JPH0728912A - Budget amount confirming system - Google Patents

Abstract

PURPOSE:To reduce the burden applied to the execution of a budget and decision of an approval range of the budged and also to ensure the elastic execution of the budget. CONSTITUTION:An inputted budget execution amount is compared with the least balance of budged stored in a budget execution file for decision whether the budget can be executed or not (103, 104). If the execution of the budget is impossible, the budget execution amount is compared with the budget balance larger than the least amount for decision whether the budget can be executed or not (106, 107). If the execution of the budged is possible, an approval range of the budget execution slip is decided (109) and the slip is transmitted (111).

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a method for confirming a budget amount in budget execution in a system for managing budget execution work.

[0002]

2. Description of the Related Art In a conventional budget execution management system, when a budget shortage occurs when the remaining budget is confirmed at the lowest level (usually subdivision) of the budget subject to be executed,
Since it is impossible to execute in that subject, it was necessary to carry out budget diversion processing from other budget subjects each time in order to expand the budget limit.

Further, the range of approval of the budget execution slip is manually determined according to the size of the budget item and the amount of execution. Note that, as a related technique of this type, for example, Japanese Patent Laid-Open No. 63-62088 can be cited.

[0004]

The conventional system described above checks the balance of the budget at the lowest level of the budget item when executing the budget. It is necessary to divert the budget from other budget subjects every time, increasing the burden of budget execution work and
There is a problem that flexible budget execution is not possible.

As for the range of approval of the budget execution slip, a separate judgment table is prepared according to the type of budget subject to be executed and the size of the execution amount, and the approval range is manually determined based on this table. There is a problem that the burden of judgment work also increases.

[0006] An object of the present invention is to provide a budget amount confirmation system which enables a flexible execution of a budget while reducing the burden of the budget execution work and the determination work of the decision range when executing the budget execution. .

[0007]

In order to achieve the above object, in the invention according to claim 1, in a system for managing budget execution business, means for inputting budget execution data consisting of budget items and budget execution amounts. A first means for storing the remaining balance of budget for each budget item, a second means for storing the remaining balance confirmation level and decision range corresponding to the budget item, and the first means based on the input budget execution data. A first means for checking whether or not budget execution is possible by referring to the storage means 1 and confirming the balance of the budget at the lowest level of the budget item,
When the first determining means determines that the budget execution is not possible, the budget remaining amount of the level is confirmed based on the budget remaining amount confirmation level corresponding to the input budget item, and whether the budget execution is possible or not. And a second means for determining whether or not.

According to a second aspect of the invention, the first and second aspects are provided.
When it is determined that the budget can be executed by the determining means, the means for determining the approval range of the budget execution slip based on the approval range, and the determined approval range on the budget execution slip and the screen. And a means for displaying.

[0009]

[Function] The budget item and the budget execution amount are input, and the input budget execution amount is compared with the remaining budget amount at the lowest level stored in the budget execution file to determine whether or not the budget execution is possible. When budget execution is not possible, the remaining budget amount at the confirmation level above the lowest level and the budget execution amount are compared to determine whether or not budget execution is possible. The range is determined and the slip is output. This allows the budget balance to be checked at any level, even if a budget balance shortage occurs at the lowest level of a budget item during budget execution, allowing budget operations such as diversion of budget from other subjects. The work burden is reduced and flexible budget execution can be performed. Further, since the range of approval of the budget execution slip is automatically determined, the budget execution work can be made efficient.

[0010]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS An embodiment of the present invention will be specifically described below with reference to the drawings. FIG. 2 is a block diagram of the budget execution management system of the present invention. In FIG. 2, 1 is a display device that displays budget execution data, 2 is a keyboard device for inputting budget execution data, 3 is a data processing device that executes budget execution processing such as determination of whether or not budget execution is possible, and 4 is Auxiliary storage devices (magnetic disk device, floppy disk device, etc.) for storing budget data, table files, and budget execution files, and 5 are output devices for printing budget execution slips and the like.

