JPH09274580A - Preservation/output system for document - Google Patents

Abstract

PROBLEM TO BE SOLVED: To enable the high-speed processing of a data file and to reduce load to a computer by providing a management table for document management, media table for defining a format corresponding to the purpose of use and managing part for simultaneously preserving nonworked data and worked data, etc. SOLUTION: This system is composed of a document management table 6 for setting various kinds of data in order to manage a document, media table 8 for defining the format corresponding to the purpose of use for each kind of the document, document managing part 2 for simultaneously preserving the non-worked data and worked data of the document, and document output part 4 for outputting the worked data of the document. Thus, since any specified format data can be provided, the data file can be outputted without being transformed to a format corresponding to an output device every time of outputting, load can be reduced and performance can be improved.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document storage / output system, and more particularly, it can be applied to a document storage / output system for storing / outputting data accompanied by a document. The present invention relates to a document storage / output system capable of outputting a data file each time without converting it into a format compatible with an output device, outputting the data file at high speed, and reducing the load on a computer.

[0002]

2. Description of the Related Art Conventionally, in a document management system for electronically managing documents such as drawings and documents, data files themselves generated by a specific application are managed. The data file is used for all editing and output to the printer. In the conventional document management system, for each item arranged in the database, one record is created to manage an entity file, for example, when a word processor is input, one record is created, and what kind of actually I have a link to see if there is anything. Therefore, for example, a word processor can extract only the warp from the attributes of the word processor.

[0003]

However, in the above-described conventional document management system, the data file itself generated by a specific application is managed, and the data file is used for all editing and output to a printer. Therefore, the data file must be converted into a format compatible with the output device each time it is output, and the output is slow. In addition, generally, a plurality of sheets or a plurality of times are output to a printer for one correction, and thus format conversion is performed each time output is a large problem both in terms of performance and load on a computer. there were.

In addition, when outputting a CAD drawing, it is common to give a scaling factor or the like as a parameter when an output instruction is given, and each output instruction depends on a user operation, and the same data file is output. Even when instructing to output, the same result was not always obtained by outputting multiple times. In the past, if you did not specify the printer name etc., you could not output, and if you tried to output to a printer that could not process the specified document, the data file could not be processed, so incorrect output, Was also not output.

Therefore, the present invention can output the data file at each output without converting it into a format compatible with the output device, and can output the data file at a high speed and reduce the load on the computer. The purpose is to provide a document storage / management system that can be used. In addition, it is possible to output without specifying the printer name, etc., and when trying to output to the printer that cannot process the specified document, the data file is processed and incorrect output or nothing is output. It is an object of the present invention to provide a document storage / management system that can eliminate the inconvenience.

A conventional input / output control method for converting data between an input / output device and a computer and holding data is, for example, the one reported in Japanese Patent Laid-Open No. 126353/1990. In this conventional input / output control method, at the time of input, after converting the input data into data corresponding to the application (computer), only that data is held in the data holding unit existing for each data format, and at the time of output, The storage data of the data holding unit corresponding to the output type is converted into a format corresponding to the output device and output.

However, in this conventional input / output control system, since only one data in the data format corresponding to the application is held, the data conversion must be performed one by one at the time of output, and the processing takes time.
In addition, when it is used in other applications such as preview, it has to be converted into data corresponding to each application one by one, which requires a long processing time. Also, since data is stored for each data format, input,
Since it was necessary to access the data holding unit at the time of output, processing took time.

Therefore, according to the present invention, the plotter data can be output without conversion at the time of output by storing the plotter data, and the preview data can be browsed at high speed, and the format of the stored data can be changed by the user. Document storage that can be set arbitrarily
The purpose is to provide a management system. It is also an object of the present invention to provide a document storage / management system that can manage the data (drawings) and select whether or not to store the stored data, and can increase the number of target printers that can be output by the printer specification method. To do.

Next, as an image output control device for outputting characters and graphics at high speed, a device reported in, for example, JP-A-59-44090 can be mentioned. In this conventional image output control device, character output control information and character codes are stored in a unified format in a memory, and high-speed output is performed according to the character code sent from the host device. Is configured. However, in this conventional image output control device, since output control information is held in the control device for each character, a new format cannot be dynamically added.

