JPH0436859A - Document preparing device - Google Patents

Abstract

PURPOSE:To improve the document preparing efficiency with cooperation secured between a writer and a reader by updating the contents of a document file control table in response to the document preparing operation in regard of a document file. CONSTITUTION:A writer inputs his/her own ID and then a document equivalent to one line and a control processing part 4 records the input document information to the first line 1.1 of a document file 1. At the same time, the part 4 registers the writer ID to a producer ID 2.1.a in the first document line control record 2.1 contained in a document line control table 2. Then a new document control record is added to the table 2 or the contents of an existing document control record are updated every time a reader adds or deletes the additional information. As a result, the document preparing efficiency is improved with cooperation secured between the writer and the reader.

Description

[Detailed description of the invention] [Object of the invention] (Industrial application field) The present invention relates to a document creation device.

(Prior Art) Before entering into the explanation of the background art related to the present invention, terms will be defined here.

B8 In the document creation process, the person in charge of creating the original text is
called the "original author".

The document created with the name of the original work is called the ``original text.''

C. A person who proofreads and reviews the original text and gives instructions, comments, impressions, notes, etc. regarding the content is called a "reviewer."

two. Instructions, comments, etc. on the original text prepared by reviewers are called "additional information."

9. The process of creating a document refers to the process of creating a document through the exchange of opinions between the original author and the reviewer.

Now, with conventional document creation devices, it has not been possible to add additional information to document information recorded in a document file in a manner that does not affect the original text at all. Therefore, the following methods are frequently used.

Method 1: Mix the original document written by the original author and the additional information created by the reviewer in the document file where the original document exists, and write the additional information in a format that can be identified at a glance. or a special symbol.

Method 2: The original document written by the original author and the additional information created by the reviewer are made into separate documents.

However, method 1 has the following problems.

■If you forget to add formats and symbols that indicate additional information, it will be difficult to distinguish it from the original text.

■There is a possibility that the original text may be changed by mistake when the reviewer or the additional information is edited manually.

■It is only possible to select and display/print only the original text.

■When creating the final manuscript, the original author must perform an operation to remove attribute information.

Method 2 also has the following problems.

■Since the original text and additional information are separate documents, there is a correspondence between the original text and the 10-eight report (= data for writing).
For example, page numbers, line numbers, etc.) must be added to the additional information side.

■When the original text is revised, the above response (=I) data must also be revised at the same time.

■If there are multiple reviewers, in order to find out whether the original author has added additional information to a certain part of the original text, it is necessary to look at the additional information documents of all reviewers in order.

■Even when multiple reviewers review the original text sequentially in a circular format, they must read the additional information provided by the other reviewers in turn.

(Problems to be Solved by the Invention) The present invention is intended to solve such problems, and provides a document creation device that can efficiently perform document creation work in cooperation between an original author and a reviewer. "It has been the target.

[Configuration of the Invention (Means for Solving the Problem) In order to achieve the above object, the document creation device of the present invention has the following features:
A document file management table in which the document file in which document information is saved, the document creation work that saved the document for this document file, and the document save position on the document file by the document creator, and a plurality of and table updating means for updating the contents of the document file management table according to the name of the document creator on the document file, and the table update means updates the contents of the document file management table according to the document creator's name on the document file, The document is handled by document creator.

(Function) In the document creation device of the present invention, document information stored in a document file is handled by document creator using information in the document file management table, so that document creation can be achieved through cooperation between the original author and the reviewer. It becomes possible to perform work efficiently.

(Example) Embodiments of the present invention will be described below based on the drawings.

FIG.
FIG. 2 is a block diagram for explaining the configuration.

In the figure, 1 is a document file in which document information is saved. The document storage area of this document file 1 has a plurality of lines 1.1 to 1. It is composed of n.

2 is a plurality of document management records 2, 1-2. This is a document line management table consisting of (1), and each document management record 2.1 to 2, m of this document line management table 2 is the ID of the document creator who saved the document file 1.
2. ],,a,, 2.2. a, 2.3. a
~2, m, a, starting line number 2 of document storage on document file 1 by document creator, 1. , b, 2.2. b,
2.3. b~2, m, bs and document save end line number 2, i, , c.

2.2. cs 2.3. c ~2. It consists of m and c. Further, reference numeral 3 denotes a character font storage section for each creation in which information on character fonts for each document creation is stored. 4 executes various processes related to document information, such as input/output of document information to and from the document file 1, screen display/printing of document information, etc., as well as updating information in the document line management table 2 and using this document line management table 2. This is a control processing unit that performs predetermined control.

Next, the operation of the document creation device configured as follows will be explained.

First, we will explain how the original author creates a new original text.

