JPH0567090A - Word processing system - Google Patents

Abstract

PURPOSE:To make it possible to efficiently perform a correction processing of plural documents by registering relevant documents in a relevant document table, registering identification elements in an identification list by inserting them in documents and referring to them at the time of editing of a sentence. CONSTITUTION:A relevant document designated by a user from the list of documents is registered in a relevant document table 61. When an editing part 2 terminates the editing of the document, the relevant document table 61 is retrieved, the name of the document relevant to the edited document is displayed and the user is pressed for the correction of the relevant document. An identification element is inserted in the beginning and end of the portion where the relevant range in the document is designated, the relevant document is registered in the relevant document table 61 and the identification element is registered in an identification list 62 corresponding to the document. When the corrected portion is the one surrounded by the identification element at the time of termination of the editing of the document by the editing part 2, the name of the relevant document is found from the relevant document table 61 and the identification element list 62 and is displayed, and the user is pressed for the correction.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document processing system for editing a plurality of documents.

[0002]

2. Description of the Related Art Generally, when performing a certain job, it is necessary to prepare various documents. The created documents are related to each other, and when one document is modified, another document may need to be modified. In such cases, in the past, the creator of a document, such as a word processor, should understand the relationships between documents and be careful not to forget to modify other documents related to the modification of one document. I was trying to do it.

[0003]

Therefore, when a document is modified, if all other related documents are not modified properly, it becomes inconsistent. There was a problem of causing trouble. Therefore, there is a demand for a system that correlates documents and, when one document is modified, provides support for modifying another related document.

According to the present invention, a related document is registered in the related document table, or an identifier is inserted in the document and registered in the identifier list, and the related document table and the identifier are edited when the document is edited. By referring to the list, the related document name and identifier name are displayed or automatically replaced, and when a document is corrected, the correction of other related documents is prevented and the multiple documents are efficiently deleted. It is intended to enable correction processing.

[0005]

FIG. 1 is a block diagram showing the principle of the present invention. In FIG. 1, a related document table 61 is for registering related documents.

The identifier list 62 is for registering the identifiers inserted in the relevant parts of the document in association with the document. The editing unit 2 edits a document.

[0007]

According to the present invention, as shown in FIG. 1, the related document name designated by the user from the document list is registered in the related document table 61, and the editing unit 2 is based on the instruction from the user. When the document is edited and terminated, the related document table 61 is searched to display the document name related to the edited document to prompt the user to correct the related document.

Further, the identifiers are inserted at the beginning and the end of the relevant range-designated portion in the document, the relevant document is registered in the relevant document table 61, and the identifier is registered in the identifier list 62 in association with the document. Incidentally, when the editing unit 2 edits a document based on an instruction from the user and ends the editing, if the edited portion is within the range surrounded by the identifiers, the document is extracted from the related document table 61. The identifier list 62 of the related documents is searched, the document name and the identifier name in which the identifier is found are displayed, and the correction is prompted.

Further, instead of displaying the associated document name and identifier name, the document within the range enclosed by the identifiers is automatically replaced with the document within the range of the currently edited identifier.

Therefore, a related document is registered in the related document table 61, or an identifier is inserted in the document and registered in the identifier list 62 so that the related document table 61 and the related document table 61 can be edited. By displaying the related document name and identifier name with reference to the identifier list 62 or automatically replacing them, it is possible to prevent the correction leak of other related documents when the document is corrected, and it is efficient. It is possible to correct multiple documents.

[0011]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS Next, the construction and operation of an embodiment of the present invention will be described in detail with reference to FIGS.

FIG. 1 is a block diagram showing the principle of the present invention. Figure 1
In the above, the input unit 1 receives an input from a user. The editing unit 2 edits a document.

The definition unit 3 defines a relationship between documents, registers a related document specified by the user in the related document table 61, or inserts an identifier at a specified position in the document by the user. Correspondingly, the identifier is registered in the identifier list 62 in association with the document.

The search unit 4 searches the related document table 61 to find another document related to the edited document at the end of editing the document, or edits the range enclosed by the identifiers in the document. Related document table 61 and identifier list 6
2 is searched to find the corresponding document name and identifier name.

