality control and quality assurance in business establishments, etc.
It has become indispensable to acquire the 0 series,
Even in the above document management system, ISO900
It is desired to realize the quality control and quality assurance specified in the 0 series.

[0004] In the ISO9000 series, it is important to operate a quality system that is systematized and documented as the most important matter, and the requirement is "indispensable activities for the quality system to function effectively." Make sure that the right version of the right document is available to all departments that do this. "

[0005] In the document management system, in order to realize such requirements, the document issuing area in the system is defined as:
It is necessary to make sure that the document is delivered to the recipients who are deemed necessary, and to manage matters related to the distribution. In general, for documents considered to be particularly important, it is necessary to check by telephone or other means whether or not the documents have been delivered to the recipient, and to enter the results of these checks into a ledger and manage them. , Very inefficient.

[0006] Therefore, conventionally, when a document holding side issues a request for receiving a required document from a document distribution destination or output, the document is distributed and output is issued, and the distribution destination or output destination list is issued. There has been proposed a document management system having a document issuance management function for performing document issuance management by distributing or registering output data.

[0007]

However, in the document issuance management function such as the above-described conventional document management system, it is not possible to confirm whether or not the issued and outputted document is surely received at the distribution destination and the output destination. could not. Therefore, there has been a problem that confirmation management of the fact that the document has reached the destination cannot be performed.

In the field of facsimile communication, a facsimile apparatus (for example, a facsimile apparatus having a function of transmitting a reception confirmation report to a transmission source when a document is received by facsimile).
JP-A-4-14954). Further, a facsimile apparatus having a function of automatically generating a completion report when the confidential manuscript is received and output on the facsimile receiving side of the document and transmitting the completion report to the transmission source (for example, Japanese Patent Application Laid-Open No. 236473).

However, since a plurality of users share a single unit in a department which normally uses the facsimile apparatus, based on the reception confirmation report received by the function of the former facsimile apparatus described above,
The distributor of the document can only confirm whether or not the document was successfully transmitted. Therefore, it was not possible to confirm whether or not the transmitted document was certainly handed to the intended party and certainly arrived.

In the latter facsimile apparatus described above, a completion report is only transmitted by facsimile to the transmission source in response to the act of executing the operation of taking out a document, and the document is taken out by a user other than the intended partner. Even so, a completion report will be notified. Therefore,
Confirmation that the sent document was retrieved by the intended recipient was not guaranteed, and it was also impossible to confirm whether the transmitted document was definitely handed to the intended recipient and reached reliably .

The present invention has been made in view of the above points, and an object of the present invention is to make it possible to confirm that a document issued by a document issuer is certainly received by an intended recipient. To do.

[0012]

In order to achieve the above object, a document management system of the present invention comprises a document distribution device and a document reception device described below. The document distribution device includes a document distribution means for distributing the document data, a receipt management slip receiving means for receiving a receipt management slip indicating receipt confirmation of the document data distributed by the means, and a receipt management slip received by the means. A receipt management form display means to be displayed,
It has a receipt management form registration managing means for registering and managing the receipt management form displayed on the means.

The document receiving device includes a document receiving means for receiving the document data distributed by the document distributing device, a receipt management slip creating means for creating the receipt management slip for the document data received by the means, and its means. The above-mentioned document distribution of the receipt confirmation information adding means for adding receipt confirmation completed information input by a predetermined authority to the receipt management slip created by and the receipt management slip with the receipt confirmed information added by the means. It has a receipt management form transmitting means for transmitting to the device.

Further, when the document data is distributed to the above-mentioned document distribution device, a receipt management document identification information adding means for adding identification information indicating whether the document data is a receipt management document requiring receipt confirmation to the document data is provided. When the document receiving device receives the document data distributed by the document distributing device, whether the document data is a receipt management document that requires confirmation of receipt based on the identification information added to the document data. It is advisable to provide a receipt management document identification display means for displaying in a recognizable manner.

Further, in the document receiving device, a receipt confirmed input agent setting means for setting a substitute of an authorized person who inputs the receipt confirmed information into the receipt management slip, and a substitute person set by the means. It is preferable to provide a receipt management slip transfer means for transferring the received document data and the receipt management slip for the document data to the document receiving device.

Further, to the document receiving device, a receipt management slip transmission result managing means for managing the transmission result of the receipt management slip by the receipt management slip transmitting means, and the receipt management slip managed by the means are retransmitted. It is advisable to provide a means for retransmitting the receipt management slip.

Further, the document receiving device is provided with a receipt management slip transmission result managing means for managing the receipt management slip sending result by the receipt management slip sending means, and a receipt management slip sending result managed by the receipt management slip sending result managing means. When a transmission error occurs, the receipt management slip automatic resending means for automatically resending the receipt management slip of the transmission error to the document distribution device, and the resending condition for resending the receipt management slip by the means are set. It is advisable to provide a retransmission condition setting means.

Further, the document receiving apparatus is provided with a receipt management slip transmission result managing means for managing a transmission result of the receipt management slip by the receipt management slip transmitting means, and the document distributing apparatus is provided with:
The receipt management slip transmission result management status acquisition and display means for acquiring and displaying the transmission result of the receipt management slip managed by the receipt management slip transmission result management means of the document receiving device, and the receipt management slip displayed by the means. It is advisable to provide a receipt management slip acquisition unit that obtains the receipt management slip specified based on the transmission result from the document receiving apparatus.

Further, a receipt management slip transmission result managing means for managing the transmission result of the receipt management slip by the receipt management slip transmitting means to the document receiving device, and the receipt management slip each time or periodically when the receipt management slip is transmitted. A receipt management slip transmission management status transmitting means for transmitting the receipt management slip transmission result to the document distribution apparatus is provided, and the document distribution apparatus receives and displays the receipt management slip transmission result transmitted from the document receiving apparatus. It is advisable to provide a reception management slip transmission result management status reception display means.

Furthermore, after displaying the transmission result of the receipt management slip by the receipt management slip transmission result management status reception display means on the document distribution device, the received receipt management slip is sent based on the transmission result. Means for obtaining from the receiving device may be provided.

[0021] Further, a dunning notification creating means for creating a dunning notification for urging the document receiving device to send a receipt management slip to the document receiving device, and a dunning notification created by the device are distributed to the document receiving device. And a dunning notice display unit for receiving and displaying the dunning notice distributed by the dunning notice distributing unit of the document distributing apparatus.

Further, based on the response deadline management means for managing the reply deadline of the receipt management slip for the document data after the document data is distributed to the document distribution device, and the reply deadline managed by the means. A receipt management slip receipt presence / absence determining means for determining whether or not the receipt management slip of the distributed document data has been received, and a document receiving device of the distribution destination of the document data for which the receipt management slip is determined not to be received by the means. On the other hand, it is advisable to provide an automatic dunning notification issuing means for automatically issuing a dunning notification of the receipt management vote.

Based on the response deadline management means for managing the response deadline of the receipt management slip for the document data after the document data is distributed to the document distribution device, and the reply deadline managed by the means. From the document reception device of the distribution destination of the document data for which the receipt management slip has been judged to have not been received by the receipt management slip receipt judging means for judging whether or not the receipt management slip of the distributed document data has been received The transmission result of the receipt management sheet managed by the document receiving apparatus is acquired, and whether or not the receipt management sheet has been transmitted is determined based on the obtained transmission result and the determination result by the receipt management sheet receipt determination unit. A receipt management slip sent confirmation confirmation means for judging, and a dunning notice for automatically issuing a receipt management slip dunning notification to the document receiving device when it is judged as untransmitted by the means. Auto-publishing means may be provided.

Further, the document receiving device is provided with a receipt management slip transmission result managing means for managing the transmission result of the receipt management slip by the receipt managing slip transmitting means, and the document distribution device is provided with receipt management of the document receiving device. Receipt management slip transmission result management status management means for acquiring the transmission result of the receipt management slip managed by the vote transmission result management means, and receipt management that has been transmitted but has not been received based on the transmission result acquired by the means It is advisable to provide means for discriminating the vote and means for automatically obtaining the receipt management slip automatically obtained from the document receiving device for the receipt management slip discriminated by the means.

[0025]

According to the document management system of the present invention, the document distribution device distributes the document data to the document reception device, the document reception device receives the document data, creates a receipt management vote for the document data, and receives the receipt data. The receipt confirmation information entered by a predetermined authority is added to the management slip and sent to the document distribution device, and the receipt management slip is displayed and registered by the document distribution device for management. The receipt of the document is proved by the management form, and the distributor of the document can easily confirm that the document is surely received by the intended recipient.

When the document distribution device distributes the document data, the document distribution device distributes the document data with the identification information indicating whether the document data is a receipt management document requiring confirmation of receipt. When the received document data is received, whether or not the document data is a receipt management document requiring confirmation of receipt based on the identification information added to the document data can be displayed in an identifiable manner. The recipient can easily identify the receipt of the document that requires confirmation of receipt, and can promptly perform the receipt proof work using the receipt management slip, and manage the distribution of the document at the sender of the document. You can do it more reliably.

Further, a proxy of the authorized person who inputs the receipt confirmation completed information to the receipt management form by the document receiving device is set,
By transferring the received document data and the receipt management slip for it to the agent's document receiving device, the authorized person who adds the receipt confirmation information to the receipt management slip when the document is received, that is, the receipt confirmer If the person is absent, the agent can confirm the receipt of the document and certify the receipt, and the distribution management process of the document at the document distributor can be performed smoothly.

Further, if the document receiving device manages the transmission result of the receipt management slip and retransmits the managed receipt management slip, the document receiving device sends to the document distributing device due to some error in the system. Even if you do not receive the receipt management slip, you can send the receipt management slip again,
The document distribution management process at the document distributor can be performed smoothly.

Further, the document reception device manages the transmission result of the receipt management slip, and when the transmission result of the managed receipt management slip is a transmission error, the receipt management slip of the transmission error is set to the retransmit condition. By automatically re-transmitting to the document distribution device based on this, if the document receiving device does not reach the document distribution device due to some error in the system, the document receiving device will immediately retransmit the receipt management tag. The document distribution device does not have to perform the complicated work of requesting the receipt management slip, and the document distribution management process at the document distribution source can be efficiently performed.

Further, the transmission result of the receipt management sheet managed by the document receiving apparatus is acquired and displayed by the document distribution apparatus, and the receipt management sheet designated based on the displayed transmission result of the receipt management sheet is displayed on the document. If it is acquired from the receiving device, when the receipt management slip from the document receiving device has not arrived, the distributor can check whether it has been sent by the distributor himself, and if it is sent If it has not arrived, the distributor itself can obtain the receipt management slip from the document receiving device, so that the receipt management slip can be reliably received without depending on the document receiving device. Document distribution management processing can be performed efficiently.

Further, every time the document receiving apparatus transmits the receipt management slip, or periodically, the transmission result of the receipt management slip is transmitted to the document distributing apparatus, and the document distributing apparatus receives the receipt management transmitted from the document receiving apparatus. By receiving and displaying the result of sending the vote, the sender of the document can automatically know the sending history and result of the receipt management vote by the recipient even if the recipient does not access the recipient. With this, it is possible to easily determine whether or not the receipt management slip has not arrived, and the document distribution management process at the document distribution source can be performed efficiently.

Furthermore, if the transmission result of the receipt management slip is displayed by the document distribution device and then the received receipt management slip is acquired from the document reception device based on the transmission result, the distribution source of the document When it is determined that the receipt management slip has not arrived due to some error, the receipt management slip can be promptly ordered from the distribution destination, and the document distribution management processing at the document distribution source can be efficiently performed.

Further, the document distribution device creates a dunning notice for urging the document receiving device to transmit the receipt management slip, distributes the dunning notice to the document receiving device, and receives the dunning notice distributed by the document receiving device by the document receiving device. If the delivery source of the document does not receive the receipt management slip from the distribution destination of the document, the receipt confirmation information on the receipt management slip after receipt of the document is displayed to the distribution destination of the document. It is possible to promote addition and issuance of a receipt management slip, and more reliable and effective document distribution management processing at the document distributor.

Further, the document distribution device manages the reply deadline of the receipt management slip relating to the document data after the document data is distributed, and whether the receipt management slip of the distributed document data has been received or not based on the reply deadline. Judgment and receipt of the receipt management voucher will be automatically issued to the document receiving device that is the recipient of the document data for which the receipt management voucher has been determined not to be received. Notifications can be issued without delay at the appropriate time without complicated operations, reducing the work burden on the user at the distribution source of the document when managing the distribution of the document, and smoothing the distribution management process. Can be operated.

Further, the document distribution device manages the reply deadline of the receipt management slip for the document data after the document data is distributed, and determines whether or not the receipt management slip of the distributed document data has been received based on the reply deadline. Judgment is made, and the transmission result of the receipt management form managed by the document receiving device is acquired from the document receiving device of the distribution destination of the document data for which the receipt management form is judged not to be received, and the transmission result and the receipt management form are obtained. Based on the judgment result of whether it has been received or not, it is judged whether the receipt management slip has been sent or not, and when it is judged that it has not been sent, a reminder notice of the receipt management slip is automatically issued to the document receiving device. If you do so, if the receipt management slip sent by the recipient has not arrived due to an error from the sender of the document,
By not issuing the reminder notice of the receipt management slip, it is possible to prevent confusion at the distribution destination, and the document distribution management processing at the document distribution source can be performed efficiently.

Furthermore, the transmission result of the receipt management slip managed by the document receiving device is acquired by the document distribution device, and the receipt management slip that has been transmitted but not received is determined based on the transmission result, and the transmission is completed. However, if the receipt management slip that has not been received is automatically obtained from the document receiving device, the sender of the document does not have to make a resend request to the recipient, and the workload at the recipient can be reduced. The document distribution management process at the document distribution source can be performed more efficiently.

[0037]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENT An embodiment of the present invention will be specifically described below with reference to the drawings. FIG. 2 is a block diagram showing the configuration of the document management apparatus of the document management system according to the embodiment of the present invention. This document management device comprises an input device 1, an operation device 2, a display device 3, a printing device 4, a control device 5, a document data storage device 6, a management data storage device 7, and a communication device 8. The basic functions are shown below.

The input device 1 is a document created by using an image reading device such as a scanner for reading an image of a created document as an image, and a desktop publishing function that can be used as one function of a word processor dedicated terminal device or a personal computer. A floppy disk device (FD) that reads the document data from a medium such as a floppy disk, a hard disk, or an optical disk that stores the data.
D), a hard disk device (HDD), and an optical disk device (ODD).

The operation device 2 is an input device such as a keyboard, a mouse, a touch panel, etc. for inputting various operation information for operating the document management device. The display device 3 displays image information and document information of the document data read by the input device 1, displays information such as document data and a receipt management slip of the document data, and performs various operation inputs by the operation device 2. This is a display device such as a CRT or LCD that controls the operation guidance at the time, the operation result, and other messages.

The printing device 4 is a laser system for printing various information displayed on the display device 3, various information results processed by the control device 5, document data and a receipt management slip of the document data on paper. , Printers such as inkjet printers and digital copiers.

The control device 5 controls the entire document management device, that is, various functions according to the present invention realized by the control device 5, and a CPU, ROM, which controls the function control of other devices and the control between devices. And an image editing controller and a microcomputer including a RAM and the like.

FIG. 3 is a block diagram showing a basic functional configuration of the control device 5 of the document management device shown in FIG. The control device 5 includes the following functional units that perform basic functions in the document management device. That is, the registration function unit 11, the approval function unit 12, the notification function unit 13, the distribution function unit 14, the search function unit 15, the revision function unit 16, the abolition deletion function unit 17, and the output function unit 18.

