JPH08101828A - Method and device for document processing - Google Patents

Abstract

PURPOSE: To display information, registered in a facsimile main body, on the document processor and enable facsimile transmission on the document processor. CONSTITUTION: User setting information registered in facsimile 7 equipment is read in and stored in a PMEM(program memory) 3, and the stored user setting information is converted into display format and expanded on a VRAM 11, so that the information is displayed on a CRT 13. Document data indicated on a keyboard 9 or with a mouse 10 are expanded into bit map data on an IMEM(image memory) 4 and transmitted to the facsimile 7 together with the indicated user setting information displayed on the CRT 13.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document processing apparatus having a facsimile connected online.

[0002]

2. Description of the Related Art In a conventional document processing apparatus, when sending document data to a facsimile connected online, the destination is set by setting the fax number or the like of the destination each time, or a list of destinations. The data was internally managed by the document processing device, and the other party was set from the management data.

[0003]

The function of the facsimile has been improved, and the application communication settings such as the broadcast transmission and the confidential transmission can be performed. Also, the facsimile main body is combined with the application communication setting as a one-touch dial. It can be registered as user setting information in the panel key of the main body. Therefore, when the user performs facsimile transmission, the transmission process is simplified by registering the other party in the one-touch dial.

However, the conventional document processing apparatus cannot use the data of these one-touch dials registered in the facsimile main body, and it is necessary to re-register the same data as the data registered as the one-touch dial in the document processing apparatus main body. However, there is a problem that the setting process is complicated.

[0005]

SUMMARY OF THE INVENTION In order to solve the above problems, the present invention is a document processing apparatus to which a facsimile is connected, including a display means for displaying information and a storage means for storing information. Reading means for reading and storing the user setting information stored in the facsimile in the storage means, display control means for controlling the stored user setting information to be displayed on the display means, and Provided is a document processing apparatus comprising: an instruction unit for selecting and instructing user setting information that is present, and a control unit for controlling to transmit the selected and instructed information and the displayed document data to the facsimile. To do. The present invention, in order to solve the above problems, preferably,
The document data transmitted to the facsimile is facsimile-transmitted according to the instructed information. The present invention, in order to solve the above problems, preferably,
The user setting information is one-touch dial information for specifying a transmission destination and applied communication setting information. In order to solve the above-mentioned problems, the present invention is preferably characterized in that the storage means stores user setting information and a date and time when the user setting information is read. The present invention, in order to solve the above problems, preferably,
It is characterized in that it has a judgment means for judging whether or not the update date and time of the user setting information read from the facsimile is newer than the date and time stored in the storage means. In order to solve the above-mentioned problems, the present invention is preferably characterized by further comprising determination means for determining whether or not the setting of the selected and specified applied communication setting information is correct.

In order to solve the above-mentioned problems, the present invention is a document processing method for a document processing apparatus to which a facsimile is connected, which comprises a step of reading and storing user setting information stored in the facsimile; A display control step of controlling the displayed user setting information to be displayed on the display means, an instructing step of selecting and instructing the displayed user setting information, and the document data in which the selection instructed information is displayed. And a control step of controlling to send the document to the facsimile. In order to solve the above-mentioned problems, the present invention is preferably characterized in that the document data transmitted to the facsimile is transmitted by facsimile according to the instructed information. In order to solve the above-mentioned problems, the present invention is preferably characterized in that the user setting information is one-touch dial information for specifying a transmission destination and applied communication setting information. In the storing step, the user setting information and the date and time when the user setting information is read are stored. In order to solve the above-mentioned problems, the present invention preferably has a determination step of determining whether or not the update date and time of the user setting information read from the facsimile is newer than the stored date and time. To do. The present invention, in order to solve the above problems, preferably,
It is characterized by further comprising a determination step of determining whether or not the setting of the selected and specified application communication setting information is correct.

[0007]

Embodiments of the present invention will be described in detail below with reference to the accompanying drawings. It should be noted that, as long as the functions of the present invention are executed, it may be a single device, a system composed of a plurality of devices, or a system in which processing is performed via a network such as a LAN. It goes without saying that the present invention is applied.

