JPH0746270A - Electronic mail system - Google Patents

Abstract

PURPOSE:To obtain the system capable of registering plural substitute receivers and making confidential mail by allowing plural substitute receivers to receive a user information file when the information of permission of substitute reception is written in the reception mail information file. CONSTITUTION:A user, A sets plural receivers B-F permitting substitute reception to a user information file 14 and registers the information. When a sender 20m executes mail transmission processing and a substitute reception column of the transmission mail information file 12 indicates 'permission of substitute reception', the sender 20 reads the information of the users B-F permitting the substitute reception from the user information file 14. Then information of 'permission of substitute reception' is written in an item of the substitute reception column of the reception mail information file 15 and when the reception by the substitute receiver is made, the information is received by the substitute receiver. Thus, even when a substitute receiver is absent for a long period, the mail is received by the other substitute receiver and the mail is processed as a confidential mail without addition of the information of the 'permission of substitute reception'.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic mail system constructed on a computer system and having a proxy receiving function.

[0002]

2. Description of the Related Art In an electronic mail system built on a computer system, when a user sends a mail, the destination user should immediately perform the receiving process.
For example, when the destination user is absent for a long period of time due to a business trip or the like, unreceived mails are accumulated.

Some electronic mail systems have a proxy reception function. With a proxy reception function, if the user is absent for a long period of time and one of the proxy recipients is registered in advance, the absent mail can be received by the proxy recipient.

[0004]

However, the proxy receiver may also be absent for a long period of time, and if only one proxy receiver is present for one user, if the proxy receiver is absent for a long time, the original reception is performed. Mail may not be received until the intended user (destination user) returns.
In order to solve this problem, it is possible to register a plurality of substitute recipients.

Further, some mails do not want to be shown to others other than the destination user as much as possible. If there are cases where multiple proxy recipients are registered for one user, there are cases in which one proxy recipient does not want to show it to another proxy recipient. Things could not be sent if the destination user registered as a proxy recipient, and had to wait for the destination user to return.

The present invention has been made in view of the above problems, and a plurality of proxy recipients can be registered, and confidential mails or similar mails can be inadvertently seen by many proxy recipients. The purpose is to provide a free e-mail system.

[0007]

In order to solve the above problems, the present invention is configured so that a plurality of proxy recipients can be registered, and information on whether to allow proxy reception is written in a reception mail information file. If the sender adds the information indicating the proxy reception permission at the time of sending the mail, the proxy reception classification item of the reception mail information file created for each proxy recipient The "reception by proxy reception" information is written, and the information about "reception by proxy reception" is written by each proxy receiver.

Further, in a configuration in which a plurality of proxy recipients can be registered, a plurality of delivery delay days corresponding to each of the plurality of proxy recipients in the user information file (from transmission of mail until proxy reception is permitted) The number of days) is set individually, and when the proxy recipient attempts the reception process, it is checked whether or not the date and time satisfies the conditions for the delivery delay days of the proxy recipient. It was configured to let.

[0009]

According to the present invention, by registering a plurality of proxy recipients with the above configuration, other proxy recipients can receive mail even if one proxy recipient is absent for a long time.
If the sender does not add the "proxy reception permission" information, it is possible to establish a confidentiality that does not allow any proxy receiver to receive.

Further, it becomes possible to register by changing the designated number of days for each substitute recipient, and the reception of the mail is permitted in order from the substitute recipients who have reached the designated number of days. That is, even if a proxy recipient is permitted to receive an email, reception by another proxy recipient who has not reached the specified number of days can be prohibited, and thus priority can be given to the proxy reception.

[0011]

Embodiments of the present invention will be described below with reference to the drawings. FIG. 1 shows the outline of the configuration of the present invention.
In the figure, 11 is a mail data file in which the contents of a mail are recorded, 12 is mail information (a document name of a mail, a sender name, a destination user name, an actual recipient name) when a user performs a transmission process. , Transmission date / time, delivery date / time, reception date / time, proxy reception section information, received section information, mail data file name, etc.). Reference numeral 13 is a reception mail information file in which mail information sent from each sender is recorded. Reference numeral 14 is a user information file that describes the proxy recipient, delivery delay date and time, and exists for each user. Reference numeral 15 is a reception mail information file of the recipient designated as the proxy of the destination user.

Further, FIG. 1 shows an embodiment in which the sender 20 sends a mail to the destination user (A) which permits proxy reception. The description of this embodiment will be given together with the description of the processing flow in FIGS. 2 and 3 below.

FIG. 2 is a flow chart of a process in which the destination user registers a substitute receiver in his or her user information. The destination user (A) sets up to five recipients (B, C, D, E, F) who are permitted to receive the proxy in their own user information file 14 and the number of delivery delay days in descending order of reception priority (S1). ), And register the information in the user information file (S2).

FIG. 3 is a flow chart of processing at the time of mail transmission. When the sender 20 executes the mail transmission process, the contents of the mail to be transmitted first are written in the data file 11 (S3).

Next, the mail information describing the destination (destination user) necessary for sending the mail, the delivery date and time, and the like is sent to the sender mail information file 12 of the sender 20 and the reception mail information of the destination user (A). Write to the file 13 (S4).