The registration function section 11 uses the document data read by the input device 1 by the operation of the operating device 2 or the document data received by the communication device 8 to obtain document management information such as a management number, a creation date, a creator, and a subject. Is registered on the operation device 2 while being displayed on the display device 3, and the document management information is stored and stored in the document data storage device 6 and the management data storage device 7, respectively. It is a function of storing and storing the executed processing result in the document data storage device 6 and the management data storage device 7 as information of the processing result as needed.

When the operation device 2 performs an action of displaying the document data read by the input device 1 and the document data received by the communication device 8 on the display device 3 and approving the contents, the approval function part 12 The document data and the document management data information are stored and stored in the document data storage device 6 and the management data storage device 7, respectively, using the registration function unit 11.

The notification function unit 13 sends a notification text for the purpose of providing information to a necessary partner based on the information registered by the registration function unit 11 for the document data approved by the approval function unit 12. It is a function to issue via. The distribution function unit 14 has a function of distributing the document data approved by the approval function unit 12 to a necessary destination based on the information registered by the registration function unit 11.

The search function unit 15 retrieves the document data from the document data storage device 6 based on the operation by the operation device 2 while referring to the operation screen of the display device 3 in order to retrieve the document data approved by the approval function unit 12. , A function of retrieving and extracting document management data information from the management data storage device 7, respectively.

The revision function unit 16 includes a document data storage device 6
The retrieval function unit 15 retrieves the document data stored in the storage device, edits the document data based on the operation of the operation device 2 while referring to the operation screen of the display device 3, revises the document data, and stores the document data. This is a function of storing and storing in the device 6. At this time, the management information is also retrieved from the management data storage device 7 at the same time, and the revision of the document data is performed at the same time. In this case, the operator inputs revision information with the operation device 2 while referring to the work screen displayed on the display device 3, registers the input revision information, and stores and stores it in the management data storage device 7. .

The abolition deletion function unit 17 abolishes or deletes the data stored in the document data storage device 6 and the management data storage device 7 based on the information registered by the registration function unit 11, and the display device 3 and the notification function. This is a function of notifying the user of abolition or deletion by the unit 13 and prohibiting the processing of the distribution function unit 14, the search function unit 15, the revision function unit 16, and the output function unit 18. Further, these processes are prohibited until the document data, the distribution document, and the management data are deleted. The process of deleting notifies the user of the abolition,
If it is judged that there is an abolition instruction from the user, it will be deleted by the delete function. The output function unit 18 is the registration function unit 11
This is a control processing function for outputting to the display device 3 and the printing device 4 the output of the registration information by, the document data after the approval by the approval function unit 12, the notification text by the notification function unit 13, the search result by the search function unit 15, and the like.

The document data storage device 6 processes the document data read by the input device 1 and the document data received by the communication device 8 by the approval function unit 12 of the control device 5 and stores and stores the processing result. , HD
It is a storage device such as D and ODD. The management data storage device 7 is a storage device such as an FDD, an HDD, and an ODD that stores and stores document management data information that is data of management information of each document data registered by the registration function unit 11 of the control device 5. .

The communication device 8 includes the notification function unit 1 of the control device 5.
3 and the processing result executed by the distribution function unit 14 is transmitted to the destination determined based on the information registered by the registration function unit 11, or the receipt management slip of the document data transmitted from the destination, the document data, and the notification It is a device that receives data such as and passes the data to the control device 5 for each treatment.

FIGS. 4 and 5 are diagrams showing the system configuration of the document management system according to the present invention. In the document management system shown in FIG. 4, a document distribution device A which is a main server for distributing documents, and document receiving devices B and C which are a plurality of client terminal devices for receiving the distributed documents.
Are connected by a network N such as a LAN.

The document distribution apparatus A includes the document management apparatuses 1 to 8 shown in FIG. 2, and the document receiving apparatuses B, C, and
.. are provided with the respective devices 2, 3, 5, 8 of the document management device shown in FIG. Then, the document distribution device A
Distributes various documents and notifications to the respective document receiving devices B, C, D, E, ...
Upon receipt of a document or the like from the document distribution apparatus A, C, D, E, ... Perform document receipt confirmation processing according to the present invention,
As a result, the information and document data are stored and stored in a predetermined storage device.

Each document receiving device B, C, D, E, ...
Will receive the document from the document distribution apparatus A, but the actual entity of the document received is a system in which the document distribution apparatus A manages and stores the document. That is, the storage devices 6 and 7 of A correspond to predetermined storage devices, and the respective document receiving devices B, C, D, E, ... Are connected to the document distribution device A via the network N as required. Perform processing to refer to.

Further, in the document distribution system shown in FIG.
Each of the terminal devices A, B, C, D, E,.
The terminal devices A, B, C, D, E, ... Connected by a network N such as AN are provided with the respective devices 1 to 8 of the document management device shown in FIG. 2 and distribute documents. It plays the roles of both the document distribution device which is the main server and the client terminal device which receives the distributed document.

That is, each terminal device A, B, C, D, E,
... can distribute various documents and notifications to other terminal devices, and various documents can be distributed among the document receiving devices A, B, C, D, E ,. You can communicate by freely distributing and receiving notifications and notifications.

Next, the respective embodiments of the document management system of the present invention will be described in order. (1) First Embodiment The control device 5 of the document distribution device of the document management system of the first embodiment is provided with the respective functional parts shown in FIG. 3, and the registration function part 11 transmits the information from the document receiving device. The received document receipt management slip is received, it is registered, and the document receipt management slip is displayed.

FIG. 1 is a block diagram showing the functional arrangement of the control device 5 of the document receiving device in the first embodiment of the document management system, and the portions common to FIG. 3 are assigned the same reference numerals. The control device 5 of the document receiving device includes the functional units shown in FIG. In addition, the receipt management slip creation function unit 21 that creates a document receipt management slip having a meaning of receipt confirmation for the received main document, and the document receipt management slip and the received document are combined and registered. And a document separation function unit 23 for separating the document receipt management slip from the main document in order to send the document receipt management slip to the document distribution apparatus of the distribution source after the document receipt confirmation stamp is made. There is.

Further, the registration function unit 11 receives and registers the distributed document, the approval function unit 12 displays the received document, confirms the receipt, and imprints a confirmation mark as the receipt confirmed information, and the distribution function unit 14 Sends (replies) the document receipt management form to the document distribution device.

That is, the control device 5 of the document distribution device.
Then, the distribution function unit 14 functions as a document distribution unit that distributes the document data to the document receiving device via the communication device 8. In addition, a reception management slip receiving unit that receives a document reception management slip indicating that the receipt of the document data distributed by the registration function unit 11 to the document reception apparatus has been received from the document reception apparatus via the communication device 8, and the document reception management unit. The functions of the receipt management slip display means for displaying the received receipt management slip on the display device 3 and the receipt management slip registration management means for registering and managing the receipt management slip displayed on the display device 3 are fulfilled.

On the other hand, in the control device 5 of the document receiving device, the registration function unit 11 receives the document data distributed from the document distribution device via the communication device 8, and a document receiving means,
The approval function unit 12 functions as a receipt management form transmitting unit that transmits the receipt management form to which the receipt confirmed information is added to the document distribution device via the communication device 8.

Further, the receipt management form creating function unit 21 functions as a receipt management form creating means for creating a receipt management form for the document data received from the document distribution apparatus. Further, the approval function unit 12 functions as a receipt confirmed information adding unit for adding receipt confirmed information input by a predetermined authority to the receipt management slip.

Next, a document distribution process and a document reception process in the first embodiment of the document management system will be described.
FIG. 6 is a flowchart showing the document distribution processing of the document distribution apparatus, and FIG. 7 is a flowchart showing the document reception processing when the receipt management slip is not returned in the document receiving apparatus. Further, FIG. 8 is a flowchart showing a document receiving process in the case of returning the receipt management form in the document receiving device, and FIG. 9 is a flowchart showing a process at the time of receiving the receipt management form in the document distribution device.

In the document distribution process of the document distribution apparatus, as shown in FIG. 6, a document is input and displayed in step (indicated by "S" in the figure) 1 and its management data (document management data information) is displayed in step 2. ) Is displayed and registered, and it is determined whether or not the contents are confirmed in step 3. If the contents of the document are confirmed, the process returns to step 1 to display the document again, and if the contents of the management data are confirmed, the step is performed. Return to 2 and display the management data again.

If the contents confirmation is not completed or not in the determination in step 3, the process proceeds to step 4, the document receiving device to which the document is to be distributed is designated, the process proceeds to step 5, and an approval mark for document distribution is stamped, and step 6 In step 7, the document is distributed to the designated document receiving device and transmitted to each distribution destination document receiving device, and in step 7, the document and the management data are stored, and this processing ends.

In the document receiving process in the case where the receipt management slip of the document receiving device is not returned, as shown in FIG. 7, the document is received in step (indicated by “S” in the figure) 11 and the contents are confirmed in step 12. If it is judged whether or not to carry out the contents confirmation, if the contents are confirmed, the document is displayed and a receipt stamp is affixed in step 13, the management data (document management data information) is displayed and registered in step 14, and in step 15. Distribute the document to the person in charge, save the document and management data in step 16,
This process ends.

If the contents are not confirmed in step 12, the process proceeds to step 17 to determine whether or not the process is required. If the process is not required, the process proceeds to step 18 to discard the document, and the process is terminated. If the process is required, the process proceeds to step 19 to set the return of the document, the destination of the return destination is designated in step 20, the document is transmitted to the destination in step 21, and the process ends.

Next, as shown in FIG. 8, in the document receiving process for returning the receipt management slip of the document receiving apparatus, the document is received in step (indicated by "S" in the figure) 31 and the management data is obtained. It is displayed, and it is judged in step 32 whether or not the contents are confirmed. If the contents are confirmed, in step 33, a receipt management slip of the document is created, combined with the document, and displayed.
In step 4, a receipt stamp is stamped on the receipt management slip, in step 35 the management data is registered, and in step 36 it is judged whether or not the receipt management slip needs to be stored. Discard and discard this process.

If it is determined that the document needs to be stored in step 36, the process proceeds to step 37, the distributed document and the receipt management form are distributed to the person in charge, and the stored document is stored in step 38, and this process ends. Further, if it is necessary to transmit the receipt management slip after the processing of step 35, the process proceeds to step 44 to enter the processing of transmitting the receipt management slip, the receipt management slip is separated in step 45, and the receipt management slip is separated in step 46. The destination document distribution device is specified, and the destination is transmitted in step 47, and this processing ends.

If the contents are not confirmed in step 32, the process proceeds to step 39 to determine whether or not the process is required. If the process is not required, the process proceeds to step 40 to discard the document and the process is terminated. If the processing is required, the process proceeds to step 41 to set the return of the document, the destination of the return destination is designated in step 42, the document is transmitted to the destination in step 43, and the process is ended.

Next, as shown in FIG. 9, the process of receiving the receipt management slip of the document distribution apparatus receives the receipt management slip already stamped with the receipt at step (indicated by “S” in the figure) 51. In step 52, it is determined whether or not the contents are confirmed. If the contents are confirmed, the process proceeds to step 53, the receipt management form is displayed, and the receipt management information data is registered based on the receipt management form. It is determined whether or not the process is necessary. If the process is necessary, the process proceeds to step 55 to store and terminates this process. If the process is not necessary, the process proceeds to step 57 to discard and terminate the process.

If the contents are not confirmed in the judgment in step 52, the process proceeds to step 56 to judge whether or not the process is necessary. If the process is unnecessary, the process is terminated in step 57 and the process is terminated. If so, the process proceeds to step 58 to set the return, the destination of the return destination is designated in step 59, the document is transmitted to the destination in step 60, and this process is ended.

Further, the processing in the first embodiment of the document management system will be described. In the document distribution device of this document management system, an operation screen for inputting document data to be managed is displayed, and while the information is displayed on the display device 3, the document management person (may be the document creator) operates the operation device 2 Based on the operation information from the input device 1
Enter the document data from. The document data may be input as image data from a scanner, read when document information is stored in the FD or the like, or may be received from another device via the communication device 8.

Since the input document data can be displayed on the display device 3, the user can confirm the contents. Then, the document management data information such as the document creation date, creator, and document name necessary for managing the document data input by the operation device 2 is registered by the function of the control device 5.

When the document data is registered, the controller 5 approves the document, distributes the notifications, distributes the document, etc.
When necessary information such as document number, approval date, approver, distribution destination, etc. is input by processing at any time by each function such as document search, data search, document revision, document abolition / deletion, document output, etc. To register.

When the distribution function is executed on the system,
It is distributed via the communication device and finally stored in the document data storage device 6 and the management data storage device 7. The document distribution device distributes the document data to the designated document receiving device on the network N via the communication device 8 by the distribution function unit 14.

When the registration function unit 11 receives the distribution document data of the document distribution device by the registration function unit 11 through the communication device 8, the document reception device creates a reception management slip for the document data by the reception management slip creation function unit 21, Coupling function 2
In step 2, the receipt management slip is combined with the document data.

When a predetermined authorized person (in this case, the user who is the destination of the document) inputs a receipt stamp from the operation device 2 onto the receipt management slip, the approval function unit 1
The receipt stamp which is the receipt confirmation information is added to the receipt management sheet by 2 and the receipt management sheet is separated from the document data by the document separation function unit 23, and the receipt management sheet with the receipt stamp is created by the registration function unit 11. It is transmitted to the document distribution device via the communication device 8.

The document distribution apparatus receives the receipt management slip indicating the receipt confirmation of the distribution document data from the document reception apparatus via the communication apparatus 8 by the registration function unit 11 of the control apparatus 5, and the receipt management is displayed on the display apparatus 3. The vote is displayed, and the receipt management vote is registered and managed in the management data storage device 7.

Next, the receipt management slip created by the document management system of the first embodiment will be described. FIG. 10 is a diagram showing an example of the format of the receipt management form. This receipt management slip is the document "Optical File Function Design Document" distributed from the "Image Design Department Optical Equipment Design Section" of the document distribution device.
The document receiving device, which is the recipient of the document, notifies the document distributing device that the receipt management ticket issuance area "Image Technology Department Production Technology Section" confirms that the document has been received, and a receipt confirmation stamp is given by a predetermined authorized person. It is issued after it is entered in the predetermined field 50.

Next, an operation example and a work screen example in the document management system of the first embodiment will be described. Here, the document management apparatus A shown in FIG. 4 or 5 is assigned to the document distribution apparatus, the document management apparatus B is assigned to the document reception apparatus, and the document is distributed from the document management apparatus A to the document management apparatus B. The case of returning the receipt management slip from the device B to the document management device A will be described.

11 to 18 are views showing examples of display screens relating to receipt management of distributed documents in the document management system of the first embodiment. In this document management system, the document data registered in the document distribution device is distributed to the required document receiving device of the distribution destination, and then it is confirmed whether or not the document data has definitely reached the distribution destination. First, the document distribution device distributes a document based on the distribution destination information, and [No. 1) Receipt management A status management screen for each distribution destination of the document is displayed, and receipt management of the distributed document is performed based on the displayed content.

FIG. 11 is a diagram showing a display example of a status management screen for each distribution destination of the receipt management document displayed on the document distribution device. This display screen shows the transmission date and time of the distributed document,
The document name, distribution destination, and receipt confirmation date are displayed in a list. The receipt confirmation date is the date on which the receipt management slip is received from the document receiving device of the distribution destination and the receipt is confirmed.

For example, the transmission date and time "1994.10.1
For the document with the document name “Functional Design Document” distributed to the distribution destination “Planning Department Planning Division” at “0.
10.15 "to confirm receipt. As for the document with the document name "Functional Design Document" distributed to the distribution destination "Technical Department Engineering Department" at the transmission date and time "1994.10.10", only the receipt confirmation date "1994" is displayed by default. Since the date is not displayed, it is possible to know that the receipt has not yet been confirmed.