FIG. 1 is a system block diagram of a document processing apparatus according to an embodiment of the present invention. Reference numeral 1 is a system bus, and each constituent block to be described below is connected to this system bus. 2 is a CPU (Centert
al Processing Unit) and PME
The processing is executed according to the control program stored in the M3, the hard disk 15, and the FD 16. 3 is a program
A memory (hereinafter referred to as PMEM) appropriately selects / reads a program for editing processing from the hard disk 14 and executes it by the second CPU. The data input from the keyboard 8 is also a text memory, PMEM.
Stored as code information. An image memory (hereinafter referred to as IMEM) 4 stores image data. An image input / output control unit 5 controls input / output of image data with a facsimile and user setting information. Reference numeral 6 is an image input / output control unit of the facsimile main body, 7 is a facsimile, and the user setting information read from the facsimile 7 is stored in the PMEM 3 and then converted into a display format and expanded on the VRAM 11. , CRT 13 is displayed. Further, the transmitted document data is developed as bitmap data in the IMEM 4 and then is output to the image input / output control unit 6 of the facsimile main body together with the function designation information under the control of the image input / output control unit 5. 8 is an input control unit, a keyboard of 9,
An input device such as 10 pointing devices (hereinafter referred to as PD) is connected. The operator operates the keyboard 9 to issue operation commands for the system. The PD 10 is for selecting and instructing image information, graphic data, character data, and numerical data on the CRT 13 and uses a mouse in this embodiment. This makes CR
The mouse cursor on T13 is arbitrarily moved in the X and Y directions to perform menu selection, image data, graphic data, character data, and numerical data selection and editing. Reference numeral 11 is a video image memory (hereinafter referred to as VRAM), 12 is a display output control unit, and 13 is a CRT. The data displayed on the 13 CRT is expanded as bitmap data on the 11 VRAM. For example, if it is graphic data,
A graphic pattern corresponding to the position and attribute information is VRAM
It has been developed on the VRAM by software control.
The cursor can be directly generated and displayed in the display area of. Reference numeral 14 is an external storage device control unit, and 15 and 16 are data file disks for recording image data, graphic data, character data, numerical data, etc. For example, 15 is a hard disk (hereinafter referred to as HD). , 16 are floppy disks (hereinafter referred to as FD). Also,
A control program such as a program for editing processing is stored in the hard disk 15 or the FD 16.

FIG. 2 is a flow chart for explaining an example of the operation of the first embodiment according to the present invention. This will be described below according to this flowchart.

First, in S101, the document data to be facsimile-transmitted is selected, and when the facsimile transmission is selected, a facsimile transmission window is displayed. An example of the window displayed on the CRT 13 at this time is shown in FIG. Reference numeral 301 is a box for instructing the execution of facsimile transmission, and 302 is a box for instructing the end of facsimile transmission. A document name to be transmitted is displayed in 303. Three
Reference numeral 04 is a box instructing to directly input the FAX number and name of the other party from the keyboard 9, 305 is a box instructing to input from name list data internally managed by the document processing apparatus, and 306 is a facsimile main body. This is a box for instructing input from the data of the one-touch dial. Reference numeral 307 is a box for displaying the FAX number, and 308 is a box for displaying the name of the other party. A one-touch dial number is displayed on 309. Reference numerals 310 and 311 are boxes for designating pages of document data to be transmitted. Reference numerals 312 and 313 are boxes for setting whether to transmit image data in the document data to be transmitted. Reference numerals 314 to 318 are boxes for setting the applied communication function of the facsimile. At 319, the page currently being converted into an image is displayed.

Next, in S102, when setting the destination to be transmitted, it is designated whether or not to set by the data of the one-touch dial of the facsimile main body. Here, in the case of setting with one-touch dial data, the user setting information of the one-touch dial is read into the PMEM 3 from the facsimile main body through the image input / output control unit 5 in S103, and the content is displayed on the CRT 13. While confirming the one-touch dial data displayed in S105, the destination is designated using the keyboard 9 or the PD 10. At this time, a plurality of destinations may be designated. CRT13 here
An example of the window displayed in FIG. Reference numeral 401 is a box for instructing one-touch dial setting, 402
Is a box for instructing cancellation of one-touch dial settings. 403 is a one-touch dial number, 404
Is a destination name, and 405 is a FAX number. Reference numeral 406 is applied communication setting information set for the dial.
The application communication settings include timer transmission, confidential transmission, relay instruction transmission, mail post, and group (broadcast) transmission. Further, FIG. 5 shows a memory structure of user setting information of the one-touch dial.