Therefore, according to the present invention, an output format can be dynamically added, a plurality of output formats can be held, and an output format can be designated without being restricted by a specific application. Further, it is an object of the present invention to provide a document storage / management system that can store data before processing documents such as CAD and word processing and can reuse them.

Next, as for a method of preparing a drawing using an electronic computer capable of selecting an output device and outputting at a high speed, for example, Japanese Patent Laid-Open No. 57-16198.
Those reported in Japanese Patent No. 9 are cited. In this conventional drawing preparation method using an electronic computer, the output device is fixed to two, an XY plotter and a laser printer, and the information to be processed is only the drawing in the XY plotter format, and data conversion is performed only before the laser printer. Configured to put the device.

However, in this conventional drawing preparing method using the electronic computer, the object to be processed is XY.
Since it is only plotting format drawing information, other information could not be handled. Further, although it is possible to output to a laser printer for speeding up, it is not flexible because the output device is fixed to an XY plotter or two laser printers. The output to the laser printer is intended for high-speed output, but since data conversion is performed at each output, the processing time is eventually increased.

Therefore, according to the present invention, a plurality of drawings and document data can be handled, a plurality of output devices can be connected, and data can be stored in an optimum format for the output device for high speed output. The purpose is to provide a document storage / management system that can be used. In addition, flexible output such as changing the output device for each application or department can be realized, and media information and printer information can be managed in a database to easily add, change, or delete. The purpose is to provide a document storage / management system that can be used.

[0014]

SUMMARY OF THE INVENTION A first invention is a document storage / output system for storing / outputting data accompanied by a document, and a document management table for setting various data for managing the document,
A media table that defines the format according to the usage for each type of document, a document management unit that stores the data before processing the document and the processed data of the document at the same time, and a document output unit that outputs the processed data of the document It is characterized by having.

A second aspect of the invention is characterized by having an application-specific format table for setting a format according to the application for each document.

According to a third aspect of the present invention, a device table that defines an outputtable format for each output device and a format corresponding to the specified document are read from the document management table based on the specified document and read into the device table. An outputable format presence / absence determining means for determining whether or not there is an outputable format corresponding to the format.

In a fourth aspect of the invention, when the document output unit has an outputtable format corresponding to the format read from the document management table in the device table, the format data is output to an output device corresponding to the outputable format. It is characterized by outputting.

A fifth aspect of the present invention is that the document output unit outputs data indicating that the format data cannot be output when there is no outputable format corresponding to the format read from the document management table in the device table. It is a feature.

According to a sixth aspect of the present invention, a device table that defines an outputtable format for each output device and a format corresponding to the specified document are read from the document management table based on the specified document, and are output to the specified output device. Based on the output table, the outputtable format corresponding to the specified output device is read based on the device table, and a format matching determination unit is provided for determining whether the read-out document management table format matches the outputtable format of the device table. It is what

In a seventh aspect of the present invention, when the document output unit determines that the format of the read document management table and the outputtable format of the device table match each other, the format is set to an output device corresponding to the outputable format. It is characterized by outputting data.

According to an eighth aspect of the present invention, a format conversion table defining a conversion source format, a converted format after converting the conversion source format, and a conversion procedure for converting the conversion source format into the converted format, and reading. If it is determined that the format of the document management table does not match the output format of the device table, the format of the document management table is used as the conversion source format and the output format of the device table is used as the converted format. And a conversion procedure presence / absence determining means for determining whether or not there is a conversion procedure corresponding to these formats.

According to a ninth aspect of the invention, when the document output unit determines that there is a conversion procedure, the conversion procedure determined from the format conversion table is read out, and outputable format data is created based on this conversion procedure. The outputable format data is output to an output device corresponding to the outputable format.

A tenth aspect of the invention is characterized in that, when the document output unit determines that there is no conversion procedure, it outputs data indicating that the format data cannot be output.

