JPH08329111A - Mail lending supporting system for document - Google Patents

Abstract

PURPOSE: To reduce the load of operation for operator's document mailing request. CONSTITUTION: In a document mail lending supporting system provided with a mail processor 100 capable of executing mail lending processing for a document from a library and including an I/O device and a data file 300 for storing user's data in the library, document data, postage data, data related to a lending request, the processor 100 is provided with a data retrieving means 111 for retrieving documents based upon document data, a request data preparing means 112 for acquiring data related to a lending request through the means 111 and preparing request data, a document postage extracting means 113 for extracting the postage of a document of which mail lending is requested, an address label preparing means 114 for preparing a requester's address label based upon the request data, a request data storing means 115 for storing the request data in a data file, a request data output means 116 for outputting the request data to an output device as a request.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a system for lending materials to a library, and more particularly to a technique effective when applied to a mail lending support system for materials that supports the mail lending processing of materials.

[0002]

2. Description of the Related Art In recent years, a library's material database is searched by a terminal connected to a private line or a public line installed in an office or a home in a remote place, and a visit is made to see if the material can be lent. It was possible to check without doing it, and after checking, I was able to borrow the materials I wanted to borrow, or if the user could not come directly to the building, I could have it mailed.

When the materials were mailed, the staff of the library were called directly.

A system which enables retrieval of a library material database using the above-mentioned terminal is disclosed in Japanese Patent Laid-Open No. 5-12.
It is disclosed in Japanese Patent No. 8155.

[0005]

DISCLOSURE OF THE INVENTION The present inventors have found the following problems as a result of examining the above prior art.

In the above-mentioned conventional system, it is possible for a user at a remote place to search for a certain material by searching the material from the terminal, but it is not possible to request the mailing of the material, and in the case of making a request, , I was calling the library staff directly.

[0007] Therefore, particularly when a large number of users request the mailing of materials, the library staff must carry out tasks such as acceptance and response to the request and management of mailing fee collection, which is burdensome. There was a problem.

[0008] An object of the present invention is to provide a technique capable of reducing the work burden of a user's request for mailing a material.

The above and other objects and novel features of the present invention will be apparent from the description of this specification and the accompanying drawings.

[0010]

Of the inventions disclosed in the present application, a representative one will be briefly described below.
It is as follows.

[0012] A mail processing device for carrying out a mail lending process of a library material, a mail processing device equipped with an input / output device, a terminal connected to the mail processing device through a communication line, data of a user of the library, and data of the material And a mail file lending support system comprising a data file storing data on a mailing fee and a data concerning a lending request, wherein the mail processing device is
A material search means for searching a material based on the material data, a request form data creating means for acquiring data relating to a lending request through the material search means, and creating a request form data, and a mail lending request A material mailing fee extracting means for extracting the mailing fee of the material, an address label creating means for creating an address label of the requester based on the request data, and a request data storing means for storing the request data in a data file. And a request form data output means for outputting the request form data to the output device as a request form.

[0012]

According to the above-described means, the library staff receives the mailing request from the user, creates a request form, and prints the address label for mailing based on the request form, so that the library staff can send the materials to be mailed. All you have to do is go to the store, pack it, attach an address label and mail it, and you do not have to perform the work of accepting the mailing request from the user, so the burden of the work of mailing the material from the user is reduced. It becomes possible.

[0013]

The present invention will be described in detail below with reference to an embodiment.

In all the drawings for explaining the embodiments, those having the same function are designated by the same reference numerals, and the repeated description thereof will be omitted.

FIG. 1 is a diagram for explaining the configuration of a mail delivery lending support system which is an embodiment of the present invention.

As shown in FIG. 1, the material mailing support system of the present embodiment is installed in a mail processing apparatus 100 for performing processing related to mailing work and a remote place via a communication line to search and mail materials. A requesting terminal 200, a data file 300 including a user data file 301, a material data file 302, a charge data file 303, and a request form data file 304, a display 400 for outputting request form data, a printer 500, and a request form. And an input device 600 for updating data.