First, the original author enters his or her creator ID, then 1
When a line worth of documents is input, the control processing unit 4 records the input document information in the first line 1.1 of the document file. At the same time, the control processing unit 4 checks the creator ID in the first document line management record 2.1 in the document line management table 2.
2.1. In addition to registering the creator ID of the original author in a,
Starting line number 2, i in the same document management record 2.1
, b is "]", end line number 2, i, c is "
1" respectively.

After this, every time document information is added to the document file by the original author, the end line number 2, J, , in the first document line management record 2.1 of the document line management table 2 is added.
The value of c is increased according to the number of added rows.

Similarly, if you partially delete a document in a document file, the end line numbers 2, 1, etc. will be changed depending on the number of deleted lines.
, the value of c is decreased. Note that this operation is the same when replacing documents.

Next, an explanation will be given of the operation when adding additional information from a reviewer to the document information (original text) stored in the document file in this manner.

To begin a review, the reviewer must first review his or her own work.
After inputting the fiID, the control processing unit 4 issues a command to display the original text.
Put it out. As a result, the control processing unit 4 reads document information regarding the original text from the document file 1 and displays it on a predetermined display screen.

Here, if the reviewer records additional information in the original text (=document file to insert J additional information) from line j to line, the control processing unit 4 controls the document line management. Author I in second document line management red 2.2 of table 2
D2.2. In addition to registering the reviewer's creator ID in 2.2.a, the starting line number 2.2.a in the same document line management record 2.2. "j" in b, end line number 2.2. "k" in c
Register each value. At the same time, the control processing unit 4 executes the end line number 2.1 in the document line management record 2.1 of the document line management table 2. Update the value of c to rj-IJ. Furthermore, the third document line management record 2.3
The creator ID of the same original author as the first document line management record 2, 1 is newly registered in the creator ID 2J, a, and the start line numbers 2, 3, b are rk+1. J, end line number 2.3. The value of c is set to ``n 1 j-k + 1.J, where rnJ is the number of lines in the original text before additional information is added.

Thereafter, each time the reviewer adds or deletes additional information, a new document management record is added to the document line management table 2, or the contents of an existing document management record are updated.

Note that the line number of the document that the reviewer specified for deletion is
As a result of referring to the document line management table 2, if the document is not created by the reviewer, an error message is displayed to notify the reviewer.

Next, the operation of original text correction by the original author will be explained.

When the original author starts modifying the original text, the control processing unit 4 first reads document information and (=1 additional information) from the document file in response to an instruction from the original author.

Here, the document information read from the document file is identified as the original text and additional information based on the information in the document line management table 2, and the original text is identified by the original author stored in the separate character font storage unit 3. The document is displayed or printed using the corresponding character font. In addition, the document is displayed or printed using the character font corresponding to the reviewer for additional information.

This allows the original text and added information to be displayed on the same screen or in the same place.
You can obtain documents that are clearly distinguished from each other even though they are mixed on the paper.

After completing the correction of the original text, the original author sends a command to the control processing unit 4 to display and print only the original text. As a result, the control processing unit 4 checks the start line number and end line number of the document line management record in which the creator ID of the original author is registered from the document management line table 2, and extracts the document information of the corresponding part from the document file 1. Read it out and display it on the screen or print it.

Additionally, only additional information can be displayed or printed as necessary.

Thus, according to the document creation device of this embodiment, it is possible to handle the document information stored in the document file 1 for each creation using the information in the document line management table 2, and this allows for easy communication between the original author and the reviewer. This makes it possible to efficiently perform various tasks in the document creation process, such as exchanging opinions between users and making corrections to the original text by the original author.

In the above-mentioned embodiment, the documents created by each document creator were identified using the character font depending on the document creator, but the present invention is not limited to this. Display color, etc.] 1 may be used for identification.

[Effects of the Invention] As explained above, according to the document creation device of the present invention, the document creation work can be efficiently performed through cooperation between the original author and the reviewer.

[Brief explanation of drawings]

FIG. 1 is a block diagram for explaining the configuration of a document creation device according to an embodiment of the present invention. ]...Document file, 2...Document line management table,
3... Separate character font storage unit for creation, 4... Control processing unit. Applicant: Toshiba Corporation

Claims (3)

[Claims] (1) Document file management in which the document file in which document information is saved, the name of the document creator who saved this document file, and the document save location on the document file by the document creator are respectively registered. a table; and table updating means for updating the contents of the document file management table according to document creation operations on the document file by a plurality of document creators, the document information stored in the document file is A document creation device characterized in that information in the document file management table is used to handle documents by document creator. (2) The document creation device according to claim 1, characterized in that documents created by each document creator are displayed together in an identifiable state using information in a document file management table. Creation device. (3) The document creation device according to claim 1 or 2, further comprising character font storage means in which character font information for each document creator is stored, and the information in the document file management table and the character font storage means stored in the character font storage means. A document creation device characterized in that documents created by each of the document creators are displayed together in an identifiable state using character font information.