JPH0669955A - Document filing device compatible with network - Google Patents

Abstract

PURPOSE:To provide the inexpensive device applicable to a wide variety of applications by providing a means registering and storing received documents from a facsimile terminal equipment and a LAN terminal equipment at a remote location in the device so as to register and store received documents from each terminal equipment. CONSTITUTION:A document filing device 100 of a district X is connected to a LAN 106 and both an analog public network and a digital public network 107. Furthermore, facsimile terminal equipments 101, 105 are connected to the analog public network and a digital public network 107. The LAN 106 at the district X and a LAN 111 at a district Y are internetwork-connected via the public network 107 to attain the communication from a terminal equipment 109 to the filing device 100. When a document from a personal computer terminal equipment at the district X is registered to the filing device 100, either of the terminal equipments 102, 104 is used to make communication to the device 100 to designate the designation of the document to be sent, identification of the tile and keyword or the like and retrieval information by Japanese, alphabetic numerics or their mixture to register the document.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a network filing apparatus, and more particularly, to a personal computer or workstation when connected to an analog public network, a digital public network and a local area network system (hereinafter referred to as LAN). (W
In addition to S), the present invention relates to a document filing apparatus using a facsimile terminal compatible with analog public network and digital public network as an input / output terminal.

[0002]

2. Description of the Related Art Opportunities to use information on paper media are extremely frequent in the activities of companies and other organizations, and the systematic accumulation and reuse of paper media information is greatly effective in improving the efficiency of intra-company activities, inter-company activities and other social activities. The need for systematic storage and reuse of such paper media information is very strong. As a product category that satisfies this demand, there is a document filing system using an optical disk or a magneto-optical disk having the characteristics of large-capacity storage and long-term storage.

[0003]

However, in the conventional document filing apparatus, although the document search function can be utilized from a plurality of terminals by utilizing the network function, the information related to the specific work is selected for the registration and update of the document. It was premised on the operation in which the person in charge would enter the key information periodically from a dedicated terminal in a limited place.

For this reason, for example, the latest document up-to-date information obtained by a large number of engineers in a company is shared between engineers or sales staff members, and the existing document filing is performed for the distributed application work. the system,
There were the following problems. A. It is extremely difficult to apply because it is not possible for each person in each department to input immediately and the load of input update work cannot be distributed.

(A) Since many technical documents are mainly composed of characters, and the resolution of a general G3 facsimile level is sufficient, these existing document filing systems can input documents including high-definition images. High cost due to equipment and data storage specifications. (C) Facsimile terminals are inexpensive and have become widespread in 1990, with millions being used in Japan.
The communication form is basically between two points and has no information sharing function.

[0006] Standardization of facsimile mail is CCI
There is a movement to proceed in accordance with TT's MHS (Message Handling Sistem) ("Television Imaging Engineering Handbook" edited by the Television Society, 1990, p96.
6) It does not have the function of storing and using it as a document database. SUMMARY OF THE INVENTION It is an object of the present invention to solve the above problems and provide a network-compatible document filing apparatus that can utilize an existing OA device as an input / output device.

[0007]

The present invention solves the above-mentioned problems and is applied to a network-compatible document filing apparatus connected to an analog public network, a digital public network and a LAN system. I took it. That is, a storage means for registering and storing received documents from a facsimile terminal on a analog public network and a digital public network, a LAN terminal and a LAN terminal at a remote place connected via the public network, and a transmission of the received document. The received document is managed by the media in association with the reception time or by the Japanese and alphanumeric code data or the characteristic data of the column, character size or other character shape of the received document, and the reception is performed. Data management means for separately managing the received document associated with the time by the Japanese and alphanumeric code data, and c, the entire list of the received documents accumulated in the accumulating means or the individual received documents. Display means for displaying, d Printing means for outputting the contents of the display means, e Code data of the Japanese and alphanumeric characters or the received text from each terminal Is a network-enabled document filing apparatus characterized by comprising a search unit to search for the multi-column, character size or the registration stored document based on the feature data of the other character form.

