JPH05225023A - Document copy speed increasing system for document management system - Google Patents

Abstract

PURPOSE:To copy a document without newly generating (copying) a document text file. CONSTITUTION:Document management information is stored in a document management information data base 1, and the document text file is stored in a document text data base 2, and a document text management record where one or more document management information position information are stored correspondingly to document text file position information is stored in a document text management data base 4. In response to a document copy request from a request source 5, a document copy control means 3 copies document management information in the document management information data base 1 and registers the logical chain between document text files in the document text data base 2 corresponding to document management information before copying and that after copying as the document text management record in the document text management data base 4.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document copying speed-up system in a document management system, and more particularly to a document copying speed-up system in a document management system such as an electronic filing system and an electronic mail system for managing documents by a computer.

[0002]

2. Description of the Related Art Conventionally, in this type of document management system,
A document is managed by dividing it into document management information and a document body file, and one document body file is managed by one document management information. Therefore, when copying a document, the document management information and the document body file are newly added. I made it and made a copy.

[0003]

In the document copying method in the above-mentioned conventional document management system, it is necessary to create (copy) as many document body files as the number of pieces of document management information without changing the contents of the document body files. Therefore, there is a problem that the turnaround time until the completion of the document copy process increases due to the processing time for creating (copying) the document main body file.

Further, there is a problem in that the turnaround time varies greatly depending on the size of the document, which causes nonuniformity in the document copy processing time.

Further, a plurality of document body files having the same content are present in the same document management system, which requires a large number of file resources.

In view of the above points, an object of the present invention is to increase the speed of copying a document in a document management system capable of copying a document without newly creating (copying) a document body file. To provide.

[0007]

A document copying speed-up method in a document management system according to the present invention is a document management information storage means for storing document management information, a document body file storage means for storing a document body file, and a document. Document body management means for storing a document body management record capable of storing one or more pieces of document management information location information corresponding to body file location information; and copy document management information of the document management information storage means when a document copy request is made. And a document copy control means for registering a logical chain with the document body file of the document body file storage means corresponding to the document management information before and after copying to the document body management means as a document body management record. ..

[0008]

In the document copying speed-up method in the document management system of the present invention, the document management information storage means stores the document management information, the document body file storage means stores the document body file, and the document body management means stores the document body. A document body management record capable of storing one or more pieces of document management information position information corresponding to file position information is stored, and the document copy control means copies the document management information of the document management information storage means when a document copy request is made and copies it. A logical chain with the document body file of the document body file storage unit corresponding to the document management information before and after copying is registered in the document body management unit as a document body management record.

[0009]

The present invention will be described in detail with reference to the drawings.

FIG. 1 is a block diagram showing the structure of a document copying speed-up system in a document management system according to an embodiment of the present invention. The document copying speed-up method in the document management system of the present embodiment is a document management information database 1 as a document management information storage means, a document body database 2 as a document body file storage means, a document copy control means 3, and a document. Document main body management database 4 as main body management means and request source 5 composed of console, program, etc.
And a document update control means 6.

Referring to FIG. 2, the document management information database 1 includes a plurality of document management information 1-1, 1-2, ...
Stores -n (n is a positive integer). Document management information 1-
1, 1-2, ..., 1-n include document body files 2-1, 2-2, ... In the document body database 2 or document management information address 4-in the document body management database 4.
Pointers to 1, 4-2, ..., 4-n (not shown),
This pointer is a pointer to the document body file 2-1, 2-2, ... Or the document management information address 4-1, 4-2,
, And a flag (not shown) indicating a pointer to 4-n. Flag is the document body file 2-1 and 2
In the case of indicating a pointer to −2, ..., a logical chain is directly connected from the document management information 1-1, 1-2 ,. It is said that the flag is set, and the flag is the document management information address 4-1 or 4
When indicating that it is a pointer to −2, ..., 4-n,
A logical chain is indirectly established from the document management information 1-1, 1-2, ..., 1-n to the document body files 2-1, 2-2 ,.

Referring also to FIG. 2, the document body database 2 includes a plurality of document body files 2-1, 2-2,
It stores ...

Referring also to FIG. 2, the document body management database 4 includes document body file addresses 5-1 and
A plurality of document body management records (see FIGS. 3 and 4) capable of storing one or more document management information addresses 4-1, 4-2, ..., 4-n corresponding to 5-2, ... The document body file addresses 5-1, 5-2, ... Are the document body files 2-1, 2-2, ... In the document body database 2.
As a pointer to the document management information addresses 4-1 and 4
Needless to say, -2, ..., 4-n are pointers to the document management information 1-1, 1-2, ..., 1-n in the document management information database 1. As described above, the document body management database 4 includes the document body files 2-1 and 2-1.
2-2, ... and one or more pieces of document management information 1-1, 1-2,
, 1-n are linked one-to-many to manage the document.

