JPH06180663A - Electronic filing system - Google Patents

Abstract

PURPOSE:To extremely easily specify a retrieval condition without necessitating inputting the retrieval condition at the time of retrieval by setting the plural retrieval conditions to be registered beforehand, specifying a desired one from the plural retrieval conditions registered beforehand and executing the retrieval by the specified retrieval condition. CONSTITUTION:The registration of the retrieval conditions is started by specifying the mode of 'retrieval' from a function menu displayed at a display device 2 by a pointing device 3 and starting a retrieval processing part 62. Then, when 'retrieval condition registration' is specified and a retrieval condition registration processing part 63 is started, an user is urged to input the retrieval term of a retrieval item 1. Thus, the retrieval terms are inputted to the respective retrieval items. When input is completed, the inputted retrieval conditions are registered to a retrieval condition registration table 64. When 'retrieval condition calling' is specified, the retrieval processing part 62 calls the retrieval condition registration table 64 and automatically sets and displays the contents of the retrieval items registered beforehand.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a system for registering, storing, and retrieving filed information with retrieving information, and more particularly to an electronic filing system in which retrieval is extremely easy.

[0002]

2. Description of the Related Art Search information attached to filed information generally includes a plurality of search items. For example, considering a real estate property information file, the search information includes property name, railroad / station name, required time, location, floor area, ...
It holds information on search items such as. When the property is registered, the search information is registered as the content, for example, 4LDK, Chuo Line / Nakano, 15 minutes on foot, and so on.

Therefore, the contents of each registered search item are designated as a search condition at the time of search, for example, as shown in the search condition input screen shown in FIG. In some cases, AND or OR is designated. For example, if you specify AND, 3LDK, Sobu Line / Funabashi, 10 minutes on foot, you can search for properties that satisfy all of the items at the same time. When specifying each of the above items, refer to the list of stations along the line, the list of station names (along the designated line), etc. displayed together on the screen to specify the station / station name, etc. It is also proposed to specify using a device.

[0004]

However, as is clear from the above, as the number of search items increases, input of search information at the time of registration and specification of search conditions at the time of search become extremely complicated. Although the amount of work for inputting kanji or the like can be reduced by referring to the list as described above, when the number of entries in the list is large, it takes a lot of time to find a desired word or phrase. If you do not reduce the number of search items to reduce the amount of work above, the number of records (the number of properties in the above example) that meet the search conditions obtained as a result of the search will increase
Since the amount of work to search for the desired record from the corresponding record increases, it was not a solution in the end.

Further, in the above, when comparing the amount of work of inputting search information at the time of registration with the amount of work of specifying search conditions at the time of search, registration is only once, but the search is generally repeated as many times as possible. Therefore, it is strongly desired to reduce the amount of work for specifying conditions when searching.

[0006]

SUMMARY OF THE INVENTION It is an object of the present invention to provide an electronic filing system which solves the above-mentioned problems in retrieval in conventional electronic filing and can specify retrieval conditions extremely easily.

[0007]

In order to solve this problem, in the present invention, a search condition is registered in advance in a system for registering, storing, and retrieving filed information with retrieval information. Every other time, at the time of search, it is characterized in that the search is performed under the search condition registered in advance.

Further, in the above, a plurality of search conditions to be registered in advance are set, and at the time of search, one desired one is specified from among the plurality of search conditions registered in advance, and the search is performed according to the specified search condition. It is also characteristic that it is configured to execute.

[0009]

In this way, the search conditions are registered in advance in this way, and when the search is performed with the search conditions registered in advance,
There is no need to enter search conditions one by one.

[0010]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS The present invention will be described in detail below with reference to the embodiments shown in the drawings. FIG. 1 is a block diagram showing an embodiment of an electronic filing system according to the present invention. In the figure, 1 is a storage medium for storing filed information and search information for searching the above information, 2 is a display device for displaying messages and various information to the user, and 3 is a display device. A pointing device such as a mouse for the user to specify, 4 is a keyboard for inputting characters and numbers, 5 is a scanner for inputting an image, and these devices are provided by hardware and software. Is connected to the processing controller 6. Further, the processing control device 6 includes a registration processing unit 61, a search processing unit 62, a search condition registration processing unit 63, a search condition registration table 64, and the like. Of these, the search condition registration table is copied and stored in the storage medium 1. Exists.

The control and function of the above configuration will be described. In this electronic file system, when registering information, for example, when the above-mentioned information is the real estate property information as described above, basic image information consisting of an external view of a building, a floor plan, a map, etc. is registered in the registration processing unit 61. By scanner 5
And is filed in the storage medium 1 via the processing control device 6. At this time, as described above, the search information of the information is also stored in the storage medium 1 in association with the filed information.

According to the present invention, when the information registered as described above is searched as needed, first, the search condition is registered. This search condition is registered on the display device 2
From the function menu displayed on the screen, specify the "search" mode with the pointing device 3 and select the search processing unit.
Start by booting 62. After starting this mode, the search processing unit 62 displays a screen as shown in FIG. 2, for example. An arrow in the figure is a pointing cursor for selecting a function or the like, and is freely moved on the screen by operating the pointing device 3 such as a mouse. The figure shows a state in which the pointing cursor is positioned at the display position of the menu in order to select the search condition registration. When "Search condition registration" is specified as described above and the search condition registration processing unit 63 is activated, the search condition registration processing unit 63 causes the pointing cursor to be located at the left end of the part indicated by the search term A in the figure. A cursor having a different mode display is displayed to prompt the user to input the search term (search content) of the search item 1. In this way, the search term is input to the required number of search items (not limited to three items as shown in the figure) as necessary. When the input is completed, the search condition registration processing unit 63 registers the input search condition in the search condition registration table 64. At the same time, a copy of the management table is stored in the storage medium 1. In this storage, the management table is already stored in the storage medium 1.
If it is copied in, update it.

