JPH09223086A - Electronic circulation system - Google Patents

Abstract

PROBLEM TO BE SOLVED: To perform a circulation rich in flexibility similar to the circulation of general paper documents. SOLUTION: A user fixture part 1 surely decides a user by inputting certificate data. A circulation item content storage part 2 stores circulation item contents. A circulation list editing control part 100 discriminates whether the user has the authority to edit a circulation list or not and edits the circulation list when the user has that authority. A document storage part 3 stores electronic documents. A circulation document preparation control part 4 prepares a circulation document by synthesizing the circulation list with the documents and stores it in the document storage part 3. A circulation document possession control part 200 discriminates whether the user has the authority to circulate the circulation document or not, and possesses the circulation document from the document storage part 3 when the user has that authority. A circulation document control part 5 circulates the possessed circulation document according to the circulation list.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic circulation system, and more particularly to an electronic circulation system for circulating documents.

[0002]

2. Description of the Related Art Currently, information communication technology using computers has been developed, and in particular, communication systems such as electronic mails and electronic bulletin boards are widely used for mutual communication between users. One of such communication systems
There is an electronic circulation system suitable for the approval format. This is to circulate a document created on a computer to a plurality of approvers via a network using a personal computer or various terminals.

In the conventional electronic circulation system, a document is generally circulated according to the set circulation route of the approver, and the circulation route is automatically changed according to the presence / absence information of the approver. It was

Next, the conventional browsing of electronic circulation documents will be described in detail. FIG. 8 is a diagram showing a state of browsing control of an electronic circulation document, and is a case where the circulation document is directly passed from the user to the user. The electronic circulation system includes a circulation document control unit 5 that controls a circulation document. The circulation document control unit 5 controls the circulation document 4 among the users 1 to 4 according to the circulation list 111a.
Control the flow of a. Then, the circulation document 4a is circulated from the user who has circulated to the next user who has not circulated yet.

When the user has completed the circulation, the circulation list 111
Check a. The circulation document control unit 5 uses the circulation list 1
When the check of 11a is updated, the circulation document is sent to the next unchecked user.

[0006] FIG. 9 is a view showing a state of viewing control of an electronic circulation document, and is a case where the circulation document is passed through the circulation document control unit every time the user passes it to the user. The circulation document control unit 5 controls the flow of the circulation document 4a among the users 1 to 4 according to the circulation list 111a. Then, the circulation document 4a is flown from the user who has been circulated to the next user who has not been circulated, via the circulation document control unit 5.

When the user has completed the circulation, the circulation list 111
Check a. The circulation document control unit 5 uses the circulation list 1
When the check of 11a is updated, the circulation document is sent to the next unchecked user.

As described above, the circulation document control unit of the electronic circulation system controls the browsing order by circulating the electronic circulation document between users in the same manner as a paper document.

[0009]

However, in such a conventional electronic circulation system, since the circulation destination is determined according to the circulation data, people who are not on the regular circulation list can browse or approve it on their behalf. I couldn't.

Further, complicated information management such as needing presence / absence information in order to automatically reconstruct a circulation route when absent is required. The present invention has been made in view of the above circumstances, and an object of the present invention is to provide an electronic circulation system that performs circulation with a high degree of flexibility similar to the circulation of general paper documents.

Another object of the present invention is to provide an electronic circulation system for changing a circulation route without requiring complicated information management.

[0012]

SUMMARY OF THE INVENTION In order to solve the above problems, the present invention provides an electronic circulation system for circulating a document, which requires a user confirmation unit for inputting authentication data to confirm the user and a circulation unit required for the circulation. A circulation item content storage unit for storing item contents, and whether or not the user has the authority to edit the circulation list by accessing the circulation item content storage unit, and if the user has the permission, the circulation list is edited. A list edit control unit, a document storage unit that stores the document, a circulation document creation control unit that synthesizes the edited circulation list with the document to create a circulation document, and stores the circulation document in the document storage unit, and the user. Determines whether or not the user has the authority to browse the circulation document, and if the user has the authority, the circulation document acquisition control unit that acquires the circulation document from the document storage unit; Electronic circulation system characterized by having a circulation document controller for circulation according to a list is provided.