Next, the proxy reception section of the transmission mail information file 12 of the sender 20 is checked. In this proxy reception section, it is described whether the mail to be transmitted is “confidential” or “proxy reception permission”.

If the proxy reception classification is "confidential", the mail transmission process is terminated. In the case of “substitute reception permission”, from the user information file 14 of the destination user (A),
Information of users (B, C, D, E, F) who are permitted to receive the proxy and information of delivery delay date and time are read (S5).

Next, the proxy receiving users (B, C, D,
E, F) is sent to the mail. That is,
Register the necessary destination information (destination user) and mail information such as delivery date and time (delivery delay days plus date and time) in the respective reception email information files of the proxy receiving users (B, C, D, E, F). Then, the mail transmission process ends (S6).

As described above, in this embodiment, when the sender sends the proxy reception mail, one mail data file is first created, and the transmission mail information file and the plurality of reception mail information files (the destination user and the reception user are received). Create multiple proxy recipients listed in the user information file, and at that time, enter the information indicating "proxy reception" in the proxy reception category and the current date and time in the item of delivery date (receivable date and time). Record the information of the delivery delay plus the date and time. Figure 3
FIG. 9 is a flow chart of processing when a user registered as a proxy recipient receives a mail on behalf of the original recipient.

First, the proxy reception section in the reception mail information file of the user (proxy receiver) is read to check whether the proxy reception mail has arrived (S).
7). If the proxy received mail has arrived here, then it is checked whether the delivery date and time of the received mail has passed the current date and time.

If the delivery date / time has not passed the current date / time, the process ends without performing the receiving process (S8). If it has also passed, the reception processing of the proxy reception mail is performed (S
9).

As described above, in this embodiment, if the user has a proxy reception file in his / her mail information file, he / she can receive the mail if the current date / time is past the delivery date / time.

Further, the user can prioritize each proxy receiver by registering a plurality of proxy recipients in his or her user information file and different delivery delay days for each proxy recipient. Ordered proxy reception is achieved. In addition, the sender can confirm which user received the message.

[0024]

As described above, according to the present invention, it is possible to register a plurality of proxy recipients, and a proxy reception classification item for writing information on whether or not to allow proxy reception in the reception mail information file. By configuring so that each proxy recipient receives the information in which the information of "proxy reception permission" is written, even if one proxy recipient is absent for a long time, another proxy recipient sends an email. As well as being able to receive, if the sender does not add the information of "proxy reception permission", it is possible to make it confidential so that no proxy receiver is allowed to receive it. Disappears.

Further, when the destination user registers the proxy receiver, the delivery delay days can be registered for each proxy receiver, and the mails of the senders are received, and the destination user is absent. In this case, by configuring to prohibit reception by the proxy recipient for the specified number of days from the receivable date of the destination user due to the registered delivery delay days,
Reception by the proxy receiver is prohibited for a specified number of days from the receivable date of the destination user, and the proxy reception mail in which the reception priority is given to the proxy receiver can be realized. That is, since different delivery delay days can be individually designated for the proxy receivers in the user information file, the proxy receivers with lower reception priority do not receive first. Thus, when the destination user is absent, all the proxy receivers are not in a readable state at a time, and reception by the proxy receivers can be minimized.

[Brief description of drawings]

FIG. 1 is an explanatory diagram showing an outline of proxy reception of an electronic mail system according to an embodiment of the present invention.

FIG. 2 is a flowchart showing a method of registering a proxy recipient in user information of an electronic mail system according to an embodiment of the present invention.

FIG. 3 is a flowchart showing a transmission and proxy reception method of an electronic mail system according to an embodiment of the present invention.

[Explanation of symbols]

 11 mail data file 12 mail information file for sending 13 mail information file for receiving 14 user information file 15 mail information file for receiving

Claims (3)

[Claims] 1. A plurality of proxy recipients can be registered in a user information file, a proxy reception classification item for writing information on whether or not proxy reception is permitted is provided in a reception mail information file, and a mail transmission If the sender adds information indicating permission for proxy reception at this time, write the information of "proxy reception permission" in the item of the proxy reception classification of the reception email information file created for each proxy recipient, and An electronic mail system characterized in that, when there is a reception operation by, the proxy receiver is made to receive the matter in which the information of "proxy reception permission" is written. 2. A user information file can register a plurality of proxy receivers and delivery delay days corresponding to each of the plurality of proxy receivers, and when the reception operation is performed by the proxy receiver, the date and time is set. An electronic mail system characterized in that it is configured to check whether or not the condition of the delivery delay days of the proxy receiver is satisfied, and to receive only when the condition is satisfied. 3. A proxy reception classification item for writing information on whether or not to allow proxy reception is provided in the reception mail information file, and the sender adds information indicating permission for proxy reception when sending mail. In this case, write the information of "Allow proxy reception" in the item of proxy reception classification of the reception mail information file created for each proxy recipient, and when there is a reception operation by the proxy recipient, 3. The electronic mail system according to claim 2, wherein the substitute recipient receives the matter in which the information of "."