On the other hand, the document receiving device receives the document distributed from the document distribution device by the receiving function of the basic configuration function, and based on the received document data, the management data related to the document data is sequentially accumulated, and the document receiving device receives the document data. [No. 2] Display the received document list display screen.

FIG. 12 is a view showing a display example of a received document list display screen displayed on the document receiving device. This display screen displays a list of the received date, the document name, the number of pages, and the document type of the received document, so that it is possible to confirm what kind of document has been received from the document distribution apparatus and when. Then, the user confirms receipt of the received document based on the displayed contents.

For example, when the document number "002" is selected as shown by the cursor C1 and the document display button is designated as shown by the cursor C2, each area is highlighted. At this time, by the receipt management form creation function,
The receipt management form shown in (1) is created, and the created receipt management form is combined with the document data by the document combining function and registered in the document data storage device 6. This receipt management slip is a notice that certifies that the document has been received, and has a receipt confirmation format.

When the document display button shown in FIG. 12 is designated, the document receiving device searches the document data corresponding to the selected management data stored in the document data storage device 6, and [No. 3) Confirmation of received document Display the receipt management slip creation screen. At this time, since the receipt management slip is combined with the document data, the receipt management slip is displayed together with the management data of the corresponding document data and the document data.

FIG. 13 is a diagram showing a display example of the confirmation receipt management slip creation screen of the received document displayed on the document receiving device. On this display screen, the transmission date and time “1994.11.25”, which is the management data of the document selected in FIG. 12, the document name “functional structure diagram”, and the sender (distributor) “Design Department Design Section” are displayed. To be done. Further, the receipt management slip H is displayed together with the document data.

The document receipt confirmation work is performed based on this display screen. When the user designates the seal stamp button as indicated by the cursor C3, the mark M of the receipt confirmed stamp is displayed in the receipt stamping area of the receipt management slip H as shown in FIG. After that, when the split button is designated as indicated by the cursor C4, [No. 4) A receipt management slip division (separation) display screen is displayed.

FIG. 15 is a diagram showing a display example of a receipt management slip division (separation) display screen displayed on the document receiving apparatus.
On this display screen, the document name “functional structure diagram”, which is the management information of the document for which the document receipt confirmation work has been performed, and the sender “design department design section” are displayed, and the mark M of the receipt confirmation mark is displayed. The receipt management slip H and the main document are displayed.

This receipt management form H is moved to a predetermined position separately from the main subject document and displayed by designating the split button shown in FIG. 14 and the move button shown by the cursor C5 in FIG. Then, as shown by the cursor C6, when the user specifies the send button, the receipt management slip H is sent to the document distribution device of the sender "design department design section". It should be noted that this receipt management form H may be combined with the main document and stored, or only the main document may be stored after separation. As the storage processing, there is a method of confirming the selection instruction of the storage system such as "all page storage" or "page specified storage" after the move button is designated.

On the other hand, the document distribution device receives the receipt management slip transmitted from the document receiving device by the receiving function of the basic configuration function, and the received receipt management slips are sequentially accumulated, and are requested by the user of the document distribution device side. [No. 5) Display a status display screen for receiving information from another device.

FIG. 16 is a diagram showing a display example of a status display screen for receiving information from another device displayed on the document distribution device. On this display screen, the reception date and time when the receipt management slip is received from the document receiving device and the device name are displayed in a list.
For example, as indicated by the cursor C7, the document number "00
3 "is designated, the receipt management slip received at the reception date / time" 1994.11.28 "from the document receiving apparatus having the user apparatus name" user b "is referred to [No. 6] The receipt confirmation completed receipt management form display screen is displayed.

FIG. 17 is a diagram showing a display example of the receipt confirmed receipt management form display screen displayed on the document distribution apparatus. On this display screen, the transmission date / time of the distribution document of the document number “003” designated by the work shown in FIG.
“4.11.25” and the document name “functional structure diagram” of the distributed document are displayed, and the receipt management slip H with the mark M of the receipt confirmed mark for the document is displayed.

Then, the user of the document distribution apparatus side confirms that the document of the document name "functional structure diagram" is surely received by the user b based on the displayed contents, and as shown by the cursor C8, If you specify the receipt management button, registration management is performed by the registration function of the basic configuration function, and [N
o. 7) Receipt management form A receipt confirmation management screen is displayed.

FIG. 18 is a diagram showing a display example of the receipt management form receipt confirmation management screen displayed on the document distribution apparatus. On this display screen, a list of management information of documents whose receipt has been confirmed by the recipient based on the receipt management slip issued by the document receiving device is displayed. For example, on this screen, the transmission date and time is "1.
The receipt confirmation date “1994.11.28” is displayed for the document with the document name “functional structure diagram” distributed to the recipient “Technology Department Engineering Section” at “994.11.25”. You can know that you have confirmed.

In this way, the document distribution apparatus can easily confirm that the document is certainly received by the receipt management slip received from the document receiving apparatus of the distribution destination after the document distribution.

(2) Second Embodiment In the document management system of the second embodiment, when the document receiving device receives a document distributed from the document distribution device, it is necessary to confirm receipt of the document. Can be easily recognized.

FIG. 19 is a block diagram showing the functional arrangement of the control device 5 of the document distribution device in the document management system of the second embodiment, and FIG. 20 is the control device 5 of the document reception device in the document management system of the second embodiment. FIG. 3 is a block diagram showing a functional configuration, and portions common to FIGS. 1 and 2 are given the same reference numerals.

As shown in FIG. 19, the control device 5 of the document distribution apparatus of this document management system is newly provided with a receipt management document identification function unit 24 in addition to the respective function units shown in FIG. The receipt management document identification function unit 24 has a function of converting a distribution document into a document that makes the document receiving apparatus aware of the receipt management document.

That is, this receipt management document identification function unit 2
Reference numeral 4 corresponds to reception management document identification information adding means for adding identification information indicating whether the document data is a reception management document requiring confirmation of receipt when the document data is distributed.

On the other hand, as shown in FIG. 20, in the control device 5 of the document receiving device of this document management system, a receipt management document display function unit 25 is newly provided in addition to the functional units shown in FIG. There is. The receipt management document display function unit 25 has a function of receiving the document converted and distributed by the document distribution device and displaying it.

In other words, this receipt management document display function unit 2
When the document data distributed by the document distribution device is received, 5 is displayed in a distinguishable manner based on the identification information added to the document data, whether the document data is a receipt management document requiring confirmation of receipt. It corresponds to the receipt management document identification display means.

Next, a document distribution process and a document reception process in the document management system of the second embodiment will be described.
21 is a flowchart showing a document distribution process of the document distribution device, and FIG. 22 is a flowchart showing a document reception process of the document reception device.

In the document distribution process of the document distribution apparatus, as shown in FIG. 21, a document is input and displayed in step (indicated by “S” in the figure) 61, and its management data (document management data information) is displayed in step 62. ) Is displayed and registered, and it is determined in step 63 whether or not the contents are confirmed, and if the contents of the document are confirmed, the process returns to step 61 to display the document again, and if the contents of the management data are confirmed, the step is performed. It returns to 62 and displays the management data again.

If the contents confirmation is not completed or not in the judgment of step 63, the process proceeds to step 64, the document receiving device to which the document is to be distributed is designated, the process proceeds to step 65, and an approval mark for document distribution is stamped, and step 66 If the receipt management document is designated, the process proceeds to step 67, an identifier indicating the receipt management document is added, and the process proceeds to step 68.

On the other hand, if it is determined in step 66 that the receipt management document is not designated, the process directly proceeds to step 68. In step 68, the document is distributed to the designated document receiving devices and transmitted to each distribution destination document receiving device. In step 69, the document and management data are stored, and this processing ends.

In the document receiving process of the document receiving apparatus, as shown in FIG. 22, the document is received in step (indicated by "S" in the figure) 70, and the document received in step 71 has an identifier indicating the receipt management document. If the identifier is added, it is managed as a receipt management document based on whether it is added or not.
If not added, it is managed as a general document, managed separately and the management data is displayed in a list.

Thereafter, in step 72, it is judged whether or not the contents are confirmed, and if the contents are confirmed, the step 73 is carried out.
If it is a general document, the process proceeds to step 85 to determine the handling of the document storage,
If the document is to be stored, the process proceeds to step 78, the distributed document is distributed to the person in charge, the document is stored in step 79, and this process ends. If it is determined in step 85 that the document is not stored, the process proceeds to step 90, the document is distributed to the person in charge, and this process ends. Further, if it is a receipt management document, a receipt management slip of the document is created in step 74, the documents are combined and displayed, and a receipt stamp is stamped on the receipt management slip in step 75,
In step 76, the management data is registered. Also, as the processing of the receipt management slip in which the management data is registered,
In step 77, it is judged whether the receipt management slip is necessary or not, and if it is unnecessary, the process proceeds to step 81 to discard it and the process is terminated. Then, the process proceeds to step 79 to store and end this processing. Furthermore, after the processing of step 76, the transmission of the receipt management slip enters the receipt management slip transmission processing at step 86, the receipt management slip is separated at step 87, and the document distribution device that is the destination is designated at step 88. , Is transmitted to the document distribution apparatus designated in step 89, and this processing is terminated.

If the contents are not confirmed in step 72, the process proceeds to step 80 to determine whether the process is necessary. If the process is not required, the process proceeds to step 81 to discard the document and end the process. If the process is required, the process proceeds to step 82 to set the return of the document, the destination of the return destination is designated in step 83, the document is transmitted to the destination in step 84, and the process is completed.

Further, the processing in the document management system of the second embodiment will be described. In this document management system, the processing at the time of document distribution and the processing at the time of document reception in the document management apparatus of the first embodiment described above is slightly different. When the document data is distributed, the document distribution apparatus adds the identification information indicating whether the document data is a receipt management document requiring receipt confirmation to the document data by the receipt management document identification function unit 24.

When the document receiving apparatus receives the document data distributed by the document distributing apparatus, the document management apparatus displays the document data based on the identification information added to the document data by the reception management document display function unit 25. The receipt management document that requires confirmation of receipt and the general document that does not require receipt are managed separately and displayed in a distinguishable manner. The identification information indicating the general document may be added to the general document.

Next, an operation example and a work screen example at the time of document distribution and document reception in the document management system of the second embodiment will be described. Here, a case will be described in which a document is distributed from the document management apparatus A shown in FIG. 4 or FIG. 5 to the document management apparatus B, and the document management apparatus B displays the document in a distinguishable manner whether or not the document is a receipt management document. .

23 to 28 are diagrams showing examples of display screens related to document distribution and document reception in the document management system of the second embodiment. In this document management system, when the document distribution device distributes the registered document data to the required document receiving device of the distribution destination, it must be confirmed that the document data is a receipt management document. Send it identifiable. Then, the document receiving device that has received the document data displays the receipt management document in a distinguishable manner.

First, the document distribution apparatus displays a document end processing screen for inquiring to the user when the document processing is completed whether the document to be distributed is a document to be managed for receipt or not. FIG. 23 is a diagram showing a display example of the document end processing screen displayed on the document distribution apparatus.

This display screen has a button for selecting whether to end or cancel the document, a button for designating that the document is a general document, and a button for designating that the document is a receipt management document. Is displayed.

By designating the end of the document by designating the respective buttons and designating the receipt management document or the general document, the identification information indicating the document is added to the document designated as the general document, and the receipt management is carried out. Identification information indicating the document is added to the document designated as the document. Then, a distribution document list screen for displaying the receipt management document and the general document in a distinguishable manner is displayed.

FIG. 24 is a diagram showing a display example of a distribution document list screen displayed by the document distribution device. On this display screen, for example, the document number “001” is displayed with the creation date “199”.
4.009.15 ”, the document name“ planned contact ”and the number of pages“ 1 page ”are displayed, and it is displayed that the document is a text and a general document is designated.

The document number "003" is created on the creation date "1994.11.23", the document name "functional structure diagram" and the page number "11 pages" are displayed, and the document is an image. Yes Displays that the receipt management document has been specified. Then, distribution of each document based on the display contents is executed by a user's instruction.

On the other hand, when the document receiving device receives the document distributed from the document distribution device, the document receiving device identifies the receipt management document and the general document based on the identification information of the document and sets the received document storage area to the management document receiving area. And the general document reception area are managed separately. Then, the reception management document reception list screen and the general document reception list screen are separately displayed based on the request from the user.

FIG. 25 is a display example of the receipt management document reception list screen displayed on the document receiving device. On this display screen, for example, on the reception date “1994.10.10”, the document with the document name “functional design document” is received, and the document is the text with the number of pages “15 pages”. , "Management" indicating that the document is a receipt management document for which receipt confirmation is required and the receipt management slip must be returned is displayed.

When the receipt of the received document is confirmed based on this display, a receipt stamp is stamped on the receipt management slip as shown in FIG. 26, and the receipt is sent to the distribution source document distribution apparatus.

FIG. 27 is a display example of a general document reception list screen displayed on the document receiving device. For example, on this display screen, the distribution document having the document name "Planned correspondence" on the date of reception "1994.09.15" is received, and the document is the text of the page number "1 page", "General" is displayed, which indicates a general document that does not require the receipt management slip to be sent for confirmation of receipt. Then, in the case of this operation example, as shown in FIG. 28, only the main document is registered.

In this way, when the document distribution device distributes a document, it is identifiable whether or not the document requires the return of the receipt management slip, that is, the receipt confirmation. Since the document receiving device displays whether or not the document is a document that requires confirmation of receipt, the user of the document receiving device can promptly execute the receipt certifying work using the receipt management slip. The document distribution management process by the document distribution device can be performed more reliably.

(3) Third Embodiment In the document management system of the third embodiment, when the document receiving device receives the document distributed from the document distributing device, and there is no authorized person who confirms the receipt, It is possible to set an agent who confirms receipt in advance, and the agent can confirm receipt. The functional configuration of the control device 5 of the document distribution device in the document management system of the third exemplary embodiment is the same as the functional configuration of the control device 5 of the document distribution device shown in FIG.

FIG. 29 is a block diagram showing the functional arrangement of the control device 5 of the document receiving device in the document management system of the third embodiment. The parts common to FIG. 20 are assigned the same reference numerals. As shown in FIG. 29, in the control device 5 of the document receiving apparatus of the document management system of the third embodiment, in addition to the functional units of the document receiving apparatus shown in FIG. A section 26 and a received document moving function section 27 are provided.

This receipt confirmation stamp authority transfer setting function unit 26
Is responsible for setting the conditions for delegating the authority to confirm receipt of the receipt document to another agent. In addition, the receipt document moving function unit 27 includes a receipt confirmation stamp authority transfer setting function unit 2
It controls the function of moving the received document to the agent set by 6.

Furthermore, the distribution function unit 14 receives the receipt management stamp imprinted at the proxy destination, that is, the receipt management slip whose receipt has been confirmed by the proxy document receiving apparatus, and the receipt by the proxy destination document receiving apparatus. It fulfills the function of transmitting the confirmed receipt management form to the document distribution device of the distribution source.

That is, the receipt confirmation stamp authority delegation setting function unit 26 corresponds to receipt confirmed input agent setting means for setting a substitute of the authorized person who inputs the receipt confirmed information in the receipt management slip. Further, the receipt document transfer function unit 27 transfers the document data received to the agent document receiving apparatus of the agent set by the receipt confirmation stamp authority transfer setting function unit 26 and the receipt management slip created for the document data. It corresponds to a management form transfer means.

Further, the control device 5 of the document receiving apparatus set as the proxy makes the approval function section 12 confirm the receipt of the receipt management slip and the confirmation mark for the document transferred from the requesting document receiving apparatus. It fulfills the function of imprinting, and the distribution function unit 14 fulfills the function of returning the receipt management slip whose receipt has been confirmed to the requesting document receiving apparatus.