Here, the user deciding section makes the user decide by inputting the authentication data. The circulation item content storage unit stores the item content necessary for circulation. The circulation list edit control unit accesses the circulation item content storage unit, determines whether the user has the authority to edit the circulation list, and edits the circulation list when the user has the authority. The document storage unit stores a document. The circulation document creation control unit synthesizes the edited circulation list with the document to create a circulation document, and stores the circulation document in the document storage unit. The circulation document acquisition control unit determines whether the user has the authority to browse the circulation document, and if the user has the authority, acquires the circulation document from the document storage unit. The circulation document control unit circulates the obtained circulation document according to the circulation list.

[0014]

Embodiments of the present invention will be described below with reference to the drawings. FIG. 1 is a principle diagram of the electronic circulation system of the present invention. The electronic circulation system has a user confirmation unit 1 for inputting authentication data to confirm the user, a circulation item content storage unit 2 for storing item contents necessary for circulation, and whether the user has the authority to edit the circulation list. If there is authority, the circulation list edit control unit 100 that edits the circulation list, the document storage unit 3 that stores the digitized document, and the circulation document by combining the edited circulation list with the document The circulation document creation control unit 4 for creating and storing, and the circulation document acquisition control unit 200 for determining whether or not the user has the authority to browse the circulation document and acquiring the circulation document if the user has the authority.
And a circulation document control unit 5 that circulates the obtained circulation document according to a circulation list.

The user determination unit 1 causes the user to input data required for authentication such as a name and password to determine the user. The circulation item content storage unit 2 is a database that stores the content of the circulation list. The contents of the circulation list include, for example, a circulation order, a circulation approval person name, a substitute approval person name, and a comment column, and these are stored.

The circulation list edit control unit 100 determines whether the user has the right to edit the circulation list. If the user has the editing authority, the circulation list is edited based on the contents set by the user. If the user does not have the editing authority, the fact is notified on the display screen. The edited circulation list is stored in the circulation item content storage unit 2.

The document storage unit 3 is a database that stores electronic documents that are digitized documents. Here, an electronic document is an object that represents a conventional document as an electronic document, and can be displayed in page units as if paper is being handled on the screen.

The circulation document creation control unit 4 synthesizes the edited circulation list with the document to create a circulation document, and stores it in the document storage unit 3. The circulation document acquisition control unit 200 determines whether the user has the right to browse the circulation document. If the user has the viewing authority, the circulation document is acquired from the document storage unit 3, and if the user does not have the viewing authority, the fact is notified on the display screen.

The circulation document control unit 5 circulates the obtained circulation document according to the circulation list. Next, the configuration and operation of the electronic circulation system of the present invention will be described in detail. However, the same components as those described above are designated by the same reference numerals, and the description thereof will be omitted, and only the differences will be described.
FIG. 2 is an overall block diagram including a main part of the electronic circulation system. The electronic circulation system includes a user confirmation unit 1 for inputting authentication data to confirm a user, a circulation item content storage unit 2 for storing item contents necessary for circulation, and a circulation list editing unit 110 for editing a circulation list. A circulation list edit authority determining unit 120 that determines whether the user has the authority to edit the circulation list, a circulation list setting unit 130 that sets and stores the edited circulation list, and a document storage unit 3 that stores a document. And a circulation document creation control unit 4 that synthesizes the edited circulation list into a document to create and store a circulation document, a document acquisition unit 210 that acquires the document, and determines whether the acquired document is a circulation document. The circulation document discriminating unit 220, the circulation document browsing authority discriminating unit 230 for discriminating whether the user has the authority to browse the circulation document, and the obtained circulation document according to the circulation list. Composed of a circulation document control unit 5 for circulation.