The eleventh invention is characterized in that the various tables are managed by a database.

[0025]

Embodiments of the present invention will be described below with reference to the drawings. Embodiment 1. 1 is a block diagram showing the configuration of a document storage / output system according to a first embodiment of the present invention. The document storage / output system according to the present embodiment includes a document management unit 2 for simultaneously storing data before processing a document and processed data for the document,
A document output unit 4 for outputting the processed data of the document to a printer / plotter or the like, and a simple display on the display screen, a document management table 6 for setting various data for managing the document, and each document An application-specific format table 7 for setting a format according to the application, a media table 8 for defining a format according to the application for each type of document to be managed, a device table 10 for defining an outputtable format for each output device, The conversion source format, the conversion format after converting the conversion source format, and the conversion procedure name for converting the conversion source format to the conversion format and the conversion time and the conversion rate when converting the conversion source format to the conversion format. Format conversion to define Table 12, a database 14 that stores actual data, various information of the document management table 6 and the usage-specific format table 7, and the initialization of the media table 8, the device table 10, and the format conversion table 12. , And a terminal 16 for instructing document registration and output.

Here, the data handled in this embodiment is a drawing created by CAD, for example. Also,
As an application of the stored document, output to a plotter, preview (browsing), long-term storage, and the like will be described as an example. Here, format table 7 for each purpose
Will be described in the form of giving necessary attributes to the document management table 6, and will not be described separately, but will be described in combination with the document management table 6.

The document storage / output system according to the present embodiment is realized by a computer that manages drawings and can instruct editing and output in CAD. Therefore, the document management table 6, the application-specific format table 7, the media table 8, the device table 10, and the format conversion table 12 are expanded on a memory or a disk mounted in the computer, and the document management unit 2 and the document output are output. The unit 4 is executed by a CPU and an application executable by the CPU.

Next, FIG. 2 is a diagram showing the structure of a table in which the document management table 6 shown in FIG. 1 and the application-specific format table 7 are combined. The data registered in the table shown in FIG. 2 is the document name (key),
It consists of document type (application name), printer output format, preview format, long-term storage format, etc. Although not shown in FIG. 2, examples of data constituting the document management table 6 include a document number such as a specification, a document creator, a document creation date, and a document stamper. The table shown in FIG. 2 actually shows the data of the application-specific format table 7 that sets the format according to the application for each document.

The document name is the name given to each drawing, and the document type is the name of the application that created each drawing. In addition, a drawing file format is defined for each document for printer output, preview, and long-term storage. The printer output format is a format of data created at the time of registration for output to a printer or plotter.

The preview format is a format of data created at registration for preview (browsing), and the long-term storage format is a format of data created at registration for long-term storage. The long-term storage format was prepared because there is a possibility that processing will not be possible due to changes in the file format when long-term storage is performed only with data that relies on CAD or word processing.

Next, FIG. 3 is a diagram showing the structure of the media table 8 shown in FIG. In the media table 8, a format according to the purpose is defined for each type of document to be managed. The data registered in the media table 8 includes a document type, a printer output format, a preview format, and a long-term storage format. The contents of each data are exactly the same as the data in the table shown in FIG. Formats are set in the media table 8 for each application for all applications used in the system.

Next, FIG. 4 is a diagram showing the structure of the device table 10 shown in FIG. In the device table 10, outputtable formats are defined for each output device. The data registered in the device table 10 is composed of a printer name and an outputtable format.
The printer name is the name of the printer or plotter attached to the device. If multiple formats can be output to one device, multiple printer names are prepared. For the printable format, one printable format is defined for the printer name. In this device table 10, printer names and outputtable formats are set for each outputtable format for all printers and plotters that can be used in the system.

FIG. 5 is a diagram showing the structure of the format conversion table 12 shown in FIG. The format conversion table 12 includes a conversion source format, a converted format after converting the conversion source format, a conversion procedure name for converting the conversion source format into the converted format, and a conversion procedure when converting the conversion source format into the converted format. Conversion time and conversion rate are defined. The data registered in the format conversion table 12 includes the conversion source format, the converted format, the conversion procedure name,
It consists of conversion processing time and conversion rate. The conversion source format is the original format to be converted from now on, and the post-conversion format is the format after conversion of the conversion source format.