[0008]

The present application comprises a facsimile terminal on an analog public network and a digital public network, a LAN terminal, and storage means for registering and storing received documents from a LAN terminal at a remote place connected via the public network. Received documents from can be registered and stored.

FIG. 2 is a flow chart showing the procedure for registering / accumulating and displaying the received document of the present application. As shown in FIG. 2, the document is received from each terminal. Depending on the transmission medium of the received document, for example, if the received document is a facsimile, the facsimile is coded and registered in association with the reception time, and coded in Japanese and alphanumeric code data so that it can be easily searched later. Turn into. If it is a received document other than a facsimile, the received document or Japanese and alphanumeric code data, or the column data / character size or other character shape characteristic data of the received document are associated and coded. Each coded document is registered / stored in a storage device. Coding, registration and storage of these data are performed by the data management means and storage means, respectively.

The received document registered / stored in the storage device is
The whole list can be displayed, and a subset of the received document obtained as a result of the search with the Japanese and alphanumeric code data can be displayed. It is also possible to obtain column data and character size data by manipulating the contents of the received document, create a subset list of the received document obtained as a result of searching based on these data, and display the list. Is. In addition, a printing means for outputting these is provided.

Further, a retrieval means for retrieving the registered and accumulated document from each terminal based on the Japanese and alphanumeric code data or the characteristic data of the column, character size or other character shape of the received document. I have it. Therefore, a terminal on the LAN connected to the filing device of this document and a remote LAN connected via the public network or a dedicated line
It can be accessed from the above terminal, and regardless of whether it is a document registered from a facsimile terminal or a document registered from a personal computer, etc., it is possible to quickly identify and search each document registered in the document filing device. It can be carried out.

Therefore, it is possible to construct a document filing system with low cost and high productivity by utilizing the information base of ordinary personal computers, workstations and LANs as it is.

[0013]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS An embodiment of the present invention will be described in detail below with reference to the drawings. FIG. 1 is an explanatory diagram of a network system configuration according to an embodiment of the present invention. In the figure, 100 is a document filing device, 101 and 105 are facsimile terminals, 10
Reference numerals 2 and 104 are personal computer terminals, and 103 is a printer server. Further, 106 is a LAN, and 10
It is assumed that 0 to 106 exist in one place, and this is referred to as a district X. Reference numeral 107 denotes an analog public network and a digital public network. The document filing device for district X is LAN 106
And the analog public network 107 and the digital public network 107. Further, the facsimile terminals 101 and 105 are connected to the analog public network and the digital public network 107. Next, the structure of another district Y having a LAN is shown. In the area Y, 108 is a printer server, 109 is a personal computer terminal, and 110 is a facsimile terminal. 11
1 is a LAN. It is assumed that the LAN in the area X and the LAN in the area Y are interconnected via the public network 107, and communication from 109 to 100 is possible.

In the area Z, it has only the facsimile terminal 113 and the personal computer terminal 112, and is connected to other areas through the analog public network and the digital public network 107. FIG. 2 shows the registration of documents as described above.
The display procedure is shown in a flowchart. District X
To register a document from a fax terminal at
Alternatively, either of the terminals 105 or 105 sets a call in the normal procedure to the document filing apparatus and executes the facsimile transmission. 100 stores the received document with the file reception time added. After the facsimile transmission is completed, the sender of the document communicates with 100 using any terminal, which may be either 102 or 104, identifies the document data by the screen display of the reception time information and the document information, and the title or keyword for this. Set the identification and search information such as Japanese and alphanumeric characters, or a mixture thereof.

In order to register the document of the personal computer terminal in the area X from 100 to the area X, communication is made to the terminal 100 using either terminal 102 or 104, and the specification of the document to be transmitted and the title, keyword, etc. Register the document by specifying the identification and search information in Japanese and alphanumeric characters or a mixture thereof. The registration process from the district Y and the district Z is the same as the procedure from the district X, except that the connection of the terminal 100 of each personal computer is connected via the Internet or the line.

