JPH0756827A - Group circulation system - Google Patents

Abstract

PURPOSE:To improve the efficiency of editing work in the case of group circulation and to provide security for each field of a circulating document. CONSTITUTION:This group circulation system is provided with an exclusive processing means 41 for applying the right of occupation for editing to a user terminal while adding the attribute of the user terminal, which first outputs an editing request, to the write field provided in the circulating document, data base 24 for storing the date and time of storage and the field attribute as the managing data of each circulating document preserved in a file preserving means 21, and attribute judging means 41 for receiving the editing request to the circulating document distributed to the user terminal and permitting the editing of the write field selected from this user terminal while referring to the data base 24 when the attribute of the user terminal is added to that write field or no attribute is added.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document access system in which a plurality of users simultaneously refer to and edit the same electronic document by using a general electronic document, and more particularly, the electronic document is used as a circulation document. The present invention relates to a group circulation system that can be distributed to each user and can be used to request an answer sentence or the like as needed.

[0002]

2. Description of the Related Art Conventionally, as a circulation system using electronic documents, an electronic bulletin board system which a plurality of users can freely refer to and edit can be used. In the electronic bulletin board system, as shown in FIG. 5, the circulation source user A sets an electronic file 2 having a write field 2 to which no permission is given in the file storage unit 1 common to each user. The electronic files 2 are freely read by the users B to D, referred to and edited, and then stored in the file storage unit 1 with the same file name. At that time, each of the users B to D writes each answer sentence that answers the circular sentence 2A of the electronic file 2 in the fields 2a to 2c so as not to overlap each other. After that, the user A who is the circulation source reads the electronic file 2 with the same file name from the file storage unit 1 to obtain an electronic file in which the opinions of the users B to D are written.

However, the electronic bulletin board system described above is
Since each user can freely edit all the documents in the electronic file 2, a user other than the circulation source can arbitrarily change the circulation section 2A, or another user accidentally overwrites the circulation sentence or the response sentence of another person. There is a possibility of doing.

On the other hand, in a system to which UNIX or the like is applied, a permission can be given by defining an attribute of a specific user in a specific field of a circulation document. A circulation delivery system with improved security has been developed using this service, and the operation concept of the circulation delivery system is shown in FIG.

In the circulation delivery system shown in FIG. 1, the circulation source user A creates a circulation document 5 having a circulation sentence 3 and a response sentence field 4. For example, if the answers to the same circular 3 are collected from users B to D, user B
A circulation document for each of the D to D is created, the own attribute is assigned to the field 3 of the circulation sentence 3, and the attribute of the transmission destination is assigned to the field 4 of the response sentence. User B to D of each destination
Then, although it is possible to freely write and change the answer field 4 to which the permission is given to the user, the circulation section 3 to which the permission is given to the user A cannot be edited.

Circular document 7 edited by each user B-D
9 is stored in the file storage unit 10 of the circulation system, and the user A opens each circulation document 7 to 9 from the file storage unit 10 one by one and collects the reply sentences from each circulation document 7 to 9.

However, in the circulation system described above, when conducting a questionnaire survey or the like with circulation documents, circulation documents must be created for all users, and the circulation documents to which each user responds are stored in each user file. Since it has to be opened every time and data is collected, extremely complicated work is required.

[0008]

As described above, the conventional group circulation system has a problem in terms of security when trying to improve the efficiency of editing work, and a problem in terms of editing efficiency when trying to ensure security. Had happened.

The present invention has been made in view of the above circumstances, and each user can circulate a circulation document in real time and can simultaneously refer to the circulation sentence and a plurality of answer groups related to the circulation document to perform editing work. An object of the present invention is to provide a group circulation system that can improve efficiency and can add security to each field of a circulation document.