The conversion procedure name is the conversion procedure used when converting from the conversion source format to the post-conversion format.
Set the conversion program name. The conversion processing time is a time required for the conversion processing, and is set as a relative time in the example. The conversion rate indicates how much data loss occurs when conversion processing is performed, and is set as a relative value in the example.

Next, FIG. 6 is a diagram showing a state in which format data for each use is generated from the drawing to be registered when the drawing is registered in the document storage / output system shown in FIG. 1, and FIG. 7 is shown in FIG. FIG. 8 is a diagram showing the transition of the document management table when drawing A is registered in the document storage / output system shown in FIG. 8, and FIG. 8 is a flowchart showing the processing flow when registering a drawing in the document storage / output system shown in FIG. . The drawing registration process in the document storage / output system according to the present embodiment will be described below with reference to FIGS.

First, as a preparation, the media table 8, the device table 10 and the format conversion table 12 shown in FIGS. 3 to 5 are set in accordance with the environment in which the system is operated. Hereinafter, description will be made on the premise that the settings of the media table 8, the device table 10, and the format conversion table 12 of FIGS.

When registering a drawing, the document name,
And, the document type is given and registered. Therefore, when the drawing A is registered, the document name = drawing A and the document type = A-CAD are given. In the registration process, first, the media table 8 is searched based on the designated document type to extract the format for each application (step 101). At this time, the printer output format = HPGL, the preview format = corresponding to the A-CAD of the designated document type
TIFF, long-term storage format = SGML is retrieved.

Next, the conversion procedure for each application is retrieved from the format conversion table 12 with the document type as the conversion source format and the format for each application as the post-conversion format (step 102). At this time, the conversion procedure for converting the conversion source format A-CAD into the post-conversion format HPGL as the printer output format is extracted from the format conversion table 12, and the conversion source format A-CAD is used as the preview format. After conversion of the format TIFF
Format conversion table 1
2 is taken out and converted into a long-term storage format, and the conversion source format A-CAD is converted into S format.
The conversion procedure when converting to GML is extracted. In addition,
In the conversion procedure, a program of a procedure for converting the conversion source format into the post-conversion format is written. Note that basically, this table has a program name.

Next, the data of the drawing A is developed by a conversion procedure for each use to create a format file for each use (step 103). Here, FIG. 6B shows the created format file for each purpose. Next, in the document management table 6, the document name,
Set the document type and format for each purpose,
A format file for each application is registered together with the A-CAD data of the drawing A (step 104). The data file to be specifically registered is C in FIG.

As described above, according to the present embodiment, the media table 8 describes the format suitable for each purpose and the conversion procedure to the format is described in the format conversion table 12. When registering a drawing, it is possible to automatically generate the optimum format data for each application and to register it together with the drawing drawn by CAD. Therefore, if a format capable of high-speed output or a format with high print quality is described as the printer output format, it is possible to easily obtain a high-speed output or an output result with high print quality.

In addition, this embodiment uses an editable CAD.
Since the printer-formatted data is stored separately from the drawing, the drawing having exactly the same shape as the previously output content can be electronically stored. On the contrary, since it is configured to hold the editable CAD drawing, it can be revised. However, all data will not be rewritten until re-registered, and in that sense, the document can be securely stored. The same applies to preview and long-term storage.

Conventionally, for example, when CAD data is output to a plotter, the CAD varies depending on the manufacturer. Therefore, some kind of format conversion is required when connecting software and hardware, and this format conversion is performed every time it is output. However, there was a problem in terms of system load and performance. On the other hand, in the present embodiment, when registering the format data for each use, it is possible to create it only once, so compared to the conventional conversion method for each use, the load on the system, The performance can be improved.

When a drawing is output, there are two cases, one is to specify only the document name and the printer is automatically selected, and the other is to specify the document name and the printer name. An embodiment in which only the document name is designated and the printer is automatically selected is described in the second embodiment, and an embodiment in which the document name and the printer name are designated is described in the third embodiment. Described in.