In the present invention, budget execution is defined as follows. In other words, it is any act that specifically implements income / expenditure according to the budget.
Therefore, budget execution does not simply mean earning and spending a fixed amount of money, but rather income adjustment, expenditure act, diversion of expenditure budget expenses, issuance of local bonds, borrowing of temporary loans. , It means everything from carrying out debt-bearing activities.

FIG. 1 is a flow chart showing a budget execution processing procedure of the present invention. The budget execution in the present invention will be described below by taking the case of purchasing a file for financial accounting in a budget item as an example. The budget items are: Subsection: Agriculture, Forestry and Fisheries Expenses, Item: Agriculture and Forestry Expenses, Eye: New Agricultural Structure Improvement Project Expenses, Project:
Eastern area agricultural structure improvement project cost, Section: Demand cost, Subsection: Consumables cost.

First, a budget item code and an execution amount (amount necessary to buy an item) are input from the input screen (step 101). The budget item code is a code assigned to the budget item, and this code saves labor for determining and inputting the budget item.

FIG. 3 shows an input screen at the time of budget execution processing. In this example, the budget item code is subsection (01),
Item (01), Eye (01), Business (0101), Section (0
2) The subdivision (03) is input. In addition, 15,000 yen is input as the execution amount. There is a key entry screen in front of this input screen, on which the year, accounting code, etc. are entered. Then, in the input screen of FIG. 3, the execution amount (input amount) and the content of the spending are input, and in the budget item on this screen, what and how much to buy, how and when to pay, and where to pay. Clarify whether or not.

Next, the budget balance confirmation level and the approval range set in the table file of FIG. 7 are read (step 102). The table file of FIG. 7 shows the budget balance confirmation level (upper level) for confirming the budget balance at the upper level and the amount for determining the approval range when the budget balance at the lowest level is insufficient. It is a file that has been set, and the approval range represents from where (who) to where (who) the approval is required.

That is, the budget balance confirmation level and the approval range are set in correspondence with the budget item code. The budget balance confirmation level is 1 from the level 5 (section) to the higher level.
(Subsection) is available, and the budget balance confirmation level corresponding to the budget item code of this embodiment is level 5 (section). Also,
The settlement range is divided into five categories according to the amount of money, for example, 1
Approve the mayor for more than, 000,000 (Category 1),
If it is less than 100,000, it will be approved by the Finance Department.

Returning to FIG. 1, the budget remaining amount of the input subject (lowest level) is read from the budget execution file shown in FIG. 8 and the remaining amount is confirmed (step 103) to determine whether the budget can be executed. Is determined (step 104).

That is, here, it is confirmed whether or not the balance of the budget is larger than the amount of execution. As with traditional systems,
The lowest level of the budget item (often, subdivisions are the lowest level, but clauses and businesses are also the lowest level)
Check the balance with. FIG. 8 shows a budget execution file storing the execution status of each budget item, which is referred to for confirmation of the remaining budget amount at the lowest and upper levels, and each amount after execution is updated and stored. In this example, the budget balance corresponding to the entered budget item code (subsection 03) is 200.
Since the amount is 0 yen and is smaller than the execution amount (15000) and cannot be executed, a message is output on the message screen (step 105).

FIG. 4 shows a message screen to be output when the balance of the budget at the lowest level is insufficient. The message screen further displays "Please press the PF3 key to check the balance at the higher level".

When the PF3 key is pressed on this message screen, the budget execution file is referenced to confirm the balance of the budget at the higher level (step 106). In other words, if the remaining budget at the lowest level is insufficient, step 10
The budget balance at the budget balance confirmation level (= higher level) read in step 2 is compared with the execution amount. This is the confirmation of the budget balance at the higher level.

