JPH09244861A - Electronic filing device - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide the electronic filing device which can easily know the reception of data by FAX communication and the contents of a document. SOLUTION: Document data received by a FAX adapter 8 are recorded in an external storage device 6 and a reduced image of the received document data is displayed on a display 1. Further, the reduced image of the data is erased each time specific operation regarding the data displayed as the reduced image is performed, and only a reduced image of received document data which are not processed is displayed at all times to efficiently process a received document without an error.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic filing device capable of inputting and outputting document data and the like by facsimile communication.

[0002]

2. Description of the Related Art As offices have become OA, image data transmitted by facsimile communication is registered in a storage medium such as a hard disk or a magneto-optical disk as document data so that a desired document can be searched and output. The electronic filing device is widely used. This kind of electronic filing device has a function to automatically record and save the transmitted data on the magneto-optical disk,
There is one in which the transmitted data is temporarily registered in an external storage device such as a hard disk so that only necessary documents can be subsequently registered in a magneto-optical disk. In any of the devices, conventionally, when a document is received, the fact is notified to the user by changing the shape of the icon displayed on the screen of the display unit.

[0003]

However, in the method of notifying the user that a document has been received by changing the shape of the icon displayed on the screen as in the above-described conventional apparatus, the icon is not displayed. Often, users will not notice it when it changes. Even if the user notices the change in the icon, the contents of the received document cannot be seen by the user.Therefore, even if an urgent document is sent, the received document can be referenced or registered on the magneto-optical disk during temporary registration. There was a problem that was delayed. SUMMARY OF THE INVENTION It is an object of the present invention to solve the above-mentioned problems of the conventional technique and to provide an electronic filing device that can easily know that data has been received by facsimile communication and the contents of the document.

[0004]

In order to achieve the above object, an electronic filing apparatus according to the invention of claim 1 records data received by the communication means and communication means for receiving data by facsimile communication. Storage means for storing, data retrieval means for retrieving and outputting the data stored in the storage means, display means for displaying the retrieval data output by the data retrieval means,
And a reception data display control unit for displaying a reduced image of the data received by the communication unit on the display unit. The electronic filing apparatus according to claim 1 records and saves the data received by facsimile by the communication means in the storage means, searches the data saved in the storage means by the data search means, and displays the data by the image display means. The reduced image of the data received by the communication means is displayed by the display means. Therefore, according to the electronic filing device of claim 1,
When data is received by facsimile communication, the fact that the data was received and the content of the received document can be easily known, and an urgent received document can be processed without delay. Here, the reduced image of the received data is displayed in a predetermined area in the initial screen displayed when the document contents are not displayed or when the electronic filing device is not operated for a predetermined time. It is desirable to set it.

According to a second aspect of the present invention, the received data display control means is based on the device configuration according to the first aspect.
When a specific operation relating to the data displayed as the reduced image on the image display means is performed, a function of deleting the reduced image of the data is provided when the processing corresponding to the specific operation is completed. It is characterized by According to the electronic filing apparatus of claim 2, the reduced image of the data is erased each time a specific operation relating to the data displayed as the reduced image on the image display means is performed, and the unprocessed received document data is always processed. Since only the reduced image of is displayed, the received document can be efficiently processed without error. Here, the specific operation includes a document content display operation, a document registration operation, a document deletion operation, a document data transmission operation, and the like.

[0006] The invention described in claim 3 is claim 1 or 2.
Based on the device configuration described, an instruction means for designating a display area of a desired reduced image displayed on the image display means, and a reduced image displayed in the display area designated by the instruction means are provided. And a data processing unit that executes a specific process related to the corresponding data. According to the electronic filing apparatus of claim 3, when a display area of a desired reduced image displayed on the image display means is designated by the instruction means, data corresponding to the reduced image displayed on the designated display area is displayed. Since the specific processing related to the above is immediately executed, the received document can be efficiently processed.