Embodiment 2 FIG. 9 is a flowchart showing a processing flow when outputting a registered drawing to a designated printer in the document storage / output system according to the second embodiment of the present invention. Also in this embodiment, the configuration itself of the document storage / output system is the same as the first embodiment in FIG.
Since it is similar to the above, it will be explained using FIG. The table will be described using the same table as that of FIGS.
When only the document name (= drawing A) is specified and the printer automatically selects and outputs the document, the document output unit 4 firstly based on the specified document name of the drawing, the document management table of FIG. 6 is searched, and the printer output format (HPGL) of the designated drawing A is taken out (step 201).

Next, the document output unit 4 searches the device table 10 of FIG. 4 for a printer that can output the printer output format (HPGL) of FIG. A (step 202). The document output unit 4 checks whether a printer capable of outputting is found (step 2
03) If a printer capable of outputting is found, the printer output format data (HPGL) of the drawing A is outputted to the found printer (plotter2) (step 204).

If no printable printer is found, and the document is output by designating drawing X, the document output unit 4 finds that the printer output format is TIFF from the result of the search (step 201) of the document management table 6. Yes, TIF in device table 10
Even if a printer capable of outputting F is searched (step 202), the printer cannot be found (step 203), so that the printer or the like is notified that the printer cannot output (step 205).

As described above, in this embodiment, the device table 10 that defines the outputtable format for each printer and the format corresponding to the specified document are read from the document management table 6 based on the specified document, and the device With the document output unit 4 that determines whether or not there is an outputable format corresponding to the format read out in the table 10, the system side can be provided without specifying the printer name when outputting. You can automatically select a printer that can output.

In this embodiment, the document output unit 4
However, when there is an outputable format corresponding to the format read from the document management table 6 in the device table 10, the format data is output to a printable printer corresponding to the outputable format. Even if the printer name is not specified, the format data can be automatically output to the output-capable printer automatically selected by the system by simply specifying the document.

In this embodiment, the document output unit 4
However, if there is no outputable format corresponding to the format read from the document management table 6 in the device table 10, the document is designated by configuring the printer to output the data indicating that the format data cannot be output. However, the operator can know on the printer side that there is no printable format.

Embodiment 3 FIG. 9 is a flowchart showing a processing flow when outputting a registered drawing in the document storage / output system according to the third embodiment of the present invention without designating a printer. In the present embodiment as well, the configuration itself of the document storage / output system is the same as that of the first embodiment shown in FIG. 1, and therefore description will be given using FIG. The table will be described using the same table as that of FIGS.
When outputting a drawing by designating a document name (= drawing A) and a printer name, the document output unit 4 first
The document management table 6 of FIG. 2 is searched based on the document name of the designated drawing, and the printer output format (= HPGL) of the designated drawing A is taken out (step 301).

Next, the document output unit 4 takes out the outputtable format of the designated printer from the device table 10 of FIG. 4 (step 302). Here, if the designated printer is plotter2, the output possible format is HPGL, and
If it is tter1, it is DSCAN and print
If it is er1, it becomes PS.

Next, the document output unit 4 checks whether the printer output format of the designated drawing matches the output possible format of the designated printer (step 303). When the designated printer is plotter2, the document output unit 4 has the same format. Therefore, the printer output format data of the designated drawing is designated by the designated printer (plot).
ter2) (step 304).

When the designated printer is the printer 1, the document output unit 4 does not match the format. Therefore, the printer output format (HPGL) of the designated drawing is used as the conversion source format, and the output of the designated printer is possible. The format (DSCAN) is used as the post-conversion format and the format conversion table of FIG. 5 is searched to find the conversion procedure (step 305).

Next, the document output unit 4 checks whether a conversion procedure is found (step 306). If a conversion procedure is found, the found conversion procedure (plot) is found.
If ter1, HPGLtoDSCN) is used to generate outputtable format data of the specified printer from the printer output format data of the specified drawing (step 307). Next, document output 4
Outputs the generated outputtable format data to the designated printer (step 304).