At the time of search, when performing a search with the search condition registered in advance as described above, by performing an operation of calling the above-mentioned search condition, the search terms are automatically set for all necessary search items. Done. Thus, in the present invention, the search is started by designating "search" to activate the search processing unit 62 and display the screen of FIG. 3 (a), for example. When “call retrieval condition” is designated by the pointing cursor as shown in FIG.
Calls the search condition registration table 64, reads out the search conditions set in the table, and automatically sets the contents (search term) of each search item registered in advance as shown in FIG. 3 (b). To display.

According to this method, it is convenient to save the trouble of inputting the condition each time when searching.

A plurality of search conditions can be registered in the search condition registration table. To this end, when registering the search conditions input as described above, the search conditions are registered with numbers such as search condition 1 and search condition 2, for example. Then, at the time of retrieval, as shown in FIG. 4, when retrieval condition call is designated (see FIG.
(A)), as shown in FIG. 4B, the search processing unit 62 displays a screen for designating which of the registered search conditions is to be called. Here, for example, when "search condition 2" is specified as shown in the figure, the search processing unit 62 reads out the specified search condition from the search condition registration table 64 and displays it as shown in FIG. 4 (c).

According to the present invention, the system can automatically register the search condition at the time of the search performed in the past, even if the user does not specify the search condition as described above. For example,
Register the latest multiple search conditions. In that case, when the search condition registration processing unit 63 acquires and registers the search condition input at that time, when there is no empty space in the search condition registration table 64, the oldest entries are updated in order.

When using the search condition of the search condition registration table 64 at the time of search, a list of the search condition registration table is displayed and a desired search condition in the search condition registration table 64 is designated by the pointing device. FIG. 5 is an example of a screen at the time of search in this case. FIG. 5B shows an example in which there are two registered search conditions.

In the above, instead of using the search conditions registered in the search condition registration table as a plurality of search conditions at the time of the latest search, a plurality of search conditions with a high frequency of use may be included in order to efficiently perform registration. It is valid.

When registering a plurality of search conditions, it is possible to give a name to each of the search conditions. In this case, when the search condition is registered, the user inputs the name together with the search condition, and the search condition registration processing unit 63 registers the search condition and the name in the search condition registration table in association with each other. According to this method, as shown in FIG. 6B, the name is displayed instead of displaying the contents of the search condition registered at the time of search, which is very easy for the user to understand.

[0020]

As described above, according to the present invention,
When searching in the electronic filing system, it is not necessary to input search conditions one by one, and the desired search conditions can be specified simply by selecting the search condition name or by modifying only the condition to be changed, so the search can be performed easily. .

[Brief description of drawings]

FIG. 1 is a configuration diagram showing an embodiment of an electronic filing system according to the present invention.

FIG. 2 is a diagram showing an example of a screen when a search condition is registered according to the present invention.

FIG. 3 is a diagram showing an example of a screen when a search condition is called according to the present invention, in which (a) is a screen displayed first,
FIG. 6B is a diagram showing a state in which conditions are input.

FIG. 4 is a diagram showing another example of a screen when a search condition is called according to the present invention, in which (a) is a screen displayed first,
FIG. 6B is a diagram showing a condition setting screen, and FIG.

FIG. 5 is a diagram showing another example of a screen when a search condition is called according to the present invention, in which (a) is a screen displayed first,
FIG. 6B is a diagram showing a condition setting screen, and FIG.

FIG. 6 is a diagram showing another example of a screen when a search condition is called according to the present invention, in which (a) is a screen displayed first,
FIG. 6B is a diagram showing a condition setting screen, and FIG.

FIG. 7 is a diagram showing an example of a screen for inputting search conditions according to a conventional technique.

[Explanation of symbols]

1 ... Storage medium, 2 ... Display device, 3 ... Pointing device, 4 ... Keyboard, 5 ... Scanner, 6 ... Processing control device, 61 ... Registration processing unit, 62 ... Search processing unit, 63 ... Search condition registration processing unit, 64 ... Search condition registration table.

Claims (4)

[Claims] 1. An electronic device characterized in that a search condition is registered in advance in a system for registering, storing, and searching the filed information with search information, and the search is carried out according to the previously registered search condition at the time of search. Filing system. 2. A configuration in which a plurality of search conditions to be registered in advance are set, one of the plurality of search conditions is designated at the time of search, and the search is executed according to the designated search condition. And electronic filing system. 3. The pre-registered search condition is one in which a plurality of search conditions designated respectively at the latest multiple times of search are automatically registered, and among the plurality of registered search conditions at the time of search. 2. The electronic filing system according to claim 1, wherein the electronic filing system is configured such that one of the above is specified and a search is performed under the specified search condition. 4. A structure in which a plurality of search conditions to be registered in advance are respectively named and registered, and the search condition is designated by the name at the time of search.
Alternatively, the electronic filing system described in 3 above.