In the material lending support system of this embodiment,
The user can input the user number from the terminal 200, and when it is confirmed that the user is a registered user, the user can search for the material and rent it.

The terminal 200 shown in FIG. 1 has a means for accessing the data file 300, and is a keyboard for inputting a selection as to whether or not the user wishes to send it by mail after performing a process of searching for materials and a process of lending. Also, it is provided with a mouse and a display for displaying the retrieved material information and the charge for mailing.

The mail processing apparatus 100 shown in FIG. 1 comprises mail processing means 110 for carrying out mailing procedures, and request form monitoring means 120 for monitoring a request form that has been mailed.

The mailing procedure means 110 reads the material data file 302 for the material that the user wants to borrow, and the material searching means 111 and the material searching means 11.
1 obtains the data relating to the mailing request and creates the request data by the request data creating means 112, the request data, the material data file 302, and the charge data file 303 , A mailing fee extracting means 113 for a material for giving the fee to the request form data, an address label creating / outputting means 114 for creating and printing an address label for mailing, and a request form for storing the request form data in the request form data file 304. Data storage means 1
15 and a request form data output means 116 for outputting the request form data to the display 400 or the printer 500.

The request sheet monitoring means 120 searches the postage fee unpaid person from the request sheet data of the request sheet data file 304, which is rented by mail, and searches the postage fee unpaid person 121.
And a mailing fee unpaid person output means 122 for outputting the mailing fee unpaid person.

Next, each of the above data files will be described with reference to FIGS.

FIG. 2A is a diagram for explaining the configuration of the user data 310 of the user data file 301 in this embodiment, and FIG. 2B is the material data file 302 in this embodiment. 3 is a diagram for explaining the configuration of the material data 320 of FIG.

FIG. 3A is a view for explaining the structure of the charge table 330 of the charge data file 303 in this embodiment, and FIG. 3B is a view for explaining the structure of the sub charge table. It is a figure.

FIG. 4 is a diagram for explaining the request form data 340 of the request form data file 304 in this embodiment.

As shown in FIG. 2A, the user data 310 has record number information such as a user number 311 as a search key item, and a user name 312 (kana),
313 (Kanji), address 314, date of birth 315, telephone number 316, and material number 317 of the material currently lent to the user.

As shown in FIG. 2B, the material data 320 includes a material number 321 which is a search key item as record information, and a material name 322 (Kana) and 323 as other record information.
(Kanji), author name 324, publisher 325, size 32
6, the number of pages 327, a mailing size 328, and a flag 329 indicating whether or not a loan is being made.

The charge file 303 comprises a charge table 330 shown in FIG. 3A and a plurality of sub-charge tables shown in FIG. 3B.

The charge table 330 has a prefecture name and a sub charge table number as items, and associates them.

The sub-fee table has the names of cities, towns and villages and the mailing size of materials, and the mailing size is divided into large, medium and small depending on the size and weight of the material. In FIG. 3B, the sub table 3 of FIG.
31 and the sub table 332.

As shown in FIG. 4, the request form data 340 includes a reception number 341, a user number 342, a material number 343, a mailing flag 344, a mailing fee 345, and a mailing date 3.
46, a mailing fee receipt flag 347, and a reception date 348.

The mail flag here indicates whether the lending of the material is a mail lending or a normal lending to go to the library. If it is a mail lending, "1", normal lending For example, "0" is stored.

The mailing fee 345 stores the fee extracted by the mailing fee extracting means 113 for the above-mentioned material.

The date of mailing the material is stored in the mailing date 346, which is input by the library staff at the time of mailing with the input device 600. "0" is stored before mailing.

The mailing fee reception flag 347 is a flag indicating whether or not the material mailing fee has been received from the requester, and when received, the library staff inputs "1" with the input device 600. If not received, "0" is stored.