When the designated printer is printer1, it is the same as printer1 until the format of step 303 in FIG. 10 does not match. In the next step 305, in the case of printer1, the printer output format (H
PGL) as the conversion source format and the output format (PS) of the designated printer as the post-conversion format, the format conversion table of FIG. 5 is searched to find the conversion procedure. Since the document output unit 4 cannot find the conversion procedure (step 306), the document output unit 4 notifies the printer or the like that it cannot output (step 308).

As described above, according to the present embodiment, once the format data for each application such as the output format data is created at the time of registration, the output can be performed without converting the format each time it is output. It is possible to output at high speed. Further, it is possible to automatically perform format conversion and output to a printer that cannot directly output because the formats do not match.

However, when the output is instructed, it is possible to specify not to automatically perform the format conversion. Further, in step 305 of the third embodiment, only the case where conversion is possible once has been described, but the conversion may be performed through a plurality of conversion procedures. Further, since the format conversion table 12 shown in FIG. 5 is provided with the conversion time and the conversion rate, even when a plurality of conversion procedures are found, which conversion procedure is to be automatically evaluated. ,
The format can be converted with the best conversion procedure.

In this embodiment, the device table 10 which defines the outputtable format for each printer and the format corresponding to the specified document are read from the document management table 6 based on the specified document, and the specified printer is read. Based on the device table 10, the outputtable format corresponding to the designated printer is read out, and the document output unit 4 is provided to judge whether the read out format of the document management table 6 and the outputtable format of the device table 10 match. With this configuration, it is possible to automatically determine whether or not the format of the document management table 6 and the outputtable format of the device table 10 match on the system side only by designating the document and printer. Can.

In this embodiment, the document output unit 4
However, if it is determined that the read format of the document management table 6 and the outputtable format of the device table 10 match, the format data is output to the printer corresponding to the outputable format. By simply specifying the printer and the printer, the format data can be automatically output to the output-capable printer determined by the system.

In this embodiment, the format conversion table 12 which defines the conversion source format, the conversion format after the conversion of the conversion source format, and the conversion procedure for converting the conversion source format into the converted format.
When it is determined that the format of the read document management table 6 does not match the outputtable format of the device table 10, the format of the document management table 6 is set as the conversion source format, and the outputtable format of the device table 10 is converted. By configuring the format and the document output unit 4 that determines whether or not there is a conversion procedure corresponding to these formats in the format conversion table 12, it is possible to specify the document and the output device, and Even if the side determines that the format of the document management table 6 does not match the outputtable format of the device table 10, the format of the document management table 6 is changed to the outputtable format of the device table 10. Conversion procedure for converting it is possible to automatically determine whether the system side on the system side.

In this embodiment, the document output unit 4
However, if it is determined that there is a conversion procedure, the determined conversion procedure is read from the format conversion table 12, outputable format data is created based on this conversion procedure, and this outputable format data corresponds to the outputtable format. Just specify the document and printer by configuring to output to
Even if the system determines that the format of the document management table 6 does not match the outputtable format of the device table 10, if there is a conversion procedure, the system outputs the outputtable format data created based on this conversion procedure. It is possible to automatically output to a printer corresponding to the printable format.

In this embodiment, the document output unit 4
However, if it determines that there is no conversion procedure, it will output the format data to the printer by configuring it so that the data indicating that the format data cannot be output will be output to the printer. The operator can know that the printer cannot do this.

In the first to third embodiments, the various tables 6 to 8, 10 and 12 are configured to be managed by the database 14 which is advantageous in terms of ease of management and high speed processing. The invention is not limited to this,
The various tables 6 to 8, 10, and 12 may be configured to be managed by files.

[0064]

According to the first aspect of the invention, a document management table for setting various data for managing a document, a media table for defining a format according to the use for each type of document, and a document before processing By having a document management unit that stores the data of the document and the processed data of the document at the same time, and a document output unit that outputs the processed data of the document, it is possible to have a specific format data, thus reducing the load. There is an effect that the performance can be improved while being reduced.