Next, the document receiving process in the document management system of the third embodiment will be described. FIG. 30 is a flow chart showing the processing at the time of stamping the receipt confirmation stamp of the receipt management slip and at the time of returning and transmitting the receipt management slip in the document receipt processing of this document receiving device. In the document receiving process of the document receiving apparatus, a management document area is designated in step (indicated by "S" in the figure) 91, a received document list is displayed in step 92,
In step 93, the corresponding document is designated, and in step 94, the document image is displayed.

After that, in step 95, the contents of the document are confirmed, and in step 96, the process proceeds to the process of the presence / absence of the receipt seal stamping action. If there is no receipt seal stamping action, this process is terminated,
If there is a receipt seal stamping action, it is judged in step 97 whether or not the authority is approved, and if yes, the procedure proceeds to step 98, and if not, the procedure proceeds to step 101 to determine whether the authority has been delegated and the authorization has been delegated. If not, this process ends. If it has been delegated, the process proceeds to step 98. Step 9
In step 8, the receipt stamp is affixed, the receipt management slip is divided in step 99, and the receipt management slip is transmitted to the document distribution device which is the distribution source of the document in step 100, and this processing ends.

Further, the processing in the document management system of the third embodiment will be described. In this document management system, in the document receiving device, an agent for confirming receipt of a document can be set and the receipt can be confirmed by the agent in case the authorized person for confirming receipt of the document is absent. .

The document distribution device determines the distribution destination of the document based on the set distribution information and distributes the document. The document receiving device of the distribution destination calls the document stored in a predetermined area, confirms the content, and executes an approval action to confirm the receipt. The receipt confirmation (approval act) at this time is
Only a predetermined authority will do it, but if a proxy is set in advance by the receipt confirmation stamp authority delegation setting function, the stamping of the receipt confirmation stamp is allowed for the proxy and can be executed. .

On the other hand, in this document receiving apparatus, the receipt confirmation stamp authority delegation setting function unit 26 sets a receipt confirmation proxy on the receipt management slip. Then, when the document data distributed by the document distribution device is received, the receipt management slip creating function unit 21 creates a receipt management slip, and the document combining function unit 2
2, the receipt management slip is combined with the document data, and the receipt document moving function unit 27 receives the receipt confirmation stamp authority delegation setting function unit 2
The document data and the receipt management slip are transferred to the document receiving device of the agent set by 6.

Further, the document receiving device of the agent confirms the receipt of the document data received from the document receiving device of the agency, and the approval function unit 12 puts a receipt confirmation stamp on the receipt management form combined with the document data. Input and distribution function unit 14
The document data and the receipt management slip are returned to the document receiving device which is the agency.

Upon receipt of the receipt management slip in which the receipt confirmation stamp has been input together with the document data from the substitute document receiving apparatus, the document receiving apparatus acting as the agency receives the document data and the receipt managing sheet by the document separating function unit 23. Then, the distribution function unit 14 returns the receipt management slip to the document distribution apparatus of the distribution source. In addition, only the document data is transferred from the document receiving device of the proxy source to the document receiving device of the proxy destination, the receipt of the document data is confirmed by the document receiving device of the proxy destination, and a receipt management slip of the document data is created. After entering the receipt confirmation stamp for the receipt management slip, directly return it to the document distribution device,
It is also possible to send information to the proxy document receiving apparatus, which informs that the receipt confirmation of the document data has been confirmed by proxy authorization, to notify the contact. In this case, the document receiving device of the proxy destination is provided with the document separating function part and the distribution function part described above, and further, a function part for notifying only the information of the receipt confirmation by the proxy approval to the proxy document receiving device. Is also provided.

Next, an example of an operation and an example of a work screen when setting an agent for confirming receipt of a document in the document management system of the third embodiment will be described. Here, a case will be described in which another document management apparatus C is set as a proxy in the document management apparatus B which is the document reception apparatus shown in FIG. 4 or 5. In the document receiving apparatus, when the setting work of the agent is selected, [No. 1) A reception confirmation authority transfer setting screen is displayed.

FIG. 31 is a diagram showing an example of a receipt confirmation stamp authority transfer setting display screen when setting a document receipt confirmation proxy in the document management system of the third embodiment. This display screen is permitted only to a predetermined authority for confirming receipt or a system administrator. Therefore, the cancellation of the setting is allowed only by the preset receipt confirmation authority or the system administrator.
This display screen has an area for inputting the user name, login name, and password of the receipt confirmation authority, and an area for inputting the user name of the authority delegator (agent) and the set period which is the agent period.

After inputting the necessary data in the receipt confirmation authority setting area, the document receiving device C is set in the agent setting area.
Enter the user name and proxy period of the user of
When the registration button is designated as indicated by 9, the user of the document receiving apparatus C is set as the agent.

In this way, in the document receiving apparatus, the agent for confirming the receipt of the document can be set in advance.
If the receipt confirmation person is absent when the document is received, the agent can make the receipt proof, and the document distribution management process at the document distribution source can be performed without delay.

(4) Fourth Embodiment In the document management system of the fourth embodiment, the document distribution device is
When there is a distribution error in a distribution document, the distribution function is provided again according to the operator's instruction. Further, redistribution may be automatically executed when a distribution error occurs. Further, the document receiving device can record and manage the transmission result when the receipt management slip is transmitted, and can retransmit the receipt management slip that could not be normally transmitted. The functional configuration of the control device 5 of the document distribution device in the document management system of the fourth exemplary embodiment is the same as the functional configuration of the control device 5 of the document distribution device shown in FIG.

FIG. 32 is a block diagram showing the functional arrangement of the control device 5 of the document receiving device in the document management system of the fourth embodiment. The parts common to FIG. 20 are assigned the same reference numerals. As shown in FIG. 32, in addition to the functional units of the document receiving apparatus shown in FIG. 20, the control unit 5 of the document receiving apparatus of the document management system of the fourth embodiment has a new receipt management form transmission management function. A unit 28 and a receipt management form resending function unit 29 are provided.

The receipt management slip transmission management function unit 28 manages and manages the receipt management slip whose receipt has been confirmed by recording the result (including the transmission history) when it is sent (replied) to the document distribution apparatus of the distribution source. Controls the display function. Further, the receipt management form resending function unit 29 has a function of retransmitting a receipt management form designated as necessary from the receipt management forms managed by the receipt management form sending management function unit 28.

That is, the receipt management form transmission management function unit 28 corresponds to a receipt management form transmission result management unit that manages the transmission result of the receipt management form, and the reception management form retransmission function unit 2
Reference numeral 9 corresponds to a receipt management form retransmission means for retransmitting the receipt management form managed by the receipt management form transmission management function unit 28.

Next, the receipt management form sending process in the document management system of the fourth embodiment will be explained. FIG. 33 is a flow chart showing the receipt management form transmitting process of the document receiving apparatus. In the receipt management slip transmitting process of the document receiving device, when the receipt management slip is transmitted to the document distribution device of the distribution source in step (indicated by “S” in the figure) 111, step 112
Then, the transmission result (including the transmission history) is recorded, the transmission result is displayed, and this processing is ended.

Next, the receipt management slip retransmitting process in the document management system of the fourth embodiment will be described. FIG. 34 is a flowchart showing the receipt management slip retransmitting process of the document receiving apparatus. In the receipt management slip retransmitting process of this document receiving device, in step (indicated by "S" in the figure) 121, the receipt management slip to be retransmitted is designated from among the receipt management slips managed based on the instruction from the user. Then, in step 122, the designated receipt management slip is retransmitted to the distribution source document distribution apparatus, and this processing ends.

Further, the process of transmitting the receipt management slip and the process of re-sending will be described. In the document receiving device,
When the receipt management form is transmitted to the document distribution apparatus, the receipt management form transmission management function unit 28 records and manages the transmission result together with the transmission management history as a transmission management record. Then, when the retransmission of the receipt management slip designated based on the transmission management record is designated, the receipt management slip resending function unit 29 resends the designated receipt management slip to the document distribution apparatus.

Next, the operation and operation screen for retransmitting the receipt management slip in the document receiving apparatus of the document management system of the fourth embodiment will be described. Here, a case will be described in which the document management apparatus B, which is the document receiving apparatus shown in FIG. 4 or 5, retransmits. In the document receiving device, if the work of retransmitting the receipt management slip is selected, [No. 1) A receipt management form transmission management record screen is displayed.

FIG. 35 is a diagram showing an example of a receipt management form transmission management record screen displayed on the document receiving apparatus. On this display screen, the transmission date and time, the transmission history of the receipt management slip,
A list of document names, transmission destinations, and transmission management records of transmission results is displayed. In this display screen, for example, the document number "00
The destination of the receipt management slip for the document with the document name “functional structure diagram” of “2” is the document distribution device of “user a”, the transmission date and time has already been transmitted to “1994.11.25”, and the transmission result thereof Is displayed as "abnormal termination".

Since it can be confirmed that the transmission result of the document number "002" is abnormally terminated and has not reached the document distribution apparatus, the user can use the cursor 1 to resend it.
When the document number “002” is designated as indicated by 0 and the send button is designated as indicated by the cursor 11, [N
o. 2) The receipt confirmation receipt transmission screen is displayed.
In addition, in the display screen shown in FIG. 35, when a normally completed product such as the functional design document “001” is designated, the same display is made when the receipt management slip remains.
If not left, a message to that effect is displayed. It also has a function to delete the receipt management form if it remains. Furthermore, it is possible to preset whether or not to leave the receipt management slip as an operating condition of the system.

FIG. 36 is a diagram showing an example of the receipt confirmation completed receipt management form transmission screen displayed on the document receiving apparatus. On this display screen, the mark M of the receipt confirmed stamp to be retransmitted is displayed.
The receipt management slip H to which is added is displayed. Further, the transmission destination of the receipt management form H is displayed on the display screen so that a plurality of destinations can be selected. Here, as shown by the cursor C12, the transmission destination “user a” shown by hatching in the figure is the default. It is selected.

Then, as shown by the cursor C13, when the transmission start button is designated, the receipt management form H is retransmitted to the document distribution apparatus of the transmission destination "user a". Then, the transmission result of the receipt management slip H is recorded and managed by the receipt management slip transmission management function unit 28 again.

On the other hand, in the document distribution device, when the retransmitted receipt management slip is normally transmitted and received, the management information is displayed in a list on the receipt management slip information reception screen, and the user confirms the contents of the receipt management slip. Then, the management information by the receipt management information is registered by the receipt management information registration function,
Realize distribution management of documents.

FIG. 37 is a diagram showing an example of the receipt management form information reception screen displayed on the document distribution apparatus. On this display screen, a list of management information regarding the receipt management slip received from the document receiving device is displayed. For example, as indicated by the cursor C14, the document number “001” indicates that the receipt management slip for the distribution document having the document name “functional structure diagram” is received from the document receiving device having the device name “user b” at the reception date and time “1994.10.1”.
The management information indicating the reception is displayed in "1".
Then, when the user selects the document number "001", the content of the receipt management slip is displayed.

In this way, the document receiving apparatus can send the receipt management slip again if the receipt management slip does not reach the document distribution apparatus due to some error on the document management system. The document distribution management process in can be performed smoothly.

(5) Fifth Embodiment In the document management system of the fifth embodiment, the document distribution device is
When there is a distribution error in a distribution document, the distribution function is provided again according to the operator's instruction. Further, redistribution may be automatically executed when a distribution error occurs. Further, the document receiving apparatus records and manages the transmission result when the receipt management slip is transmitted, and can automatically retransmit the receipt management slip that could not be normally transmitted. Furthermore, when the automatic re-transmission function is used to retry, the user can re-transmit the data. The functional configuration of the control device 5 of the document distribution device in the document management system of the fifth exemplary embodiment is shown in FIG.
Is the same as the functional configuration of the control device 5 of the document distribution device shown in FIG.

FIG. 38 is a block diagram showing the functional arrangement of the control device 5 of the document receiving device in the document management system of the fifth embodiment. The parts common to FIG. 32 are designated by the same reference numerals. As shown in FIG. 38, in addition to the functional units of the document receiving apparatus shown in FIG. 32, the control unit 5 of the document receiving apparatus of the document management system of the fifth embodiment newly retransmits upon receipt management slip transmission error. A functional unit 30 and a retransmission error retransmit condition setting functional unit 31 are provided.

Retransmission function part 3 at the time of this reception management slip transmission error
0 controls a function of automatically retransmitting a receipt management stamp with a receipt confirmation stamp when a communication error occurs when transmitting (replying) the receipt management slip to the distribution source document distribution apparatus. Further, the transmission error retransmission condition setting function unit 31 controls a function of setting a retransmission condition such as a retransmission interval and the number of retransmissions when executing the automatic retransmission of the receipt management slip.

That is, when the reception management slip transmission error retransmit function unit 30 transmits the reception management slip managed by the reception management slip transmission management function unit 28 as a transmission error, the reception management slip of the transmission error is received. Corresponds to an automatic receipt management slip automatic resending means for automatically resending the document to the document distribution device.

Further, the transmission error retransmission condition setting function unit 31 corresponds to a retransmission condition setting means for setting the retransmission condition when the reception management slip transmission error retransmission function unit 30 retransmits the reception management slip. To do.

Next, the receipt management form sending process in the document management system of the fifth embodiment will be described. FIG.
It is a flowchart which shows the receipt management slip transmission process of this document receiving apparatus. In the receipt management form transmitting process of the document receiving apparatus, a receipt stamp is stamped on the receipt management form in step (indicated by "S" in the figure) 131, the management data is registered in step 132, and the process proceeds to step 133. In step 133, the receipt management form is separated from the main document, and in step 134, the destination of the document distribution device to which the receipt management form is transmitted is designated and transmitted to that destination. Then, the process proceeds to step 135 and the transmission result is judged, If it can be transmitted normally, the routine proceeds to step 136, where normal processing is performed and this processing is ended.

If the transmission result is abnormal (transmission error) in the determination in step 135, the process proceeds to step 137 to determine whether or not the resend condition is set. If not, the process proceeds to step 138 to receive. Abnormal processing relating to the transmission of the management form is performed, and this processing ends.

Alternatively, if the resend condition is set in the determination in step 137, the process proceeds to step 139, it is determined whether the remaining number of automatic resends is “0” or “1 or more”, and the predetermined automatic resend is performed. It is judged whether or not the retransmission has been performed the number of times, and if so, the routine proceeds to step 138, where abnormal processing regarding receipt management slip transmission is performed, and this processing is terminated.

Alternatively, if it is determined in step 139 that the number of retransmissions has not reached the predetermined number of automatic retransmissions, the process proceeds to step 140, the retransmission is performed based on the predetermined retransmission interval, and the process proceeds to step 134. Return. Then, if the retransmission is successful, the processing in S135 and S136 is normally terminated, and if the retransmission is not successful even after the retransmission of a predetermined number of automatic retransmissions is performed, an abnormal processing is performed and the processing is terminated. The retransmitting process of the user operation when the automatic retransmission is not successful even after performing the predetermined number of times of automatic retransmission is performed by the function and the processing operation described in the above (4) Fourth embodiment.

Next, an operation example of re-transmission condition setting and a display example of a work screen in the document management system of the fifth embodiment will be described. Here, the operation of setting the retransmission condition in the document management apparatus B, which is the document receiving apparatus shown in FIG. 4 or 5, will be described. When the user selects the work of setting the re-transmission condition of the receipt management slip, [No. 1] The receipt management form resend condition setting screen is displayed.