The conversion unit 5 automatically replaces the portion of the edited document enclosed by the identifiers with the identifier of another document. As a result, it is possible to automatically replace and edit the portion enclosed by the same identifier of other related documents by only editing any one portion enclosed by the identifier.

The auxiliary storage device 6 stores a related document table 61, an identifier list 62, and the like. Related Documents Table 6
Reference numeral 1 is for registering a document designated by the user as related, and here, document name (1) and document name (2) are registered.
Is registered as a related document.

The identifier list 62 is for registering identifiers to be inserted at the beginning and end of the replacement target in the document in association with the document name. The memory 7 stores the editing information such as the document name and the identifier name when the area enclosed by the identifiers in the document is edited.

The output unit 8 presents information to the user. Next, in the principle configuration of FIG. 1, a related document table 61
FIG. 2 shows the configuration and operation of the embodiment in which another document name related to the document is displayed using
And it demonstrates in detail one by one using FIG.

FIG. 2 shows a block diagram of an embodiment of the present invention.
FIG. 2A shows a configuration diagram. In FIG. 2A, the definition unit 3a registers a related document designated by the user among a plurality of created documents in the related document table 61 (see FIG. 2B). Use later).

The editing unit 2a edits a document in response to an instruction from the user. The search unit 4a searches the related document table 61 when a document is edited by the editing unit 2a and ends, and retrieves a document name related to the edited document.

The output unit 8 displays a series of other document names related to the edited document retrieved by the retrieval unit 4a. The user looks at this related document list and makes corrections so as not to cause correction omissions.

FIG. 2B shows a related document table. Figure 2
In (b), the document list on the left side presents the user with a list of created documents. From this document list, the documents designated by the user as being related, here document A, document C, and document D, are registered in the related document table 61.

Next, the related document table 6 will be described with reference to FIG.
The creation of 1 will be described. FIG. 3A shows a flow of creating the related document table. In FIG. 3A, S1
Displays a list of documents. This displays a list of created documents as shown on the left side of FIG. 2B for the user to specify the related document.

In step S2, the input from the user is accepted.
This is to accept a document designated by the user, here, documents A, C, and D, from the list of created documents A, B, C, D, and E on the left side of (B) of FIG. 2 displayed in S1. ..

In step S3, a related document table is created from the designated document name. This is the document A designated by the user in S2, for example, the document A designated from the document list of FIG.
Regarding C and D, the related document table 61 on the right side of FIG.
Register relevant documents as shown in.

In step S4, the created table (related document table 61) is stored. In S5, it is determined whether or not the input is completed. In the case of the end, a series of related documents are registered in the related document table 61, and the creation process ends (end). On the other hand, if it is not the end, S2 and subsequent steps are repeated to create the related document table 61.

As described above, the related document table 61 is created and registered in response to the user designating the related document from the created document list. FIG. 3B shows the flow at the time of editing.

In FIG. 3B, step S11 is to edit the document. In S12, it is determined whether or not the editing is finished. In the case of YES, the editing of the document has been completed, and thus the process proceeds to S13. If NO, S11 is repeated.

In step S13, it is determined whether or not the edited document is saved. In the case of YES, since the edited document is saved, the related document table 61 is searched in S14, it is determined whether or not there is a related document in S15, and in the case of YES, the related document name is displayed in S16. The user revises the related document in step S17, and if NO, the process ends.

As described above, when the editing of the document is completed, another document related to the edited document is displayed in the related document table 6
When 1 is searched and found, this related document name is displayed to prompt the user to correct the related document. Then, modify the related documents. With this, when the user edits and finishes a certain document, the related document name is automatically displayed and the correction is prompted, so that the related document can be corrected without forgetting.

FIG. 4 shows a block diagram of another embodiment of the present invention. FIG. 4A shows a configuration diagram. In FIG. 4A, the definition unit 3b registers the identifier in the identifier list 62 in association with the document in response to the designation of the start and end of the range in the document by which the association is performed. Yes (described later using (b) in FIG. 4).