[0010]

In order to achieve the above object, the group circulation system of the present invention connects a plurality of user terminals via a communication line and stores them in a file storage means accessible from each user terminal. In the system for distributing the circulation document being processed in response to the editing request from the user terminal and storing the circulation document edited by the user terminal in the file storing means, first, the writing field of the circulation document is first stored. The attribute of the user terminal that issued the editing request is added to the exclusive processing means for giving the user terminal the exclusive right for editing, and the management data of each circulation document saved in the file saving means. When the circulation document edited by the user terminal is stored in the file storage means, the circulation document name of the circulation document and the circulation document concerned A database that stores the attribute information attached to each writing field in association with each other, receives an edit request for a circulation document distributed to the user terminal, refers to the database, and writes the writing field to the writing field selected from the user terminal. It is configured to include attribute determination means for permitting editing of the write field when the attribute of the user terminal is attached and when neither attribute is attached.

[0011]

In the group circulation system of the present invention, each user terminal accesses the file storage means at an arbitrary timing and the desired circulation document is read out to the own terminal.
When an edit request is issued from the read user terminal to an arbitrary field of the read circulation document, the attribute determination means determines whether or not the edit is possible based on the attribute information of the database.

That is, when the attribute of the user terminal is attached to the writing field of the circulation document for which the edit request is made, or when neither attribute is attached,
The attribute judging means permits the user terminal to edit the write field.

If none of the attributes is attached to the permitted field, the exclusive processing means attaches the attribute of the user terminal to the writing field of the circulation document.

When the circulation document referenced and edited by the user terminal is stored again in the file saving means, the management data of the circulation document, at least the circulation document name, the attribute information of each field, and the storage date and time are stored in the database. It

[0015]

EXAMPLES Examples of the present invention will be described below. FIG. 1 shows a conceptual diagram of a group circulation system according to an embodiment of the present invention, and FIG. 2 shows a system configuration.

In the group circulation system of this embodiment, each user terminal A to C and a server disk 11 are connected to a database management device 10 through a communication line 12, and each user terminal A to C has a database access device 1.
3 and a circulation instruction device 14 are provided.

The database management device 10 has a file storage unit 21, a file management unit 22, a network file management unit 23, a database 24, a database management unit 25, a network database management unit 26, and a cron tab 27.

The file storage unit 21 stores all circulation documents circulated using this system, and the file management unit 22 manages the storage / reading of files. The network file management unit 23 manages operation requests (file storage / readout) from each user terminal and gives instructions to the file management unit 22.

The database 24 is a file storage unit 21.
The management data of the circulation document stored in is stored. The management data is divided for each circulation document,
It consists of a document name, document path name, storage (update) date and time, field structure, field attribute, etc. for each category. The database 24 is managed by the database management unit 25, and the network / database management unit 26 receives a database operation request from each user terminal and gives an instruction to the database management unit 25.

The cron tab 27 monitors the update of the database 24 and displays an icon for notifying the input / output device of each user terminal, which will be described later, of the circulation when the update is made.

The server disk 11 stores window information of a selection menu as shown in FIG. 3 and various circulation document formats. Further, it has window information of an individual menu corresponding to each item of the selection menu.

The database access device 13 is provided for each user terminal and includes an input / output device 31, a remote search device 32, a document file operation device 33, a file copy / data collection unit 34, and a network / database management unit 26. I have it.

The input / output device 31 includes a display for displaying various icons such as a circular notification icon, a selection menu for receiving user's instructions, and a circulation document, and a keyboard for inputting various instructions. Consists of.

The remote search device 32 is an input / output device 31.
It functions to search the circulation document corresponding to the document name input from the file storage unit 21 by referring to the database 24. Further, the remote search device 32 reads the format of the circulation document selected via the document file operation device 33 from the server disk 11, or reads the window screen of FIG. 3 from the server disk 11 and displays it on the input / output device 31. .

The file copy / data collection unit 34 performs processing such as copying the relevant document in the file storage unit 21 searched by the remote search device 32. The network database access management unit 35 sends the operation request output from the database access device 13 and the circulation instruction device 14 via the communication line 12 to the network database management unit 26 and the network file management unit of the database management device 10. 23, and server disk 1
It is a part for transmitting data to the server 1 and receiving data from the database management device 10 and the server disk 11.

The circulation instruction device 14 is provided for each user terminal and includes an exclusion management unit 41, a remote data server device 42, and a file reflection device 43. The exclusion management unit 41 is a part that creates a circulation document, and performs field attribute determination, attribute allocation, and other processing prior to the creation of the document.