Documents are retrieved from personal computer terminals in each district. The document information can be confirmed on the terminal screen. A facsimile terminal or a printer server is selected as the output destination according to the print designation. FIG. 3 is a block diagram of a document filing apparatus according to an embodiment of the present invention. Reference numeral 200 is a central processing unit of the apparatus, 201 is a document management section for storing document identification / search information, 202 is its storage section, 203 and 204 are facsimile control sections, 205
Is a connection unit with a LAN, 206 is an image buffer unit for communication, 207 is a column, and a character size pattern determination unit, 20
8 is a document receiving unit, 209 is a code converting unit for converting between a personal computer data type and a facsimile data type, 210
Reference numeral 211 denotes a document retrieval unit that retrieves a desired document using the data of the document management unit, and reference numeral 211 denotes a document printing unit that outputs a designated document to a printer server or a facsimile terminal. Further, FIG. 4 shows the structure of the document management table of this embodiment. Items 301 to 308 are items forming a document management table. One or more desired documents can be obtained by setting a search condition in one or more of these items and performing a search.

Although not shown in this embodiment,
A specific personal file is provided, and the frequently used search conditions and the search results obtained by the search are registered and stored in the file for reuse, so that the device can be efficiently used. .

[0018]

The present invention has the following excellent effects. Regarding filing of paper documents, a G3 facsimile input data can be handled, b Stored data search /
Existing personal computers, workstations, printers, and G3 facsimiles can be used for display and output, and a low-cost document filing device that can be widely applied by utilizing existing computer resources and wide area network can be obtained. .

[Brief description of drawings]

FIG. 1 is an explanatory diagram of a network system configuration according to an embodiment of the present invention.

FIG. 2 is a flowchart showing a procedure for registering / accumulating and displaying a received document according to the present invention.

FIG. 3 is a block configuration diagram of a document filing apparatus of this embodiment.

FIG. 4 shows the configuration of a document management table according to this embodiment.

[Explanation of symbols]

 100 Document Filing Apparatus 101, 105 Facsimile Terminal 102, 104 Personal Computer Terminal 103 Printer Server 106 LAN 107 Public Network 108 Printer Server 109, 112 Personal Computer Terminal 111 LAN 110, 113 Facsimile Terminal 200 CPU 201 Document Management Unit 202 Storage Unit 203, 204 Facsimile control unit 205 LAN communication control unit 206 Communication image buffer unit 207 Multi-column / character size determination unit 208 Document receiving unit 209 Code converting unit 210 Document searching unit 211 Document printing unit

─────────────────────────────────────────────────── ─── Continuation of the front page (51) Int.Cl. ⁵ Identification code Office reference number FI technical display location H04N 1/00 104 Z 7046-5C 107 Z 7046-5C

Claims (1)

[Claims] 1. A network-compatible document filing apparatus connected to an analog public network, a digital public network, and a local area network system, wherein a facsimile terminal on the analog public network and the digital public network, a local area network system terminal, and the public network are provided. Storage means for registering and storing a received document from a local area network system terminal at a remote location connected via the receiving medium, and the transmission medium of the received document for correlating the received document with the reception time or in Japanese and alphanumeric characters. Corresponds and manages code data or characteristic data of the column, character size, or other character shape of the received document, and also manages the received document associated with the reception time separately with the Japanese and alphanumeric code data. Data management means to attach and manage, and the accumulation Display means for displaying the entire list of received documents or individual received documents accumulated in columns, printing means for outputting the contents of the display means, and the Japanese and alphanumeric code data from each terminal. Alternatively, a network-compatible document filing apparatus comprising a searching means for searching the registered and stored document based on the characteristic data of the column, character size or other character shape of the received document.