JPH05303573A - Document preparing device and storage and transmission system - Google Patents

Abstract

PURPOSE:To store or transmit only the page of a correctted or altered part of a source document by single easy operation by an operator. CONSTITUTION:A control part 5 after altering part of the document, stored in a document data storage buffer 6, in an editing buffer 7 according to operator's indications from a keyboard 1, puts the data back in the document data storage buffer 6 and also writes page information on the altered document part in an alteration table 4. Then a page information copying device 3 reads the altered document part out of the document data storage buffer 6 in page units according to the page information in the alteration table 4 and stores it in an altered document data storage buffer 8 through the editing buffer 7. Then when a storage indication for only the altered document part is inputted on the keyboard 1, the control part 5 reads the altered document part out of the altered document data storage buffer 8 and sends it to an external storage device 10 through a file controller 9, so that only the altered document part is saved.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document preparation device,
In particular, the present invention relates to a storage / transmission method for storing or transmitting only a modified or changed document portion of an existing document.

[0002]

2. Description of the Related Art Conventionally, when a document created by a document creating device or a part of a document called from an external storage device is modified or changed, and only the modified or changed part is to be saved or transmitted via a LAN or the like. Occurs. In such a case, the operator saves all 100 pages in a floppy disk device or the like, even if the corrected or changed document portion of the document of 100 pages is 1 page. Further, even when only the corrected or changed document portion is transmitted, the entire 100-page sentence is transmitted even if the corrected or changed portion is 1 page in the 100-page document. This has the drawback that the storage area of the floppy disk device is wasted, and that the line usage fee is charged if the time and line are charged for communication other than the necessary parts for communication. However, there are drawbacks such as a large waste and a poor usability of the device.

[0003]

SUMMARY OF THE INVENTION In a conventional document creating apparatus, if a part of an original document is modified or changed and only the modified or modified page is to be saved or transmitted, the modification or Even if the changed document part is a part of the whole document, it is necessary to save or send the whole document, and to perform the save operation and the send operation for the unnecessary document part, which is a great waste. However, there is a drawback that the device is not convenient to use.

Therefore, the present invention eliminates the above-mentioned drawbacks, and a document preparation apparatus capable of saving or transmitting only a page of a part where an original document is modified or changed by a simple one-time operation by an operator. It is intended to provide a storage / transmission method.

[0005]

According to the present invention, in a document creating apparatus, an extracting means for extracting page information of a modified or changed portion in a document, and a correction in the document according to the page information of the extracting means. Alternatively, only the document portion of the modified page is retrieved and stored, or only the document portion of the modified or altered page in the document is retrieved in accordance with the page information of the extracting means, and this is stored. And a transmitting means for transmitting.

[0006]

In the document creating apparatus of the present invention, the extracting means extracts the page information of the modified or changed portion in one document. The storage means extracts only the document portion of the page of the document that has been modified or changed according to the page information of the extraction means and stores it. Alternatively, the transmitting means extracts only the document portion of the page of the document which has been modified or changed according to the page information of the extracting means and transmits it.

[0007]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS An embodiment of the present invention will be described below with reference to the drawings. FIG. 1 is a block diagram showing an embodiment of the document creating apparatus of the present invention. Reference numeral 1 is a keyboard on which key information such as document reading information and various function information is input by an operator by an operator, 2 is an input control unit that interprets key information input from the keyboard 1 and inputs the key information to a control unit 5, and 3 controls A document in the document data storage buffer 6 is read based on an instruction from the unit 5, and is written in the changed document data storage buffer 8 via the edit buffer 7. The page information copying apparatus 4 is a document in the document data storage buffer 6. Among them, a change table 5 in which information indicating a changed or modified page is stored and a document is created / created based on key input information from the input control unit 2.
A control unit that performs various controls when modifying or outputting, 6 is a document data storage buffer that stores all the information that constitutes one document, and 7 is an edit buffer that stores the document data being edited. Reference numeral 8 denotes a changed document data storage buffer in which changed or modified document data is stored. Reference numeral 9 denotes a file control device for controlling storage of document data in the external storage device 10 or reading of stored document data. External storage device such as a hard disk or a floppy disk device for storing input document data, 1
Reference numeral 1 is a display control unit for controlling the CRT 12 to display a document or the like, and 12 is a CRT for displaying the document or the like on a screen.