The document copy control means 3 in the document copy process, as illustrated in FIGS. 3A and 3B, the document management information (A) 1- in the document management information database 1.
i is copied, and the document body file (A) 2 in the document body database 2 corresponding to the document management information (A) 1-i
It is registered in the document body management record in the document body management database 4 that -k has a relationship with one or more document management information (A) 1-i and document management information (A ') 1-j.

In the update processing of the copied document, the document update control means 6 exemplifies the document body file (A) 2- in the document body database 2 as shown in FIGS. 4 (a) and 4 (b). k is updated to create the updated document body file (B) 2-1, and the document body management database 4
Delete the document management information address (A) 4-i to the document management information (A) 1-i from the document body management record having the document body file address 5-k to the document body file (A) 2-k in the Then, a logical chain is directly extended from the document management information (A) 1-i to the updated document body file (B) 2-1.

Next, referring to FIGS. 3 (a) and 3 (b) and FIGS. 4 (a) and 4 (b), regarding the operation of the document copying speed-up system in the document management system of the present embodiment having such a configuration. While explaining concretely.

In the state before the copying process shown in FIG.
Document management information (A) 1-i is the document body file (A)
A logical chain is directly attached to 2-k.

In this state, when the request source 5 requests the copy of the document of the document body file (A) 2-k of the document management information (A) 1-i, the document copy control means 3 operates as shown in FIG.
As shown in (b), the document management information (A) 1-i is copied to create the document management information (A ′) 1-j, and at the same time,
A document body management record having a document body file address 5-k to the document body file (A) 2-k is stored in the document body management database 4, and the document body file (A) 2-k is stored in this document body management record. The document management information (A) 1-i and the document management information (A ') 1-j that indirectly form a logical chain with the document management information address (A) 4-i and the document management information address (A') 4-
Register each j. Next, the document copy control means 3
Document management information (A) 1-i to document body file (A)
The logical chain to 2-k is stopped directly, and the document management information (A) 1-i and the document management information (A ') 1-
The pointer of j is an address to the document management information address (A) 4-i and the document management information address (A ′) 4-j, and the flags are indirect. By this processing, the document management information (A) 1-i and the document management information (A ′) 1
-J is one document body file (A) 2-k via the document body management record in the document body management database 4.
And a logical chain is indirectly set up.

As described above, in the present embodiment, the processing time when copying a document can be shortened, and the document can be copied with a uniform copying processing time regardless of the document size. There will be no more than one document body file (A) 2-k having the content.

Next, as shown in FIG. 4A, the request source 5
When a request is made to update the documents in the document management information (A) 1-i and the document body file (A) 2-k copied from the document, the document update control means 6 causes the document update control means 6 to update the document body file (A) 2
-K is updated to create the document body file (B) 2-1 and the document body management record having the document body file address 5-k to the document body file (A) 2-k in the document body management database 4 From document management information (A) 1-
The document management information address (A) 4-i for i is deleted.
Next, the document update control means 6 causes the document management information (A) 1-
In order to directly form a logical chain from i to the updated document body file (B) 2-1, the document management information (A) 1
The pointer of -i is used as the address to the document body file (B) 2-1 and the flag is used directly.

[0021]

As described above, according to the present invention, in the copy processing of a document in the document management system, each document body file and one or more pieces of document body management information are transmitted via the document body management record of the document body management means. By linking one-to-many with an indirect chain so that the document body file can be centrally managed when the contents are the same, the creation (copying) of the document body file is eliminated during the document copy processing, and the document is copied. This has the effect of shortening the processing time when performing.

Further, there is an effect that a document can be copied in a uniform copy processing time regardless of the document size.

Furthermore, since there is no more than one document body file having the same content in the document management system,
The effect is that the file resources can be effectively used.

[Brief description of drawings]

FIG. 1 is a block diagram showing the configuration of a document copying speed-up system in a document management system according to an embodiment of the present invention.

FIG. 2 is a diagram illustrating a relationship among a document management information database, a document body database, and a document body management database in FIG.

FIG. 3 is a diagram exemplifying states of document management information, a document body management record, and a document body file at the time of document copy processing by the document copy speed-up method in the document management system of this embodiment.

FIG. 4 is a diagram exemplifying states of document management information, a document body management record, and a document body file at the time of update processing for a document that has been subjected to document copy processing in the document copy speed-up method in the document management system of the present embodiment. ..

[Explanation of symbols]

 1 Document Management Information Database 1-1, 1-2, ..., 1-n Document Management Information 2 Document Body Database 2-1 and 2-2 Document Body File 3 Document Copy Control Means 4 Document Body Management Database 4-1 and 4 -2, ..., 4-n Document management information address 5 Request source 5-1 and 5-2 Document body file address 6 Document update control means

Claims (1)

[Claims] 1. A document management information storage means for storing document management information, a document body file storage means for storing a document body file, and one or more document management information location information corresponding to the document body file location information. A document body management unit that stores a document body management record that can be stored, and a document body file storage that corresponds to the document management information before and after copying by copying the document management information of the document management information storing unit when a document copy request is made. And a document copy control means for registering a logical chain with the document body file of the means in the document body management means as a document body management record.