FIG. 40 is a diagram showing a display example of the receipt management slip resending condition setting screen displayed on the document receiving apparatus. On this display screen, a resending interval input area and a resending count setting area for resending the receipt management form are displayed.
The user can set an arbitrary retransmission interval (second) and the number of retransmissions (times).

When a transmission error occurs when the receipt management slip is transmitted to the document distribution apparatus, the receipt management slip is automatically retransmitted based on the resending condition set here. It should be noted that the transmission time may be set as the condition setting when retransmitting the receipt management slip.

In this way, if the document receiving apparatus does not reach the document distribution apparatus due to some error on the document management system, the document receiving apparatus will promptly and automatically re-receive the receipt management sheet based on the preset resending conditions. Can be sent. Therefore, the document distribution device does not have to perform the complicated work of requesting the receipt management slip to the document reception device, and the document distribution management process at the document distribution source can be efficiently performed.

(6) Sixth Embodiment In the document management system of the sixth embodiment, the document distribution apparatus acquires the transmission result of the receipt management form managed by the document reception apparatus, and receives the document based on the transmission result. The required receipt management slip can be acquired from the device.

FIG. 41 is a block diagram showing the functional arrangement of the control device 5 of the document distribution device in the document management system of the sixth embodiment. The parts common to FIG. 19 are designated by the same reference numerals. As shown in FIG. 41, the control device 5 of the document distribution device of the document management system of the sixth embodiment newly transmits the other device receipt management slip in addition to the functional units of the document distribution device shown in FIG. A management status confirmation function unit 32 and a receipt management vote collection function unit 33 are provided.

The other device receipt management slip transmission management status confirmation function unit 32 acquires and confirms the transmission result (including the transmission history) of the receipt management stamp with the receipt confirmation stamp managed by the document receiving device. Performs the function of displaying as possible. Also,
The receipt management slip collection function unit 33 receives the receipt confirmation stamped seal which the user arbitrarily specifies from the transmission results displayed by the other device receipt management slip transmission management status confirmation function unit 32 as required by the user. Performs the function of receiving the management form from the document receiving device.

That is, the other device receipt management slip transmission management status confirmation function unit 32 acquires and displays the transmission result of the receipt management slip managed on the document receiving device side. It corresponds to the means. Further, the receipt management slip collecting function unit 33 obtains a receipt management slip designated based on the transmission result of the receipt management slip displayed by the other device receipt management slip transmission management status confirmation function unit 32 from the document receiving device. It corresponds to the management vote acquisition means.

On the other hand, the functional configuration of the control device 5 of the document receiving apparatus in the document management system of the sixth embodiment is provided with the functional units of the document receiving apparatus shown in FIG. 32, and the functions of the apparatus are almost the same. However, the distribution function unit 14 fulfills the function of transmitting the receipt management slip transmission result requested by the document distribution apparatus and the receipt management slip.

Next, the process of acquiring the receipt management slip in the document distribution device of the document management system of the sixth embodiment will be described. FIG. 42 is a flowchart showing the receipt management form acquisition processing of the document distribution apparatus. The receipt management slip acquisition process of this document distribution apparatus is step 141 (indicated by “S” in the figure).
In step 142, the transmission result of the receipt management form is acquired from the document receiving device, and in step 142 the transmission result is displayed.

Then, in step 143, when the receipt confirmation stamp with the receipt confirmation seal of the acquisition target is designated, step 1
At 44, the designated receipt management slip is obtained from the document receiving device, at step 145 the contents of the obtained receipt management slip are displayed, and when the confirmation processing from the user is performed, registration is performed.
This process ends.

Further, the processing when the above-mentioned document distribution apparatus acquires the necessary receipt management slip from the document reception apparatus will be described. The document distribution apparatus acquires and displays the transmission result of the receipt management slip managed by the receipt management slip transmission management function unit 28 of the document receipt apparatus by the other device receipt management slip transmission management status confirmation function unit 32.

Then, when the user specifies a receipt management slip that has not been received due to a transmission error based on the transmission result, the receipt management slip collecting function unit 33 requests the designated receipt management slip from the document receiving apparatus. , Acquires the receipt management slip transmitted by the distribution function unit 14 of the document receiving apparatus. After that, when the confirmation work of the acquired receipt management form is performed, it is registered and the process ends.

Next, an operation example and an operation screen display example of acquisition of the receipt management slip by the document receiving device of the document management system of the sixth embodiment will be described. Here, the document distribution device A shown in FIG. 4 or FIG.
The case of acquiring the receipt management slip from will be described.

When a receipt management document is distributed from the document distribution apparatus (document management apparatus A) to the document reception apparatus (document management apparatus B), the document reception apparatus creates a receipt management slip and combines it with the main document. The contents are confirmed, a receipt confirmation stamp is affixed to the receipt management slip, and the receipt is separated from the main document and transmitted to the document distribution apparatus. At that time, the receipt management form transmission result management information which is the transmission result of the receipt management form remains in the document receiving device.

That is, when the receipt management stamp with the receipt confirmation stamp is normally received by the document distribution apparatus, the result is managed as a normal end, and when an abnormality occurs, the result as error information is returned to the system. Since it remains in the log information of, it is managed as an abnormal end by referring to it. When the document distribution apparatus acquires the receipt management slip transmission result management information from the document receiving apparatus, [No. 1) A receipt management form transmission management record screen is displayed.

FIG. 43 is a diagram showing an example of the receipt management form transmission management record screen at the time of acquisition of the receipt management form displayed on the document distribution apparatus. On this display screen, the transmission history of the receipt management slip acquired from the document receiving device, the transmission date and time, the document name,
A list of destinations and transmission management records of transmission results is displayed.

On this display screen, for example, the cursor C1
As shown in FIG. 5, the document number “002” has the transmission date and time “1”.
It is possible to know that the receipt management slip for the document having the document name “functional structure diagram” is sent to the document distribution device of the destination “user a” in “994.11.25” and the transmission result is “abnormal termination”. it can.

Here, as indicated by the cursor C15, the transmission result of the document number "002" is abnormally terminated and has not reached the document distribution apparatus. Therefore, the user of the document distribution apparatus obtains the document. When the management record with the number “002” is designated and the collection button is designated as indicated by the cursor C16, the acquisition processing of the receipt management slip for the document is started, and [No. 2) The receipt confirmation receipt receipt screen is displayed.

FIG. 44 is a view showing an example of the receipt confirmation completed receipt management slip content display screen displayed on the document distribution apparatus.
On this display screen, the mark M of the acquired receipt confirmed seal is displayed.
Together with the receipt management form H added with, the transmission date and time of the receipt management form H in the document receiving device “1994.11.2
5 ”and the document name“ functional structure diagram ”of the document whose receipt is to be confirmed are displayed. Then, when the user confirms the content and performs a registration operation, [No. 3) Receipt management form A receipt confirmation management screen is displayed.

FIG. 45 is a diagram showing an example of the receipt management form receipt confirmation management screen displayed on the document distribution apparatus. On this display screen, a list of the receipt confirmation dates for which the receipt management slips have been received and the receipt confirmation has been performed is displayed for each distributed document. In this display screen, for example, the transmission date and time "1994.11.2
For the document with the document name “Functional structure diagram” distributed to the distribution destination “Technology Department Engineering Section” in “5”, the receipt confirmation date “1994.11.2” based on the receipt management slip H confirmed in FIG. 44.
You can know that it has been confirmed and registered in “8”.

In this way, when the receipt management slip from the document receiving device has not arrived, the document distributing device can confirm whether or not the document receiving device, which is the distribution destination, has transmitted the document. Furthermore, if the document has been sent but has not arrived due to some error, the receipt management slip can be acquired from the document receiving device, so the receipt management slip can be reliably received without depending on the document receiving device. be able to. Therefore, the document distribution management process in the document distribution device can be efficiently performed.

(7) Seventh Embodiment In the document management system of the seventh embodiment, the document distribution apparatus can know the transmission result of the receipt management slip every time the receipt management slip is transmitted from the document receiving apparatus or periodically. . FIG. 46 shows the seventh
FIG. 20 is a block diagram showing a functional configuration of the control device 5 of the document distribution device in the document management system of the embodiment, and the same parts as those in FIG. 19 are designated by the same reference numerals.

As shown in FIG. 46, in the control device 5 of the document distribution device of the document management system of the seventh embodiment, in addition to the functional units of the document distribution device shown in FIG. A management information receiving function unit 35 is provided. The receipt management form management information receiving function unit 35 has a function of receiving the management information of the receipt management form transmitted by the receipt management form management information transmitting function of the document receiving apparatus and displaying the content thereof. That is, the receipt management form management information receiving function unit 35 corresponds to a receipt management form transmission result management status reception display unit that receives and displays the transmission result of the receipt management form transmitted from the document receiving apparatus.

FIG. 47 is a block diagram showing the functional arrangement of the control device 5 of the document receiving device in the document management system of the seventh embodiment. The parts common to FIG. 32 are designated by the same reference numerals. As shown in FIG. 47, in addition to the functional units of the document receiving apparatus shown in FIG. 32, the control apparatus 5 of the document receiving apparatus of the document management system of the seventh embodiment newly transmits the receipt management form management information. A functional unit 34 is provided.

The receipt management form management information transmission function unit 34
Has a function of transmitting management information on the transmission status of the receipt confirmation stamp with the receipt confirmation stamp to the document distribution apparatus at every occurrence or periodically. That is, the reception management form management information transmission function unit 34 corresponds to a reception management form transmission management status transmission means for transmitting the transmission result of the reception management form to the document distribution device each time the reception management form is transmitted or periodically. To do.

Next, the process of referring to the receipt management form management status in the document distribution apparatus of the document management system of the seventh embodiment will be described. FIG. 48 is a flowchart showing the processing when referring to the receipt management form management status in the document distribution device of the document management system.

The document receiving apparatus transmits the receipt management slip to the document distributing apparatus in step (indicated by "S" in the figure) 151, records the management information of the transmission result of the receipt management slip in step 152, and records in step 153. Then, the management information is transmitted to the document distribution apparatus based on the instruction from the user, and this processing is ended. On the other hand, the document distribution apparatus receives the management information of the receipt management form transmitted from the document reception apparatus in step 154,
In step 155, the received management information is displayed, and this processing ends.

Further, the process of referring to the receipt management form management status in the above document distribution apparatus will be described. When the document receiving apparatus transmits the receipt management slip to the document distributing apparatus by the distribution function unit 14, the receipt management slip transmission management function unit 28 records management information including the transmission result, and the receipt management is performed based on the instruction from the user. The vote management information transmission function unit 34 transmits the management information to the document distribution device. Then, the document distribution apparatus receives and displays the management information by the receipt management form management information receiving function unit 35.

Further, the document receiving apparatus may periodically send the management information of the receipt management form. In this case, in the document receiving device, the receipt management form management information transmission function unit 34 receives the management information including the transmission result of the receipt management form managed by the receipt management form transmission management function unit 28 based on the instruction from the user. Send to the document distribution device. Then, the document distribution apparatus receives and displays the management information by the receipt management form management information receiving function unit 35.

Next, the operation and the operation screen when referring to the receipt management form management status in the document distribution apparatus of the document management system of the seventh embodiment will be described. Here, FIG.
Alternatively, a case where the management information of the receipt management slip of the document management apparatus B of the document reception apparatus is referred to by the document distribution apparatus A shown in FIG. 5 will be described.

When the document distribution apparatus (document management apparatus A) distributes the receipt management document to the document reception apparatus (document management apparatus B), the document reception apparatus creates a receipt management slip and combines it with the main document. The contents are confirmed, a receipt confirmation stamp is affixed to the receipt management slip, and the receipt is separated from the main document and transmitted to the document distribution apparatus. At that time, the receipt management form transmission result management information which is the transmission result of the receipt management form remains in the document receiving device.

That is, when the receipt management stamp with the receipt confirmation stamp is normally received by the document distribution apparatus, the result is managed as a normal end, and when an abnormality occurs, the result as error information is returned to the system. Since it remains in the log information of, it is managed as an abnormal end by referring to it. Then, in the document receiving device, when the receipt management slip is transmitted to the document distributing device, [No. 1) A receipt management form transmission management record screen is displayed.

FIG. 49 is a diagram showing an example of the receipt management form transmission management record screen after the receipt management form is displayed, which is displayed by the document receiving device. On this display screen, a list of transmission date and time, document name, transmission destination, and transmission result record is displayed as management information which is a history of transmission results of the receipt management slip transmitted to the document distribution apparatus.

In this display screen, for example, the document number "0
02 ”indicates that the transmission result of the receipt management slip for the document having the document name“ functional structure diagram ”distributed from the document distribution device of the transmission destination“ user a ”at the transmission date and time“ 1994.11.25 ”is“ abnormal termination ”. You can know that there is. Further, the document number “003” is the transmission result of the receipt management slip for the document with the document name “Structural design document” distributed from the document distribution device of the transmission destination “user a” at the transmission date / time “1994.12.09”. It can also be known that it is an "abnormal termination".

Here, the document numbers “002” and “003”
Since it is found that both the transmission results of the receipt management slips of the above are abnormally terminated and have not reached the document distribution apparatus, the user sends the management information to the document distribution apparatus of the "user a", which is the transmission destination of them. As shown by C17, when the receipt management slips of the document numbers “002” and “003” are designated and the send button is designated as shown by the cursor C18,
[No. 2) A receipt management form transmission management information transmission screen is displayed.

FIG. 50 is a diagram showing an example of a receipt management form transmission management information transmission screen displayed on the document receiving apparatus. On this display screen, together with the transmission date and time regarding the receipt management slip selected in FIG. 49 and the management information of the document name of the receipt confirmation target,
A plurality of transmission destinations are displayed so that they can be selected. here,
As shown by the cursor C19, the transmission destination "user a" is designated by default. Then, the cursor C20
As shown by, when the transmission start button is designated, the management information of the receipt management slip is transmitted to the document distribution apparatus of the transmission destination “user a”.

On the other hand, when the document distribution apparatus receives the management information of the receipt management slip from the document receiving apparatus [No. 3) The receipt management form information reception screen is displayed. FIG. 51 is a diagram showing an example of a receipt management form information reception screen and a receipt management form transmission management record screen displayed on the document distribution apparatus. This receipt management form information reception screen displays a list of management information of the receipt management form received from the document receiving device. Here, as shown by the cursor C21, when the management information of the document number "001" is designated, the receipt management form transmission management record screen is displayed.

In this way, the document distribution device can automatically know the transmission history and the result of the receipt management slip by the distribution destination document reception device without accessing the distribution destination, and the receipt management slip is generated due to some error. It is possible to easily determine whether or not the document has not arrived, and the document receipt management process can be performed efficiently.

(8) Eighth Embodiment In the document management system of the eighth embodiment, a new function is added to the above-described seventh embodiment, and the document distribution device receives the receipt management form from the document reception device. It is possible to acquire the required receipt management slip based on the transmission result of the receipt management slip acquired for each transmission or periodically.

FIG. 52 is a block diagram showing the functional arrangement of the control device 5 of the document distribution device in the document management system of the eighth embodiment, which is slightly different from the function of the receipt management slip collecting function part 33 shown in FIG. The receipt management vote collection function unit 3
3'is provided.

The receipt management form collecting function unit 33 'has a function of acquiring the receipt management form designated based on the management information received by the receipt management form management information receiving function unit 35 from the document receiving apparatus. That is, after the receipt management form collecting function unit 33 'displays the transmission result of the receipt management form by the receipt management form management information receiving function unit 35, the receipt management form that has been transmitted is displayed based on the transmission result. It corresponds to the means to obtain from.

Next, a description will be given of a process, an operation, and an operation screen when referring to the receipt management form management status in the document distribution apparatus of the document management system of the eighth embodiment. Upon receiving the management information of the receipt management form from the document receiving device, the document distribution device displays the receipt management form information reception screen shown in FIG.