The balance check at the higher level is performed based on the budget balance check level read from the table file.
It is determined whether budget execution is possible (step 107).
Here, the confirmation is made at the level of the level 5, and since the total amount of the balance of Section 02 shown in FIG. 8 is 205,000 yen, the execution becomes possible, and the execution content is displayed on the screen for confirmation (step 108). FIG. 5 shows a confirmation screen. On this screen, the execution status (payment burden amount, dividend budget amount, payment burden acted amount, dividend budget balance amount) at the higher level (section 02) and a message are output.

Returning to FIG. 1 again, the division of the approval range read in advance from the table file is compared with the execution amount. Since the execution amount is 15,000 yen, it is judged that the approval range is up to the finance section of division 4 ( Step 109), the execution contents are stored in the budget execution file (step 11).
0).

In addition, the content of execution and the range of unnecessary approval are '**
The item filled with ** 'is output to the budget execution slip (step 111), the end screen (FIG. 6) is displayed, and the process ends. Figure 6
Indicates an end screen, and the result of DB update / slip output and determination of the approval range is output as a message.

As shown in FIG. 9, the budget execution slip is a sheet for outputting the execution content in a predetermined format when executing the budget, and is for clarifying communication and responsibility of the execution content.
Further, the unnecessary decision range is a decision range other than the decision range necessary for execution. Explaining with the example in FIG. 9, the decision range from the chief of the administration section to the chief of the finance section is The decision-making range is unnecessary up to the mayor.

If the budget can be executed at step 104, the processes after step 108 are performed. If the budget cannot be executed at step 107, the budget diversion is unavoidable from any level other than the arbitrary budget item level. It is necessary to perform this process, and this process is stopped (step 112). That is,
The budget diversion other than the budget item level is performed when the budget balance at the lowest level is insufficient and the budget balance at any budget item level is also insufficient, and is the same as the conventional budget diversion.

[0026]

As described above, according to the invention of claim 1, when the budget execution processing is performed in the budget execution business,
Even if the budget balance is insufficient at the lowest level of the budget item to be executed, the budget level is set in advance to check the budget amount, so you can check the budget balance at any item level, and The burden of budget operation work, such as diversion from, will be reduced, and flexible budget execution will be realized.

According to the second aspect of the invention, the decision range of the budget execution slip is automatically determined and displayed on the screen or on the slip, so the decision work of the decision range is omitted and the budget execution is executed. Work efficiency can be improved.

[Brief description of drawings]

FIG. 1 is a flowchart showing a budget execution processing procedure of the present invention.

FIG. 2 is a block configuration diagram of a budget execution management system of the present invention.

FIG. 3 shows an input screen during budget execution processing.

FIG. 4 shows a message screen at the time of budget execution processing.

FIG. 5 shows a confirmation screen during budget execution processing.

FIG. 6 shows an end screen during budget execution processing.

FIG. 7 is a diagram showing a configuration example of a table file.

FIG. 8 is a diagram showing a configuration example of a budget execution file.

FIG. 9 is a diagram showing a budget execution slip.

[Explanation of symbols]

 1 Display Device 2 Keyboard Device 3 Data Processing Device 4 Auxiliary Storage Device 5 Output Device

Claims (2)

[Claims] 1. A means for inputting budget execution data comprising a budget item and a budget execution amount, and a budget balance for each budget item in a system for managing budget execution operations.
Means, a second means for storing a budget balance confirmation level and a decision range corresponding to the budget item, and the first storage means on the basis of the inputted budget execution data to refer to the budget item First means for confirming the balance of the budget at the lowest level and judging whether or not the budget can be executed, and when the first judging means judges that the budget cannot be executed, the inputted budget A budget amount confirmation method comprising a second means for confirming the budget balance amount at the level based on the budget balance confirmation level corresponding to the subject and determining whether or not the budget can be executed. 2. When the first and second determining means determine that the budget can be executed, the means for determining the approval range of the budget execution slip based on the approval range, and the determination. 2. The budget amount confirmation system according to claim 1, further comprising means for displaying the settlement range and the budget execution slip on the screen.