The circulation list editing means 110 edits the circulation list. The contents to be edited include a circulation order, a circulation approval person name, a substitute approval person name, a comment column, and the like. A simple comment can be written in the comment field and used for displaying the name of the approved person.

When the user tries to edit the circulation list, the circulation list editing authority discrimination means 120 compares the user confirmed by the user confirmation unit 1 with the approver stored in the circulation item content storage unit 2. . If they are the same, edit authority is given and editing is permitted. If they are different, the editing authority is not given and the fact is displayed and notified.

The circulation list setting means 130 sets the circulation list after editing and stores it in the circulation item content storage unit 2.
The document acquisition unit 210 acquires a document to be browsed. The document contents are transmitted to the circulation document discriminating means 220 and the circulation document control unit 5.

The circulation document discriminating means 220 discriminates whether the document to be browsed is a circulation document or another document. When it is determined that the document to be browsed is a circulation document, the circulation document browsing authority determining unit 230 determines the user determination unit 1
Compare the user confirmed in step with the approver on the circulation list. If they are the same, give the viewing authority and allow the viewing. If they are different, the viewing authority is not given and the fact is displayed and notified. If the browsing is permitted, the circulation instruction is transmitted to the circulation document control unit 5.

Next, the circulation list will be described in detail. FIG. 3 is a diagram showing a screen for editing the circulation list. A circulation list 111 is attached to the circulation document 4a, and approver setting frames 112, 113, and 114 for the number of persons to be circulated are provided therein. In the approver setting frame 112, the authorized approver is set to Yamada, and the proxy approver acting on behalf of Yamada is set to Fujisaki. In the approver setting frame 113, the authorized approvers are set to Yokoyama, and the proxy approvers acting on behalf of Yokoyama are set to Nijino and Katagiri. In the approver setting frame 114, the authorized approver is not set as the authorized approver and the proxy approver acting on behalf of Furukawa is set.
Further, each of the approver setting frames has a portion for displaying a seal imprint image of the electronic seal stamp. For example, the approver setting frame 112
In, the seal imprint image 112a is displayed, indicating that Yamada has been approved.

To edit the approver setting frame, select the change of setting (not shown) from the system menu with the approver setting frame selected. Then, the approver setting window opens, and the regular approver and substitute approver can be set. FIG.
FIG. 6 is a diagram showing an approver setting window. In the approver setting window 113a, Yokoyama is the authorized approver 113b, Nijino is the proxy approver 113c, and proxy approver 113 is the proxy approver 113c.
Katagiri is set as d. The arrow 113e indicates the order of circulation. In this way, each approver can be set by selecting an appropriate name from the menu (not shown) that appears when the approver item is selected. There is an item "none" in the menu (not shown) for the proxy approver, and it is possible to assign no proxy approver by selecting this item. When the approver has been selected, the setting is completed by pressing the setting completion button 113f.

FIG. 5 is a diagram showing the contents of items stored in the circulation item contents storage unit. Items include a circulation order 2a, a circulation approver (regular approver) 2b, a proxy approver 2c, a proxy approver 2d, and an approved 2e. From the figure, it can be seen that according to the circulation order 2a, circulation and approval are performed in the order of Yamada, Yokoyama, and Furukawa of the circulation approver 2b. Further, the same authority as the viewing and approval authority of Yamada is given to the substitute approver 2c Fujisaki. Furthermore, the authority similar to Yokoyama is the proxy approver 2
It is given to Nijino of c and Katagiri of 2d of proxy approver. Therefore, after Yamada approves this circulation, even if Yokoyama is absent, Nijino can approve the circulation list and circulate it to Furukawa without having to bother to obtain Yokoyama's permission.

FIG. 6 is a diagram showing a circulation route including proxy approval. In addition to the authorized approvers Yamada, Yokoyama, and Furukawa, by setting Fujisaki, Nijino, and Katagiri as substitute approvers, it is possible to set the circulation route as shown in the figure.