When the management information indicated by the cursor C21 is designated, the receipt management slip transmission management record screen is displayed.
If you specify the management information that is shaded in the screen,
A request for resending the receipt management form corresponding to the management information is sent to the document receiving device. Then, the document distribution apparatus acquires and registers the receipt management slip retransmitted from the document receiving apparatus.

In this way, the document distribution apparatus can automatically know the transmission history and the result of the receipt management slip by the distribution destination document receiving apparatus without accessing the distribution destination.
Further, it is judged whether or not the receipt management slip has not arrived due to some error, and when the receipt management slip has not arrived due to some error, the receipt management slip can be promptly ordered from the distribution destination from the document receiving device. Therefore, the document distribution management process can be performed efficiently.

(9) Ninth Embodiment In the document management system of the ninth embodiment, the document distribution apparatus can urge the document reception apparatus to return the receipt management slip for the distributed document. FIG. 53 is a block diagram showing the functional configuration of the control device 5 of the document distribution device in the document management system of the ninth exemplary embodiment, and parts common to FIG. 41 are assigned the same reference numerals. As shown in FIG. 53, in the control device 5 of the document distribution device of the document management system of the ninth exemplary embodiment, in addition to the functional parts of the document distribution device shown in FIG. And a dunning notice distribution function unit 38 is provided.

The dunning notice creating function unit 37 is a function for creating a notice of dunning a reply request to a receipt management document for which a receipt confirmation stamp has already been stamped for the distributed receipt management document. Fulfill. The dunning notification distribution function unit 38 also has a function of distributing the dunning notification created by the dunning notification creating function unit 37 to the document receiving apparatus.

That is, the dunning notification creating function unit 37
Corresponds to a dunning notification creating means for creating a dunning notification for urging the document receiving device to send a receipt management slip. Further, the dunning notice distribution function unit 38 corresponds to a dunning notice distributing means for distributing the created dunning notice to the document receiving apparatus.

FIG. 54 is a block diagram showing the functional arrangement of the control device 5 of the document receiving device in the document management system of the ninth embodiment. The parts common to FIG. 32 are designated by the same reference numerals. As shown in FIG. 54, in the control device 5 of the document receiving device of the document management system of the ninth embodiment, in addition to the functional units of the document distributing device shown in FIG. 39 are provided.

The dunning notice reception processing function unit 39 has a function of receiving the dunning notice distributed from the document distribution apparatus and accumulating and displaying it as information in the area. That is, the dunning notification reception processing function unit 39 corresponds to a dunning notification display unit that receives and displays the dunning notification distributed by the dunning notification distribution function unit 38 of the document distribution apparatus.

Next, the dunning notification process of the receipt management slip in the document management system of the ninth embodiment will be described. FIG.
5 is a flowchart showing a dunning notification process in the document management system. In this dunning notification process, the document distribution device creates a dunning notification of the receipt management slip for the document receiving device that has not yet received the receipt management stamp with the receipt confirmation stamp in step (indicated by "S" in the figure) 161. ,
In step 162, the reminder notice is distributed to the recipient document receiving devices, and the process ends.

On the other hand, in the document receiving device, step 163
When you receive the reminder notice distributed from the document distribution device in
In step 164, the received reminder notice is displayed, and this processing ends. Then, the user confirms the reminder notice in the document receiving apparatus, confirms the receipt of the remindered document, and the receipt management slip indicating the receipt confirmation is transmitted to the document distributing apparatus.

This processing will be further described. The document distribution apparatus is managed by the reception management sheet transmission management function unit 28 of the document receiving apparatus by the reception management sheet collection function unit 33 when an error occurs during the transmission of the reception management sheet by the document receiving apparatus and the document reception apparatus cannot be received correctly. Collect and display the management information of the transmission result.

Thereafter, the user discriminates the document for which the receipt confirmation has not been completed, that is, the document for which the receipt confirmation stamp has been stamped and which has not been transmitted, based on the transmission result.
When a dunning request for the document is instructed, the dunning notification creating function unit 37 creates a dunning notification, and the dunning notification distributing function unit 38 sends the dunning notification to the document receiving apparatus.

On the other hand, the document receiving device receives and displays the dunning notification transmitted from the document distribution device by the dunning notification reception processing function unit 39, and the user recognizes from the dunning notification that the receipt confirmation has not been completed. Upon confirmation of receipt, the distribution function unit 14 transmits a receipt management slip.

Next, an operation example and a work screen example relating to the reminder of the receipt management slip in the document management system of the ninth embodiment will be described. Here, a case will be described in which the document distribution apparatus (document management apparatus A) shown in FIG. 4 or FIG. 5 gives a reminder notice to the document reception apparatus (document management apparatus B). In the document distribution apparatus, when the user gives an instruction for management work to confirm the collection status of the receipt management slip, [No. 1) Receipt management form A receipt confirmation management screen is displayed.

FIG. 56 is a diagram showing an example of the receipt management form receipt confirmation management screen displayed on the document distribution device when the receipt management form collection status is confirmed. On this display screen, regarding the document distributed to the document receiving device, the date and time of transmission, the document name, the distribution destination, and the management record of the receipt confirmation, which are the receipt statuses of the receipt management slips acquired from the document receiving device of the distribution destination, are displayed. Listed.

In this display screen, for example, the cursor C2
As shown in 2, for the document with the document name "functional design document" distributed to the document receiving device of the distribution destination "Engineering Department Engineering Section" at the transmission date "1991.10.10", the receipt management from the distribution destination The confirmation date of the vote is only "1994",
You can know that you have not yet received. here,
In order to give a reminder notice of the receipt management slip for the document, if the management record of the document is designated as shown by the cursor C22 and the reminder notice button is designated as shown by the cursor C23, [No. 2) A dunning notice creation and distribution screen is displayed.

FIG. 57 is a diagram showing an example of a dunning notice creation / distribution screen displayed on the document distribution device. On this display screen, the destination of the dunning notification, “Technology Department, Technical Section”, the document name of the dunning target for the receipt confirmation, “functional design document”, and the dunning notification T in a predetermined format are displayed. Here, when the user confirms the contents and then designates the distribution button as indicated by the cursor C24, the reminder notice T is transmitted to the document receiving device of the distribution destination “Engineering Department Engineering Section”.

On the other hand, when the document receiving device receives the reminder notice from the document distributing device [No. 3) Reminder notification: Display the reception list screen. FIG. 58 is a diagram showing an example of a reminder notice: reception list screen displayed on the document reception device. The received dunning notices are displayed as a list on this display screen. In this display screen, for example, in the figure, the reception date "199
It is possible to know that the reminder notice urging the transmission of the receipt management slip for the document having the document name “functional design document” is received in “4.11.26”.

In this way, when the document distribution apparatus has not received the receipt confirmation slip whose receipt has been confirmed from the document receipt apparatus, it urges the document receipt apparatus to issue the receipt management slip after the receipt confirmation of the document. Therefore, the document distribution management process can be performed more reliably and effectively.

(10) Tenth Embodiment In the document management system of the tenth embodiment, the reply time of the receipt management slip by the document receiving device can be set by the document distribution device, and when the reply deadline is exceeded, the document is returned. It is possible to automatically remind the receiving device to reply to the receipt management slip.

FIG. 59 is a block diagram showing the functional arrangement of the control device 5 of the document distribution device in the document management system of the 10th embodiment, and parts common to FIG. 41 are assigned the same reference numerals. As shown in FIG. 59, the control device 5 of the document distribution device of the document management system of the tenth embodiment has the same configuration as that of FIG.
In addition to the functional units of the document distribution apparatus shown in FIG. 1, a deadline management function unit 40 and a receipt management slip receipt confirmation management function unit 41 are newly added.
A dunning notification automatic generation function unit 42 and a dunning notification automatic distribution function unit 43 are provided.

The deadline management function unit 40 has a function of managing the deadline of the receipt management document issued by the distributor from the issuance date to a predetermined date. In addition, the receipt management slip receipt confirmation management function unit 41 is the deadline management function unit 4
It fulfills the function of managing whether or not the receipt management stamp with the receipt confirmation stamp is returned from the document receiving device for the deadline managed with 0.

[0230] Further, the dunning notification automatic creation function unit 42
Receipt management slip Based on the management result by the receipt confirmation management function unit 41, a notification of the meaning of urging a reply request to the receipt management document that has been distributed based on the management result by the receipt confirmation stamp has not yet been returned Performs the function of creating automatically. Furthermore, the reminder notice automatic distribution function unit 43
Has a function of automatically distributing the dunning notification created by the dunning notification automatic creation function unit 42 to the document receiving apparatus.

In other words, the deadline management function unit 40 corresponds to a receipt management slip response deadline management means for managing the reply deadline of the receipt management slip related to the document data after the document data is distributed. In addition, the receipt management slip receipt confirmation management function unit 41 is
It fulfills the function of the receipt management slip receipt presence / absence judging means for judging whether or not the receipt management slip of the distributed document data has been received based on the reply deadline managed by the deadline management function unit 40.

[0232] Furthermore, the above-mentioned dunning notice automatic generation function unit 42
Then, the dunning notification automatic distribution function unit 43 sends a dunning notification of the receipt management slip to the document receiving device of the distribution destination of the document data for which the receipt management slip receipt confirmation management function unit 41 has determined that the receipt management slip has not been received. It is equivalent to the automatic dunning notification issuing means.

Next, the automatic reminder notification processing of the receipt management slip in the document management system of the 10th embodiment will be explained. FIG. 60 is a flowchart showing an automatic reminder notification process in the document distribution device of this document management system.

In this automatic dunning notification process, the document distribution apparatus compares the response deadline of the predetermined receipt management vote for the document distributed in step (indicated by "S" in the figure) 171 with the current date and time, In step 172, it is judged from the comparison result whether the receipt management slip has been received within the deadline,
If received, this process ends.

If it is determined in step 172 that the receipt management slip has not been received within the deadline, the process proceeds to step 173, where a receipt management slip reminder notice is automatically created for the distributed document, and the reminder notice is issued in step 174. The document is automatically distributed to the relevant document receiving device, and this process ends.

On the other hand, when the document receiving device receives the dunning notice distributed from the document distributing device, the received dunning notice is displayed, and this process ends. Then, the user confirms the reminder notice in the document receiving apparatus, confirms the receipt of the remindered document, and the receipt management slip indicating the receipt confirmation is transmitted to the document distributing apparatus.

This processing will be further described. The document distribution device manages the reply deadline of the receipt management slip set for the distributed document by the deadline management function unit 40. Then, when the receipt management slip is normally received from the document receiving device within the reply deadline, the result is managed by the receipt management slip receipt confirmation management function.

After the document has been distributed, the receipt management slip receipt confirmation management function unit 41 determines whether or not the receipt management slip has been received within the reply deadline managed by the deadline management function unit 40. In case of, reminder notice automatic creation function unit 42
Creates a reminder notice to the distribution destination, and the reminder notice automatic distribution function unit 43 transmits the reminder notice to the distribution destination.

On the other hand, the document receiving apparatus receives and displays the dunning notification transmitted from the document distributing apparatus by the dunning notification reception processing function unit 39, and the user recognizes that the receipt confirmation is not completed by the dunning notification. Upon confirmation of receipt, the distribution function unit 14 transmits a receipt management slip. Further, in the document distribution device, if the receipt management slip has not been transmitted even after a preset period of time has elapsed from the time when the reminder notice was transmitted, it is preferable to perform the automatic reminder notice again.

Next, an operation example and a work screen example relating to the automatic reminder of the receipt management slip in the document management system of the 10th embodiment will be described. Here, a case will be described in which the document distribution device (document management device A) shown in FIG. 4 or 5 issues an automatic reminder notice to the document reception device (document management device B).

FIG. 61 is a diagram showing an example of the receipt management form receipt confirmation management screen at the time of automatic reminder receipt management form displayed on the document distribution apparatus. This [No. 1) Receipt Management Sheet On the receipt confirmation management screen, regarding the document distributed to the document receipt device,
A list of management records of the deadline date, the document name, the distribution destination, and the receipt confirmation, which are the receipt statuses of the receipt management slips acquired from the document receiving apparatus of the distribution destination, is displayed.

For example, for the document having the document name "functional structure diagram" distributed to the distribution destination "Engineering Department Prototype Section", as shown by the cursor C25, the deadline date (response deadline) "199"
"4.11.25" is set and displayed, and as indicated by the cursor C26, the current date "1994.11.
26 "is displayed. Then, as indicated by a cursor C27, the receipt confirmation date of the receipt management slip of the distribution document is not displayed (the number of years is displayed by default), indicating that the receipt has not been received.

For the document having the document name "functional design document" distributed to the distribution destination "Planning Department Planning Section", the deadline date is "1".
994.10.10 ”is set to the document“ functional design document ”with the document name“ functional design document ”distributed to the recipient“ Engineering Department Engineering Section ”, and the deadline date“ 1994.10.10 ”is set. Then, as indicated by the cursor C28, the receipt confirmation dates “1994.10.09” and “1994.1”, respectively.
The automatic reminder notification is not performed because the request has been received within the time limit of "0.07".

FIG. 62 is a diagram showing an example of a dunning notice creation / distribution screen displayed on the document distribution device. This [No.
2) On the dunning notice creation / distribution screen, the destination of the dunning notice, “Technology Department Prototype Section”, and the document name “functional structure diagram” of the dunning target for the receipt confirmation are displayed, and the dunning notice T in a predetermined format is displayed. To be done. This reminder notice T is distributed to the "Engineering Department.
It is automatically sent to the document receiving device of the “Prototype Section”.

On the other hand, when the document receiving apparatus receives the reminder notice from the document distributing apparatus [No. 3) Reminder notification: Display the reception list screen. FIG. 63 is a diagram showing an example of a reminder notice: reception list screen displayed on the document reception device. The received dunning notices are displayed as a list on this display screen. For example, in the figure, it can be known that the reminder notice for the document name "functional structure diagram" is received on the reception date "1994.11.26".

In this way, the user of the document distribution apparatus can send a reminder notice of the receipt management slip to the distribution destination of the document at an appropriate time without omission, without complicated operations. Therefore, it is possible to reduce the work load on the user at the distribution management process of the distributed document at the document distribution source, and to operate the distribution management process more smoothly.

(11) Eleventh Embodiment In the document management system of the eleventh embodiment, it is possible to set the reply deadline of the receipt management slip by the document receiving device by the document distribution device, and when the reply deadline is exceeded, the document is received. It is possible to confirm whether or not the receipt management slip has been transmitted to the device and prompt the reply only when the receipt management slip has not been transmitted.

FIG. 64 is a block diagram showing the functional arrangement of the control device 5 of the document distribution device in the document management system of the eleventh embodiment. The parts common to FIG. 59 are designated by the same reference numerals. As shown in FIG. 64, the control device 5 of the document distribution device of the document management system of the eleventh embodiment has the same configuration as in FIG.
In addition to the functional units of the document distribution apparatus shown in FIG. 9, a receipt management form transmission management information automatic confirmation determination function unit 44 is newly provided.

The deadline management function unit 40 has a function of managing the deadline of the receipt management document issued by the distributor for a predetermined date from the issuance date. Further, the receipt management slip receipt confirmation management function unit 41 manages whether or not the receipt receipt stamp with the receipt confirmation stamp affixed to the deadline managed by the deadline management function unit 40 is returned from the document receiving device. Fulfill.

Further, the receipt management form transmission management information automatic confirmation judging function unit 44 is the receipt management form receipt confirmation management function unit 41.
When it is determined that the document has not been returned by the distributor, it automatically acquires the management information of the transmission management of the receipt confirmation stamp with the receipt confirmation stamp of the document receiving device from the distribution source and confirms the presence or absence of the transmission.