According to the second aspect of the invention, by having a format table for each application for setting a format according to the application for each document, when registering a drawing or the like, the optimum format data for each application is registered. Since it is possible to automatically generate, for example, as a printer output format, if you describe a format that can output at high speed or a format with high printing quality,
There is an effect that a high-speed output and an output result with high print quality can be easily obtained.

In the third invention, a device table that defines an outputtable format for each output device and a format corresponding to the specified document are read from the document management table based on the specified document, and are read in the device table. Even if the output device name is not specified, the output device includes the outputable format presence / absence determining means for determining whether or not the outputable format corresponds to the format.
The effect is that the output device capable of outputting on the system side can be automatically selected only by specifying the document.

According to the fourth aspect of the invention, when the document output unit has an outputable format corresponding to the format read from the document management table in the device table, the document is output to the output device corresponding to the outputable format. By configuring to output the data, the format data can be automatically output to the output device that can be automatically selected by the system side without specifying the output device name, just by specifying the document. There is an effect.

According to the fifth aspect, when the document output unit does not have an outputable format corresponding to the format read from the document management table in the device table, the device output device outputs data indicating that the format data cannot be output. The output device has an effect that the operator can know that there is no outputable format even if the document is designated, by the output device side.

According to the sixth aspect of the invention, the device table defining the outputtable format for each output device and the format corresponding to the specified document are read from the document management table based on the specified document, and the specified output is performed. Based on the device, a format matching determination unit that reads the outputtable format corresponding to the specified output device from the device table and determines whether the read-out document management table format matches the outputtable format of the device table is provided. With this configuration, by simply specifying the document and output device, the system automatically determines whether the format of the document management table matches the outputtable format of the device table. There is an effect that theft can be.

According to the seventh invention, when the document output unit determines that the format of the read document management table and the outputtable format of the device table match, the output device corresponding to the outputtable format. By configuring to output the format data in the above format, it is possible to automatically output the format data to the outputable output device judged by the system side only by designating the document and the output device.

According to the eighth invention, a format conversion table defining a conversion source format, a converted format after converting the conversion source format, and a conversion procedure for converting the conversion source format into the converted format, and reading out If it is determined that the format of the document management table does not match the output format of the device table, the format of the document management table is used as the conversion source format and the output format of the device table is used as the converted format. By having a conversion procedure presence / absence determining means for determining whether or not there is a conversion procedure applicable to these formats, the system can manage the document by simply specifying the document and output device. Even if it is determined that the table format does not match the outputtable format of the device table, the system determines whether the system has a conversion procedure to convert the format of the document management table to the outputtable format of the device table. It can be judged automatically.

According to the ninth aspect, when the document output unit determines that there is a conversion procedure, the determined conversion procedure is read from the format conversion table and outputable format data is created based on this conversion procedure. By configuring this outputable format data to be output to an output device that corresponds to the outputable format, the system can output the document management table format and device table outputable format by simply specifying the document and output device. Even if it is determined that the two do not match, if there is a conversion procedure, the outputable format data created based on this conversion procedure on the system side can be automatically output to the output device corresponding to the outputable format. There is an effect.

According to the tenth aspect, when the document output unit determines that there is no conversion procedure, the document output unit outputs data indicating that the format data cannot be output to the output device. There is an effect that the operator can know that the format data cannot be output only by designating the device and without the conversion procedure, on the output device side.

According to the eleventh aspect, by configuring the various tables to be managed by the database, the management can be made easier and the processing can be performed at a higher speed than in the case of managing by files. There is an effect that can be.

[Brief description of drawings]

FIG. 1 is a block diagram showing a configuration of a document storage / output system according to a first exemplary embodiment of the present invention.

FIG. 2 is a diagram showing a configuration of a table in which the document management table shown in FIG. 1 and a format table for each purpose are combined.

FIG. 3 is a diagram showing a configuration of a media table shown in FIG.

FIG. 4 is a diagram showing a configuration of a device table shown in FIG.

5 is a diagram showing a configuration of a format conversion table shown in FIG.

