JPH08123865A - Personnel affair official announcement integrated processing system - Google Patents

Abstract

PURPOSE: To provide a personnel affair official announcement integrated processing system for utilizing the registration information of a data base and integrally processing a series of personnel affair official annoucement related jobs including the printing of the letter of appointment and a notice, etc. CONSTITUTION: This system is provided with a personnel affair master file 1 for storing a personnel affair master, a selection list preparation means 2 for extracting only the required information of candidates from the personnel affair master file 1, storing it in a personnel affair application file 3 and outputting a selection list, a personnel affair application file updating means 4 for updating the data of the personnel affair application file 3 and outputting an official announcement list 9 based on the final updated data, a document pattern file 5 for storing the patterns of documents for the various kinds of official announcements, an official annoucement document batch preparation means 6 for extracting the pertinent document pattern from the document pattern file 5 by the updated data of the personnel affair application file 3 and printing the letter 10 of appointment and a notice document 11 with the date of the official announcement and a personnel affair master updating means 7 for automatically updating the personnel affair master on the day of the official announcement. The preparation of the selection list, the batch printing of the letter of appointment and the notice document and the updating of the personnel affair master are performed.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a personnel affairs integrated processing system, and in particular, in a personnel information management system using a computer, a personnel affairs for integrally processing a series of personnel affairs related operations including printing of appointments and posted documents. Concerning the announcement integrated processing method.

[0002]

2. Description of the Related Art Conventionally, there has been a personnel information management system for the purpose of creating a database of personnel-related information, managing it with a computer, and promptly searching and referring to the necessary information when needed. Japanese Patent Laid-Open No. 2-72483
In the gazette, in addition to a normal database of code information, a face photograph is stored as image information and is displayed on the screen at the same time as the character information retrieved from the database. However, tasks such as the creation of necessary appointments when personnel is issued are carried out by a method of writing necessary information in a prescribed appointment form by using a word processor or handwriting, regardless of the personnel information management system.

[0003]

As described above, when preparing the appointments necessary for personnel announcement, the names and announcements are written on the appointment sheet by hand or with a word processor to create one by one. There are some drawbacks that it is not efficient because it requires rewriting, which requires a lot of man-hours. Furthermore, after the official announcement, it was necessary to modify the database of the personnel information management system again.

It is an object of the present invention to provide an integrated personnel announcement processing system capable of integrally processing a series of personnel announcement-related operations including printing of appointments and posted documents using registered information in a database.

[0005]

According to a first aspect of the present invention, there is provided a personnel master file, which stores a personnel database including a personnel master in which personnel management information is recorded with an employee code as a primary key, and the personnel personnel integration method. Selection list creation means that extracts only the predetermined data items of the designated candidate from the master, adds the entry items of the announcement items and creates the selection list, and stores the list data in the personnel application file, and the personnel application file Selection list update means to update the list data and finalize the official data including the official date, the document pattern file in which the format patterns of various appointments and related documents are registered, and the official data of the finalized personnel application file Based on the document pattern file, select the appropriate format pattern and issue the appointment and related documents. And issued documents batch print means for collectively printing the date, and is configured by a personnel master updating means for updating the HR master issued date by issuance data determined by said personnel application file.

According to the personnel announcement integrated processing method of claim 2, in the personnel announcement integrated processing method of claim 1, the personnel announcements are classified into a plurality according to their contents, and the selection list creating means is designated from the personnel master. It is characterized by extracting only the data items necessary for the processing of the specified classification, adding only the entry items of the official announcement necessary for the processing of the specified classification, creating a selection list, and storing the list data in the personnel application file. .

The personnel announcement integrated processing method according to claim 3 is the same as the personnel announcement integrated processing method according to claim 1 or 2, and is a document file for storing the document data of the appointment printed by the issued document batch printing means. And a document editing means for individually correcting the document data of the document file.

[0008]

Embodiments of the present invention will now be described with reference to the drawings.

FIG. 1 is a block diagram showing the configuration of an embodiment of the present invention.