When the circulation selection is selected on the document file operation device 33, the remote data server device 42 selects a renewed circulation document from the document name and update date and time of the database 24 and displays it on the input / output device 31. Let

The file reflection device 43 includes an exclusive management unit 41.
This is for reflecting the circulation document created in (1) in the file storage unit 21 and reflecting the management data such as the field attribute data of the circulation document in the database 24.

Next, the operation of the present embodiment configured as described above will be described according to the processing steps shown in FIG. Figure 4
Shows a flow of processing in the case where the user C creates a circular text and answers to the circular text in the order of user A and user B.

First, when the circulation system is activated by the user C from the pull-down menu, the selection menu shown in FIG. 3 is read from the server disk 11 and displayed on the input / output device 31 of the user C as a window.

When the item "group selection" is selected from the selection menu on the input / output device 31, the selection is received to execute a process of specifying a circulation group to be a circulation range (C-1). For example, a screen for designating the range of the circulation group is displayed, and the circulation group is designated using the screen.

Next, the user C returns the display screen of the input / output device 31 to the selection menu to select the format of the circulation document, and selects the item "circulation format selection". Here, as shown in FIG. 1, it is assumed that a format having a field for a circulation sentence and two answer fields for users A and B is selected (C-2).

Further, the user C selects "Circulation document creation" from the selection menu. When “Create Circulation Document” is selected, the circular text field of the circular text displayed on the input / output device 31 of the user C becomes writable. At the same time, the exclusive management unit 41 assigns the attribute of the user C to the field of the circulation sentence provided in the circulation document (C-3).

When the user C has created a circulation sentence in a predetermined field in the circulation document, the user C displays a selection menu and selects "reflected circulation sentence". When the item of "Reflected Circular Sentence" is selected, the created circular document is processed by the file reflection device 43 by the network database access management unit 35, the network database management unit 26,
It is passed to the database management unit 25.

In the database management device, the circulation document management data (document name, field attributes, update date, etc.) is registered in the database 24, and the circulation document text data is stored in the file storage unit 21 (C-4). ).

At the same time, an icon is displayed on the input / output device 31 of another user terminal to inform the group that the circulation is in progress. On the other hand, in the user terminal of the user A, it is possible to know that the circulation is circulating by the icon display of the input / output device 31. When the circulation comes around, the user A displays a selection menu and designates “circulation sentence selection (latest document display)” together with the document name and the like via the document file operation device 33. When this item is selected, the remote search device 32 causes the database management device 10 to
To start searching for the corresponding circular document. Specifically, the database 24 is searched, the latest update date and time is selected from the relevant document names, and the search result data is passed to the remote data server device 42.

Upon receiving the search result data from the remote search device 32, the remote data server device 42 acquires the corresponding latest circulation document from the file storage unit 21 and displays it on the input / output device 31 (A-1).

User A displays a selection menu in order to select the writing field of the circulation document. When the item of "response field selection" is selected, the exclusion management unit 41 accepts which one of the plurality of reply fields provided in the circulation document is desired to be written. At this time, the exclusion management unit 41 obtains and holds the flag information (attribute) of each field of the circulation document from the database 24.

For example, if the user A selects the field of the circulation text in which the flag of the user C is set, the exclusive process for disallowing the writing is performed because the flag of the other user (C) has already been set. To do. Further, if the user A selects one of the answer fields, no flag of any user is set in that field.
The user A is allowed to edit, and at the same time, the attribute of the user A is added to the field and a flag indicating that the user A is occupied is set (A-2).

When "Create answer sentence" is selected in the selection menu, the caret of user A stands in the field permitted by the selection of (A-2), and the user can freely write. (A-3).

When the preparation of the answer sentence is completed, the item "Reflected sentence reflection" is selected from the selection menu. When this item is selected, the file reflection device 43 is activated. The file reflection device 43 reflects the management data (document name, field attributes, update date and time, etc.) of the circulation document created by the exclusion management unit 41 in (A-3) to the database 24, and the contents of the circulation document itself. Is stored in the file storage unit 21 (A-
4).