Next, the mail processing device 1 of this embodiment described above.
Processing procedures of the mailing procedure means 110 and the request form data monitoring means 120 in 00 will be described with reference to FIGS. 5 and 6.

FIG. 5 is a flow chart showing the processing procedure of the mailing procedure means 110 in the mailing processing apparatus 100 of this embodiment.

Regarding the processing procedure of the mailing procedure means 110 in the mailing processing apparatus 100 of this embodiment, first, the material searching means 111 is accessed by the terminal 200, and the material searching means 111 causes the user number, telephone number, and date of birth of the requester. Data is acquired (step 501), and the acquired data and user data 310 are acquired.
If the acquired data is not valid, it is output that the data cannot be searched or rented (step 503). ).

If it is valid, a retrieval key for retrieving the material is obtained from the client (step 50).
4) Then, a list of data corresponding to the search key is output to the requester (step 505).

When the requester selects a material in the list, details of the selected material are output (step 506).

After that, the re-search, end, and lending instruction from the client are acquired (step 507).

Here, a button for each instruction is provided on the output list screen or the like, and an instruction is given by pressing the button.

If the instruction is a re-search, step 50
Returning to step 4, if it is the end instruction, the search of the material is ended.

When lending is instructed, the lending flag 3 of the material data 320 is set by the request data creating means 112.
29 is rented out, and request form data 340 shown in FIG. 4 is created from the above-mentioned requester and material data (step 508).

Thereafter, the mailing fee extracting means 113 for the material sets the mailing flag 344 of the request data 340 to "1".
, The material number 343 is taken out, the mailing size 328 of the material in the material number 343 is taken out from the material data file 302, and then the address corresponding to the user number 342 of the request data 340 is taken as the user data. The mailing size 328 and the mailing charge for the address 314 are extracted from the charge table 330 as shown in FIG. 3, the charge is stored in the mailing charge 348, and the mailing flag of the request form data 340 is " If it is 0 ","-"is stored (step 509).

After that, the mailing flag 344 of the request form data 340 is set to "1" by the address label producing / printing means 114.
If it is, the name 313 and the address 314 are extracted from the user data 310 based on the user number 342 in the request data 340, and the address label with the material number 343 added to the name 313 and the address 314 is printed (step 5
10) The request data storage unit 115 stores the request data 340 in the request data file 304 (step 511).

After that, the library staff goes to the material on the basis of the printed label or the list of the request form data output to the printer 500 by the request form data output means 116, and collects the material that has been obtained. It will be packaged, affixed with an address label, and mailed to the client along with a bill for the shipping fee.

Then, the library staff causes the request data output means 116 to display the request data 340 stored in the request data file 304 on the display 400 as a request 700 as shown in FIG. The mailing date 346 and the mailing fee receipt flag 347 are input on the screen using the input device 600.

Further, the request form displayed on the display 400 can be printed out by the request form data output means 117.

Further, in step 510, when the address label is printed, the transfer sheet of the charge may be printed at the same time based on the mailing fee 345, and the transfer sheet may be mailed together with the material.

Therefore, in the mail processing device 100 in the mail lending support system of the material of the present embodiment described above,
By accepting the mailing request from the user, creating a request form, and printing the address label for mailing based on the request form, the library staff goes to the materials to be mailed,
All you have to do is pack it, attach an address label and mail it,
Since it is not necessary to perform the business of accepting the mailing request from the user, it is possible to reduce the work burden of the mailing request of the material from the user.

Further, by printing the material number on the address label, the library staff can confirm the material to be mailed at the same time as the mailing address by simply looking at the address label when packing the material. It is possible to prevent the mailing from being mailed, and it is possible to perform the mail lending operation easily and accurately.

Next, the processing procedure of the request data monitoring means 120 in the mail processing apparatus 100 of this embodiment will be described.