The editing unit 2b edits a document in response to an instruction from the user, or stores the identifier of the edited portion in the memory 7 as editing information when the portion surrounded by the identifiers is edited. And so on.

When the editing unit 2b finishes the editing of the document by the editing unit 2b, the searching unit 4b edits the portion surrounded by the identifiers, and when the identifiers are stored as the editing information in the memory 7, The identifier list 62 of the document to be searched is searched to find the identifier.

The converting unit 5 replaces the identifiers and documents found by searching the identifier list 62 by the searching unit 4b with the edited contents in the part surrounded by the identifiers. As a result, in response to the editing of the part enclosed by the identifier of a certain document, the part enclosed by this identifier of another related document is automatically replaced.

The output unit 8 displays the document name and the identifier name retrieved by the retrieval unit 4b, and further replaces the portion enclosed by the identifier in the document by the conversion unit 5 with the edited contents and saves them. To do.

FIG. 4B shows an identifier list. Here, "patent 1" and "example 1" are registered as the identifiers of the document A. This means that in Document A, the enclosed portion in which the identifier "Patent 1" is inserted in the beginning portion and the ending portion, and the enclosed portion in which the identifier "Example 1" is inserted in the beginning portion and the ending portion The two are registered when they exist. In the document C, the identifier “patent 1” and the identifier “example 2” are registered. Since the identifier "patent 1" is registered in both the document A and the document C, as will be described later, it is only necessary to correct the portion enclosed by the "patent 1" in either the document A or the document C. Other parts can be replaced automatically.

Next, the creation of the identifier list 62 will be described with reference to FIG. In (a) of FIG.
In S21, the content of the designated document is displayed. For example, for the document A in FIG. 8, "This patent supports editing of related documents" is displayed on the screen.

In step S22, the designation of the range from the user is accepted. This accepts the designation of the beginning portion and the ending portion designated by the user from the document displayed on the screen.
S23 requests the identifier name of the designated portion. In response to this, the user inputs, for example, the identifier "patent 1".

In S24, the identifier name designated by the user is stored in the list (identifier list 62). For example, as shown in FIG. 4B, the identifiers “patent 1” and “example 2” for the document C are stored in the identifier list 62.

In step S25, the identifiers are inserted at the beginning and end of the designated portion in the document. This inserts the identifier name requested and input in S23 at the beginning and end of the range of the document designated by the user in S22.

As described above, the identifiers are inserted at the beginning and the end of the range designation of the document, and the identifiers are registered in the identifier list 62 in association with the document. Next, a flowchart for editing the configuration of FIG. 6 will be described.

In FIG. 6, in step S31, edit processing is performed on the target document. This edits (changes, deletes, adds, etc.) the document designated by the user. S32 is
It is determined whether or not the portion edited in S31 is the portion surrounded by the identifiers. In the case of YES, the identifier of this edited portion is stored in the memory 7 as editing information in S33,
Proceed to S34. If NO, S31 is repeated.

In step S34, it is determined whether the editing is finished.
In the case of YES, since the editing of the document specified by the user has been completed, it is determined whether or not the document edited in S35 is to be saved, the process proceeds to S36 if YES, and ends if NO.

In step S36, it is determined whether or not there is the edit information stored in the memory 7 in step S33. If YES, S
In step 37, the search unit 4b is called and S41 to S49 in FIG.
Processing, that is, referring to the related document table 61 and the identifier list 62 to display the related document name and the identifier name to prompt the user to make corrections, and to automatically detect the portion of the related document surrounded by the identifiers. replace. This will be described below.

In FIG. 7, S41 is a related document table 61.
Refer to. A step S42 decides whether or not there is a related document. In the case of YES, the identifier list 62 of the related document is referred to in S43, and the process proceeds to S44. In the case of NO, since the related document was not found, the process ends.

A step S44 decides whether or not there is an identifier to be edited. In the case of YES, in S45, the portion enclosed by the corresponding identifiers in the related document is searched. In the case of NO, the identifier to be edited has not been found in the identifier list 62, so the process ends.