The personnel announcement integration processing method of this embodiment is shown in FIG.
As shown in, the human resources master file 1 in which the human resources database including the human resources master is stored, and only the necessary information of the candidates for personnel issuance is extracted from the human resources master file 1 and the selection list 8 is output and the list data is also output. Based on the selection result by the selection list creating means 2 and the selection list 8 storing the personnel approval application file 3 and updating the list data of the personnel application file 3 to finalize the final update data as the announcement data and outputting the announcement list 9. Personnel application file updating means 4, a document pattern file 5 in which patterns of various documents for issuance are stored, and an appropriate document pattern is extracted from the document pattern file 5 based on the announcement data of the personnel application file 3 10 and bulletin board 11 etc. are printed on the date of issuance
And the personnel master updating means 7 for automatically updating the personnel master of the personnel master file 1 according to the official announcement data of the personnel application file 3 on the official announcement date, and the selection list of the target persons required for the first work related to the personnel announcement. This is a management method that supports a series of personnel issuance operations, from the creation of a document to the collective printing of appointments and notices, and the updating of the personnel master after the announcement.

In the personnel master file 1, the name, department, duties, history, and
Various information such as family status is coded information (information obtained by numerically coding character information such as department code, job code) or character information (codes representing characters and numbers) depending on the data item.
With the personnel master registered in the form of, the code comparison table that records the coded information and the corresponding character information in correspondence with each other, the related table created based on the personnel master (employee list by department, etc.), etc. It also stores related information and constitutes the database of the personnel information management system. In this way, by registering affiliation, duties, etc. as coded information, it is sufficient to correct the code comparison table when changing the organization, and the number of man-hours for individually modifying the personnel master can be reduced.

The selection list creating means 2 extracts only the necessary information of the candidate for the personnel change from the personnel master file 1, stores the data in the personnel application file 3 in a form including the coded information, and The selection list 8 in which all the coded information therein is converted into characters is output. The selection list 8 is created by inputting the employee code (or name) from the keyboard, or by displaying the employee list by department and section and selecting the record of the relevant person, and designating the candidate. From the records of each designated candidate in the HR master,
Data items set in advance are extracted, and a new entry item (blank) for entering the details of the announcement is added, edited in a predetermined format, and output. As the data items to be extracted, in addition to the data items that are directly related to the official announcement, reference data items that are necessary during the examination are also extracted.

FIG. 2 is an explanatory view showing an example of the structure of list data corresponding to the selection list 8 in the case of a normal personnel change created by the selection list creating means 2. For the employee code that is the main key, the name and age are character information, and among the data items that indicate the current situation, the affiliation, job, division (indicating whether to be a regular job or other) is coded information, and salary is It is recorded as character (numerical) information, and entry items for the announcement item such as affiliation, duties, and type for entering the announcement item are set.
When this is printed as the selection list 8, the coded information is converted into the corresponding character by referring to the code comparison table of the personnel management master file 1, and the entry items for official announcement are output as blank columns. The type in the official announcement item indicates whether the official announcement of the affiliation / duties is the official announcement, the dual announcement, or the dismissal of the dual duties. You can register as a group.

The personnel application file updating means 4 updates the list data of the personnel application file 3 based on the selection result by the selection list 8, determines the final update result as official announcement data, and based on this official announcement data, the official announcement list 9 Is output. The data update of the personnel application file 3 is performed by entering the coded information corresponding to the characters of the official announcement content entered in the selection list 8 in the official announcement item entry displayed on the screen. At this time, reference is made to the printed code comparison table, or the code comparison table is sequentially displayed on a part of the screen, and the reference is made while inputting. When the coded information is input, the coded information is displayed in the corresponding place on the screen as a character. Therefore, when a confirmation instruction is given, the coded information is registered in the list data of the personnel application file 3. Since the update result of the personnel application file 3 will be the final official announcement data,
When the issuance date is input after the final update and a print instruction is given, the content of the announcement data is converted into characters and the announcement list 9 is printed out. As a result, when the update contents are confirmed and an execution instruction is given, the official announcement document batch creating means 6 and the personnel master updating means 7 are activated, and the batch printing of the official announcement related documents is performed on the official announcement date. Is automatically updated.

The document pattern file 5 stores various document patterns related to personnel issuance, such as an appointment and a posted document. In other words, as a merged document that writes changes such as name, official announcement item, official announcement date, etc. at the specified position,
There are registered several types of decree document patterns such as ordinary personnel transfer appointments, hiring retirement appointments, and salary promotion appointments, and posting and circulating document patterns.

The official announcement document batch creating means 6 is based on the official announcement data of the personnel application file 3 and has a document pattern file 5
Then, the relevant document pattern is extracted from, and the letter 10 and the posted document 11 are printed on the date of issuance. To print the affirmation 10, search the entry contents of the entry items for each record of the announcement data (by individual), determine the number of repeated entries of affiliation, job, type, and type or combination of types, and then write the document pattern file. It is carried out in the form of merge printing in which the corresponding letter document pattern is selected from 5, and the affiliation and duties converted into name, date and character information are merged data.