Next, the circulation list editing authority determining means will be described. FIG. 7 is a flowchart showing the flow of processing of the circulation list editing authority discrimination means. [S1] It is determined whether the circulation document has started circulation. If the circulation has started, go to step S2. If not, go to step S4. [S2] It is determined whether the editor of the circulation document is the authorized person of the circulation item. If it is an authorized person, go to step S3, and if not, go to step S5. [S3] It is determined whether to edit the content of the authorized approver or the proxy approver. If it is a regular approver, go to step S5, and if it is a proxy approver, go to step S4. [S4] The editing of the circulation list is permitted. [S5] Do not allow editing of circulation list.

As described above, the proxy approver can be set along with the regular approver when setting the circulation order. As a result, the circulation can be made flexible, and even people who are not on the regular circulation list can browse it or approve it on their behalf.

Further, even during the circulation, the authorized approver can add or delete the proxy approver to his or her approver setting frame before the circulation comes around. This makes it possible to easily set and change the circulation route regardless of the presence / absence information of the approver.

[0031]

As described above, in the present invention, the proxy approver can be set along with the regular approver. As a result, even if the authorized approver is absent, a predetermined proxy approver can browse and approve it, so it is possible to circulate as flexible as a general paper document. .

Further, even during the circulation, the authorized approver can add or delete the proxy approver to his or her approver setting frame before the circulation comes around. This eliminates the need for the presence / absence information of the approver and does not require complicated information management. Therefore, it is possible to easily set and change the circulation route.

[Brief description of drawings]

FIG. 1 is a principle diagram of an electronic circulation system of the present invention.

FIG. 2 is an overall block diagram including a main part of an electronic circulation system.

FIG. 3 is a diagram showing a screen for editing a circulation list.

FIG. 4 is a diagram showing an approver setting window.

FIG. 5 is a diagram showing item contents stored in a circulation item content storage unit.

FIG. 6 is a diagram showing a circulation route including proxy approval.

FIG. 7 is a flowchart showing a processing flow of a circulation list editing authority discrimination means.

FIG. 8 is a diagram showing a state of browsing control in which a circulation document is directly passed from user to user.

FIG. 9 is a diagram showing a state of browsing control in which a circulation document is passed to a user via a circulation document control unit.

[Explanation of symbols]

 1 user determination section 2 circulation item content storage section 3 document storage section 4 circulation document creation control section 5 circulation document control section 100 circulation list edit control section 200 circulation document acquisition control section

Claims (4)

[Claims] 1. An electronic circulation system for circulating a document, wherein a user confirmation unit for inputting authentication data to confirm a user, a circulation item content storage unit for storing item contents necessary for the circulation, and the circulation item Accessing the content storage unit, determining whether the user has the right to edit the circulation list, and if the user has the right, a circulation list edit control unit that edits the circulation list, and a document storage that stores the document Section, a circulation document creation control unit that synthesizes the edited circulation list with the document to create a circulation document, and stores the circulation document in the document storage unit; and whether the user has the authority to browse the circulation document. If there is a right, a circulation document acquisition control unit that acquires the circulation document from the document storage unit, and a circulation document control unit that circulates the acquired circulation document according to the circulation list Electronic circulation system characterized by having,. 2. The circulation list editing control unit comprises a circulation list editing means for editing the circulation list, a user confirmed by the user determination unit, and an approver stored in the circulation item content storage unit. Circulation list editing authority determining means for determining whether or not there is an authority to edit the circulation list,
2. An electronic circulation system according to claim 1, further comprising: a circulation list setting means for setting the edited circulation list and storing it in the circulation item content storage unit. 3. The circulation document acquisition control unit, a document acquisition unit that acquires a document, a circulation document determination unit that determines whether the acquired document is the circulation document, a user determined by the user determination unit, and the user. 2. The electronic circulation system according to claim 1, further comprising: a circulation document browsing authority determining unit that determines whether or not the authorized person in the circulation list has the authority to browse the circulation document. 4. The electronic circulation system according to claim 1, wherein the circulation list edit control unit edits and sets a circulation order, a circulation approver, a proxy approver, and a comment column.