When there is a reflection in the database 24 in (A-4), the Coulomb tab 27 again displays to the user terminals that there has been a circulation. Next, when the user B retrieves the circulation document from the file storage unit 21 by the same process (B-1), the circulation document in which the circulation sentence of the user C and the answer sentence of the user A are described is displayed. If the user B selects the remaining answer field (B-2), the attribute of the user B is added to the field and the flag of the user B is set to the user B.
It becomes writable only from (B-3). Then, the circulation document that has been written in the answer field is reflected in the database 24 and the file storage unit 21 again in the same manner (B-4).

By this reflection processing, the Coulomb tab 2 is again displayed.
The icon is displayed by 7. After confirming the icon display, the user C activates the remote search device 32 and the remote data server device to display the latest version of the circulation document on the input / output device 31 (C-5). As shown in, the user can see the circulation document in which his own circulation text and the answers of the user A and the user B are written.

Further, the other users A and B also access the database management device 10 and retrieve the latest circulation document, thereby obtaining the circulation document of the user C and the circulation document in which the answers of the users A and B are written. Can be seen (A-5, B-5).

As described above, according to this embodiment, the attributes are automatically added to the fields of the circulation document in the order in which the writing declaration is made, and when the document preparation is completed, the preparation circulation document is managed each time. The data is reflected in the database 24, the created document is reflected in the file storage unit 21, and when the circulation document is taken out, the document with the latest update date and time is read out. Therefore, security is provided for each field of the circulation document. You can have it, overwrite from other users,
It is possible to prevent arbitrary changes. Moreover, by selecting the format of the circulation document, the answer group of the entire circulation group can be viewed at one time with one file access, and the editing efficiency can be dramatically improved. As a result, the flow of information within the circulation group can be made smooth.

In the above embodiment, the case of the circulation document in the format in which the reply field for each user terminal is provided in advance has been described as an example, but the format of the circulation document can be appropriately changed according to the circulation contents. The present invention is not limited to the above embodiments, and various modifications can be made without departing from the gist of the present invention.

[0047]

As described above in detail, according to the present invention, attributes are sequentially added to each field of the circulation document, and
Since the created circular document is sequentially reflected in the database and file storage means, each user can circulate the circular document in real time, and the circular sentence and multiple response groups related to it can be referred at the same time, which improves the efficiency of editing work. Thus, it is possible to provide a group circulation system that can improve the security and make each field of the circulation document secure.

[Brief description of drawings]

FIG. 1 is a conceptual diagram of an embodiment of the present invention.

FIG. 2 is a system configuration diagram of the one embodiment.

FIG. 3 is a diagram showing a selection menu displayed in the above embodiment.

FIG. 4 is a diagram showing a flow of processing of the one embodiment.

FIG. 5 is a diagram for explaining a conventional electronic bulletin board system.

FIG. 6 is an operation explanatory diagram of a conventional circulation transmission system.

[Explanation of symbols]

10 ... Database management device, 11 ... Server disk 1
1, 12 ... Communication line, 13 ... Database access device, 14 ... Circulation instruction device, 21 ... File storage unit, 22
... file management unit, 23 ... network file management unit, 24 ... database, 25 ... database management unit,
26 ... Network / database management unit, 27 ... Coulomb tab, 31 ... Input / output device, 32 ... Remote search device, 33 ... Document file operating device, 34 ... File copy / data collection unit, 41 ... Exclusive management unit, 42 ... Remote Data server device, 43 ... File reflection device

Claims (1)

[Claims] 1. A plurality of user terminals are connected via a communication line, and a circulation document stored in a file storage means accessible from each user terminal is distributed in response to an editing request from the user terminal, In a group circulation system for storing a circulation document edited by a user terminal in the file storage means, an attribute of the user terminal which first issued an edit request is attached to a writing field of the circulation document, and the user terminal concerned is added. An exclusive processing means for giving an exclusive right for editing, managing management data of each circulation document stored in the file storage means, and storing the circulation document edited by the user terminal in the file storage means. When
A database that stores the circulation document name of the circulation document and the attribute information attached to each writing field of the circulation document in association with each other, and receives an edit request for the circulation document distributed to the user terminal, and refers to the database And an attribute determination means for permitting editing of the write field when the attribute of the user terminal is attached to the write field selected from the user terminal and when neither attribute is attached. Group circulation system characterized by that.