A step S46 decides whether or not there is a corresponding portion. In the case of YES, there is a portion surrounded by the same identifier as the edited identifier in the related document, so S4
In step 7, the related document name and the identifier name are displayed to the user to prompt correction. For example, when the document A before editing in FIG. 8 has been edited like the document A after editing, there is the same identifier “patent 1” of the related document C. 1 ”is displayed, and further, the content thereof is displayed as shown in the document C to prompt correction.

Further, in S48, the portion surrounded by the identifier of the related document is replaced with the edited content, and the document name and the identifier name replaced in S49 are output (displayed) to notify the user of the replacement.

As described above, when the portion of the document surrounded by the identifiers is edited, the related document table 61 and the identifier list 62 are referenced to display the related document names and identifier names to prompt correction. Further, by automatically replacing the correction contents with other contents, it becomes possible to prevent the correction forgetting of other related documents when a certain document is edited.

FIG. 8 is an explanatory view of a concrete example of the document having the structure shown in FIG. In FIG. 8, the document A before editing is a document before editing specified by the user. The edited document A is the document after being edited by the user, and the underlined “plurality” of words are added here.

The document C is a document related to the document A and having the same identifier "patent 1" as the edited document A. Therefore, in the present embodiment, when the editing of the document A is finished, so as to remember to correct the related document C,
The related document C and the identifier “patent 1” are displayed to prompt the user to make a correction, and the identifier “patent 1” of the related document C is surrounded by the identifier “patent 1” of the edited document A. It is possible to automatically replace the part surrounded by and prevent the correction omission.

[0052]

As described above, according to the present invention,
A related document is registered in the related document table 61, or an identifier is inserted in the document and registered in the identifier list 62. When the document is edited, the related document table 61 and the identifier list 62 are referred to. The related document name and identifier name are displayed and automatically replaced.Therefore, when a document is modified, it is pointed out not to fail to correct other related documents, Further, it is possible to automatically replace the data and efficiently perform a correction process for a plurality of documents.

[Brief description of drawings]

FIG. 1 is a principle configuration diagram of the present invention.

FIG. 2 is a configuration diagram of an embodiment of the present invention.

FIG. 3 is a flowchart for explaining the operation of the configuration of FIG.

FIG. 4 is a configuration diagram of another embodiment of the present invention.

FIG. 5 is a flowchart for creating the identifier list of FIG.

FIG. 6 is a flowchart (1) at the time of editing the configuration of FIG.

FIG. 7 is a flowchart (part 2) at the time of editing the configuration of FIG.

8 is a diagram illustrating a specific example of the document having the configuration of FIG.

[Explanation of symbols]

 1: Input unit 2, 2a, 2b: Editing unit 3, 3a, 3b: Definition unit 4, 4a, 4b: Search unit 5: Conversion unit 6: Auxiliary storage device 61: Related document table 62: Identifier list table 7: Memory 8: Output section

Claims (3)

[Claims] 1. A document processing method for editing a plurality of documents, comprising a related document table (61) for registering related documents, wherein a document name designated from a list of documents is used for the related document table (6).
It is registered in 1), and at the time of editing a certain document, the related document table (61) is searched, the document name related to the edited document is displayed, and the correction is prompted. Document processing method. 2. In a document processing method for editing a plurality of documents, a related document table (61) for registering related documents and an identifier inserted in a relevant part of the document are registered in association with the documents. An identifier list (62) is provided, and an identifier is inserted at the beginning and end of a relevant range-designated portion in a certain document, and the relevant document is registered in the relevant document table (61) and associated with the document. Identifiers are registered in the identifier list table (62) in advance, and when the edited part of the document is within the range surrounded by the identifiers, the identifier list of the related documents extracted from the related document table (61). A document processing method characterized in that the table (62) is searched, and the document name and identifier name in which the identifier is found are displayed to prompt correction. 3. Instead of displaying the related document name and identifier name in claim 2, the document within the range enclosed by the identifier is automatically replaced with the document within the range of the currently edited identifier. A document processing method characterized by being configured as described above.