FIG. 2 is a diagram showing an example of data stored in each unit of the document creating apparatus shown in FIG. Reference numeral 21 is an example of information indicating the page of the modified or changed document portion written in the change table 4 shown in FIG. The numerical value on the left side indicates the page of the document, and when "1" is set in the column corresponding to this numerical value, it indicates that the document on the corresponding page is changed or modified. Reference numeral 22 is an example showing the data of one entire document stored in the document data storage buffer 6 shown in FIG. 1, which is composed of a document header and page information. Reference numeral 23 shows a detailed example of the document header, and reference numeral 24 shows a detailed example of the page information. Reference numeral 25 is an example of the document data of the modified or modified portion written in the modified document data storage buffer 8 shown in FIG. 1, and comprises a document header and modified or modified page information. Reference numeral 7 denotes an edit buffer used when correcting or changing any part of the document data 22, and is the same as that shown in FIG.

Next, the operation of this embodiment will be described. First, depending on whether the document is created by the operator's document creation operation from the keyboard 1 or is called from an external storage device (not shown), the document to be modified or changed (see FIG. 2).
Corresponding to the document data 22) of the document data storage buffer 6
It is assumed to be stored in. Further, it is assumed that an arbitrary portion of the document stored in the document data storage buffer 6 is displayed on the screen of the CRT 12 by the control unit 5. Here, when a part of the document stored in the document data storage buffer 6 is desired to be modified or modified, the operator uses the keyboard 1 to modify or modify the document while looking at the screen of the CRT 12. At that time, the control unit 5 reads out the document portion to be corrected or changed from the document data storage buffer 6 according to the instruction of the operator, writes it in the edit buffer 7, corrects or changes this document portion, and then corrects or changes it. The completed document portion is written in the document data storage buffer 6. At this time, the control unit 5 writes "1" in the area of the change table 4 corresponding to the page of the document portion that has been corrected or changed. At this point, the change table 4 is written with the data as shown by the change table data 21 in FIG.

Further, the control unit 5 reads the document header of the document which has been modified or changed from the document data storage buffer 6 into the edit buffer 7 in step 301 of FIG. 3 and handles the correction or modification of the document. Then, the document header in the edit buffer 7 is edited. Next, the control unit 5 proceeds to step 302 in FIG. 3 to write the document header edited in the edit buffer 7 as described above into the changed document data storage buffer 8 and activate the page information copying apparatus 3. The page information copying apparatus 3 refers to the change table 4, reads out the document portion of the changed or modified document from the document data storage buffer 6 into the edit buffer 7 page by page,
Further, the read changed or corrected document portion is processed in step 3
At 04, it is stored in the changed document data storage buffer 8. After that, when the operator inputs an instruction to save only the changed or corrected document portion from the keyboard 1, the control unit 5 proceeds to step 305 and reads the changed or corrected document portion stored in the changed document data storage buffer 8 page by page. hand,
This is passed to the file controller 9. File controller 9
Writes the passed document data in page units to the external storage device 10 and saves it. Therefore, there is one document of 100 pages, and when the operator gives an instruction to save only the corrected document portion from the keyboard 1 after correcting three pages P1, P15, and P100 in this document, the external storage device 10 Is stored only for three pages P1, P15 and P100 in the document.