An electronic filing device according to the invention of claim 4 displays data retrieval means for retrieving and outputting the data recorded and stored in the storage medium, and the retrieval data output by the data retrieval means. Image display means, image reading device for taking in image data of an original, communication means for transmitting image data taken in by the image reading device and the search data by facsimile communication, and image data taken in by the image reading device And an operation item display control means for displaying a transmission operation item for transmitting a transmission operation in a predetermined display area of the image display means, and a display area of a desired transmission operation item displayed on the image display means. Instruction means for
As the processing corresponding to the transmission operation item displayed in the display area designated by the instructing means, the processing of capturing the image data by the image reading device and the processing of transmitting the captured image data to the designated destination. And a transmission control means for executing. According to the electronic filing device of claim 4, by only designating the display area of the desired operation item for transmission displayed on the image display means by the instructing means, the process of loading the image data by the image reading device and the loading Since the process of transmitting the image data to the specified destination is immediately executed, the operation of reading the document with the image reading device and transmitting the document can be performed with the same simple operation as a dedicated facsimile device. Here, the operation items for transmission are to be displayed in a predetermined area in the initial screen displayed when the document contents are not displayed or when the electronic filing device is not operated for a predetermined time. Is desirable.

[0008]

BEST MODE FOR CARRYING OUT THE INVENTION Embodiments of the present invention will be described below. FIG. 1 is a block diagram showing an example of an embodiment of an electronic filing apparatus according to the present invention. In the figure, 1
Is a display, 2 is a keyboard, 3 is a mouse, 4 is an image reading device such as an image scanner, 5 is an image memory, 6 is an external recording device such as a hard disk or a magneto-optical disk, 7 is a facsimile (FAX) input / output control unit, 8
Is a FAX adapter, and 9 is a document management unit having a CPU as a main component, and the CPU in the document management unit 9 comprehensively controls each of the devices 1 to 9. In the electronic filing device configured as described above, the image reading device 4,
The data loaded from the external storage device 6 or the input / output control unit 7 is temporarily stored in the image memory 5. Then, after the data stored in the image memory 5 is subjected to processing such as reduction or enlargement, or without being processed, display on the display 1, writing to the external recording device 6, FA
Output to the X input / output control unit 7 and the like are performed.

The FAX adapter 8 is connected to a FAX line or a telephone line, receives the data sent from the other party through the line and inputs the data to the FAX input / output control unit 7, and the FAX input / output control unit. The data output from 7 is transmitted to the other party through the line. The FAX input / output control unit 7 sends the output data from the document management unit 9 to the FAX.
The received data from the FAX adapter 8 is input to the document management unit 9 while being output to the adapter 8. Document management unit 9
Records the received image data in the external recording device 6 as a FAX received document data file together with the date and time of the reception, destination information and the like. At the same time, the reduced image data obtained by reducing the received image of the first page is recorded in the external recording device 6 as a file.

FIG. 2 is a display example of an initial screen displayed on the display 1. As shown in the figure, the initial screen is FA
An X received document list display area (A), a FAX transmission operation item display area (D), and a basic operation item display area (E) as an electronic filing system such as document search and document registration are displayed. The FAX received document list display area (A) includes four reduced image display areas (1 to 4). In this electronic filing device, desired processing is executed by moving the pointer to the display area of the desired item on the initial screen and then clicking the mouse 3. It should be noted that each of the reduced image display areas (1 to 4) of the FAX received document list display area (A) and the reduced image files and FAX displayed there.
The received document data is associated with the reduced image file name of the document in the reduced image display area n by SHUKUSYO.n and the FAX received document data file name by FAXDATA.n (n = 1 in this example). ~ 4).