FIG. 6 is a diagram showing a state in which format data for each purpose is generated from a drawing to be registered when a drawing is registered in the document storage / output system shown in FIG.

7 is a diagram showing a transition of the document management table when drawing A is registered in the document storage / output system shown in FIG.

8 is a flowchart showing a processing flow at the time of simultaneous registration in the document storage / output system shown in FIG.

FIG. 9 is a flowchart showing a processing flow when a registered drawing is output to a designated printer in the document storage / output system according to the second exemplary embodiment of the present invention.

FIG. 10 is a flowchart showing a processing flow when outputting a registered drawing without designating a printer in the document storage / output system according to the third embodiment of the present invention.

[Explanation of symbols]

2 document management section, 4 document output section, 6
Document management table, 7 application-specific format table, 8 media table, 10 device table, 12 format conversion table, 14 database, 16 terminals.

─────────────────────────────────────────────────── ─── Continuation of the front page (51) Int.Cl. ⁶ Identification number Internal reference number FI Technical display location G06F 15/20 580L (72) Inventor Mitsuhisa Abe 2-3-3 Marunouchi, Chiyoda-ku, Tokyo Sanbishi Electric Machinery Co., Ltd. (72) Inventor Shunichi Otsuka 2-3-3 Marunouchi, Chiyoda-ku, Tokyo Sanryo Electric Co., Ltd. (72) Inventor Fumiko Saji 2-3-3 Marunouchi, Chiyoda-ku, Tokyo Sanryo Electric Within the corporation

Claims (11)

[Claims] 1. In a document storage / output system for storing / outputting data accompanied by a document, a document management table for setting various data for managing the document and a format according to the use for each type of document are defined. Document storage / output system having a media table for storing, a document management unit for simultaneously storing the data before processing the document and the processed data for the document, and a document output unit for outputting the processed data for the document. . 2. The document storage / output system according to claim 1, further comprising an application-specific format table for setting a format according to an application for each document. 3. A device table defining an outputtable format for each output device, and a format corresponding to the specified document is read from the document management table based on the specified document, and corresponds to the format read in the device table. 3. The document storage / output system according to claim 1, further comprising output possible format presence / absence determining means for determining whether or not there is an output possible format. 4. The document output unit, when there is an outputable format corresponding to the format read from the document management table in the device table, outputs the format data to an output device corresponding to the outputable format. The document storage / output system according to claim 3. 5. The document output unit outputs data indicating that the format data cannot be output when there is no outputable format corresponding to the format read from the document management table in the device table. Document storage / output system according to item 3. 6. A device table that defines an outputtable format for each output device, and a format corresponding to the specified document is read from the document management table based on the specified document, and a device table based on the specified output device. And a format matching determination unit that determines whether or not the output-enabled format corresponding to the output device designated by the device is read out and whether the read-out document management table format matches the output-enabled format of the device table. A document storage / output system according to any one of items 1 and 2. 7. The document output unit, when determining that the format of the read document management table and the outputtable format of the device table match, outputs the format data to the output device corresponding to the outputable format. The document storage / output system according to claim 6, wherein. 8. A format conversion table defining a conversion source format, a converted format after converting the conversion source format, and a conversion procedure for converting the conversion source format into the converted format, and a read document management table. If it is determined that the output format of the device table does not match the output format of the device table, the format of the document management table is set as the conversion source format, the output format of the device table is set as the converted format, and these formats are set in the format conversion table. 8. The document storage / output system according to claim 7, further comprising a conversion procedure presence / absence determining means for determining whether or not there is a conversion procedure corresponding to. 9. The document output unit, when determining that there is a conversion procedure, reads the determined conversion procedure from the format conversion table, creates outputtable format data based on this conversion procedure, and outputs the outputtable format data. 9. The document storage / management system according to claim 8, wherein the document is output to an output device corresponding to an outputable format. 10. The document storage / output system according to claim 8, wherein the document output unit outputs data indicating that the format data cannot be output when it is determined that there is no conversion procedure. 11. The document storage / output system according to claim 1, wherein the various tables are managed by a database.