Reference numeral 501 is user setting information for one one-touch dial. Up to n can be stored. This n is the same as the number of one-touch dials that can be registered in the connected facsimile. 502 is a one-touch dial number, 503 is a fax number of the other party, 50
4 is an abbreviation of the other party, 505 is an option flag for advanced communication settings, 506 is a transmission time for timer transmission,
07 is a box number for confidential transmission, 508 is a box number for transmitting a relay instruction, 509 is the number of group members in the case of a group dial, and 510 is dial information of group members.

If the data is not set by the one-touch dial data, the FAX number or the like of the other party is input by using the keyboard 9 or the PD 10 in S104 to make a designation. next,
In step S106, it is designated whether to change the image data conversion setting of the document data to be transmitted. When changing the image data conversion setting, the image data conversion setting is performed in S107. When the image data conversion setting is not changed, the initial setting value is set in S108. Next, S10
At step 9, it is instructed whether to make the advanced communication settings. When setting the advanced communication settings, the advanced communication settings are performed using the keyboard 9 or the PD 10 in S110. Then, in S111, it is instructed whether or not to execute the facsimile transmission. When not sending, close the window and exit. When the transmission is executed, the function setting information to be transmitted to the facsimile is created from the data set in the above process in S112. That is, the setting information set in the PMEM 3 is converted into data suitable for the memory structure of the facsimile 7. Then, in step S113, the document data is bitmap-developed on the IMEM 4 and is transmitted to the facsimile 7 together with the function setting information, and the process ends.

After transmitting the bitmap-developed document data and the function setting information to the facsimile 7, the facsimile transmits the document data to the other party based on the function setting information.

After transmitting the document data to the other party,
Information indicating that the transmission is completed may be displayed on the display screen.

According to this embodiment, when the document data is transmitted by facsimile, the data of the one-touch dial already registered in the facsimile main body can be confirmed on the CRT. Further, since the destination can be easily designated, the trouble of inputting the FAX number of the destination and setting the advanced communication settings one by one is eliminated, and the facsimile transmission can be performed quickly and surely without making a mistake.

Further, it is possible to reliably perform facsimile transmission to the other party only by operating the CRT without operating the operation unit of the facsimile main body. Further, it can be confirmed on the CRT that the facsimile transmission has been completed.

FIG. 6 is a flow chart for explaining an example of the operation of the second embodiment according to the present invention. This will be described below according to this flowchart.

First, S201 and S202 are the same as S101 and S102 of the first embodiment described above. If the destination is set by one-touch dialing in S202, S20
At 3, the update date and time of the user setting information is read from the facsimile. Then, in S204, the read date and time is read from the one-touch dial data already stored and it is determined whether the stored data is the latest data. If it is not the latest data, the latest data is read from the facsimile in S205 and stored in a file together with the date and time at that time. Then, in S207, the data read from the file is displayed on the CRT 13.

Here, the memory structure of the data file is shown in FIG.
Shown in Reference numeral 701 is reading date and time, and 702 is user setting information for one one-touch dial. Up to n can be stored. This n is the same as the number of one-touch dials that can be registered in the connected facsimile. 703 is a one-touch dial number, 704 is a fax number of the other party, 705 is an abbreviated name of the other party, 706 is an option flag for advanced communication settings, 707 is a transmission time for timer transmission, etc., 708 is a box number for confidential transmission, 709 is a box number for transmitting a relay instruction, 71
0 is the number of group members in the case of a group dial, and 711 is information of dials that are group members. Steps S208 to S216 are the same as steps S105 to S113 in the first embodiment described above.

By storing the latest data of the one-touch dial registered in the facsimile main body as file data in the hard disk or the like, it is not necessary to read the data from the facsimile each time it is sent, and the processing time is further shortened. be able to. Also,
If the one-touch dial data in the hard disk is not the latest data, it can be easily updated to the latest data, so that it is possible to reliably perform facsimile transmission without sending the other party by mistake.

FIG. 8 is a flow chart for explaining an example of the operation of the third embodiment according to the present invention. This will be described below according to this flowchart.

Steps S301 to S312 are the same as steps S101 to S112 in the first embodiment. S31
In 3, the contents of the function setting information created in S312 are checked to determine whether the settings are correct. For example, when the timer transmission is set for the dial for which the mail post is set as the application communication, such a transmission cannot be performed, and the facsimile causes an error. If the settings are not correct like this, the message
Is displayed, and the process returns to S302 to reset.
If the settings are correct, the document data is IMEM in S314.
The bitmap is expanded to 4 and transmitted to the facsimile together with the function setting information, and the processing is terminated.