The operation of the electronic filing apparatus according to the present invention will be described below with reference to the flowchart shown in FIG. The electronic filing apparatus first executes the initial screen display start processing of step S1 when the document contents are not displayed or when the operations such as the document search and the document registration are not performed for a predetermined time. Then, the process proceeds to step S2, and it is determined whether or not the reduced image file is recorded in the external recording device 6. If the reduced image file is recorded, the process proceeds to step S3, and if not, the process proceeds to step S4. In step S3, the contents of all the reduced image files recorded in the external recording device 6 are displayed in the corresponding reduced image display area (for example, (B) in FIG. 2) in the FAX received document list display area (A). Then, the process proceeds to step S4. In step S4, it is checked whether or not the FAX transmission operation item display area (D) is clicked with the mouse. If not, the process proceeds to step S5. In step S5,
It is checked whether or not the mouse is clicked on the reduced image display area (for example, (C) in FIG. 2) in the FAX received document list display area (A). If not, the process proceeds to step S6.

In step S6, it is determined whether or not new data is received by facsimile communication, and if it is received, the process proceeds to step S7. In step S7, the newly received data is recorded in the external recording device 6, and the process proceeds to step S8. In step S8, a reduced image is created by reducing the first page image of the newly received data, and the process proceeds to step S9. In step S9, the reduced image created in step S8 is recorded in the external recording device 6, and the process proceeds to step S10. In step S10, the reduced image is read from the external recording device 6 and displayed in the empty reduced image display area (B) in the FAX received document list display area (A). As a result, the reduced image of the front page of the newly received data is displayed in the reduced image display area (B).

As a result of the determination in step S5, if the mouse is clicked on the reduced image display area (C), the process proceeds to step S11. Step S1
In step 1, it is checked whether or not there is a reduced image file corresponding to the designated area by mouse click. If there is a reduced image file corresponding to the designated area, the process proceeds to step S12. In step S12, the content display of the FAX received document data corresponding to the area designated by mouse clicking is started, and the process proceeds to step S13. In step S13, the reduced image file corresponding to the designated area is erased, and the process returns to step S1. If the result of determination in step S4 is that the mouse has been clicked in the FAX transmission operation item display area (D), processing proceeds to step S14. In step S14, the cursor is displayed in the input area of the FAX transmission operation item display area (D) to set the keyboard 2 in the input waiting state, and then the process proceeds to step S15. In step S15, the telephone number of the destination input from the keyboard 2, the reading speed,
The setting contents such as the read density are feedback-displayed in a predetermined area in the FAX transmission operation item display area (D).

Thereafter, the process proceeds to step S16, and it is determined whether or not the "start" icon (F) in the FAX transmission operation item display area (D) is clicked with the mouse. As a result of this determination, if the "start" icon (F) is clicked, the process proceeds to step S16, and if it is not clicked, the process returns to step S15. In step S16, the FAX input / output control unit 7 issues a read command to the image reading device 4, the image data of the original is read by the image reading device 4, and the process proceeds to step S18.
In step S18, the image data captured by the image reading device 4 is sent from the FAX input / output control unit 7 to the FAX adapter 8 and is FAX-transmitted to the designated destination. Then, the process returns to step S2 and the processes of S2 to S17 are repeated.

According to the electronic filing device of this embodiment described above, the data received by the facsimile by the FAX right adapter 8 which is the communication means is recorded and stored in the external recording device 6 (step S7), and the received data is stored. The image of the first page is displayed as a reduced image on the initial screen (steps S8 to S10).
When data is received through communication, it is possible to easily know the reception and the content of the received document, and it is possible to process an urgent received document without delay. Further, according to the electronic filing apparatus of this embodiment, every time a specific operation (document display operation in the above example) relating to data displayed as a reduced image is performed, the reduced image of the data is erased ( Steps S11 to S1
3) Since only the reduced image of the unprocessed received document data is always displayed in the FAX received document list display area (A), the received document can be efficiently processed without error.