Further, the dunning notification automatic creation function unit 42 determines that the receipt management document with the receipt confirmation seal is already stamped on the received receipt management document based on the judgment result by the receipt management slip transmission management information automatic confirmation judging function unit 44. It fulfills the function of automatically creating a notification that urges a reply request to those that have not been returned. Furthermore, the dunning notification automatic distribution function unit 43 has a function of automatically distributing the dunning notification created by the dunning notification automatic creating function unit 42 to the document receiving apparatus.

That is, the deadline management function unit 40 corresponds to a receipt management slip response deadline management means for managing the reply deadline of the receipt management slip related to the document data after distributing the document data. In addition, the receipt management slip receipt confirmation management function unit 41 is
It fulfills the function of a receipt management slip receipt judging means for judging whether or not the receipt management slip of the distributed document data has been received based on the reply deadline managed by the deadline management function unit 40.

Further, the receipt management form transmission management information automatic confirmation determination function unit 44 from the document receiving device of the distribution destination of the document data for which the receipt management form receipt confirmation management function unit 41 has determined that the receipt management form has not been received. The transmission result of the receipt management form managed by the document receiving device is acquired, and the obtained transmission result and the receipt management form receipt confirmation management function unit 41.
It functions as a receipt management slip transmitted confirmation determining means for determining whether or not the receipt management slip has been transmitted based on the determination result according to.

When the above-mentioned dunning notification automatic creation function unit 42 and the above-mentioned dunning notification automatic distribution function unit 43 determine that they have not been sent by the receipt management slip transmission management information automatic confirmation determination function unit 44, the distribution destination of the document data It corresponds to a dunning notification automatic issuing means for automatically issuing a dunning notification of a receipt management slip to the document receiving device.

Next, the automatic reminder notification processing of the receipt management slip in the document management system of the 11th embodiment will be explained. FIG. 65 is a flow chart showing an automatic reminder notification process in the document distribution device of this document management system.

This automatic reminder notification process is executed by the document distribution apparatus by comparing the reply deadline of the predetermined receipt management vote for the document distributed in step (indicated by "S" in the figure) 181 with the current date. It is determined whether or not it has been received, and if it has been received, this processing ends.

If the receipt management slip has not been received within the time limit in the judgment of step 181, the process proceeds to step 182, and the management information of the transmission result of the target receipt management slip is acquired from the document receiving device of the distribution destination, In step 183, it is judged whether or not it has been sent, and if it has been sent, this processing ends. If it has not been sent, step 184 is proceeded to, where a reminder notice of the receipt management slip is created, and it is automatically sent to the relevant document receiving device. The automatic issuance to be distributed to the.

On the other hand, when the document receiving device receives the dunning notice distributed from the document distributing device, the received dunning notice is displayed, and this processing ends. Then, the user confirms the reminder notice in the document receiving apparatus, confirms the receipt of the remindered document, and the receipt management slip indicating the receipt confirmation is transmitted to the document distributing apparatus.

Further, this processing will be described. The document distribution device manages the reply deadline of the receipt management slip set for the distributed document by the deadline management function unit 40. Then, when the receipt management slip is normally received from the document receiving device within the reply deadline, the receipt management receipt is managed by the receipt management slip receipt confirmation management function unit 41.

After the document is distributed, the receipt management slip is confirmed by the receipt confirmation management function unit 41 to determine whether or not the receipt management slip has been received within the reply deadline managed by the deadline management function unit 40. In this case, the receipt management slip transmission management information automatic confirmation determination function unit 44 acquires the management information of the transmission result of the receipt management slip of the corresponding document from the document receiving device of the distribution destination, and determines whether the receipt management slip has been transmitted. Judge
If it has been sent, this process ends.

If not sent, the dunning notification automatic creation function unit 42 automatically creates a dunning notification for the distribution destination, and the dunning notification automatic distribution function unit 43 automatically sends the dunning notification to the distribution destination.

On the other hand, the document receiving device receives and displays the dunning notification transmitted from the document distributing device by the dunning notification reception processing function unit 39, and the user recognizes from the dunning notification that the receipt confirmation has not been completed. Upon confirmation of receipt, the distribution function unit 14 transmits a receipt management slip.

Next, an operation example and a work screen example relating to automatic reminder of the receipt management slip in the document management system of the 11th embodiment will be explained. Here, a case will be described in which the document distribution device (document management device A) shown in FIG. 4 or 5 issues an automatic reminder notice to the document reception device (document management device B).

FIG. 66 is a diagram showing an example of a receipt confirmation slip receipt confirmation management screen at the time of automatic receipt management slip reminder displayed on the document distribution apparatus. This [No. 1) Receipt Management Sheet On the receipt confirmation management screen, regarding the document distributed to the document receipt device,
A list of management records of the deadline date, the document name, the distribution destination, and the receipt confirmation, which are the receipt statuses of the receipt management slips acquired from the document receiving apparatus of the distribution destination, is displayed.

For example, for the document having the document name "functional structure diagram" distributed to the distribution destination "Engineering Department Prototype Section", the deadline date (response deadline) "199" is displayed as indicated by the cursor C29.
"4.11.25" is set and displayed, and as indicated by the cursor C30, the current date "1994.11.
26 "is displayed.

Then, as indicated by the cursor C31, the receipt confirmation date of the receipt management slip of the distribution document is not displayed (the number of years is displayed by default), indicating that it has not been received. Therefore, since it has not been received within the deadline, it is judged whether or not the recipient has sent the receipt management slip.

For the document having the document name "functional design document" distributed to the distribution destination "Planning Department Planning Section", the deadline date is "1".
For the document with the document name "Functional Design Document" distributed to the distribution destination "Technical Department Engineering Department", the expiration date and time "1994.10.10" is set, and the respective date and time are received. Since the confirmation date has been received within the time limit of “1994.10.09” and “1994.10.07”, the automatic dunning notification is not performed.

FIG. 67 is a diagram showing an example of a receipt management form transmission management record list display screen displayed on the document distribution apparatus. This [No. 2) On the receipt management form transmission management record list display screen, management information of the transmission result of the receipt management form acquired from the document receiving device of the distribution destination whose receipt management form has not been received within the time limit is displayed in a list. Then, if there is no desired receipt management slip based on this display screen, the receipt confirmation has not been completed and it has not been sent yet, so a reminder notice is automatically issued.

FIG. 68 is a diagram showing an example of a dunning notice creation / distribution screen displayed on the document distribution device. This [No.
3) On the dunning notice creation and distribution screen, the destination of the dunning notice, “Technology Department, Prototype Section”, and the document name “functional structure diagram” of the dunning subject for receipt confirmation are displayed, and the dunning notice T in a predetermined format is displayed. To be done. This reminder notice T is distributed to the "Engineering Department.
It is automatically sent to the document receiving device of the “Prototype Section”.

In this way, in the document distribution device, when the document reception device has not confirmed receipt of the receipt management slip that has not been received within the deadline and has not yet sent, a reminder notice is given, and the distribution destination is notified by some error. If the receipt management slip that has already been sent has not arrived, the reminder notice for that receipt management slip is not issued, so it is possible to avoid confusion at the distribution destination, and the document at the distribution source of the document The receipt management process of can be performed efficiently.

(12) Twelfth Embodiment In the document management system of the twelfth embodiment, the document distribution device can set the reply deadline of the receipt management slip by the document receiving device, and when the reply deadline is exceeded, the document is received. It is possible to confirm whether or not the receipt management slip has been transmitted to the device, and to prompt a reply when the receipt management slip has been transmitted.

FIG. 69 is a block diagram showing the functional arrangement of the control device 5 of the document distribution device in the document management system of the twelfth embodiment, and parts common to FIG. 64 are given the same reference numerals. As shown in FIG. 69, the control device 5 of the document distribution device of the document management system of the twelfth embodiment has
In addition to the function units of the document distribution apparatus shown in FIG. 4, a receipt management slip automatic collection function unit 45 is newly provided.

In the receipt management slip automatic collection function unit 45, the receipt management slip transmission management information automatic confirmation determination function unit 44 has transmitted the transmission management management information of the receipt confirmation stamp of the document receiving apparatus. When it is determined that the receipt management stamp has been received, the receipt management stamp managed by the document receiving apparatus is automatically collected.

That is, the receipt management slip automatic collection function unit 4
When the receipt management slip has been transmitted based on the transmission result of the receipt management slip acquired from the document receiving device for the receipt management slip that has not been received within the deadline, the receipt management slip 5 receives the receipt management slip from the document receiving device. It corresponds to an automatic receipt management slip automatic acquisition means.

Next, the automatic acquisition processing of the receipt management slip in the document management system of the twelfth embodiment will be explained. FIG. 70 is a flowchart showing the receipt management slip automatic collection processing in the document distribution apparatus.

In this receipt management slip automatic collection processing, the document distribution device compares the reply deadline of the receipt management slip predetermined in the document (indicated by “S” in the figure) 191 with the current date. Then, it is judged whether or not it has been received within the deadline, and if it has been received, this processing is ended.

If it is determined in step 191 that the receipt management slip has not been received within the deadline, the flow advances to step 192 to acquire management information of the transmission result of the receipt management slip of interest from the document receiving device of the distribution destination, In step 193, it is judged whether or not it has been transmitted, and if it has not been transmitted, the process proceeds to step 194 to create a reminder notice of the receipt management slip and automatically issue it to the relevant document receiving device to automatically issue it The process ends. On the other hand, if it is determined in step 193 that the data has been transmitted,
Proceeding to step 195, the corresponding receipt management slip is automatically collected from the document receiving apparatus, and this processing is ended.

On the other hand, when the document receiving device receives the dunning notice distributed from the document distributing device, the received dunning notice is displayed, and this processing ends. Then, the user confirms the reminder notice in the document receiving apparatus, confirms the receipt of the remindered document, and the receipt management slip indicating the receipt confirmation is transmitted to the document distributing apparatus.

This process will be further described. The document distribution device manages the reply deadline of the receipt management slip set for the distributed document by the deadline management function unit 40. Then, when the receipt management slip is normally received from the document receiving device within the reply deadline, the receipt management receipt is managed by the receipt management slip receipt confirmation management function unit 41.

After the document is distributed, the receipt management slip is confirmed by the receipt confirmation management function unit 41 whether or not the receipt management slip has been received within the reply deadline managed by the deadline management function unit 40. The receipt management slip transmission management information automatic confirmation determination function unit 44 acquires the management information of the transmission result of the receipt management slip of the corresponding document from the document receiving device of the distribution destination, and determines whether the receipt management slip has been transmitted. To do.

If not sent, the dunning notification automatic creation function unit 42 automatically creates a dunning notification for the distribution destination, and the dunning notification automatic distribution function unit 43 automatically sends the dunning notification to the distribution destination. If the document has been transmitted, the receipt management slip automatic collection function unit 45 automatically collects the corresponding receipt management slip from the document receiving device.
This process ends.

On the other hand, the document receiving device receives and displays the dunning notification transmitted from the document distributing device by the dunning notification reception processing function unit 39, and the user recognizes from the dunning notification that the receipt confirmation has not been completed. Then, when the receipt is confirmed, the distribution function unit 14 transmits the receipt management slip.

Next, an example of a work screen when automatically collecting receipt management slips in the document management system of the twelfth embodiment will be described. Here, the document distribution apparatus (document management apparatus A) shown in FIG. 4 or FIG. 5 automatically collects the receipt management stamp with the receipt confirmation stamp that cannot be received from the document receiving apparatus (document management apparatus B) due to an error. The case will be described.

FIG. 71 is a diagram showing an example of a receipt management form receipt confirmation management screen displayed on the document distribution apparatus. This [No. 1) Receipt management form The receipt confirmation management screen shows the receipt date of the receipt management form acquired from the document receiving device of the distribution destination regarding the document distributed to the document receiving device, the deadline date, the document name, the distribution destination, and A list of management records for receipt confirmation is displayed.

For example, for the document having the document name "functional structure diagram" distributed to the distribution destination "Engineering Department Prototype Section", as shown by the cursor C32, the deadline date (response deadline) "199"
"4.11.25" is set and displayed, and as indicated by the cursor C33, the current date "1994.11.
26 "is displayed.

Then, as indicated by the cursor C34, the receipt confirmation date of the receipt management slip of the distribution document is not displayed (the number of years is displayed by default), indicating that it has not been received. Therefore, since it has not been received within the deadline, it is judged whether or not the recipient has sent the receipt management slip.

For the document having the document name “functional design document” distributed to the distribution destination “Planning Department Planning Section”, the deadline date is “1”.
For the document with the document name "Functional Design Document" distributed to the distribution destination "Technical Department Engineering Department", the expiration date and time "1994.10.10" is set, and the respective date and time are received. Since the confirmation date has been received within the time limit of “1994.10.09” and “1994.10.07”, the automatic dunning notification is not performed.

FIG. 72 is a diagram showing an example of a receipt management form transmission management record screen displayed on the document distribution apparatus. This [No. 2) The receipt management slip transmission management record screen displays a list of management information of the transmission result of the receipt management slip acquired from the document receiving device of the distribution destination for which the receipt management slip has not been received within the deadline. The transmission date and time of the document number “002” is “1.
Document name “Functional structure diagram” distributed to “994.11.23”
This document has already been distributed at the distribution destination, but the transmission result is "abnormal termination", and this receipt management slip is automatically collected.

FIG. 73 is a diagram showing an example of the receipt confirmed receipt management form screen displayed on the document distribution apparatus. This [N
o. 3) The receipt confirmation completed receipt management slip screen displays the receipt management slip issue date “1994.11.26” and the receipt confirmation target document name “functional structure diagram”, and the received receipt management slip H
Is displayed. In the receipt management form H, a mark M, which is a receipt confirmed stamp, is displayed in the receipt stamping area.

In this way, in the document distribution apparatus, a reminder notice is sent only to the distribution destination for which the receipt management slip has not been sent within the time limit, and the sent receipt management slip by the distribution destination has not arrived due to some error. Automatically receives the receipt management slip, so it is not necessary to request the recipient to resend, and the workload at the recipient can be reduced. Therefore, the document distributor can more efficiently perform the document receipt management process.

[0291]

As described above, according to the document management system of the first aspect of the present invention, the receipt management slip is created by the document receipt device to indicate receipt confirmation for the document distributed from the document distribution device. Can be sent. Also,
According to the document management system of the second aspect, when the document receiving device receives the document distributed from the document distribution device, it can be easily recognized that the receipt confirmation is necessary for the document.

Further, according to the document management system of claim 3, when the document receiving device receives the document distributed from the document distributing device, the receipt confirmation is made beforehand because the authorized person who confirms the receipt is absent. It is possible to set a proxy to perform the procedure, and the receipt can be confirmed by the proxy.

According to the document management system of claim 4, the document receiving device records and manages the transmission result when transmitting the receipt management slip, and retransmits the receipt management slip that could not be normally sent. can do. Further, according to the document management system of claim 5, the document receiving device records and manages the transmission result when transmitting the receipt management slip,
Receipt management slips that could not be sent normally can be automatically resent.

According to the document management system of claim 6, the document distribution device acquires the transmission result of the receipt management slip managed by the document reception device, and the document distribution device is required from the document reception device based on the transmission result. It is possible to obtain the receipt management slip. Further, according to the document management system of claim 7, the document distribution device can know the transmission result of the receipt management slip every time the receipt management device transmits the receipt management slip or periodically.

According to the document management system of claim 8, a new function is added to the above-described seventh embodiment, and the document distribution apparatus transmits the receipt management form from the document receiving apparatus or periodically. The required receipt management slip can be obtained based on the transmission result of the receipt management slip that has been acquired.