Also, by checking whether the settings are correct before sending the function setting information created for sending to the facsimile, it is possible to prevent an error from occurring and improve the processing efficiency.

[0025]

As described above, according to the present invention,
When the document data is transmitted by facsimile, the data of the one-touch dial already registered in the facsimile body can be confirmed on the CRT. Furthermore, you can easily specify the recipient, so you can enter the recipient's fax number one by one,
Eliminates the hassle of setting the advanced communication settings, and enables quick and reliable facsimile transmission without error.

Further, it is possible to reliably perform facsimile transmission to the other party simply by operating the CRT without operating the operation unit of the facsimile main body. Further, it can be confirmed on the CRT that the facsimile transmission has been completed.

By storing the latest data of the one-touch dial registered in the facsimile main body as file data in the hard disk or the like,
The data is not read from the facsimile every time it is transmitted, and the processing time can be further shortened.

Further, when the one-touch dial data in the hard disk is not the latest data, the data can be easily updated to the latest data, so that the facsimile transmission can be surely performed without mistakenly transmitting the destination.

Further, by checking whether the settings are correct before sending the function setting information created for sending to the facsimile, it is possible to prevent an error from occurring and improve the processing efficiency.

[Brief description of drawings]

FIG. 1 is a system block diagram of a document processing apparatus according to an embodiment.

FIG. 2 is a flowchart of the first embodiment.

FIG. 3 is a diagram showing an example of a screen for facsimile transmission in the embodiment.

FIG. 4 is a diagram showing an example of a screen of one-touch dial data in the embodiment.

FIG. 5 is a memory structure diagram of user setting information in the first embodiment.

FIG. 6 is a flowchart of a second embodiment.

FIG. 7 is a memory structure diagram of user setting information in the second embodiment.

FIG. 8 is a flowchart of a third embodiment.

[Explanation of symbols]

 1 system bus 2 CPU 3 PMEM 4 IMEM 5 image input / output control unit 6 image input / output control unit of facsimile main body 7 facsimile 8 input control unit 9 keyboard 10 mouse 11 VRAM 12 display output control unit 13 CRT 14 external storage control unit 15 Hard disk 16 Floppy disk

Claims (12)

[Claims] 1. A document processing apparatus to which a facsimile is connected, including: display means for displaying information; storage means for storing information; and user setting information stored in the facsimile, read and stored in the storage means. Reading means, display control means for controlling the stored user setting information to be displayed on the display means, instruction means for selecting and displaying the displayed user setting information, and information for the selection instruction A document processing apparatus, comprising: a control unit that controls to transmit the document data displayed as "" to the facsimile. 2. The document processing apparatus according to claim 1, wherein the document data transmitted to the facsimile is transmitted by facsimile according to the instructed information. 3. The document processing apparatus according to claim 1, wherein the user setting information includes one-touch dial information for specifying a transmission destination and applied communication setting information. 4. The document processing apparatus according to claim 1, wherein the storage unit stores user setting information and a date and time when the user setting information is read. 5. The document according to claim 1, further comprising: a determination unit that determines whether the update date and time of the user setting information read from the facsimile is newer than the date and time stored in the storage unit. Processing equipment. 6. The document processing apparatus according to claim 1, further comprising a determination unit that determines whether or not the setting of the selected and specified application communication setting information is correct. 7. A document processing method for a document processing apparatus to which a facsimile is connected, the method comprising: reading and storing user setting information stored in the facsimile; and displaying the stored user setting information in the display means. A display control step of controlling to display on the display, an instruction step of selecting and instructing the displayed user setting information, and a control of transmitting the selection instructed information and the displayed document data to the facsimile. A document processing method, comprising: a control step. 8. The document processing method according to claim 7, wherein the document data transmitted to the facsimile is transmitted by facsimile according to the instructed information. 9. The document processing method according to claim 7, wherein the user setting information is one-touch dial information for specifying a transmission destination and applied communication setting information. 10. The document processing method according to claim 7, wherein the storing step stores user setting information and a date and time when the user setting information is read. 11. The document processing method according to claim 7, further comprising a determination step of determining whether or not the update date and time of the user setting information read from the facsimile is newer than the stored date and time. 12. The document processing method according to claim 7, further comprising a determination step of determining whether or not the setting of the selected and specified applied communication setting information is correct.