According to the electronic filing apparatus of this embodiment, when the display area of the desired reduced image displayed on the display 1 is designated by the mouse 3 (step S5), it is displayed in the designated display area. Since the specific process (the document display process in the above example) relating to the data corresponding to the reduced image is immediately executed (steps S11 and S12), the received document can be efficiently processed. Further, according to the electronic filing apparatus of this embodiment, the image reading apparatus 4 can be operated by simply clicking the “start” icon (F) in the FAX transmission operation item display area (D) after designating the destination and the like. As a result, the process of fetching the image data and the process of transmitting the fetched image data to the designated destination are immediately executed. Therefore, the operation of reading and transmitting the original with the image reading device 4 is as simple as a dedicated facsimile device. It can be done by operation. Therefore, in an environment in which there are few telephone lines for facsimiles, the telephone lines can be efficiently used without adding a telephone line for an electronic filing device or providing a dedicated facsimile device.

[0017]

In summary, according to the present invention, the following excellent effects can be obtained. According to the first aspect of the present invention, when data is received by facsimile communication, it is possible to easily know that the data was received and the content of the received document, and to delay the received document with urgency. It can be processed without. According to the second aspect of the invention, every time a specific operation is performed on the data displayed as the reduced image on the image display means, the reduced image of the data is erased and the unprocessed received document data is always reduced. Since only the image is displayed, the received document can be processed efficiently without any error. According to the invention described in claim 3, by only designating the display area of the desired reduced image displayed on the image display means by the instruction means,
Since the specific processing relating to the data corresponding to the reduced image displayed in the designated display area is immediately executed, the received document can be efficiently processed. According to the fourth aspect of the present invention, the process of capturing the image data by the image reading device and the captured image only by instructing the display area of the desired transmission operation item displayed on the image display means by the instructing means. Since the process of transmitting the data to the designated destination is immediately executed, the operation of reading the document with the image reading device and transmitting the document can be performed by the same simple operation as that of a dedicated facsimile device. That is,
In an environment in which there are few telephone lines for facsimiles, the lines can be used efficiently without adding telephone lines for electronic filing devices or installing a dedicated facsimile device.

[Brief description of drawings]

FIG. 1 is a block diagram showing an example of an embodiment of an electronic filing apparatus according to the present invention.

FIG. 2 is a display example of an initial screen displayed on the display of the electronic filing device.

FIG. 3 is a flowchart showing the contents of processing operation of the electronic filing device according to the present invention.

[Explanation of symbols]

DESCRIPTION OF SYMBOLS 1 display (image display device) 2 keyboard 3 mouse (instruction device) 4 image reading device 5 image memory 6 external recording device (storage means) 7 facsimile input / output control unit (communication control means) 8 FAX adapter (communication means) 9 documents Management unit (data search means, received data display control means, data processing means, operation item display control means, communication control means)

Claims (4)

[Claims] 1. A communication means for receiving data by facsimile communication, a storage means for recording and storing the data received by the communication means, and a data search for searching and outputting the data stored in the storage means. Means, image display means for displaying the search data output by the data search means, and received data display control means for displaying the data received by the communication means on the image display means as a reduced image. An electronic filing device characterized by: 2. The received data display control means, when a specific operation related to the data displayed as a reduced image on the image display means is performed, the received data display control means is operated when the specific operation ends. 2. The electronic filing apparatus according to claim 1, further comprising a function of erasing the reduced image of. 3. Instructing means for instructing a display area of a desired reduced image displayed on the image display means, and data corresponding to the reduced image displayed in the display area instructed by the instructing means. 3. An electronic filing apparatus according to claim 1 or 2, further comprising a data processing unit that executes a specific process relating to. 4. A data retrieval unit for retrieving and outputting data recorded and stored in a storage medium, an image display unit for displaying the retrieval data output from the data retrieval unit, and an image data of an original document. An image reading device, a communication means for transmitting the image data captured by the image reading device and the search data by facsimile communication, and an operation item for transmitting the image data captured by the image reading device. Operation item display control means for displaying in a predetermined display area of the image display means, instructing means for instructing the display area of the desired operation item displayed in the image displaying means, and instructed by this instructing means As a process corresponding to the operation item displayed in the display area, the image is read by the image reading device. An electronic filing apparatus comprising: a transmission control unit that executes a process of capturing data and a process of transmitting the captured image data to a designated destination.