According to this embodiment, when an existing document portion is changed or modified, the page information of the changed or modified portion of the document is written in the change table 4, and this page information is referred to. Then, only the changed or modified document portion is extracted and stored in the changed document data storage buffer 8. Therefore, when a command to save only the modified or modified document part is input from the keyboard 1, the modified or modified document part written in the modified document data storage buffer 8 is given to the file control device 9. Only this changed or modified part can be saved in the external storage device 10. Therefore, when saving only the corrected or changed document portion in one document, the operator only needs to input the instruction to save the changed or corrected document portion from the keyboard 1 once to the device, and thereafter the device only saves the changed or corrected document part. Since the data is saved in the external storage device 10, unnecessary operation of the device when saving only the modified or changed document portion can be eliminated, the storage area of the external storage device 10 can be effectively used, and the operability of the device is significantly improved. You can

When the control unit 5 saves only the corrected or changed document portion in the external storage device 10 via the file control unit 9 as shown in the above embodiment, the first stored document is stored.
The pages can be paginated in order from the page, or the page information in the change table 4 can be used to store the pagination in the original document.

FIG. 4 is a block diagram showing another embodiment of the present invention. In this example, instead of the file control device and the external storage device shown in FIG. 1, a communication control device 13 using a LAN or the like is connected to the control unit 5. This example is also shown in Figure 1.
Similarly to the device shown in FIG. 3, when a part of the document in the document data storage buffer 6 is changed or modified, the page information of the modified or modified document part is written in the modification table 4, and then the page information is written. Copy device 3 changes table 4
Referring to the page information in the document data storage buffer 6
Only the document that has been corrected or changed is read out in page units and stored in the changed document data storage buffer 8.
In this state, when the operator inputs a transmission command and destination information of only a corrected or changed document from the keyboard 1 to the control unit 5, the control unit 5 activates the communication control device 13 and causes the changed document data storage buffer 8 to be stored. Only the stored changed or corrected document portion is read out and given to the communication control device 13 and the destination information is given to the communication control device 13. As a result, the communication control device 13 transmits only the modified or changed document portion to the destination.

Also in this embodiment, since only the corrected or changed document part can be transmitted from the communication control device 13 to the designated destination, it becomes unnecessary to transmit the unnecessary document part as in the conventional case, and the transmission is unnecessary. The time can be shortened, unnecessary communication costs can be eliminated, and the operability of the device can be improved.

[0015]

As described above, according to the document creating apparatus and the saving / sending method of the present invention, only the part of the page in which the original document is modified or changed can be saved by a simple one-time operation by the operator. Or it can be sent.

[Brief description of drawings]

FIG. 1 is a block diagram showing an embodiment of a document creation apparatus of the present invention.

FIG. 2 is a diagram showing an example of data stored in each unit of the document creation device shown in FIG.

FIG. 3 is a flowchart showing an operation relating to printing a changed or modified document portion of the apparatus of FIG.

FIG. 4 is a block diagram showing another embodiment of the present invention.

[Explanation of symbols]

DESCRIPTION OF SYMBOLS 1 ... Keyboard 2 ... Input control part 3 ... Page information copy device 4 ... Change table 5 ... Control part 6 ... Document data storage buffer 7 ... Editing buffer 8 ... Change document data storage buffer 9 ... File control device 10 ... External storage device 11 Display control unit 12 CRT 13 Communication control device

Claims (4)

[Claims] 1. A document creating apparatus, and an extracting means for extracting page information of a modified or changed portion in one document,
A document creating apparatus comprising: a storage unit that extracts only a document portion of a page in which correction or change is made in the document according to the page information of the extraction unit and stores the extracted document portion. 2. A document creation apparatus extracts page information of a document portion of a document, which has been modified or changed, and then extracts or corrects or changes page information of the document based on the extracted page information. A storage method that stores only the page part. 3. A document creating device, and an extracting means for extracting page information of a modified or changed portion in one document,
A document creating apparatus comprising: a sending unit that takes out only a document portion of a page in which correction or change is made in the document according to the page information of the extracting unit and sends the extracted document portion. 4. A document creation device extracts page information of a document portion of a document that has been modified or changed, and then corrects or changes the page information of the document based on the extracted page information. A transmission method characterized in that only the page portion is extracted and transmitted.