FIG. 6 is a flow chart showing the processing procedure of the request form data monitoring means 120 in the mail processing apparatus 100 of this embodiment.

The processing procedure of the request data monitoring means 120 in the mail processing apparatus 100 of this embodiment is as follows.
04 request code data 340 with a mail flag 344 of "1"
If there is (step 601), the request form data 3
40 is acquired (step 602), and it is checked whether the mailing fee receipt flag 347 of the acquired request form data 340 is “0”. If it is not “0”, the process returns to step 601 and if it is “0”. Then, the process proceeds to the next step 604 (step 603), and then, the mailing date 349 is taken out and it is checked whether or not a predetermined number of days or more have passed from the mailing date (step 604). 122, the request form data is sent to the printer 500.
To step 601 (step 605).

The period of the predetermined number of days at this time is set for each library to be used, and the request form data monitoring means 120 of this embodiment automatically operates in units of this period and mails it to the printer 500. Output the unpaid person.

Therefore, as described above, by providing the request processing data monitoring means 120 in the mail processing device 100 of this embodiment, the library staff can easily manage the collection of the fee for mailing the materials. Becomes

As described above, the invention made by the present inventor is
Although the present invention has been specifically described based on the above-mentioned embodiments, the present invention is not limited to the above-mentioned embodiments, and it goes without saying that various modifications can be made without departing from the scope of the invention.

[0059]

The effects obtained by the typical ones of the inventions disclosed in the present application will be briefly described as follows.

1. It is possible to reduce the work burden of the user requesting the mailing of materials.

2. It is possible to easily manage the collection of fees for mailing materials.

[Brief description of drawings]

FIG. 1 is a diagram for explaining the configuration of a mail delivery lending support system of a material according to an embodiment of the present invention.

FIG. 2 is a diagram for explaining a data file 300 of this embodiment.

FIG. 3 is a diagram for explaining a data file 300 of this embodiment.

FIG. 4 is a diagram for explaining a data file 300 of this embodiment.

FIG. 5 is a flowchart showing a processing procedure of a mailing procedure means 110 in the mailing processing apparatus 100 of this embodiment.

FIG. 6 is a flowchart showing a processing procedure of the request form data monitoring means 120 in the mail processing apparatus 100 of this embodiment.

FIG. 7 is a diagram showing an output example of a request form in the present embodiment.

[Explanation of symbols]

100 ... Mailing processing device, 110 ... Mailing procedure means, 111
… Material search means, 112… Request form data creation means, 11
3 ... Material postage charge extraction means, 114 ... Address label creation / output means, 115 ... Request data storage means, 116 ... Request data output means, 120 ... Request data monitoring means,
121 ... Postage fee unpaid person search means, 122 ... Postage fee unpaid person output means, 200 ... Terminal, 300 ... Data file, 301 ... User data file, 302 ... Material data file, 303 ... Fee data file, 304 ... Request form Data file, 400 ... Display, 500 ...
Printer, 600 ... Input device.

Claims (2)

[Claims] 1. A mail processing device for carrying out a mail lending process of library materials, a mail processing device having an input / output device, a terminal connected to the mail processing device via a communication line, data and materials of library users. Data, mailing fee data, and a data file for storing data relating to a lending request, the mailing lending support system, wherein the mailing processing device searches for a material based on the material data. Means and data for lending request through the material searching means, and create request data, request form data creating means, and mailing fee extracting means for extracting mailing charges of materials requested for postal lending An address label creating means for creating an address label of the requester based on the request data, a request data storage means for storing the request data in a data file, and a request form Article mailing lending support system, characterized in that a request form the data output means for outputting to an output device over data as written request. 2. The mail delivery lending support system according to claim 1, wherein the mail processing device searches a mail fee unpaid person from the request form data stored in a data file. And a mail-lending support system for a material, comprising: a mail-payment-payers output means for outputting the mailing-payers.