Further, according to the document management system of the ninth aspect, it is possible to urge the document distribution device to the document reception device to return the receipt management slip for the distributed document.
Furthermore, according to the document management system of claim 10,
The document distribution device can set a reply deadline for the receipt management form by the document receiving device, and when the reply deadline has passed, the document receiving device can be automatically urged to return the receipt management form.

According to the document management system of the eleventh aspect, it is possible to set the reply deadline of the receipt management slip by the document receiving device by the document distribution device, and when the reply deadline has passed, the document receiving device is notified. You can check whether or not the receipt management slip has been sent, and if it has not been sent, you can request a reply.If the receipt has been sent and the processing has terminated abnormally, the receipt management slip for the distributed document will be automatically sent from the document receiving device. Can be obtained.

Further, according to the twelfth aspect of the document management system, it is possible to set the reply deadline of the receipt management vote by the document receiving device by the document distribution device, and when the reply deadline has passed, the document receiving device is notified. Whether or not the receipt management slip has been sent can be confirmed, and if it has been sent, a reply can be requested.

[Brief description of drawings]

FIG. 1 is a block diagram showing a functional configuration of a control device 5 of a document receiving device in a document management system according to a first embodiment of the present invention.

FIG. 2 is a block diagram showing the configuration of a document management apparatus applied to the document management system according to the embodiment of the present invention.

FIG. 3 is a block diagram showing a basic functional configuration of a control device 5 of the document management device shown in FIG.

FIG. 4 is a diagram showing a system configuration of a document management system according to the present invention.

FIG. 5 is a diagram showing another system configuration of the document management system according to the present invention.

FIG. 6 is a flowchart showing a document distribution process of the document distribution apparatus according to the first exemplary embodiment.

FIG. 7 is a flowchart showing a document receiving process of the document receiving device of the document management system of the first exemplary embodiment.

FIG. 8 is a flowchart showing a document receiving process of the document receiving apparatus of the document management system of the first exemplary embodiment.

FIG. 9 is a flowchart showing a document reception process of a receipt management slip of the document distribution device of the document management system of the first exemplary embodiment.

FIG. 10 is a diagram showing an example of a format of a receipt management form created by the document receiving device of the document management system of this embodiment.

FIG. 11 is a diagram showing an example of a display screen in the document management system of the first embodiment.

FIG. 12 is a diagram showing a display example subsequent thereto.

FIG. 13 is a diagram showing a display example subsequent thereto.

FIG. 14 is a diagram showing a display example subsequent thereto.

FIG. 15 is a diagram showing a display example subsequent thereto.

FIG. 16 is a diagram showing a display example subsequent thereto.

FIG. 17 is a diagram showing a display example of the continuation thereof.

FIG. 18 is a diagram showing a display example of the continuation thereof.

FIG. 19 is a block diagram showing a functional configuration of a control device 5 of the document distribution device of the document management system of the second exemplary embodiment.

FIG. 20 is a block diagram showing a functional configuration of a control device 5 of a document receiving device of the document management system of the second embodiment.

FIG. 21 is a flowchart showing a document distribution process of the document distribution device of the document management system of the second exemplary embodiment.

FIG. 22 is a flowchart showing a document receiving process of the document receiving apparatus of the document management system of the second embodiment.

FIG. 23 is a diagram showing an example of a display screen in the document management system of the second embodiment.

FIG. 24 is a diagram showing a display example subsequent thereto.

FIG. 25 is a diagram showing a display example subsequent thereto.

FIG. 26 is a diagram showing a display example subsequent thereto.

FIG. 27 is a diagram showing a display example of the continuation thereof.

FIG. 28 is a diagram of a similar subsequent display example.

FIG. 29 is a block diagram showing a functional configuration of the control device 5 of the document receiving device of the document management system of the third embodiment.

FIG. 30 is a flowchart showing a document receiving process of the document receiving device of the document management system of the third exemplary embodiment.

FIG. 31 is a diagram showing a display example of a display screen in the document management system of the third embodiment.

FIG. 32 is a block diagram showing a functional configuration of the control device 5 of the document receiving device of the document management system of the fourth exemplary embodiment.

FIG. 33 is a flowchart showing a receipt management form transmitting process of the document receiving apparatus of the document management system of the fourth exemplary embodiment.

FIG. 34 is a flow chart showing a receipt management form retransmission process of the document receiving device of the document management system of the fourth exemplary embodiment.

FIG. 35 is a diagram showing a display example of a display screen in the document management system of the fourth embodiment.

FIG. 36 is a diagram of a similar display example.

FIG. 37 is a diagram showing a display example of the continuation thereof.

FIG. 38 is a block diagram showing a functional configuration of the control device 5 of the document reception device of the document management system of the fifth exemplary embodiment.

FIG. 39 is a flowchart showing a receipt management form transmitting process of the document receiving device of the document management system in the fifth example.

FIG. 40 is a diagram showing a display example of a display screen in the document management system of the fifth embodiment.

FIG. 41 is a block diagram showing a functional configuration of the control device 5 of the document distribution device of the document management system of the sixth exemplary embodiment.

FIG. 42 is a flowchart showing a receipt management form acquisition process of the document distribution apparatus of the document management system of the sixth exemplary embodiment.

FIG. 43 is a diagram showing a display example of a display screen in the document management system of the sixth embodiment.

FIG. 44 is also a diagram showing a display example of the continuation thereof.

FIG. 45 is a diagram showing a display example of the continuation thereof.

FIG. 46 is a block diagram showing a functional configuration of the control device 5 of the document distribution device of the document management system of the seventh exemplary embodiment.

FIG. 47 is a block diagram showing a functional configuration of the control device 5 of the document receiving device of the document management system of the seventh exemplary embodiment.

FIG. 48 is a flow chart showing processing when referring to the receipt management form management status of the document distribution apparatus of the document management system of the seventh exemplary embodiment.

FIG. 49 is a diagram showing a display example of a display screen in the document management system of the seventh embodiment.

[Fig. 50] Fig. 50 is a diagram showing a display example of the continuation thereof.

FIG. 51 is a diagram showing a display example of the continuation thereof.

FIG. 52 is a block diagram showing a functional configuration of the control device 5 of the document distribution device of the document management system of the eighth exemplary embodiment.

FIG. 53 is a block diagram showing a functional configuration of the control device 5 of the document distribution device of the document management system of the ninth exemplary embodiment.

FIG. 54 is a block diagram showing a functional configuration of the control device 5 of the document reception device of the document management system of the ninth exemplary embodiment.

FIG. 55 is a flowchart showing a receipt management voucher notification process in the document management system of the ninth embodiment.

FIG. 56 is a diagram showing a display example of a display screen in the document management system of the ninth embodiment.

[Fig. 57] Fig. 57 is a diagram showing an example of the display that follows.

[Fig. 58] Fig. 58 is a diagram of a similar display example.

FIG. 59 is a block diagram showing the functional arrangement of a control device 5 of the document distribution device of the document management system of the tenth embodiment.

FIG. 60 is a flowchart showing an automatic reminder notification process for receipt management slips in the document management system of the tenth embodiment.

FIG. 61 is a diagram showing a display example of a display screen in the document management system in the tenth embodiment.

FIG. 62 is a diagram showing a display example of the continuation thereof.

[Fig. 63] Fig. 63 is also a diagram showing a display example of the continuation thereof.

FIG. 64 is a block diagram showing the functional arrangement of a control device 5 of the document distribution device of the document management system of the eleventh embodiment.

FIG. 65 is a flowchart showing an automatic reminder notification process for receipt management slips in the document management system of the 11th embodiment.

FIG. 66 is a diagram showing a display example of a display screen in the document management system of the eleventh embodiment.

[Fig. 67] Fig. 67 is a diagram similarly showing a display example of the continuation thereof.

[Fig. 68] Fig. 68 is also a diagram showing a display example of the continuation thereof.

FIG. 69 is a block diagram showing the functional arrangement of a control device 5 of the document distribution device of the document management system of the twelfth embodiment.

FIG. 70 is a flow chart showing an automatic acquisition process of a receipt management slip in the document management system of the twelfth embodiment.

FIG. 71 is a diagram showing a display example of a display screen in the document management system of the twelfth embodiment.

[Fig. 72] Fig. 72 is also a diagram showing a display example of the continuation thereof.

FIG. 73 is a diagram showing a display example subsequent thereto.

[Explanation of symbols]

 1: Input device 2: Operating device 3: Display device 4: Printing device 5: Control device 6: Document data storage device 7: Management data storage device 8: Communication device 11: Registration function unit 12: Approval function unit 13: Notification function Part 14: Distribution function part 15: Search function part 16: Revision function part 17: Abolition delete function part 18: Output function part 21: Receipt management slip creation function part 22: Document combining function part 23: Document separation function part 24: Receipt Management document identification function unit 25: Receipt management document display function unit 26: Receipt confirmation stamp authority delegation setting function unit 27: Receipt document move function unit 28: Receipt management slip transmission management function unit 29: Receipt management slip resend function unit 30: Receipt Management slip transmission error resend function unit 31: Transmission error resend condition setting function unit 32: Other device receipt management slip transmission management status confirmation function unit 33: Receipt management slip collection function unit 33 ': Receipt management slip Collection function unit 34: Receipt management form management information transmission function unit 35: Receipt management form management information reception function unit 37: Dunning notification creation function unit 38: Dunning notification distribution function unit 39: Dunning notification reception processing function unit 40: Deadline management function Part 41: Receipt Management Form Receipt Confirmation Management Function Unit 42: Dunning Notice Automatic Creation Function Unit 43: Dunning Notice Automatic Distribution Function Unit 44: Receipt Management Form Transmission Management Information Automatic Confirmation Judgment Function Unit 45: Receipt Management Form Automatic Collection Function Unit A ~ E: Document management device H: Receipt management slip M: Receipt confirmation stamp T: Reminder notice

 ─────────────────────────────────────────────────── ─── Continuation of the front page (72) Inventor Takehiko Morita 1-3-6 Nakamagome, Ota-ku, Tokyo Inside Ricoh Co., Ltd.

Claims (12)

[Claims] 1. A document distribution means for distributing document data,
Receipt management slip receiving means for receiving a receipt management slip indicating receipt confirmation of the document data distributed by the means, receipt management slip display means for displaying the receipt management slip received by the means, and receipt displayed on the means A document distribution device having a receipt management form registration management means for registering and managing a management form, a document receiving means for receiving the document data distributed by the document distribution device, and the receipt for the document data received by the means A receipt management slip creating means for creating a management slip, a receipt confirmation completion information adding means for adding receipt confirmation completion information input by a predetermined authority to the receipt management slip created by the means, and receipt by the means And a document receiving device having a receipt management slip transmitting means for transmitting a receipt management slip to which the confirmed information is added to the document distribution device. Document management system to do. 2. The document management system according to claim 1, wherein when the document data is distributed to the document distribution device, identification information indicating whether the document data is a receipt management document requiring receipt confirmation is added to the document data. When the document data distributed by the document distribution device is received by the document receiving device, the receipt management document identification information adding means is provided to confirm receipt of the document data based on the identification information added to the document data. A receipt management document identifying and displaying means for distinguishably displaying whether or not a receipt management document requiring the document is provided. 3. The document management system according to claim 1 or 2, wherein in the document receiving device, a receipt confirmed input agent setting for setting a proxy of an authorized person who inputs receipt confirmation completed information in the receipt management slip. A document management system comprising: means and a receipt management slip transfer means for transferring the received document data and the receipt management slip for the document data to the document receiving device of the agent set by the means. 4. The document management system according to any one of claims 1 to 3, wherein a receipt management slip transmission result for managing the transmission result of the receipt management slip by the receipt management slip transmitting unit to the document receiving device. A document management system comprising: a management unit; and a receipt management slip retransmitting unit that resends a receipt management slip managed by the managing unit. 5. The document management system according to any one of claims 1 to 3, wherein a receipt management slip transmission result for managing a receipt management slip transmission result by the receipt management slip transmitting unit to the document receiving device. Management means, and a receipt management slip automatic re-sending means for automatically retransmitting the receipt management slip of the transmission error to the document distribution device when the transmission result of the receipt management slip managed by the means is a transmission error And a re-transmission condition setting means for setting re-transmission conditions when re-transmitting the receipt management slip by the means. 6. The document management system according to any one of claims 1 to 3, wherein a receipt management slip transmission result for managing a receipt management slip transmission result by the receipt management slip transmitting unit to the document receiving device. Management means is provided, and the document distribution device acquires and displays the transmission result of the receipt management slip managed by the receipt management slip transmission result management means of the document receiving device. And a receipt management form acquisition unit for obtaining from the document receiving device a receipt management form designated based on the transmission result of the receipt management form displayed by the means. 7. The document management system according to any one of claims 1 to 3, wherein a receipt management slip transmission result for managing a receipt management slip transmission result by the receipt management slip transmitting unit to the document receiving device. Management means and reception management slip transmission management status transmission means for transmitting the transmission result of the reception management slip to the document distribution apparatus each time or periodically the reception management slip is transmitted; A document management system comprising: a reception management form transmission result management status reception display unit for receiving and displaying a transmission result of a reception management form transmitted from a document receiving device. 8. The document management system according to claim 7, wherein after the transmission result of the receipt management slip is displayed on the document distribution device by the receipt management slip transmission result management status reception display means, based on the transmission result. A document management system comprising means for acquiring a transmitted receipt management slip from the document receiving apparatus. 9. The document management system according to claim 1, wherein a dunning notification is created in the document distribution device, the dunning notification is created to urge the document receiving device to send a receipt management slip to the document receiving device. Means and a dunning notification distribution means for distributing the dunning notification created by the means to the document receiving device, wherein the document receiving device receives the dunning notification distributed by the dunning notification distributing means of the document distributing device. A document management system characterized in that a dunning notice display means for displaying the above is provided. 10. The document management system according to claim 1, wherein the document distribution device manages a response deadline of a receipt management sheet for the document data after the document data is distributed to the document distribution device. Response deadline management means, receipt management slip receipt presence / absence judging means for judging whether or not the receipt management slip of the distributed document data has been received based on the reply deadline managed by the means, and receipt management by this means A document management system comprising: a dunning notification automatic issuing means for automatically issuing a dunning notification of a receipt management voucher to a document receiving device to which document data is determined to have not been received. 11. The document management system according to claim 1, wherein the document distribution device manages a response deadline of a response management receipt for the document data after the document data is distributed to the document distribution device. Response deadline management means, receipt management slip receipt judgment means for judging whether or not the receipt management slip of the distributed document data has been received based on the reply deadline managed by the means, and receipt management by this means Acquires the transmission result of the receipt management form managed by the document receiving device from the document receiving device of the distribution destination of the document data for which the vote is determined not to be received, and the acquired transmission result and the receipt management form receipt judgment Receiving management slip transmitted confirmation confirmation means for judging whether or not the receipt management slip has been transmitted based on the determination result by the means, and the document receiving device when the transmission is judged to have not been transmitted by the means. Document management system is characterized by providing a reminder notification automatic issuing means for automatically issuing a reminder notice of receipt manifest by. 12. The document management system according to any one of claims 4 to 8, wherein a receipt management slip transmission result for managing the transmission result of the receipt management slip by the receipt management slip transmitting unit to the document receiving device. A management means is provided, and the document distribution apparatus acquires the transmission result of the receipt management slip managed by the receipt management slip transmission result management means of the document receiving apparatus, and a receipt management slip transmission result management status obtaining means, and the means. Means for discriminating a receipt management slip that has been transmitted but has not been received based on the transmission result obtained by, and a receipt management slip automatic acquisition for automatically obtaining the receipt management slip discriminated by the means from the document receiving device A document management system having means.