FIG. 3 is an explanatory diagram showing an example of an award printed by the official announcement document batch creating means 6, and FIG. 3A shows a case where the number of repeated entries of an official announcement item is one and the type is the official announcement. 3 (b) shows a case where the number of repeated entries is two and the type is the official duty and dual duty issuance. The document pattern file 5 stores the name of the circle, the number of the date, and the letter of the affirmation document in which the characters excluding the underlined matters of the announcement are written in the document pattern file 5, In the official announcement data, the date and name are marked with a circle, and the characters corresponding to the affiliation and occupation of the official announcement are inserted and printed in the underlined area.

The printing of the bulletin (circulation) document is executed by sorting the records of the announcement data in a prescribed order (such as new affiliation order) and then editing them in a prescribed format. FIG. 4 is an explanatory diagram showing an example of the change notification, which is created by using both the official matters and the current situation in the official announcement data and associating the new position with the current position. In addition, in Figure 4, belonging (XX section)
In the case where the last character of (1) is the same as the first character of the job (section manager), an example is shown in which the same characters are edited so as to omit duplication.

As described above, the personnel master updating means 7 is activated when the official announcement data is confirmed, the official announcement date is input, and the execution instruction is given. When the official announcement date comes, the personnel master file 1 updates the personnel master file 1. Automatically.

In the above description of the embodiment, the personnel announcement is classified into ordinary personnel changes, hiring / retirement, salary promotion, etc. according to the contents thereof, and a selection list in which only the necessary entry items of the personnel matters corresponding to the classification are set. Although I said to create it, it is configured to set the required entries for personnel classification of all categories in one selection list and print only the necessary appointments corresponding to the entries for which information is actually recorded. You can also do it. Further, although FIG. 3 shows an example in which only the name of the person to be delivered is entered in the appointment and the current affiliation and duties are not described, it is also easy to describe the current affiliation and position.

If the documents created by the issued document batch creating means are printed out and stored as character information in a document file, each document is individually called when necessary and the document pattern It is possible to make corrections using a normal word processing method, including the fixed part.

[0022]

As described above, according to the personnel announcement integrated processing method of the present invention, from the selection list of the target persons used for the first work related to the personnel announcement, the batch printing of the related documents such as the appointment and the posted document is carried out. Also, it is possible to support a series of personnel issuance tasks from the issuance of the personnel master to the updating of the personnel master, and it is possible to significantly reduce handwriting work and achieve the efficiency of personnel issuance operations.

If the documents to be printed collectively are stored as character information in a document file and saved, each document can be individually corrected and more detailed operation can be performed.

[Brief description of drawings]

FIG. 1 is a block diagram showing the configuration of an embodiment of the present invention.

FIG. 2 is an explanatory diagram showing a configuration example of list data created in a personnel application file.

FIG. 3 is an explanatory diagram showing an example of an affirmation created by the official announcement document batch creating means.

FIG. 4 is an explanatory diagram showing an example of a bulletin document created by the official announcement document batch creating means.

[Explanation of symbols]

 1 personnel master file 2 selection list creating means 3 personnel application file 4 personnel application file updating means 5 document pattern file 6 issued document batch creation means 7 personnel master updating means 8 selection list 9 announcement list 10 agenda 11 posted document

Claims (3)

[Claims] 1. A human resources master file that stores a human resources database including a human resources master in which personnel management information is recorded using an employee code as a primary key, and a predetermined data item of a candidate designated from the human resources master. Selection list creation means that extracts and adds entry items for official announcement items and stores the list data in the personnel application file, and updates the list data in the personnel application file to finalize the official announcement data including the official announcement date Selection list updating means, a document pattern file in which the format patterns of various appointments and related documents are registered, and a corresponding format pattern is selected from the document pattern file based on the official data of the confirmed personnel application file. An official document batch printing means for batch printing of official notices and related documents on the date of issuance. And a personnel master updating means for updating the personnel master on the date of issuance according to the officially issued personnel data of the personnel application file. 2. Personnel announcements are classified into a plurality according to their contents, and the selection list creating means extracts only the data items necessary for the processing of the classification designated from the personnel master and is necessary for the processing of the designated classification. 2. The integrated personnel announcement processing system according to claim 1, wherein only the items to be entered in the official announcement items are added to create the selection list and the list data is stored in the personnel application file. 3. A document file for storing the document data of a letter printed by the issued document batch printing means, and a document editing means for individually correcting the document data of the document file. The personnel announcement integrated processing method according to claim 1 or 2.